Setting Up French Public Sector Tables

This chapter provides an overview of French Public Sector setup and discusses how to:

Define status and population codes.
Define civil service positions.
Set up actions.
Set up retroactivity rules.
Define individual and collective orders.
Set up FPS installation parameters.
Modify correspondence between gross and increased indexes.
Define types of points.
Set up salary scales.
Set up salary grades.
Define steps and substeps and advancement rules.
Define corps.
Set up grades.
Define job codes and occupation codes.
Set up host organizations.
Establish the employer contribution rate.
Define degree subject codes.
Run Manage French Public Sector table reports.

Understanding French Public Sector Setup

Before you can perform business processes specific to Manage French Public Sector (FPS), you must establish FPS-specific system parameters that define basic operational rules and drive the software package.

The main setup steps for Human Resources Manage French Public Sector are:

Define status codes.
Enter civil service positions.
Set up actions.

When you set up actions, you need to:
1. Enter action codes.
2. Indicate the components where the action is available.
3. Create action groups if you want to restrict available actions by user role.
4. Indicate the actions available for specific status codes, civil service positions, and user roles.
5. List any supporting documents that an action requires.
Set up FPS Installation Parameters.
Set up factors affecting compensation:
1. Modify correspondence between gross and increased indexes.
2. Define types of points.
3. Set up salary scales.
4. Set up salary grades.
5. Define steps and substeps and advancement rules.
Set up corps and grades.
Define job codes.

Enter job codes using the global Job Code Table component.

See Setting Up Jobs.
Enter data used for employees on secondment.
- Set up host organizations.
- Establish the employer contribution rate.
Deny component access to nonemployees.

Defining Status and Population Codes

To set up status and population codes, use the Status/Population Codes (FPMSTATUSEE_PNL) component. This section provides an overview of employee status and discusses how to add or change an employee status code.

Understanding Employee Status

The Manage French Public Sector business process manages both civil servants and contract workers. Using employee status, you can identify various populations of civil servants and contract workers and define the management rules for each.

A corps groups civil servants that have the same employee status and grade. Each corps has its own employee status that defines functions and organizes employees' careers.

You must also decide how employee compensation is determined for each employee status. There are two modes of employee compensation:

The employee is associated with a salary grade or a step.

Compensation based on salary grade implies that the employee is associated with a salary grade table and a step; implies some business rules. This data is managed from the Career Data pages.
The employee's compensation amount is directly selected (free compensation).

The Manage French Public Sector business process distinguishes between these two modes of compensation by giving access to a data group with career (grade/step) or a data group without career (free compensation).

Page Used to Define Status and Population Codes

Page Name	Object Name	Navigation	Usage
Status/Population Codes	FPMSTATUSEE_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Status/Population Codes	Add or change an employee status code.

Adding or Changing an Employee Status Code

Access the Status/Population Codes page.

Tenure Probation Period Length

Enter the length of the probation period for trainees.

Default SetID

Select the setID that matches the employee status code.

Note. You must set up SetIDs that match employee status codes.

Employee Contribution Rate

Enter the rate used in pension contribution calculations. The deduction for civil pension contributions of employees on secondment is calculated taking into account this rate.

Civil Servant, Trainee, and Other

Select the population type:

Trainee means before tenure. Trainees go through the tenure process before changing status and becoming a civil servant.

See Processing Trainee Tenure.

Civil Servant means after tenure.

Other is usually a contract employee.

Career Data Authorized

Select to indicate this employee status code is associated with a grade and a step.

Automatic (Sub)Step Increment

Select to authorize the automatic processing of step or substep increments.

Managing Contributions for Employees on External Secondment

Defining Civil Service Positions

The civil service position describes the activity or nonactivity of the employee. Throughout their time with the organization, employees have different civil service positions that affect career, compensation, and promotion. To define civil service positions, use the Civil Service Positions (FPMLEGALSTA_PNL) component.

This section discusses how to:

Add or change a civil service position.
Enter civil service position details.
Record the proration ratios.

Pages Used to Define Civil Service Positions

Page Name	Object Name	Navigation	Usage
Civil Service Position Def (civil service position definition)	FPMLEGALSTA_PNL1	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Civil Service Positions, Civil Service Position Def	Add or change a civil service position.
Civil Service Position Dtls (civil service position details)	FPMLEGALSTA_PNL2	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Civil Service Positions, Civil Service Position Dtls	Enter civil service position details.
Proration Ratio	FPMFRACPYMT_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Civil Service Positions, Proration Ratio	Record the proration ratios of a civil service position.

Adding or Changing a Civil Service Position

Access the Civil Service Position Def page.

Civil Service Position Group

Select the civil service position group that corresponds to the official civil service position.

Text of Reference

Enter the text that is associated with the position.

Career Advancement %

Seniority and Length of Service

Enter the percentages that are used to calculate seniority and length of service.

Attendance

Statutory, Budget, Potential Full-Time Equivalent, and Rating

Select the check boxes that apply to the civil service position. Indicate whether the position is considered budget headcount, statutory headcount, or potential full-time equivalent, or if the position should be considered in attendance time calculations for rating.

See Also

Rating Employees

Managing Headcount

Entering Civil Service Position Details

Access the Civil Service Position Dtls page.

Impact on Electoral Roll

Select if the position does not authorize participation in elections. Informational only.

Compensation End

Select if the position suspends employee compensation. Informational only.

Automatic Advancement Auth (automatic advancement authorization)

Select if the position authorizes automatic advancement.

If the employee’s position does not authorize automatic advancement, the advancement date is postponed until the end of the position. The Manage French Public Sector business process calculates the seniority that the employee can carry over after advancement.

Advmnt on Merit Auth (advancement on merit authorization)

Select if the position authorizes advancement on merit.

Mandatory Return

Select if the first action taken after terminating the position is regarded as a return action.

Secondment Position

Select if the civil service position leads to a secondment position.

New Vacant Position

Select if the position is vacant. You can vacate a position in the Assignment data. If this check box is selected, it means that an employee with this civil service position does not occupy his position (POSITION_NBR).

Note. Civil service position is different from position (POSITION_NBR).

Mandatory Full-Time

Select to indicate that this civil service position is not authorized for a part-time employee.

Approver Validation

For leave-type or termination-type positions, select if the civil service position change needs validation. The system uses this functionality only for CAE control.

Finance Controller Stamp

For leave-type or termination-type positions, select if the position change needs a stamp. This field is for informational purposes only and is valid only when CAE control is active.

Tenure Prob Period Suspension (tenure probation period suspension) and Tenure Prob Period % Activity (tenure probation period percent activity)

Select to suspend the tenure probation period. When you suspend the tenure probation period, the tenure date is postponed taking into account the time the employee spent in this civil service position. Only 0 and 100% values for probation period percent activity are considered.

Promo Prob Period Suspension (promotion probation period suspension) and Promotion ProbPd % Activity (promotion probation period percent activity)

Select to suspend the promotion probation period. Only 0 and 100% values for probation period percent activity are considered.

See Also

Managing Secondment

Recording Proration Ratios

Access the Proration Ratio page.

The proration ratio enables you to weight an employee’s compensation based on the work time percentage and civil service position. Some civil service positions result in a compensation rate that is different from that dictated by the work time percentage alone.

Working Time Percentage	Select the working time percentage. Values are 50, 60, 70, 80, 90, and 100. For each civil service position, three proration ratios are linked to each working time percentage.
Main Salary	Enter the nominator and denominator of the fraction that is applied to the main salary. The system uses 100 as the default denominator.
Secondary Salary	Enter the nominator and denominator of the fraction that is applied to the secondary salary, including bonus. The system uses 100 as the default denominator.
Allowances	Enter the numerator and denominator of the fraction. The system uses 100 as the default denominator. You can give allowances: In addition to the main salary when the employee receives only part of the main salary, such as an employee on a gradual retirement plan. Instead of the main salary, such as an employee on training leave.

Note. To select a proration ratio of zero, you must have already saved the row.

Setting Up Actions

In the Manage French Public Sector business process, you manage employee records by event. Actions describe the event that affects the employee record. To define actions, use these components: Actions (ACTION_TBL), Status/Actions (FPMACTSTATU_PNL), CS Position/Actions (FPMACTLEGAL_PNL), Action Groups (FPMACTNGRP_PNL), Action Authorization (FPMSCTYACTN_PNL), and Actions — Types of Documents (FPMACTDOC_PNL).

This section discusses how to:

Define an action code.
Assign FPS components that can use the action.
Authorize actions by employee status.
Authorize actions by civil service position.
Create action groups.
Define authorized actions by user role.
List supporting documents.

Pages Used to Set Up Actions

Page Name	Object Name	Navigation	Usage
Actions	ACTION_TBL_GBL	Set Up HRMS, Product Related, Workforce Administration, Actions, Actions	Define an action code.
Reason Summary	ACTION_TBL2	Set Up HRMS, Product Related, Workforce Administration, Actions, Reason Summary	Displays the reasons associated with the selected action code.
FPS Action	FPMACTION_PNL2	Set Up HRMS, Product Related, Workforce Administration, Actions, FPS Actions	Assign the FPS components that can use the action.
Authorized Actions/Status	FPMACTSTATU_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Status/Actions	Authorize actions by employee status.
Authorized Actions/CS Positn (authorized actions/civil service position)	FPMACTLEGAL_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, CS Position/Actions	Authorize actions by civil service position.
Action Group	FPMACTNGRP_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Action Groups	Define an action group.
Action Authorization	FPMSCTYACTN_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Action Authorization	Define action groups that are authorized for a user role.
Type of Document	FPMDOCTYP_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Type of Document	Define types of supporting documents.
Actions - Type of Document	FPMACTDOC_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Actions - Types of Documents	List supporting documents that are required for an action.

Defining an Action Code

Access the Actions page.

Use this page to define action codes. This page is documented in the PeopleSoft Enterprise Human Resources 8.9 PeopleBook: Administer Workforce.

See Also

Defining Personnel Actions

Assigning FPS Components That Can Use the Action

Access the FPS Action page.

Description, Effective Date, Status as of Effective Date

Displays the values defined on the Action page.

Action Type

Select the action type for the action. Action types group related actions.

Civil Service Position Code

Select a code if the action implies a civil service position change.

Secondment Position

Indicates whether the civil service position is a secondment position, based on the information entered on the Civil Service Position Dtls page for the code.

Edit Individual Order and Edit Collective Order

Select to edit Crystal reports for the action. Up to five reports per status and action can be defined on the Document/Employee Status page.

See Selecting Documents to Print.

Civil Service Positn Data Auth (civil service position data authorization), Assignment Data Authorized, Career Data Authorized, Compensation Dta Authorized (compensation data authorized), Premium Data Authorized, Bonus Data Authorized, Working Time Data Auth. (working time data authorized), EE Categorization Authorized (employee categorization authorized), Absence Data Authorized, and Personal Data Authorized

Select each type of employee data that is affected by the action. By selecting and clearing these check boxes, you restrict the action codes that are available in each FPS component.

Mandatory Expect Dt of Return (mandatory expected date of return)

Select to require an expected return date for some interruption actions.

Previous Instance Sen Carry Ov (previous instance seniority management carryover)

Select to have the action carry over Previous Instance Seniority on a same step. Available only if you select Career Data Authorized.

Sanction Action, Demotion Action, Action Hire/Rehire, and Action Terminate Record

Select if this type of action is available for the selected action. Sanction Action and Demotion Action are available only if you select Career Data Authorized.

Code Action to Create in JOB

Select to create a new data row in JOB with the selected action code. The system creates a row in JOB for all actions with the merge process. If you want to create new rows for selected action codes only, then you must modify the system to make use of this check box.

Grade/Step, Step, and None

Select the option that indicates what the action enables you to modify. Available only if you select Career Data Authorized.

Action Group

Enter the action group to which you want to assign the action. Use these action groups to grant data permission security according to user role. This field is available only if you have selected Action Authorization Management in the FPS Installation Parameters component.

See Modifying Installation Parameters.

Authorizing Actions by Employee Status

Access the Authorized Actions/Status page.

To associate a specific employee status/population code with authorized actions:

Enter a setID.

SetIDs are the statuses. Using setIDs enables you to narrow the action authorization.
Click Insert Actions to list all existing actions.
Add or delete actions using the Add and Delete buttons.

Authorizing Actions by Civil Service Position

Access the Authorized Actions/CS Positn page.

An action is authorized only if the impacted employee has a specific civil service position.

To associate actions with civil service positions:

Enter a Civil Service position code.
Click Insert Actions to list all existing actions.
Add or delete actions using the Add and Delete buttons.
Indicate whether the action is available to employees on secondment using the Employee on Secondment check box.

Some actions can be performed only in the employee’s home organization.

Creating Action Groups

Access the Action Group page.

Action groups are a list of actions to be used by different users.

Rather than list restrictions for each individual action, you associate user roles with action groups. The user can access only the actions that are included in the action group.

To create an action group:

Enter an action group, description, and short description.
Connect the action group with the action on the FPS Action page.

Defining Authorized Actions by User Role

Access the Action Authorization page.

You can restrict availability by user role. This functionality is optional. To implement it, select Action Authorization Management in the FPS Installation Parameters component.

For each role, you can list the actions that are authorized.

To define the action groups authorized for a role, first select the role name that is to be modified.

Action Group

Enter the action group.

Access Code

Values are:

Save: The user role is authorized for this group of actions.

None: The user role is not authorized for this group of actions.

Listing Supporting Documents

Access the Actions - Type of Document page.

You can associate a list of supporting documents (for example, degrees, rent receipts) with an action. When Manage French Public Sector updates the employee’s record, it lists the supporting documents that the employee must present for an action that modifies personal data (for example, change in marital status, address change).

To associate a document with an action:

Enter the action code.
Select the type of document.
(Optional) Indicate whether this document is Mandatory or Optional, or if you want a Warning if the document is missing.

These options are for informational purposes only. You can build a query that uses these fields to identify whether missing documents are required (mandatory), optional, or missing but optional (warning).

You can associate multiple documents with an action.

Setting Up Retroactivity Rules

To set up retroactivity rules, use the Retro Prcs Rules/Action component (FPMACTPRTY_PNL) and the Retro Prcs Action Rules component (RUN_FPMACTPR). This section discusses how to set up retroactive process rules and actions.

Pages Used to Set Up Retroactivity Rules

Page Name	Object Name	Navigation	Usage
Retro Prcs Rules/Action (retroactive process rules/action)	FPMACTPRTY_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Retro Prcs Rules/Action	Set up the system to delete an action or end the retroactivity process after a retroactive event.
Retro Prcs Action Rules (retroactive process action rules)	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Retro Prcs Action Rules	Run the Retro Prcs Action Rules report (FPMACTPR) that lists the retroactivity rules for each action code.

Setting Up Retroactive Process Rules and Actions

Access the Retro Prcs Rules/Action page.

When deleting retroactive moves, the events to be deleted and the events that end the process are listed on a single action: the SUP Retroactive Delete action. This action uses a specific code to manage retroactive delete so that one retroactivity process is applied to all deleted actions.

Action

The action that is inserted or deleted in the employee record that generates retroactivity.

Action after Retroactive Event

Enter the action that is encountered in Career data with an effective date that is greater than the effective date of the retroactive event.

Retroactivity Process Method

Define the retroactive process method for each action:

Delete: The process deletes events of this type that occur after the retroactive event before the career reconstitution. These are principally step increment or reclassification actions, which the system can restore.

End: The event ends the retroactivity process and the career reconstitution without deleting the retroactive event. Select this option for events the system cannot restore, such as grade promotions.

See Running the Retroactivity Process.

Defining Individual and Collective Orders

To set up individual and collective orders, use these components: Type of Document (FPMDOCTYP_PNL), Document (FPMDOCWORD_PNL), and Documents/Employee Status (FPMSTATACTDOC_PNL). This section provides an overview of individual and collective orders and discusses how to select documents to print.

Understanding Individual and Collective Orders

To notify employees of an action affecting them, you can specify up to five documents to print when an action occurs. The employee status code of the employee and the action determine the list of documents to print.

The documents can contain information for an individual or for a group of employees. You determine this when you define the action, by selecting Edit Individual Order and/or Edit Collective Order. Individual orders contain information for an individual, such as a document indicating that an employee was given tenure. Collective orders provide information for a group of employee, such as a document listing all employees that had an advancement during a given month.

Pages Used to Define Individual and Collective Orders

Page Name	Object Name	Navigation	Usage
Document	FPMDOCWORD_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Documents	Defines orders and document codes to be printed.
Documents/Employee Status	FPMSTATACTDOC_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Documents/Employee Status	Select the documents to print that notify an employee of an action .

Selecting Documents to Print

Access the Documents/Employee Status page.

When you enter the page, you select the employee status for which you are listing documents.

Action

Select the action for which you want to list documents.

Add a new row to define additional actions for the employee status code.

Type of Order

Select the type of order for which to list documents:

Orders: List documents to print when notifying an employee of the action.

Abrogation: List documents to print in case of abrogation.

Return: List documents to print when a civil service position (such as parental leave) implies a return and you are notifying the return action.

Document 1 - 5

List up to five documents that the system should print to notify an employee (of this employee status code) when the action occurs.

You define the code and description of the documents in the Documents component.

Setting Up FPS Installation Parameters

The FPS installation parameters component (FPMSYSTEM_PNL) enables you to define the different parameters that are used by Manage French Public Sector processes, set up default values, and store counters such as request and order numbers.

This section discusses how to:

Modify installation parameters.
Set the action code and action reason defaults.
Assign default seniority bonus headings.

Pages Used to Create FPS Installation Parameters

Page Name	Object Name	Navigation	Usage
FPS Installation Parameters 1	FPMSYSTEM_PNL1	Set Up HRMS, Install, Product and Country Specific, FPS Installation Parameters, FPS Installation Parameters 1	Set up installation parameters.
FPS Installation Parameters 2	FPMSYSTEM_PNL2	Set Up HRMS, Install, Product and Country Specific, FPS Installation Parameters, FPS Installation Parameters 2	Set the action code and action reason defaults, which are used for hiring, rehiring, and tenure.
Sen Bonus Headings (seniority bonus headings)	FPMBON_ITM_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Seniority Bonus Headings	Define the seniority bonus headings, which are used to grant seniority equivalents and seniority bonus.
FPS Installation Parameters 3	FPMSYSTEM_PNL3	Set Up HRMS, Install, Product and Country Specific, FPS Installation Parameters, FPS Installation Parameters 3	Assign default seniority bonus headings.

Modifying Installation Parameters

Access the FPS Installation Parameters 1 page.

Hours Type

Select the default value for how you track time. This is the schedule that most employees work.

Compensation Frequency

Select the default value for how often you pay employees.

Retirement Age

Enter the default value for the age at which most employees retire. This value is used as the default retirement age when you define a new grade.

Days Before Tenure

Enter the value that is used by the tenure process to search for the next employees to be given tenure. The tenure process selects trainees whose tenure date is earlier than today's date plus the number of days you enter here. The default value is 30 days.

For example, if today is June 12 and a trainee's tenure date is July 1, if the number of days is:

30, the process selects the employee for tenure validation.

15, the process does not select the employee.

This same value is used to validate promotion probation periods. You cannot validate the probation period before the probation period end date.

Days Before (Sub)Step Incremnt (days before substep or step increment)

The system uses this value to search for employees due for step or substep increments. The system selects trainees whose advancement date is earlier than the processing date plus the number of days you enter here. You can select between 1 and 99 days before tenure.

For example, if the processing date is June 12 and a employee's advancement date is July 1, if the number of days is:

30, the process selects the employee for step or substep increment.

15, the process does not select the employee.

Calendar and Thirtieth

Select a calendar basis or a Thirtieth basis (30 days a month). Applies to all date calculations in the tenure, seniority, and advancement processes.

Terminating Date

Select the date that determines when an advancement takes effect. Values are:

A: At the anniversary date.

B: At the beginning of the month.

E: At the beginning of next month.

Auto Step Increment at Tenure

Select to have Auto Step Increment at Tenure selected by default when defining a new grade.

Auto Hire Validation

Select to have Auto Hire Validation selected by default when defining a new job code.

Control Reduc Step Length (control reduction step length)

Select to have Control Reduc Step Length selected by default when defining a new corps.

CAE Control (commitment accounting entity control)

Select to set up a firm CAE management. This option gives the budget process supervisors a tool to monitor how the budget is managed.

Action Authorization Management

This is a system-wide option. It is applied to FPS workforce administration and enables you to restrict the authorized action list depending on the role.

Last Order Number

This value is updated and stored in the system parameters when a recorded action can be notified by an order.

PSoft Ref Collective Order (PeopleSoft reference collective order)

This value is updated and stored in the system when a collective order is edited.

Last Request Number

This value is updated and stored in the system parameters when a request is recorded in the employee record.

Last CAE Number

This value is updated and stored in the system parameters when a new CAEC is created. The system updates this number only when the CAE Control field is selected.

See Also

Managing CAE

Setting Up Actions

Setting the Action Code and Reason Defaults

Access the FPS Installation Parameters 2 page.

Note. The default action codes you define on this page are for FPS components only.

Action for Hiring	Select an action code to use as the default in the Initialize Status FPS and Employee Record FPS components.
Action for Re-hiring	Select an action code to use as the default when rehiring employees.
Action for Position Data Change	Select an action code to use as the default when updating FPS incumbent records when position data is modified.
Action for Grade Promotion	Select an action code to use as the default for grade promotion.
Action for (Sub)Step Increment	Select an action code to use as the default for step increment.
(Sub)Step Incrmnt Reason	Select an action code to use as the default for step increments.
Tenure Step Increment Reason	Enter the reason for the step increment done at tenure. This field is available when you select the Auto Step Increment at Tenure check box on the FPS Installation Parameters 1 page.

Action for Tenure

Defines the action code reserved for tenure.

Without Seniority Carry Over	Select when tenure is associated with step increment without seniority carry over.
With Seniority Carry Over	Select when tenure does not imply step increment with seniority carry over. Automatic step increment at tenure is linked to Grade Definition. The code is initialized by the value entered.
Tenure Reason	Select the reason code to use as a default for tenure.

Assigning Default Seniority Bonus Headings

Access the FPS Installation Parameters 3 page.

Career Seniority Heading Nb (career seniority heading number)

Enter the seniority bonus heading for seniority obtained in another organization.

Military Service Sen Hding Nb (military service seniority heading number)

Enter the seniority bonus heading for seniority obtained during military service.

Work Exp Sen Heading Nb (work experience seniority heading number)

Enter the seniority bonus heading for the equivalent of a work experience outside the public sector.

Competence Sen Heading Nb (competence seniority heading number)

Enter the seniority bonus heading for the equivalent of specific competencies.

Modifying the Correspondence Between Gross and Increased Indexes

Increased indexes enable you to calculate the employee’s base compensation. Several gross indexes can correspond to one increased index. Gross indexes cannot be modified. To modify the correspondence between gross and increased indexes, use the Gross/Increased Index component (FPMGROSSIND_PNL).

This section discusses how to modify the correspondence between gross and increased indexes.

Page Used to Modify the Correspondence Between Gross and Increased Indexes

Page Name	Object Name	Navigation	Usage
Gross/Increased Index	FPMGROSSIND_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Gross/Increased Index	Modify the correspondence between gross and increased indexes.

Modifying the Correspondence Between Gross and Increased Indexes

Access the Gross/Increased Index page.

To modify gross and increased index correspondence, insert a new effective date and create new correspondences. Former correspondences are committed to history.

Defining Types of Points

To define type of points, use the Types of Points component (FPMPOINTYP_PNL). This section provides an overview of points and discusses how to:

Add or change point types.
Set up the relationship between the reference and the amount.

Understanding Points

You use points to calculate compensation amounts associated with various increased indexes or references. You can create several point types that correspond to various populations.

There are two general types of points in Manage French Public Sector:

Those that set up compensation grids with references.

In this case, the type of point must begin with the letter X. The grid is filled in manually.
Those that automatically set up compensation grids taking into account increased indexes and the point value (for civil servants, this value is determined by an order).

This is the general type of point.

Pages Used to Define Types of Points

Page Name	Object Name	Navigation	Usage
Types of Points	FPMPOINTYP_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Types of Points, Types of Points	Add or change point types.
Index/Amounts	FPMINDEXAMT_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Types of Points, Index/Amounts	Set up the relationship between the reference and the amount.

Adding or Changing Point Types

Access the Types of Points page.

Point Type Code

Displays the point type code. Codes prefixed with an X are those that set up compensation grids with references. Codes without this prefix are general types of points.

Point Value

Enter a point value for a general type of point. This field is not for points with the X prefix.

Rate Code

Select a rate code value to calculate the compensation amounts.

If it is a general type of point, the system displays only points rate codes (instead of flat amount rate codes) with an annual frequency.

If the point type code is prefixed by X, the system displays only flat amount rate codes with annual, monthly, or hourly frequency.

Standard Hours

Enter a standard hours value to calculate the compensation amounts.

Setting Up the Relationship Between the Reference and the Amount

Access the Index/Amounts page.

Note. There is a PeopleCode—located in the FPMPOINTYP_TBL record, EFFDT.RowInit event—to generate all increased indexes for general types of points.

The system displays the associated rate code, currency, and frequency. Click the Add button to add a new row if required.

To set up the reference grid:

Select an annual amount, a monthly amount, and/or an amount per hour according to the frequency that is defined for the rate code.
For each amount, you can obtain a correspondence in another currency either by triangulation or by direct calculation.

Click the Display in Other Currency button for direct calculation.
The unavailable amounts are automatically calculated.

The amounts are calculated for the frequencies that are delivered by PeopleSoft (hourly, monthly, annual) and according to standard hours.

Setting Up Salary Scales

To define salary scales, use the Salary Scales component (FPMSCALE_PNL). This section provides an overview of salary scales and discusses how to set up salary scales.

Understanding Salary Scales

During their career, employees are assigned to steps that determine their compensation level. One way of defining steps is a salary scale.

The salary scale enables you to select a type of point and to associate a step list with gross indexes. The step number defines the step increment order within the scale. A salary scale is always associated with a salary grade table. Also, a scale can be associated with one or more salary grade tables.

See Also

Setting Up Salary Grades

Page Used to Set Up Salary Scales

Page Name	Object Name	Navigation	Usage
Salary Scales	FPMSCALE_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Salary Scales	Set up salary scales.

Setting Up Salary Scales

Access the Salary Scales page.

To set up salary scales:

Enter a scale code.
Select a point type.

Once you have selected a point type, you cannot modify it.
Enter the step, step number and gross index that are associated with the scale.

The system uses the Step Nber (step number) fields to determine the first and last steps in the scale.
Click the Add button to create additional values.
Save the page.

Setting Up Salary Grades

To set up salary grades, use the Application Sector component (FPMAPPLAREA_PNL), Salary Grade Types component (FPMMATXTYP_PNL) and the Salary Grade Tables component (FPMSALMATRX_PNL). This section provides an overview of salary grades and discusses how to define the salary grades.

Understanding Salary Grades

Civil servant grades are associated with a salary grade table. The component of a salary grade tables is the step. Each step has a corresponding gross index and (usually) the number of months that are required for the next step increase. When employees move to a new grade, they are positioned in a step in the salary grade table. Their base compensation that is associated with the step is determined by one of the following:

Gross index and increased index.

When entering the gross index, the system retrieves the corresponding increased index.
Annual compensation value for substep.
Increased index.
Reference (when the type of point is prefixed by X).

Some grades in Manage French Public Sector are partly or totally classified as off-scale groups that use a scale that is not based on number of points. The system uses letters to refer to these rate groups. In this case, the specific steps can be divided in substeps. Scale letters and substeps characterize these classifications.

Understanding Salary Grade Table (SGT) Definition and SGT/Scales Correspondence

A salary grade table is composed of a series of steps or substeps and the definitions of advancement rules between them. A salary grade table that can contain substeps is called an off-scale salary grade table. A salary grade table must also identify whether or not it is for the public sector and must be able to accept an entry bonus.

A salary grade table can contain a salary scale. It is then composed of the scale’s steps that are associated with the same gross indexes. When no scale is associated with a salary grade table, such as with off-scale salary grade tables, you must manually enter the steps and indexes.

According to the salary grade table’s type of point and public sector salary grade table status, the step is associated with a gross index, an increased index, or a reference.

Type of Point	Salary Grade Table	Step
Standard Type of Point	Public	Gross Index
Type of Point X	Non-Public	Reference
Standard Type of Point	Non-Public	Increased Index

Pages Used to Set Up Salary Grades

Page Name	Object Name	Navigation	Usage
Application Sectors	FPMAPPLAREA_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Application Sector	Define application sector for the salary grade table.
Salary Grade Tbl Types (salary grade table types)	FPMMATXTYP_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Salary Grade Type	Add or modify salary grade table types.
Salary Grade Table	FPMSALMATRX_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Salary Grade Tables	Define the salary grade table.

Defining the Salary Grade Table

Access the Salary Grade Table page.

To add a salary grade table, enter the salary grade table type, code, and scale code. The scale code is optional.

Public Sector Salary Tbl (public sector salary table)	Select if the salary grade table is for the public sector. Once you save this page, you cannot modify this field.
Off-Scale	Select if the salary grade table is off-scale. If you do not select this check box, the salary grade table is composed of steps. Otherwise, it can be composed of substeps. Once you save this page, you cannot modify this field.
Order Date	Enter the issue date of the government order or decree that defines the salary grade table.
Application Sector	Select the application sector for the salary grade table.
Application Date	Enter the date that the salary grade table becomes active; this date should usually be equal to the effective date.
Point Type Code	Displays a value if you have selected a scale. Otherwise, enter a value. Once you save this page, you cannot modify this field.
1st Step Code in SalaryGdTbl (first step code in salary grade table) and Last Step Code in SalaryGdTbl (last step code in salary grade table)	Displays a value if you have selected a scale. The value is updated when you save the Steps - Advancement Rules page.
Bonus for Entering SalaryGdTbl (bonus for entering salary grade table)	Enter the value in years/months/days.
Comments	Click to enter or view comments about the salary grade table.

Defining Steps, Substeps, and Advancement Rules

To define steps, use the Salary Grade Steps component (FPMSALSTEP_PNL). This section provides an overview of steps, substeps, and advancement rules and discusses how to define salary grade table steps and substeps and advancement rules.

Understanding Steps, Substeps, and Advancement Rules

After establishing salary grade tables, you need to:

Define the steps and substeps for salary grade tables that are not associated with a scale.
Set up the salary grade table advancement rules.

You must indicate the step or substep length, the theoretical career seniority, the classification number that enables you to define step increment in the salary grade table and next step in case of automatic advancement.

A single scale can be associated with several salary grade tables with different advancement rules.

Page Used to Define Steps, Substeps, and Advancement Rules

Page Name	Object Name	Navigation	Usage
Steps - Advancement Rules	FPMSALSTEP_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Salary Grade Steps	View the steps and indexes that are associated with a salary grade table scale. Set up steps and substeps for salary grade tables with no scale. Set up advancement rules.

Defining Salary Grade Table Steps, Substeps, and Advancement Rules

Access the Steps - Advancement Rules page.

For salary grade tables that are not associated with a scale, you must:

Enter the salary grade table type and code.
Enter steps by specifying the step or substep, step number, and index associated with the step/substep.

Note. You can't enter steps for salary grade tables that are associated with a scale.

The fields displayed on the page vary depending on whether you select Scale letter/Sub-Step or Step.

Scale letter/Sub-Step	Substeps imply an additional subdivision. The employee is granted a substep within a scale letter. A scale letter is associated with a corresponding step; it can be composed of several substeps. If the salary grade table has been set up off-scale, you can indicate if the defined classification is a step or a scale letter/substep pair. The default classification is the step.
Step	Select if the salary grade table is not off-scale and therefore it is composed of steps only.
Step or Substep	Enter the step or substep code.
Step Attribute	Select a step attribute. Values are Normal, Temporary and Exceptional.
Step Number	Enter the step number that indicates the rank of the step in the salary grade table.
Length in (Sub)Step	Enter the average duration in step or substep, in years, months, and days. Employees cannot be granted substep length reductions. However, they can be granted length reductions in the step that corresponds to the scale letter.
Min Lgth for (Sub)Step Incr (minimum length for step or substep increment)	Enter the minimum length of time that an employee must stay in a step or substep before the system applies a seniority bonus.
Theoretical Career Seniority	Enter the theoretical career seniority. The theoretical career seniority (or salary grade table seniority) calculates the seniority in grade (or in salary grade table) of an employee: Who entered the grade with zero seniority. Whose civil service position has been constantly active. Whose step increments have been processed based on the average statutory length. Note. These three conditions are the official definition of theoretical career seniority, but the system does not check for these conditions when you assign career seniority. Theoretical career seniority enables you to position an employee entering your organization in the salary grade table according to the seniority equivalents granted and the salary grade table entry.
Gross Index	Select the index for a step. This field is not available if you selected Scale Letter/Sub-Step.
Increased Index	Define for a step. This field is not available if you selected Scale Letter/Sub-Step.
Equiv. Incrs Index (equivalent increased index)	Displays the index for the scale letter/sub-step. This field is not displayed if you select a step.
Annual Compensation Value	Enter the annual compensation amount. This field is displayed only if you select Scale Letter/Sub-Step.
Automatic (Sub)Step Increment and Next (Sub)Step for Increment	Select to indicate employees can automatically move to the next step or substep. If you select the check box, you must enter the next step or substep.

Compensation Rate

This group box is displayed only if you select a Step. It is not displayed for Scale Letter/Sub-Step.

Rate	Displays the rate code that is associated with the salary grade table type of point.
Comp Rate (compensation rate)	Displays the annual amount in the currency that is associated with the rate code.
Comp Freq (compensation frequency)	You can modify the frequency and view the corresponding compensation. This functionality is for reference only: the modifications are not recorded by the system.

Defining Corps

A corps groups civil servants by employee status and grade; a corps contains one or more grades. The employee status of civil servants in a corps determines the civil service category (A, B, C…) of each corps. To define corps, use the Corps component (FPMCORPS_PNL).

This section discusses how to add and change corps.

Page Used to Define Corps

Page Name	Object Name	Navigation	Usage
Corps	FPMCORPS_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Corps	Add or change corps data.

Adding and Changing Corps

Access the Corps page.

To add or change corps:

Enter the corps code.
Enter a description and the sending department.
Select the corps classification and category level in the Civil Service Category group box.
Select Control Reduc Step Length (control reduction step length) to have the system check that the day compilation is lower than the difference between the step increment minimum length and the step length when an employee is granted a bonus.

Setting Up Grades

To set up grades, use the Grade Groups component (FPMRANKGRP_PNL) and Grades components (FPMRANK_PNL). This section provides an overview of grades and grade groups and discusses how to:

Group grades within a corps.
Set up a grade’s relationship with corps, salary grade tables, job codes.
Enter period lengths, retirement age, and pension plan code.
Attach collective premiums to a grade.

Understanding Grades and Grade Groups

Employees' grades enable them to benefit from the compensation that is associated with the grade.

A grade is part of a grade group and is associated with a salary grade table. A grade group is associated with a corps and a category.

You can attach collective premiums to the grade. These premiums are also assigned a rate code. Grade-attached premiums can be expressed in the form of a flat amount, a number of points, or a percentage of either the main or the base salary. You can attach several premiums to the same grade.

A grade group is a concept that falls halfway between grades and corps that is used in Territorial and Hospital Public Sectors. It enables you to group grades depending on one corps. One example of how you might use grade groups is to promote employees who belong to this group.

Pages Used to Set Up Grades

Page Name	Object Name	Navigation	Usage
Grade Grouping	FPMRANKGRP_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Grade Groups	Group grades within a corps.
Grade Definition	FPMRANK_PNL1	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Grades, Grade Definition	Set up the grade’s relationship with corps, salary grade tables, job codes.
Grade Other Information	FPMRANK_PNL2	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Grades, Grade Other Information	Enter period lengths, retirement age, and pension plan code.
Grade Premiums	FPMRNKCD_RATECODE	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Grades, Grade Premiums	Attach collective premiums to a grade

Grouping Grades within a Corps

Access the Grade Grouping page.

Corps

Select the corps that is associated with the grade group.

Setting Up the Grade's Relationship with Corps, Salary Grade Tables, and Job Codes

Access the Grade Definition page.

Grade Group

If the grade is part of a grade group, select the grade group code.

Corps

Select the corps associated with this grade.

See Defining Corps.

Salary Grade Table Code

Select the salary grade table for the grade. Employees are assigned successive steps of the salary grade table that is associated with their grade.

Off-Scale

Select if you can enter an off-scale salary.

Job Code

Enter the grade’s default job code.

Entering Period Lengths, Retirement Age, and Pension Plan Code

Access the Grade Other Information page.

Tenure Prob Period Length (tenure probation period length)

Enter the length of the probation period when the employee enters the organization.

Prob Period Length

Enter the length of the probation period for grade promotions.

Mini Age to Enter Grade (minimum age to enter grade)

Enter the minimum age required to enter the grade.

Grade Promotion/Same Job

Enter the grade for automatic grade promotion. Informational only.

Auto Step Increment at Tenure

Select if an automatic step increment should occur when tenure is validated.

Attaching Collective Premiums to a Grade

Access the Grade Premiums page.

In the Manage French Public Sector business process, different proration factors can be applied to different compensation elements in a civil servant or contract worker’s compensation package. The different proration factors depend on the FTE (full-time equivalency) and the civil service position. Consequently, you have to indicate if the premiums are related to the main compensation or to the secondary compensation. The merge process applies the main compensation proration factor.

Rate Code	Enter the rate code associated with the premium. Depending on the rate code type (flat amount, percentage, or points), you can enter a compensation rate, the number of points, or the percent and the rate code group. This flexibility enables you to apply a premium to the main salary or to the base salary. To apply a premium to: The main salary, use a rate code or define a rate code group that contains the rate code that is related to the indexed salary. The base salary, group the rate codes that are related to the indexed salary and the additional compensation items.
Comp Rate (compensation rate) and Rate Code Group	If you selected a Percentage rate code, the Comp Rate field is unavailable, and the Rate Code Group field is available for entry. Enter the rate code group on which the percentage is going to be applied.
Points	If you selected a Points rate code, you can enter the number of points.
Apply FTE	If you selected a rate code other than Percentage, this field is selected or not based on the rate code definition.
Pro-Ration Row Type	If Apply FTE is selected, indicates if the premium is considered main or secondary compensation.

Defining Job Codes and Occupation Codes

The job code is a unique code that you associate with a specific job in your organization.

Just as grades are shared between different statuses, jobs are shared among the entities that compose your organization.

An entity enables you to decentralize management of your organization. If you want to centralize corporate data management, use one setID.

In the Manage French Public Sector business process, you can attach collective premiums to a job code. The business rules are similar to the grade premiums business rules. To attach collective premiums to a job code, use the Jobcode Premiums component (FPMJB_RATECODE), and the Occupations component (FPNBUSINESS_PNL).

This section discusses how to attach collective premiums to a job code.

Pages Used to Define Job Code Premiums and Occupation Codes

Page Name	Object Name	Navigation	Usage
Jobcode Premiums	FPMJB_RATECODE	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Jobcode Premiums	Attach collective premiums to a job code. The fields on this page are similar to those on the Grade Premiums page.
Occupation	FPNBUSINESS_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Occupations	Define occupation codes.

Page Name

Object Name

Navigation

Usage

Jobcode Premiums

FPMJB_RATECODE

Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Jobcode Premiums

Attach collective premiums to a job code.

The fields on this page are similar to those on the Grade Premiums page.

Occupation

FPNBUSINESS_PNL

Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Occupations

Define occupation codes.

Setting Up Host Organizations

When employees are on external secondment, they are moved to an organization that is selected from a predetermined list. To avoid redundant data and make your search easier, two levels of organization classification are suggested:

Type of organization
Subtype of organization

To set up organizations, use these components: Type of Organization (FPMORGTYPE_PNL), Sub-types of Organization (FPMORG_PNL), and Organizations (FPMINDBTORG_PNL). This section discusses how to add or change an organization.

Pages Used to Set Up Host Organizations

Page Name	Object Name	Navigation	Usage
Types of Organizations	FPMORGTYPE_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Type of Organization	Add or change an organization type.
Organization Sub-types	FPMORG_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Sub-types of Organization	Add or change an organization subtype.
Organization	FPMINDBTORG_PNL1	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Organizations, Organization	Add or change an organization.
Address	FPMINDBTORG_PNL2	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Organizations, Address	Enter an organization’s address.

Adding or Changing an Organization

Access the Organization page.

Organization Sub-Type

The available values depend on the organization type.

Liable Organisation

Select to indicate that the organization is liable for the “employer” civil pension contribution.

Establishing the Employer Contribution Rate

To set up employer contribution rates, use the Employer Contribution Rate component (FPMCNTRB_EMPLY_PNL). This section discusses how to establish the employer contribution rate.

Page Used to Establish the Employer Contribution Rate

Page Name	Object Name	Navigation	Usage
Employer Contribution Rate	FPMCNTRB_EMPLY_PNL	Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Employer Contribution Rate	Establish employer contribution rate.

Establishing the Employer Contribution Rate

Access the Employer Contribution Rate page.

Employer Contribution Rate

Enter the rate that is used in pension contribution calculations. In Manage French Public Sector, the deduction for civil pension contributions of employees on secondment is calculated from that rate.

Defining Degree Subject Codes

To define codes for degree subjects, use the Degree Subjects FPS component (FPMSUBJECTS_PNL). This section lists the page used to define FPS degree subject codes.

Page Used to Define Degree Subject Codes

Page Name	Object Name	Navigation	Usage
Subjects	FPMSUBJECTS_PNL	Set Up HRMS, Common Definitions, School Information, Degree Subjects FPS	Define subject for degrees. Degree subject is used to track degree subjects in PeopleSoft Enterprise Human Resources Manage Competencies.

Running Manage French Public Sector Table Reports

This section discusses how to run Manage French Public Sector setup reports.

Pages Used to Run Manage French Public Sector Setup Reports

Page Name	Object Name	Navigation	Usage
Action List — Report 1	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Action List —Report 1	Run the Action List − Report 1 (FPMACT1) that lists action definition part 1.
Action List — Report 2	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Action List — Report 2	Run the Action List − Report 2 (FPMACT2) that lists action definition part 2.
Actions/CS Position	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Actions/CS Position	Run the Actions/CS Position report (FPMACTLE) that lists actions authorized by civil service position.
Retro Prcs Action Rules	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Retro Prcs Action Rules	Run the Retro Prcs Action Rules report (FPMACTPR) that lists retroactivity rules.
Action Status	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Actions/Status	Run the Actions/Status report (FPMACTST) that lists actions authorized by status.
Occupation	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Occupation	Run the Occupation report (FPMBUISN) that lists occupation codes.
Corps	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Corps	Run the Corps report (FPMCORPS) that lists corps definitions.
Amount Index	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Index Value	Run the Index Value report (FPMINDEX) that lists index/amount values.
Job Code	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Job Code	Run the Job Code report (FPMJOBCD) that lists job code definitions.
Civil Service Position	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Civil Service Position	Run the Civil Service Position report (FPMLEGAL) that lists civil service position definitions.
Types of Point	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Type of Point	Run the Type of Point report (FPMPOINT) that lists type of point definitions.
Grade List — Report 1	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Grade List — Report 1	Run the Grade List − Report 1 (FPMRANK1) that lists grade definition part 1.
Grade List — Report 2	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Grade List — Report 2	Run the Grade List − Report 2 (FPMRANK2) that lists grade definition part 2.
Sal Grade Table/Scale — Steps	PRCSRUNCNTL	Set Up HRMS, Product Related, Workforce Administration, Workforce Reports FPS, Sal Grade Table/Scale — Steps	Run the Sal Grade Table/Scale-Steps report (FPMSALST) that lists the salary grade table steps.

Tenure Probation Period Length	Enter the length of the probation period for trainees.
Default SetID	Select the setID that matches the employee status code. Note. You must set up SetIDs that match employee status codes.
Employee Contribution Rate	Enter the rate used in pension contribution calculations. The deduction for civil pension contributions of employees on secondment is calculated taking into account this rate.
Civil Servant, Trainee, and Other	Select the population type: Trainee means before tenure. Trainees go through the tenure process before changing status and becoming a civil servant. See Processing Trainee Tenure. Civil Servant means after tenure. Other is usually a contract employee.
Career Data Authorized	Select to indicate this employee status code is associated with a grade and a step.
Automatic (Sub)Step Increment	Select to authorize the automatic processing of step or substep increments.

Civil Service Position Group	Select the civil service position group that corresponds to the official civil service position.
Text of Reference	Enter the text that is associated with the position.

Impact on Electoral Roll	Select if the position does not authorize participation in elections. Informational only.
Compensation End	Select if the position suspends employee compensation. Informational only.
Automatic Advancement Auth (automatic advancement authorization)	Select if the position authorizes automatic advancement. If the employee’s position does not authorize automatic advancement, the advancement date is postponed until the end of the position. The Manage French Public Sector business process calculates the seniority that the employee can carry over after advancement.
Advmnt on Merit Auth (advancement on merit authorization)	Select if the position authorizes advancement on merit.
Mandatory Return	Select if the first action taken after terminating the position is regarded as a return action.
Secondment Position	Select if the civil service position leads to a secondment position.
New Vacant Position	Select if the position is vacant. You can vacate a position in the Assignment data. If this check box is selected, it means that an employee with this civil service position does not occupy his position (POSITION_NBR). Note. Civil service position is different from position (POSITION_NBR).
Mandatory Full-Time	Select to indicate that this civil service position is not authorized for a part-time employee.
Approver Validation	For leave-type or termination-type positions, select if the civil service position change needs validation. The system uses this functionality only for CAE control.
Finance Controller Stamp	For leave-type or termination-type positions, select if the position change needs a stamp. This field is for informational purposes only and is valid only when CAE control is active.
Tenure Prob Period Suspension (tenure probation period suspension) and Tenure Prob Period % Activity (tenure probation period percent activity)	Select to suspend the tenure probation period. When you suspend the tenure probation period, the tenure date is postponed taking into account the time the employee spent in this civil service position. Only 0 and 100% values for probation period percent activity are considered.
Promo Prob Period Suspension (promotion probation period suspension) and Promotion ProbPd % Activity (promotion probation period percent activity)	Select to suspend the promotion probation period. Only 0 and 100% values for probation period percent activity are considered.

Description, Effective Date, Status as of Effective Date	Displays the values defined on the Action page.
Action Type	Select the action type for the action. Action types group related actions.
Civil Service Position Code	Select a code if the action implies a civil service position change.
Secondment Position	Indicates whether the civil service position is a secondment position, based on the information entered on the Civil Service Position Dtls page for the code.
Edit Individual Order and Edit Collective Order	Select to edit Crystal reports for the action. Up to five reports per status and action can be defined on the Document/Employee Status page. See Selecting Documents to Print.
Civil Service Positn Data Auth (civil service position data authorization), Assignment Data Authorized, Career Data Authorized, Compensation Dta Authorized (compensation data authorized), Premium Data Authorized, Bonus Data Authorized, Working Time Data Auth. (working time data authorized), EE Categorization Authorized (employee categorization authorized), Absence Data Authorized, and Personal Data Authorized	Select each type of employee data that is affected by the action. By selecting and clearing these check boxes, you restrict the action codes that are available in each FPS component.
Mandatory Expect Dt of Return (mandatory expected date of return)	Select to require an expected return date for some interruption actions.
Previous Instance Sen Carry Ov (previous instance seniority management carryover)	Select to have the action carry over Previous Instance Seniority on a same step. Available only if you select Career Data Authorized.
Sanction Action, Demotion Action, Action Hire/Rehire, and Action Terminate Record	Select if this type of action is available for the selected action. Sanction Action and Demotion Action are available only if you select Career Data Authorized.
Code Action to Create in JOB	Select to create a new data row in JOB with the selected action code. The system creates a row in JOB for all actions with the merge process. If you want to create new rows for selected action codes only, then you must modify the system to make use of this check box.
Grade/Step, Step, and None	Select the option that indicates what the action enables you to modify. Available only if you select Career Data Authorized.
Action Group	Enter the action group to which you want to assign the action. Use these action groups to grant data permission security according to user role. This field is available only if you have selected Action Authorization Management in the FPS Installation Parameters component. See Modifying Installation Parameters.

Hours Type	Select the default value for how you track time. This is the schedule that most employees work.
Compensation Frequency	Select the default value for how often you pay employees.
Retirement Age	Enter the default value for the age at which most employees retire. This value is used as the default retirement age when you define a new grade.
Days Before Tenure	Enter the value that is used by the tenure process to search for the next employees to be given tenure. The tenure process selects trainees whose tenure date is earlier than today's date plus the number of days you enter here. The default value is 30 days. For example, if today is June 12 and a trainee's tenure date is July 1, if the number of days is: 30, the process selects the employee for tenure validation. 15, the process does not select the employee. This same value is used to validate promotion probation periods. You cannot validate the probation period before the probation period end date.
Days Before (Sub)Step Incremnt (days before substep or step increment)	The system uses this value to search for employees due for step or substep increments. The system selects trainees whose advancement date is earlier than the processing date plus the number of days you enter here. You can select between 1 and 99 days before tenure. For example, if the processing date is June 12 and a employee's advancement date is July 1, if the number of days is: 30, the process selects the employee for step or substep increment. 15, the process does not select the employee.
Calendar and Thirtieth	Select a calendar basis or a Thirtieth basis (30 days a month). Applies to all date calculations in the tenure, seniority, and advancement processes.
Terminating Date	Select the date that determines when an advancement takes effect. Values are: A: At the anniversary date. B: At the beginning of the month. E: At the beginning of next month.
Auto Step Increment at Tenure	Select to have Auto Step Increment at Tenure selected by default when defining a new grade.
Auto Hire Validation	Select to have Auto Hire Validation selected by default when defining a new job code.
Control Reduc Step Length (control reduction step length)	Select to have Control Reduc Step Length selected by default when defining a new corps.
CAE Control (commitment accounting entity control)	Select to set up a firm CAE management. This option gives the budget process supervisors a tool to monitor how the budget is managed.
Action Authorization Management	This is a system-wide option. It is applied to FPS workforce administration and enables you to restrict the authorized action list depending on the role.
Last Order Number	This value is updated and stored in the system parameters when a recorded action can be notified by an order.
PSoft Ref Collective Order (PeopleSoft reference collective order)	This value is updated and stored in the system when a collective order is edited.
Last Request Number	This value is updated and stored in the system parameters when a request is recorded in the employee record.
Last CAE Number	This value is updated and stored in the system parameters when a new CAEC is created. The system updates this number only when the CAE Control field is selected.

Career Seniority Heading Nb (career seniority heading number)	Enter the seniority bonus heading for seniority obtained in another organization.
Military Service Sen Hding Nb (military service seniority heading number)	Enter the seniority bonus heading for seniority obtained during military service.
Work Exp Sen Heading Nb (work experience seniority heading number)	Enter the seniority bonus heading for the equivalent of a work experience outside the public sector.
Competence Sen Heading Nb (competence seniority heading number)	Enter the seniority bonus heading for the equivalent of specific competencies.

Point Type Code	Displays the point type code. Codes prefixed with an X are those that set up compensation grids with references. Codes without this prefix are general types of points.
Point Value	Enter a point value for a general type of point. This field is not for points with the X prefix.
Rate Code	Select a rate code value to calculate the compensation amounts. If it is a general type of point, the system displays only points rate codes (instead of flat amount rate codes) with an annual frequency. If the point type code is prefixed by X, the system displays only flat amount rate codes with annual, monthly, or hourly frequency.
Standard Hours	Enter a standard hours value to calculate the compensation amounts.

Grade Group	If the grade is part of a grade group, select the grade group code.
Corps	Select the corps associated with this grade. See Defining Corps.
Salary Grade Table Code	Select the salary grade table for the grade. Employees are assigned successive steps of the salary grade table that is associated with their grade.
Off-Scale	Select if you can enter an off-scale salary.
Job Code	Enter the grade’s default job code.

Tenure Prob Period Length (tenure probation period length)	Enter the length of the probation period when the employee enters the organization.
Prob Period Length	Enter the length of the probation period for grade promotions.
Mini Age to Enter Grade (minimum age to enter grade)	Enter the minimum age required to enter the grade.
Grade Promotion/Same Job	Enter the grade for automatic grade promotion. Informational only.
Auto Step Increment at Tenure	Select if an automatic step increment should occur when tenure is validated.

Organization Sub-Type	The available values depend on the organization type.
Liable Organisation	Select to indicate that the organization is liable for the “employer” civil pension contribution.