Defining Learning Environments

Name Display

Specify the administrators for this learning environment.

Primary

If selected, this learning environment has been designated as the primary learning environment for the category on the Maintain Categories - Security page.

Primary

If selected, this learning environment has been designated as the primary learning environment for the listed course, as set on the Security tab of the Course Details page.

Time Zone

This field applies to scheduled classes only. Select the default time zone for class scheduling. The system uses the value you select here as the default for session patterns and sessions in this learning environment.

Language Code

Select the default language for classes. The system displays as a default the value set on the Install Defaults - General page. The system uses the value you select here as the default for delivery methods of a class.

Session Start Time and Session End Time

These fields apply to scheduled classes only. Enter the default start time and end time of classes. You can override this time at the class level.

Display Certification Status on the Self Service Home Page

Select to have certification programs with a status of complete, expired, or warning display in a separate grid labeled My Certification Status on the self-service My Learning page. The system will display the program name, status, date, and a Recertify button. An administrator can override this value at the learning environment level.

Display Objectives on the Self Service Home Page

Select to have objectives with a status of needed or in progress appear in a separate grid on the My Learning page. The My Learning Objectives grid can display up to five objectives, and lists each objective's name, proficiency, status, target completion date, who assigned the objective, and the associated class or program. An administrator can override this value at the learning environment level.

Estimated Cost

This field pertains to training plan budget reports. Enter the estimated cost, per learner, of delivering a class. When you generate a training plan that includes classes for which no estimated hourly amount is defined, the system can use this value to determine the forecasted cost for the class. You can override this value at the course and delivery method levels.

Hourly Cost

This field pertains to training plan budget reports. Enter the estimated hourly cost, per learner, of delivering a class. When you generate a training plan, the system can use this value to determine the forecasted cost for a class based on the hours defined for each of the class's components on the Recommended Duration page. You can override this value at the delivery method level.

Learning Period

Enter the number of days after the enrollment date learners have to complete a class. The system uses the value you enter here as a default value on the Delivery Method page.

Warning Period

Enter the number of days before the end of the learning period that you want the system to send an email notification to the learner expressing that the learning period is about to expire. The system uses the value you enter here as a default value on the Delivery Method page.

Overbook

Enter the percentage above the maximum enrollment value for which you will allow enrollment. The overbook value, multiplied by the maximum enrollment number, is the total number of enrollments that the system accepts before the waitlist status is assigned to a learner who tries to enroll in a class. The system uses the value that you enter here as a default on the Class Details page.

Enable Waitlist

Select if you want the system to accept waitlisted learners for a class when the maximum enrollment number has been reached. If overbooking is permitted, the system does not waitlist learners until the overbook percentage is reached. The system uses your selection as a default value on the Delivery Method page.

Min Enroll Days (minimum enrollment days)

Enter the number of days before a class start date that you want the minimum enrollment notification sent to the enrollment administrator and class owner to alert them that the minimum enrollment has not been reached. A scheduled PeopleSoft Application Engine process (LM_ACT_MINEN) performs this notification. This notification gives the class administrator and owner the opportunity to cancel a specific class due to low enrollment. The system uses the value that you enter here as a default on the Class Details page.

See Understanding Class Notifications.

Enforce Prerequisites

Select if you want the enrollment process to obey required class and program prerequisites. Deselect this check box to waive the prerequisites for all learners. Even if this check box is selected, the learning administrator can still waive prerequisites for individual learners. The system uses your selection as a default value on the Class Details page.

Launchable from History

Select if you want the links associated with web-based, test, or survey learning components to be launchable from the learner's My Learning page after the class achieves a completion status of Completed or Not Completed.

You can override this value at the delivery method and class levels.

Allow Completion from History

Select if you want learners to be able to complete classes that have web-based, test, or survey learning components after the class achieves a completion status of Completed or Not Completed. For example, if a learner does not pass or complete a class the first time through he or she can return later to try to complete it from the My Learning page. If the Launchable from History check box is selected and this check box is cleared, then learners can launch the content but their progress will not be updated and no changes will be made to the class's completion or passing status.

You can override this value at the delivery method and class levels.

Last Enroll (last enrollment)

Enter the number of days Before the Start Date or After the Start Date to indicate the last day enrollment is permitted. This is useful, for instance, when you want to close enrollment to accommodate the ordering of materials for the class. The system uses the value that you enter here as a default on the Class Details page. Alternatively, you can select the Last Enroll Date = Start Date check box.

Last Enroll Date = Start Date

Select if you want the last day learners can enroll in a class to equal the class start date. The system uses the value that you enter here as a default on the Class Details page.

Last Drop

Enter the number of days Before the Start Date or After the Enrollment Date that a learner can drop the class without paying the drop fee. Alternatively, you can select the Last Drop Date = Start Date check box. The system uses the value that you enter here as a default on the Class Details page.

Last Drop Date = Start Date

Select if you want the last day learners can drop a class without having to pay a drop fee to equal the class start date. The system uses the value that you enter here as a default on the Class Details page.

Waitlist Threshold

Enter the number of waitlisted learners that will cause a notification to be generated to the administrator. (You must run the waitlist threshold process (LM_WLT_TRHLD) to produce the notifications.)

Last Waitlist Enroll

Enter the number of days Before the Start Date or After the Enrollment Date that the system no longer automatically enrolls waitlisted learners when an enrolled learner drops a class.

The system uses this value to determine the default value of the Last Waitlist Enroll Date field on the Maintain Classes - Class Details page. You can edit this value at the class level.

Enable Learning Request

Select to enable users to enter learning requests for courses that are associated with this learning environment. You can override this value at the course level.

Learning Request Threshold

Enter the number of learning requests for a specific course that will cause a notification to be generated to the administrator. (You must run the learning requests threshold process (LM_LRQ_TRHLD_NOTIF) to produce the notifications.)

See Generating Notifications for Learning Requests.

Allow Concurrent Enrollment

If selected and the enforce prerequisites feature is activated for a class, learners who do not meet a class's required prerequisites at the time of enrollment can proceed with the enrollment process, provided they are currently enrolled in the prerequisites.

Default Requestor

Select this field to prevent the Select Requester page from displaying when an administrator uses the group or mass enrollment feature. The system assumes that the administrator is the requester.

Quick Enroll Option

Specify how you want to streamline class enrollment for learners associated with the learning environment. Values are:

• None: Select if you want the Review Information and Enrollment Confirmation pages to display as normal during learner enrollment through the Find Learning component.

• Suppress Review & Confirmation: Select to suppress both the Review Information and Review Information (confirmation) pages during learner enrollment through the Find Learning component.

  When you select this value, learners who click the Enroll button on the Find Learning page go directly to the Class Progress page for the class in which they’ve just enrolled.

• Suppress Review Information: Select to suppress only the Review Information page during learner enrollment through the Find Learning component.

Auto-Register based on Enrollment

Specify how you want the system to automatically register learners in programs associated with the classes in which they enroll. Values are:

• All Programs: Select to enable the system to automatically register in both certification and curriculum programs when learners enroll in classes associated with the programs. Users do not receive a confirmation message before the system performs the automatic registration.

  When this value is selected, the Auto-Register based on Enrollment check box appears on the Maintain Programs - Details page for both certification and curriculum programs.

• All Programs with Confirm: Select to enable the system to automatically register in both certification and curriculum programs when learners enroll in classes associated with the programs. After submitting a class enrollment, users access the Associated Programs modal page, which displays all of the associated programs that can be automatically registered. Users can select one or more programs in which to automatically register.

  When this value is selected, the Auto-Register based on Enrollment check box appears on the Maintain Programs - Details page for both certification and curriculum programs.

• Certifications Only: Select to enable the system to automatically register in certification programs when learners enroll in classes associated with the certification programs. Users do not receive a confirmation message before the system performs the automatic registration.

  When this value is selected, the Auto-Register based on Enrollment check box appears on the Maintain Programs - Details page for certification programs only.

• Certifications with Confirm: Select to enable the system to automatically register in certification programs when learners enroll in classes associated with the certification programs. After submitting a class enrollment, users access the Associated Programs modal page, which displays all of the associated certification programs that can be automatically registered. Users can select one or more programs in which to automatically register.

  When this value is selected, the Auto-Register based on Enrollment check box appears on the Maintain Programs - Details page for certification programs only.

• Curricula Only: Select to enable the system to automatically register in curriculum programs when learners enroll in classes associated with the curriculum programs. Users do not receive a confirmation message before the system performs the automatic registration.

  When this value is selected, the Auto-Register based on Enrollment check box appears on the Maintain Programs - Details page for curriculum programs only.

• Curricula with Confirm: Select to enable the system to automatically register in curriculum programs when learners enroll in classes associated with the curriculum programs. After submitting a class enrollment, users access the Associated Programs modal page, which displays all of the associated curriculum programs that can be automatically registered. Users can select one or more programs in which to automatically register.

  When this value is selected, the Auto-Register based on Enrollment check box appears on the Maintain Programs - Details page for curriculum programs only.

• None: Select to disable automatic program registration.

  When this value is selected, the Auto-Register based on Enrollment check box does not appear on the Maintain Programs - Details page for any programs.

Learning Renewal Period

Enter the number of days after which the class has to be renewed. The system uses the value you enter here as a default value on the Mandatory Learning Setup page.

Allow Historical Credit for re-hired employees

Select if you want re-hired employees to be given credit for classes taken during a previous employment instance with the company.

Check across employment instances to allocate credit

Select to let the system check across multiple employment instances before allocating credit for classes included in the Mandatory Learning.

Historical Credit Period

Enter the number of days within which historical credit can be allocated for re-hired employees.

Allow Nested Programs

Select to enable the inclusion of programs within other programs.

Require eSignature on Updates

Select to enable administrators to activate the eSignature sign-off feature for a program. When the eSignature feature is activated, administrators must enter their password when manually updating a learner's status.

Allow Cascading Expirations

Select to enable administrators to define different expiration rules for each section of a certification program. If this check box is cleared, administrators can only define one set of expiration rules for the entire program.

Auto-Enroll in Planned Status

Select to enable the automatic addition of courses to learning plans upon program registration by learners associated with this learning environment.

If this check box is selected, and no active classes are available for automatic enrollment upon program registration, the system adds the associated course to the learner’s default learning plan.

Quick Register Option

Specify how you want to streamline program registration for learners associated with the learning environment. Values are:

• None: Select if you want the Review Information and Registration Confirmation pages to display as normal during learner registration through the Find Learning component.

• Suppress Review & Confirmation: Select to suppress both the Review Information and Registration Confirmation pages during learner registration through the Find Learning component.

  When you select this value, learners who click the Register button on the Find Learning page go directly to the <Program> Progress page for the program for which they’ve just registered.

• Suppress Review Information: Select to suppress only the Review Information page during learner registration through the Find Learning component.

(FRA) Enable French Features

Select to display French-related fields on the pages that are associated with this learning environment.

(FRA) Contract Integration with HCM

Select if contracts for French employees are maintained within your current HCM system. This ensures that all contract information in ELM is imported from HCM and is read-only within ELM. This keeps HCM as the system of record.

When this check box is selected for a learning environment, the Contracts page of the Internal Learners component cannot be edited for learners associated with the learning environment.

You can send contract information from HCM to ELM using the PERSON_CONTRACT_FULLSYNC message and send incremental updates using the PERSON_CONTRACT_SYNC message.

(FRA) DIF Request Reminder Days (Droit Individuel à la Formation request reminder days)

Enter the number of days after an initial DIF request is submitted that the system issues a notification to the DIF request approver when you run the Send DIF Request Reminders (LM_DIF_RMNDR) process.