AM Business Unit Definition

BUS_UNIT_TBL_AM

Set Up Financials/Supply Chain Management, Business Unit Related, Assets, Asset Management Definition, AM Business Unit Definition

Create an asset management business unit and specify its default processing options.

Open Period Update

OPEN_PERIOD_SINGLE

Click Update Open Periods on the AM Business Unit Definition page.

Define in which periods transactions can be posted for Asset Management.

Warehouse Mapping

AM_WAREHOUSE_MAP

Click Warehouse Mapping on the AM Business Unit Definition page.

Establish the default ChartField mapping rules necessary to accommodate asset component changeout transfers for this business unit.

VAT Defaults Setup

VAT_DEFAULTS_DTL

Click VAT Default on the AM Business Unit Definition page.

Specify VAT Defaults Setup.

VAT Defaults Copy

VAT_DFLT_SRCH_COPY

Click Copy Defaults From on the VAT Defaults Setup page.

Copy VAT default specifications from another key combination for the same VAT driver.

Business Unit/Book Definition

BU_BOOK_DEFN_01

Set Up Financials/Supply Chain Management, Business Unit Related, Assets, Asset Management Definition, Business Unit/Book Definition

Define required books, book options, and accounting entry options for each book that the business unit will use.

Note. You must first complete the AM Business Unit Definition page and define your asset books on the Asset Book page.

Round Options

ROUND_OPTIONS_SEC

Click Round Type on the Business Unit/Book Definition page.

(JPN) Select options for rounding depreciation amounts for the book.

Depreciation Close List

MR_AM_DEPR_CLOS

Click Depreciation Close List on the Business Unit/Book Definition page.

Review the years and periods for which depreciation has been closed.

Business Unit Info for Japan

BUS_UNIT_JPN_SEC

Click the JPN Info link from the AM Business Unit Definition component.

Select the options to process tax and depreciation for Japan.

Business Unit/Book Feature

BU_BOOK_FEATURE

Set Up Financials/Supply Chain, Business Unit Related, Assets, Asset Management Definition, Business Unit/Book Feature

Enable book and book options and (optionally) impairment options for a business unit.

BU Book ChartFields Summarize

BU_BOOK_GRP_SUM

Select the Group Asset Processing check box on the Business Unit/Book Definition page.

(Optional) Select the ChartFields that will be used for group member asset summarization.

Interface Options

BUS_UNIT_INTFC_OPT

Set Up Financials/Supply Chain, Business Unit Related, Assets, Asset Management Definition, Interface Options

Establish product and application interface default processing options for Payables, Purchasing, Billing, Real Estate Management, and Maintenance Management

Note. You must enable all PeopleSoft products you want to integrate with on the Installation Options page (INSTALLATION) before integration options will be available within the Business Unit component (BU_DEFN).

See Defining Asset Management Installation Options.

Unit, Description, and Short Description

Enter descriptive information to uniquely identify the business unit during set up. These fields are already populated when you select an existing business unit for update.

Location

Select a location for this business unit. Locations available are defined on the location page table.

Last Asset ID Used

The last asset ID used displays here or the value is zero by default. To increment automatically from some other starting point, enter your starting point into the Last Asset ID Used field and click the Reset button. If there are no assets for this business unit, this will reset the last asset ID to zero. The Next value displays on the Asset Basic Add or Express Add pages when you use automatic numbering of asset ID. When the record is saved, the assigned asset ID displays and the value is incremented on this page.

Default Book

Select the book that is used by default when you enter assets. (This book is required for subsequent processing.)

Note. PeopleSoft strongly recommends making the primary book in the ledger group in General Ledger the same as the default book in Asset Management in order to maximize synchronicity of transactions.

Fed Book (federal book)

Select the book to calculate the federal tax.

AMT Book (alternative minimum tax book)

Select the book to calculate the alternate minimum tax.

ACE Book (adjusted current earnings book)

Select the book to calculate the adjusted current earnings.

CAP Book (capital acquisition planning book)

Select the book used for capital acquisition planning (CAP).

Lease Book

Select the book where leased assets are primarily recorded.

Suspense Account and Alt Acct (alternate account)

Enter the translate account and alternate account here. If you have any transactions in a foreign currency within this business unit and want to enable the feature to translate currencies. If you do not have transactions outside of your local currency, you do not need to define these values.

See Defining Journal Processing Options for a Business Unit.

Keep all books in synch

Select this check box to keep all adjustments synchronized. Clearing this check box enables you to create adjusting entries to affect particular books while excluding others.

If you select this option in conjunction with a business unit that is also enabled for impairment processing, you will have an option to create zero impairment costs for other books. This occurs when working in the Impairment Worksheet page or the batch run control page and you select the Copy To Other Booksthe check box.

Warning! If you use this method to make adjusting entries, you must reselect the option before starting normal asset processing. Clearing or selecting this option does not enable retroactive adjustments. The function is applied from the point selected going forward until and unless you change it again.

Default tag# from asset ID (default tag number from asset ID)

Select this check box to use the same number for the tag as the assigned asset ID.

Allow duplicate tag numbers

Select this check box when you are processing physical inventory. This enables you to take physical inventory and process assets that may have the same tag number.

Joint Venture Unit

Select if this is a joint venture business unit.

Note. You cannot perform interunit transfers on joint venture business units.

Use JV Participant Bk Profile (use joint venture participant book profile)

Select this option for participant level. Joint venture participant business units are governed by the book for the participant level business unit or by the book for the overall joint venture business unit. You can use this feature to maintain joint venture participant business units with separate profiles that enable different depreciation methods, conventions, calculation types, and so on, as required.

Use Parent-Child Defaulting

Select to enable automatic parent-child inheritance processing for this business unit. For example, when you create a child asset and you want it to inherit the tag or department number from the parent asset (as specified on the Profile Child Asset Inheritance page), select this check box. For more responsive performance of Express Add, Basic Add, and Transaction Loader processes, clear this check box. General parent-child asset processing is still enabled.

Auto-Retire Fully Depr Assets (automatically retire fully depreciated assets)

Select to enable automatic retirement of fully depreciated assets for this business unit. You must also enable the option at the book level.

Use Add Conv for all TXNs

Select this option to inherit the same convention used when you added an asset for any new transaction.

Asset Acquisition Info

Select to include information derived from the Asset Acquisition Detail (ASSET_ACQ_DETAIL) page and links (ASSET_ACQ_DET_AP, ASSET_ACQ_DET_VAT).

Asset Attributes Info

Select to include information derived from the Asset Location/Comments/Attributes (ASSET_IMAGE) page.

Asset License/Register Info

Select to include information derived from the Asset Custodian/License/Manufacturer page (ASSET_CUSTODIAN) and links (ASSET_LIC_ADDR_SEC).

Asset Lease Info

Select to include information derived from the Leased Assets component pages (ASSET_LEASE_01, ASSET_LEASE_02, ASSSET_LEASE_05, ASSSET_LEASE_03).

Asset Non-Capitalized Cost

Select to include information derived from the Asset Acquisition Detail (ASSET_ACQ_DETAIL) page and links (ASSET_ACQ_DET_AP, ASSET_ACQ_DET_VAT).

Asset Maintenance Info

Select to include information derived from the Track Service and Repairs component pages (ASSET_MAINT_01, ASSET_MAINT_01_S) and meter readings.

Asset Comments

Select to include information derived from the Asset Location/Comments/Attributes (ASSET_IMAGE) page.

Asset Warranty Info

Select to include information derived from the Asset Custodian/License/Manufacturer page (ASSET_CUSTODIAN) and links (ASSET_WARRANTY).

Asset Insurance Info

Select to include information derived from the Asset Custodian/License/Manufacturer page (ASSET_CUSTODIAN) and links (ASSET_INSURANCE).

Asset Inspection Info

Select to include information derived from the Asset Custodian/License/Manufacturer page (ASSET_CUSTODIAN) and links (ASSET_INSPECTION).

Asset Component History

Select to include asset component history (AM_AST_COMP_HIST) information.

Auto Increment Open Trans ID (automatically increment open transaction ID)

If you want to process a large number of transactions as a group, you should clear the Auto Increment Open Trans ID check box. For example, you enter 300 new computers into Asset Management, and rather than process depreciation and distribution in 300 separate requests, you want to process all in a single request. To do so, establish an open transaction ID that identifies a single processing request for all 300 computers that you entered. In this case, you should clear the Auto Increment Open Trans ID check box.

Open Trans ID (open transaction ID)

The Open Trans ID field helps you keep track of open transaction processing status. You can enter a beginning open trans ID, or you can have Asset Management assign it. You can specify that Asset Management automatically increment the ID value each time a transaction is added to the open transaction table by selecting Auto Increment Open Trans ID. The next processing request that you enter is automatically assigned a number that is one greater than the last assigned value. Subsequent open transaction ID numbers will be incremented by one.

ASSET_CLASS_TBL

Asset Class

Asset SetID

Asset Class

Optional

Optional

Yes

No

CUST_ADDR_SEQ

Customer Location

Customer SetID

Customer ID

Address Sequence Number

Optional

Optional

Yes

Yes

CUSTOMER

Customer

Customer SetID

Customer ID

Optional

Optional

Yes

Yes

BUS_UNIT_TBL_AM

AM Business Unit

Business Unit

Optional

Optional

Yes

No

VAT Entity Registration

VAT Entity

Country

Not applicable

Optional

Yes

No

VAT Country

Country

Not applicable

Optional

Yes

No

Copy Values to New Rows

If you are inserting a row for a VAT driver key, select this check box to copy all the VAT defaults from the previous row to the new row. Otherwise, all VAT default fields for the new row will be blank.

VAT Reporting Country

Select the VAT reporting country or countries for which you are defining VAT defaults. For service VAT treatment defaults, defaults are obtained for the supplier's location country. Asset Management does not use VAT for services, only goods.

Defaulting State

As applicable, enter the state for which you want to define defaulting values. (Optional depending on VAT Country)

Copy From Search Criteria

Enter the criteria on which you want to search. When copying defaults for the Asset Management business unit driver, you can search by business unit, VAT reporting country, and defaulting state.

Search

Select to retrieve the results based on the criteria entered. The results display in the Copy From Results group box.

Copy From Results

In the Copy From Results group box, select the link for any of the results returned to view the details of the VAT setup from which to copy on the Copy VAT Defaults Setup page. Once you have viewed the details, you can select Copy to copy the VAT setup. The system returns you to the VAT Defaults Setup page with the copied fields.

Or you can select the appropriate option for any of the results returned and select Copy to copy from the selected row. The system returns you to the VAT Defaults Setup page with the copied fields.

VAT Applicable

Select the appropriate VAT status.

Values are:

Exempt (not subject to VAT)

Outside of Scope of VAT

Taxable

Goods Declaration Point

Select when you want VAT transaction information for goods to be recognized for reporting purposes. Values are:

At Invoice Time: VAT is recognized at time of invoice.

At Payment Time: VAT is recognized at time of payment.

Delivery: VAT is recognized at time of delivery.

Calculation Type

Select the type of calculation you want the system to use. Values are:

Exclusive: VAT is calculated on top of the entered transaction amount, because it excludes any VAT.

Inclusive: VAT is calculated from within the entered transaction amount, because it already includes the VAT.

Taxable Goods Sales

Select the VAT code to be used for taxable sales within this VAT reporting country

Domestic Goods Sales

Sale of goods within the same country.

EU Goods Distance Sales (European Union goods distance sales)

Sale of goods between European Union (EU) countries in which the supplier is registered in an EU country and the purchaser is not registered in an EU country. The VAT rate charged is the rate applicable in the supplier's country.

EU Goods Sales (European Union goods sales)

Sale of goods within the European Union.

EU Sales, Simplification

This treatment is used for the transaction between an intermediary and the purchaser in cases when there is a sale of goods between European Union (EU) countries involving three parties: the purchaser, an intermediary (bill-from) supplier, and the actual goods supplier. Each party is located in a different EU country and registered in his own country, and not in either of the other two countries. The only difference between this VAT treatment and that applied to normal EU sales is that the supplier is required to print a different message on the invoice referencing the statute that applies to triangulation, rather than the one that references the statute for normal EU sales.

Exempt

Not subject to VAT.

Exonerated

Subject to exoneration from VAT.

Goods Exports

Export sales of goods.

Out of Scope

Outside of the scope of VAT.

Suspended

Subject to suspension of VAT.

Corporate Book for Japan

Select the corporate book for Japan.

Tax Book for Japan

Select the tax book for Japan.

Note. PeopleSoft recommends that you select the primary book in the ledger group in General Ledger to be the same as the default book in Asset Management. As tax books do not usually send accounting entries to General Ledger this maximizes synchronicity of transactions.

Advanced Depreciation

Select if advanced depreciation is used.

Japan Composite

Select if composite assets are used.

Use JPN Local Tax

Select if local tax reporting is enabled.

Currency

Displays the default currency for this business unit.

Rate Type

Select the currency exchange rate.

Note. Even if you are using only one currency in Asset Management, you still need to set up a one-to-one exchange rate and rate type to exchange that currency with itself. For example, to use US Dollars you must set up an exchange rate for USD to USD with an exchange rate of 1.

See Processing Multiple Currencies.

Calendar

Select the accounting period calendar for this book and business units. General Ledger supports multiple calendars, so you can keep separate calendars for actual accounting activity, for budget and forecast activity, and for special reporting or transitional needs. For example, you can easily manage a conversion to different accounting periods or to a new fiscal year by maintaining two calendars. However, only one calendar can be active for a ledger group at a given time. A book must use the same calendar as the ledger.

See Defining Accounting Calendars.

Capitalize Limit,Amount, and Limit Code

Define these limits either by selecting Amount and entering a minimum, or by selecting Table Lim and selecting a Cost Limit Code. If you select Amount, you cannot add an asset with a cost that is less than the specified limit. If you select Table Lim, you may encounter an error or a warning, based on the actions that you set up in the Capitalization Limit table, when you try to add assets below the amounts in the table.

See Setting Up Capitalization Limits.

Lease Cap Min (lease cap minimum)

Define the lease cap as a minimum cost of the asset lease. (When you enter a leased asset with total cost below the lease cap, you will receive an error.)

Create Accounting Entries

Select this check box to make the accounting entry options available for selection.

Retirements by Disposal Code

Select the check box to enable retirement of assets based upon disposal code. A disposal code references a predefined disposal worksheet that includes asset rules such as asset ownership, eligible operators, and permitted transactions. The Transaction Code field on the Retirement page will be populated with the appropriate disposal code.

See Initiating Asset Retirement Using the Disposal Worksheet.

GL Business Unit

The General Ledger business unit associated to this book displays here.

Ledger Group, Budget Ledger Group, Ledger, and Budget Ledger

A ledger is a set of posted balances that represents a set of books for a business unit. Ledger templates and detail ledgers can be added to the appropriate ledger group. A ledger group can have one primary ledger and zero to nine secondary ledgers. Each ledger within the ledger group shares a common physical structure based on the ledger template, as well as unique characteristics (such as its own base currency).

The Ledger Group andBudget Ledger Group fields for Asset Management enable you to associate a ledger or ledger group to this business unit. In syncaccounting entries are a group of accounting entries for one transaction that the system distributes to different ledgers. In conjunction with the Keep all books in sync option, you define how a transaction is posted. If the Keep all books in sync option is selected, then one transaction will post to all ledgers in the group. If the Keep all books in sync option is clear, the system posts transactions only to those ledgers with transaction entries. One book will post to one ledger, but you can set up other books to point to the other ledgers in the group.

If you will be generating budget accounting entries, specify the Budget Ledger Group and Budget Ledger to which you want to post them. If you leave ledger and budget ledger fields blank, the accounting entries will be made to the primary ledger.

See Setting Up Ledgers.

Book Code Distrib. Grp (book code distribution group)

If the Book Code option is activated from the Installation Options page, this field will display. The book code is an Account attribute and a balancing ChartField. You can use book codes to simultaneously generate sets of entries to record related transactions according to multiple GAAPs for the same business unit in the same ledger.

The book code distribution group defines a set of book codes to be used when distributing accounting entries for multiple GAAPs within one book. Using the book code distribution group restricts the duplication of accounting entries being passed to General Ledger. The book code distribution group value is defined on the Book Code Distribution Group page.

Select from the available book code distribution groups defined for your organization.

See Setting Installation Options for PeopleSoft Applications.

See Creating Asset Management Business Units, Setting Up Accounting Entry and Financial Processing for Asset Management.

See Adding Book Code Values.

Translate Gain/Loss

If the ledger specified is a translate ledger, this check box appears. When you process accounting entries (AM_AMAEDIST), the gain or loss amount that is the result of a currency exchange transaction is converted from the primary book to the translate book.

Account Entry Template ID

Enter the account entry template ID; the default is DEFAULT. The accounting entry template ID provides the option to associate different books with different charts of accounts. To use derogatory depreciation for France, select the account entry template ID that corresponds. If you select the Derogatory depreciation template ID, you must also select the Derogatory Depreciation check box.

See Defining Accounting Entries.

(FRA) Derogatory Depreciation

Select this check box to process derogatory depreciation with the derogatory account entry template ID. If this box is selected, you must use the appropriate account entry template ID associated with derogatory depreciation. You must also select the statutory book to which this book will be compared. This can be designated on the AM Business Unit Definition page as the federal book.

See (FRA) Using Asset Management Options to Meet French Requirements.

(FRA) Statutory Book

Select the statutory book to which derogatory depreciation transactions stored in the book you are defining will be compared. When Derogatory Depreciation has been selected, you must also define statutory book.

Round Rule and Round Type

Select the rounding rule and type that apply to this book.

The rounding rules delivered with Asset Management are:

Down

NatRnd

Up

The rounding types delivered with Asset Management are:

Currency:

Generic

Round Precision

The number of places to the right or left of the decimal point to which the amount or number will be rounded. If you select Currency as the round type, the system automatically determines round precision from the currency code.

Rounding Factor

The number to which the amount will be rounded. For example, if you select Nat Rnd as the rounding rule and enter a rounding factor of 25, amounts will be rounded to the nearest multiple of 25; for example, an amount of 130 will be rounded to 125, and an amount of 140 will be rounded to 150. If you select Currency as the round type, the system will automatically determine the rounding factor from the currency code.

Truncation Precision Flag

The Truncation Precision Flag check box works with the round precision value. When you select it, amounts that contain many decimal places are truncated to one decimal place to the right of the rounding precision position before rounding is performed. If you clear it, the entire amount is rounded. This example illustrates truncation precision:

• Amount to be rounded: 10.03439

• Round Precision: 3

With the Truncation Precision Flag check box selected, the system truncates the fifth decimal place and rounds 10.0343. With the check box cleared, the system rounds the entire amount. Actual rounding results would depend on the selected rounding rule and round type.

(DEU) Low Value Asset

Select to enable low-value asset processing. In Germany, assets marked as low value should be depreciated in one year. Asset Management checks the capitalization limits against the amounts that are stored by code in the capitalization limit table.

See (DEU) Using Asset Management Options to Meet German Requirements.

Group Asset Processing

Select to enable group asset processing. If checked, the Summary link displays on the Chartfield Summarization page. The system applies asset transactions at the group member level.

See Using Group Asset Processing.

Store Depr by Period (store depreciation by period)

Select to store depreciation by period for the current fiscal year.

Note. If you store depreciation entries by period, you increase the table size and decrease depreciation processing performance. For optimal depreciation processing performance and greater table efficiency, we recommend storing depreciation entries by fiscal year rather than by period.

See Managing Interim and Year End Closing.

Child Inherits Parents Life

Select to pass on the asset life of the parent asset to the child asset.

Online Reporting

Select to enable online reporting features.

Note. You must run Load Depreciation Reporting process for at least one asset after this option is selected to be able to view online reporting for this business unit/book.

See Using Asset Management Reporting Options.

(ARG, BRA, and MEX) Inflation Processing

Select Inflation Processing if you want to enable the inflation processing feature. This optional feature is used for Argentina, Brazil, and Mexico to adjust assets for inflation associated with a particular inflation index appropriate for a country or currency. It provides for periodic inflation adjustment transactions (transaction type INF) that adjusts asset balances (cost, period depreciation, year-to-date depreciation, and accumulated depreciation) for inflation. The default is blank. (This field is available when you enable the corresponding installation options.)

See Specifying Asset Books for a Profile.

Calculation Type

This option appears when you select the Inflation Processing check box. Select the calculation method for inflation processing. The available options are:

• Argentina

• Brazil

• Mexico

See Setting Installation Options for PeopleSoft Applications.

Auto-Retire Fully Depr Assets (automatically retire fully depreciated assets)

Select to enable the automatically retire fully depreciated assets feature. This field appears only if you select the Auto-Retire Full Depr Assets option on the Asset Management Business Unit Definition page.

Impairment Process

Select this check box to enable impairment processing within this business unit book.

Cost Type For Impairment Loss

Select the default Cost Type for the impairment loss from the list of valid cost types.

Impairment Reversal

Select this check box to enable impairment reversal processing within this business unit book.

Cost Type for Reval Reversal (cost type for revaluation reversal)

Select the default Cost Type for the impairment revaluation reversal from the list of valid cost types.

Map ChartField

Select this check box to enable ChartField mapping for Payables and Purchasing asset processing.

Negative Addition

Results in a negative addition (AAD) to the asset that was originally created by the voucher.

No Transaction

No transaction is generated for this event, and the process to remove it from Asset Management must be entered manually. You can remove the created transaction from open transactions if depreciation has not been run.

If depreciation has been run, and the asset has been set up in the system and posted to GL, you must enter a retirement or negative addition transaction to remove it from the books.

Acquisition detail will still be inserted for the closed voucher for audit purposes, but no cost rows or financial transaction will be generated.

Retirement

Creates a retirement transaction (RET) to retire the asset that was originally created by the voucher.

If any depreciation has been taken during the interim period, it will be reversed and removed from the corporate books. Gain and loss will be calculated.

This is the default if no other option is specified.

Billing Interface Processing

Select to establish processing between Asset Management and Billing. This activates integration between the two applications and enables the Create Bill option on the Asset Management Retirement page.

Note. PeopleSoft Billing is the only billing interface that is supported by this feature.

BI Unit

Select the Billing default business unit. The available Billing business units are established during the Billing application implementation. You can override the BI Unitas needed. Only BI Unitcan be overridden on the retirement page for other Billing business units whose general ledger business unit matches the Asset Management business unit.

Bill Source

Select the billing source, such as Assets. Available options are established during the Billing application implementation. You cannot override Bill Source.

Bill Type

Select the Billing Bill Type, such as AM . Available options are established during the Billing application implementation. You cannot override Bill Type.

Bill By Identifier

Select the Billing Bill By Identifier such as Assets . Available options are established during the Billing application implementation. The Bill By Identifier will vary if the business unit is VAT enabled. You cannot overrideBill by Identifier.

Note. If the Bill By Identifier should consider VAT transactions, PeopleSoft strongly recommends using the following fields: BUSINESS_UNIT_AM, BILL_SOURCE_ID, VAT_TREATMENT_GRP, COUNTRY_VAT_BILLFR, COUNTRY_VAT_BILLTO, COUNTRY_SHIP_FROM, COUNTRY_SHIP_TO, PHYSICAL_NATURE, SHIP_TO_CUST_ID, RATE_MULT, RATE_DIV, CUR_RT_SOURCE, SHIP_TO_ADDR_NUM. Otherwise: BUSINESS_UNIT_AM, BILL_SOURCE_ID, PHYSICAL_NATURE, RATE_MULT, RATE_DIV, CUR_RT_SOURCE.

Tree Name

Select the department tree to be associated with this space allocation.

Statistics Code

Select the statistics code value associated with this space allocation.

Statistical Account

Select the statistical account value associated with this space allocation.

Retire Assets Components

Select this check box to enable retirement processing for components from work orders.

TRF Out Components for Reuse

Select this check box to enable component transfers out for reuse from work orders.

Transfer In Components

Select this check box to enable component transfers in from work orders.

Override Other Defaults

Select this check box to allow default overrides from work order. This option is used for making the set up defined at BU level prevail over set up at other levels.

Cash Generating Unit Definition

AM_CGU_DEFN

Set Up Financials/Supply Chain Management, Business Unit Related, Assets, CGU Definition, Cash Generating Unit Definition

Define cash generating units to assign to individual assets.

Description

Enter a description for this cash generating unit.

Impair All Assets In This CGU

When you select this check box, the system enables impairment processing for all assets that fall within this CGU regardless of the option to perform impairment processing at the asset level.

Field Name

Select a field name from the list of available ChartField values.

Select Detail Values

If you select this option, you may then choose among all valid definitions for the ChartField selected. For example, if you select to define the CGU by operating unit, the valid values will be all defined operating units for this business unit.

Range of Values

If you select this option, you may then choose a range of valid definitions for the ChartField selected. For example, if you select to define the CGU by department, the valid range of values will be all defined departments for this business unit: you will define the from and to range of departments to be included.