Getting Started With PeopleSoft Enterprise Asset Management

This chapter provides an overview of PeopleSoft Enterprise Asset Management and discusses:

Asset Management business processes.
Asset Management integration touchpoints.
Implementing Asset Management.

Asset Management Overview

This PeopleBook discusses the following functionality and business processes:

Navigating in Asset Management.
Implementing Asset Management.
Converting to Asset Management.
Adding and maintaining assets.
Working with asset budgeting.
Working with leased assets.
Adjusting, transferring and evaluating assets.
Managing asset maintenance, warranties, repairs, and insurance.
Using group asset processing.
Using composite asset processing.
Performing asset physical inventory.
Working with joint venture assets.
Processing depreciation.
Using user-defined depreciation.
Reviewing depreciation calculation results.
Allocating depreciation expenses.
Creating asset accounting entries.
Retiring assets.
Processing asset mass changes.
Using Asset Management reporting options.
Using self-service web components.
Using global features for asset management.
Archiving asset information.
Understanding Depreciation calculations.
Understanding the Loader Table Data Dictionary.
Asset Management reports.

Asset Management Business Processes

The following graphic lists the PeopleSoft Asset Management business processes:

We cover these business processes in the business process chapters in this PeopleBook.

PeopleSoft Asset Management Business Processes

Asset Management Integration Touchpoints

Asset Management is the core product of the PeopleSoft Enterprise Asset Lifecycle Management suite, which also includes:

PeopleSoft Enterprise IT Asset Management
PeopleSoft Enterprise Maintenance Management
PeopleSoft Enterprise Real Estate Management

To use Asset Management to full advantage, it is also important to understand the points of integration between Asset Management and the other PeopleSoft applications that you have purchased, such as:

PeopleSoft Enterprise General Ledger.
PeopleSoft Enterprise Billing.
PeopleSoft Enterprise Budgeting.
PeopleSoft Enterprise Purchasing.
PeopleSoft Enterprise Project Costing.
PeopleSoft Enterprise Payables.
PeopleSoft Enterprise Strategic Sourcing.
Third-party applications for computer-aided facilities management, tax provider systems sapplications.

Because applications share information, you must plan to work closely with the implementation teams that install other PeopleSoft applications to ensure that PeopleSoft provides the full functionality and efficiency that your company requires.

We discuss integration considerations in the implementation chapters in this PeopleBook. Supplemental information about third-party application integrations is on the PeopleSoft Customer Connection web site:

Asset Management integrates with these PeopleSoft applications:

Asset Management integration flow with other PeopleSoft applications

Implementing Asset Management

PeopleSoft Setup Manager enables you to review a list of setup tasks for your organization for the products that you are implementing. The setup tasks include the components that you must set up, listed in the order in which you must enter data into the component tables, and links to the corresponding PeopleBook documentation.

PeopleSoft Financials also provides component interfaces to help you load data from your existing system into PeopleSoft tables. Use the Excel to Component Interface utility with the component interfaces to populate the tables.

Component	Component Interface	Reference
Agencies (AGENCY_DEFN)		See Pages Used to Define Asset Attributes.
Define AM Allocation Basis (ALLOC_BASIS_GRP)		See Setting Up Depreciation Processing.
Asset Indexes (AM_INDEX_TBL)		See Pages Used to Define Financial Processing.
AM Location Definition (AM_LOCATION)		See Pages Used to Define Asset Attributes.
Asset Owners (AM_OWNER_COMP)		See Establishing Asset Ownership.
Asset Owner Operators (AM_OWNER_OPR_COMP)		See Establishing Asset Ownership.
Accounting Entry Template IDs (AMAE_TMPL_ID_PNL		See Defining Accounting Entries.
Asset Class (ASSET_CLASS)	ASSET_CLASS_CI	See Setting Up Asset Classes.
Asset Hazardous Code (ASSET_FSC_DFN)	ASSET_FSC_DEFN_CI	See Setting Up Hazardous-Material Codes.
Bus Tax Rate for Asset/Location (ASSET_LOC_RATE)		See (FRA) Defining Business Tax by Location.
Asset Thresholds (ASSET_THRESHOLDS)		See (AUS) Defining VAT Thresholds.
Define Asset Management Books (BOOK_DEFN1)		See Defining Business Unit Processing Options.
BU Aggregate R&D Expenditure ( BU_AGG_RD)		See Defining Asset R&D Categorization.
Asset Management Business Unit (BU_DEFN)		See Creating Asset Management Business Units.
Capital Acquisition Plan Type (CAP_TYPE)		See Pages Used to Define Financial Processing.
Asset Category (CATEGORY_DEFN)	CATEGORY_DEFN_CI	See (Required) Defining Asset Categories.
Depr Convention Builder (CONV_BLDR_PNLG)		See Setting Up Depreciation Conventions.
Copy All Depr Conventions (CONV_COPY_ALL_COMP)		See Setting Up Depreciation Conventions.
Copy Depreciation Conventions (CONV_COPY_PNLG)		See Setting Up Depreciation Conventions.
Cost Types (COST_TYPE_DEFN)		See Pages Used to Define Financial Processing.
Capitalization Limits Codes (DEPR_CAP_LIMIT)		See Setting Up Capitalization Limits.
Depreciation Conventions (DEPR_CONVENTION)		See Setting Up Depreciation Conventions.
Depreciation Limits (DEPR_LIMIT_DEFN)		See Defining Depreciation Limits.
Depreciation Schedules (DEPR_SCHEDULE_DEFN)	DEPR_SCHEDULE_DEFN_CI	See Setting Up Depreciation Schedules.
Depreciation Terms Definition (DEPR_TERMS_DEFN)	DEPR_TERMS_DEFN_CI	See Defining Depreciation Terms and Rates.
Accounting Entry Templates (DIST_TEMPLATE_DEFN)		See Defining Accounting Entries.
FERC Code Definition (FERC_CD_DEFN)		See Pages Used to Define Additional Common Information.
Financing Codes (FINANCE_CD)		See Pages Used to Define Financial Processing.
Insurance Types (INSURANCE_TYPE)		See Pages Used to Define Asset Attributes.
Inter Unit Transfer Definition (IU_TRF_DEFN_TBL)	IU_TRF_DEFN_TBL_CI	See Defining Accounting Entries.
Joint Venture BU Allocations (JV_BUS_ALLOC)		See Defining Joint Venture Allocations.
Define Maintenance Types (MAINT_TYPE_DEFN)		See Defining Maintenance Types.
Multi-Shift Definition ( MULTI_SHIFT_DEFN)		See (DEU) Setting Up Multishift Codes.
Owner Information (OWNER_INFO_DEFN)		See Establishing Asset Ownership.
Physical Inventory Scheduling (PI_SCHEDULE )		See Setting Up a Physical Inventory.
Physical Inventory Sys Setup (PI_SYSTEM_SETUP)		See Setting Up a Physical Inventory.
Define Asset Profiles (PROFILE)	PROFILE_CI	See Setting Up Asset Profiles.
Lease Schedule (PYMNT_SCHED_TBL)		See Defining Lease Payment Schedules.
Qualified Investments (QIV)		See (USA) Defining Qualified Investment Codes.
Residual Rate Information (RESIDUAL_RATE_TBL)		See (JPN) Defining Residual Rates.
Return Information (RETURN_INFO_DEFN)		See Processing Local Tax Reports.
Define Report Drilldown (RPT_DRILL_FLD_G)		See Establishing Drill-Down Field Groups.
Book Class Security (SEC_BUBOOK_CLS)		See Securing Your System.
Book Operator Security (SEC_BUBOOK_OPR)		See Securing Your System.
Asset Tax Classes (TAX_CLASS_DEFN)		See (CAN, IND, and USA) Defining and Maintaining Tax Classes.
Tax Credit Status (TAX_CR_STATUS)		See Defining Tax Credits.
Tax Credits (TAX_CREDITS)		See Defining Tax Credits.
Retirement Basis Reduction (TRAN_EXCLUDE_TBL)		See Setting Up Retirement Basis Reduction Codes.
Transaction Groups (TRANS_PNL_GRP)		See Defining Accounting Entries.
Define Transaction Codes (TRANSACTION_CODE)		See Defining Accounting Entries.
User Defined Depreciation Rate (UD_DEPR_RATE)	UD_DEPR_RATE_CI	See Defining Depreciation Terms and Rates.
User Defined Methods (UD_METHOD)		See Creating a User-Defined Depreciation Method.
User Defined Methods - Copy (UD_METHOD_COPY)		See Copying a User-Defined Depreciation Method.
User Defined Variables (UD_VARIABLE_DEFN)		See Creating or Selecting Variables.
Define Units of Production (UOP_DEFN)		See Setting Up Units of Production Definitions.
Account (GL_ACCOUNT)	ACCOUNT_CF	See Adding Account Values.
Alternate Account (ALTACCT)	ALTACCT_CF	See Adding Alternate Account Values.
Operating Unit (OPERATING_UNIT)	OPER_UNIT_CF	See Adding Operating Unit Values.
Department (DEPARTMENT)	DEPT_CF	See Adding Department Values.
Project ID (PROJECT)	PROJECT_CF	See Adding Project Values and Grant Values.
Product (PRODUCT)	PRODUCT_CF	See Adding Product Values.
Fund Code (FUND_DEFINITION)	FUND_CF	See Adding Fund Code Values.
Chartfield 1 (CHARTFIELD1)	CHARTFIELD1	See Adding Values for Expansion ChartFields 1, 2, and 3.
Chartfield 2 (CHARTFIELD2)	CHARTFIELD2	See Adding Values for Expansion ChartFields 1, 2, and 3.
Chartfield 3 (CHARTFIELD3)	CHARTFIELD3	See Adding Values for Expansion ChartFields 1, 2, and 3.
InterUnit Template (IU_INTER_TMPLT)	IU_INTER_TMPLT	See Defining Interunit Templates.
IntraUnit Template (IU_INTRA_TMPLT)	IU_INTRA_TMPLT	See Defining Intraunit Templates.
InterUnit Pair Maintenance (IU_INTER_PR_BASIC)	IU_INTER_PR_BASIC	See Using Mass Maintenance for Interunit Pairs.
Market Rates (RT_RATE_PNL)		See Defining Market Rates.
Market Rate Definition (MARKET_RATE_DEF)		See Defining Market Rates.
Currency Quotation Method (CURR_QUOTE_PNL)		See Defining Currency Quotations.
Ledgers for a Unit (BUSINESS_UNIT_LED)	EM_BUS_UNIT_LED	See Defining Ledgers for a Business Unit, Defining VAT Accounts by General Ledger Business Unit (Optional).
Value Added Tax Code (TAX_CODE_VAT)	TAX_CODE_VAT	See Setting Up VAT Authorities and Tax Codes.
VAT Accounts by Business Unit (TAX_BU_CODE_VAT)	TAX_BU_CODE_VAT	See Defining VAT Accounts by General Ledger Business Unit (Optional).
VAT Entity (VAT_ENTITY_ID)	VAT_ENTITY_ID	See Setting Up VAT Entities.
Vat Defaults CI Component (VAT_DEF_CI)	VAT_DEF_CI	See Establishing VAT Defaults.
Customer Group Table (CUST_GROUP_TBL)		See Establishing Customer Group Tables.
Contact Info (CONTACT_INFO)		See Setting Up Contacts.
General Information (CUSTOMER_GENERAL)		See Maintaining General Customer Information.
User Preferences (OPR_DEFAULT)	OPR_DEFAULT_FIN	See Defining User Preferences.

Other Sources of Information

In the implementation planning phase, take advantage of all PeopleSoft sources of information, including the installation guides, data models, business process maps, and troubleshooting guidelines. A complete list of these resources is in the preface of the About These PeopleBooks with information on where to find the most up-to-date version of each.