Processing Trainee Tenure

This chapter provides an overview of the tenure process and discusses how to:

Calculate tenure dates.
Search for employees who are eligible for tenure.
Inform supervisors.
Approve and deny probation periods.
Grant tenure.
View employee status.

Understanding the Tenure Process

In the Manage French Public Sector business process, granting tenure to a trainee is a multistep process that implies many collective processes and transactions. You can also launch PeopleSoft Workflow during the process.

Prerequisites

The tenure process uses parameters from the following tables:

FPS Installation Parameters
Civil Service Position
Grades

See Also

Setting Up French Public Sector Tables

Calculating Tenure Dates

This section provides an overview of tenure date calculation and discusses how to calculate tenure dates.

Understanding Tenure Date Calculation

When determining exact tenure date and the probation period end date, the system must take into account part-time and breaks that are due to civil service positions.

The system considers:

The hiring date and length of the tenure probation period.

Length is determined when you set up the trainee’s grade.
The civil service positions held during the probation period.

Some civil service positions can suspend the tenure probation period and postpone the probation period end date.
The work time percentage for trainees who work part time.

The tenure date calculation is in thirtieth or calendar days, depending on your FPS Installation Parameters setup. The tenure date is the probation period end date, minus one day. The tenure becomes effective on the anniversary date.

See Also

Setting Up FPS Installation Parameters

Page Used to Calculate Tenure Dates

Page Name	Object Name	Navigation	Usage
Tenure Date Calculation	RUNCTL_FPA005	Workforce Administration, Tenure FPS, Calculate Tenure Date	Calculate the tenure date for individuals or groups.

Calculating Tenure Dates

Access the Tenure Date Calculation page.

You can calculate the tenure date for one employee or a group of employees.

ID and Empl Rcd# (employee record number)

Leave these fields blank to calculate for all trainees.

You can view the results of this calculation on the Career - Classification page.

See Also

Entering Career Classification Data

Searching for Employees Who Are Eligible for Tenure

The system enables you to search for employees whose tenure dates fall within a specific period after you process tenure dates.

The Updt trainees to be given ten. (update trainees to be given tenure) SQR process (FPA105) activates the Tenure flag for employees whose tenure date is between the system date and the duration that is defined in the FPS Installation Parameters. For example, if the duration is 30 days, the Tenure flag is activated for employees whose tenure date occurs within 30 days after processing.

Page Used to Search for Employees Who Are Eligible for Tenure

Page Name	Object Name	Navigation	Usage
Next Tenure	RUNCTL_FPA710	Workforce Administration, Tenure FPS, Calculate Future Tenures	Select the employees who are eligible for tenure.

Informing Supervisors

PeopleSoft Workflow enables you to send messages to supervisors of the trainees who are eligible for tenure to notify them that the tenure end date is near. Workflow is optional in the tenure process.

The Trainees tbc list (trainees to be given tenure list) Application Engine process (FPTENURE) selects all trainees whose probation periods must be validated and who have an activated Tenure flag.

Page Used to Inform Supervisors

Page Name	Object Name	Navigation	Usage
Trainees to be given Tenure	PRCSRUNCNTL	Workforce Administration, Tenure FPS, Trainees to be Given Tenures	Inform managers of trainees who have been granted tenure using workflow.

Approving and Denying Probation Periods

This section provides an overview of probation period approval or rejection and discusses how to validate or reject the tenure probation period.

Understanding Probation Period Approval or Rejection

Trainee Validation is a transaction process that enables a trainee's supervisor to select one of these:

Validate the tenure probation period.
Renew the probation period (once).
Refuse the trainee.

Note. You can renew the probation period only once. If, at the end of the second probation period, the tenure is not approved, the trainee is refused.

When saving, there is no blocking control. The system checks competencies and accomplishments as well as the physical exam, but does not prevent you saving the transaction even if the physical exam is not yet recorded.

Also, a workflow is launched to give tenure or renew the probation period. The Renew Probation Period or Accept Tenure activities are in the worklist.

Pages Used to Approve and Deny Probation Periods

Page Name	Object Name	Navigation	Usage
Competency Match	FPAEETENURE_PNL4	Workforce Administration, Tenure FPS, Validate Probation Period, Competency Match	Displays the employee’s physical ability and matches employee competencies with those that are required by the job code. The Medical Exam frame shows the last physical exam results. It also indicates if the medical exam has not been tracked.
Accomplishment Match	FPAEETENURE_PNL3	Workforce Administration, Tenure FPS, Validate Probation Period, Accomplishment Match	Compare the employee’s accomplishments with those that are required by the position.
Tenure PPd Validation (tenure probation period validation)	FPATEN_VALID_PNL1	Workforce Administration, Tenure FPS, Validate Probation Period, Tenure PPd Validation	Validate or reject the tenure probation period.

See Also

Matching Roles to Employees

Validating or Rejecting the Tenure Probation Period

Access the Tenure PPd Validation page.

The page displays trainee grade and step data. In the case of automatic step increment, the next step and corresponding compensation appear.

To validate or reject the tenure probation period, select On Hold, Validated, or Rejected.

Validating the probation period does not imply that the tenure becomes effective; you must still grant tenure.

You can renew a probation period only once. To renew a probation period after the first rejection, select the Status option in the worklist and enter the second probation period length (number of days).

When the probation period is rejected for the second time, the tenure is not validated, and the trainee is terminated.

Granting Tenure

You must grant tenure to make the tenure effective.

This section provides overviews of the rows created when saving the Assign Civil Servant Status component and tenure actions with or with out step increment and discusses how to:

Grant tenure.
Enter the new employee status code.

Understanding Rows Created When Saving the Assign Civil Servant Status Component

When you save the Assign Civil Servant Status component, two rows are inserted into the employee record, one in the Status table and one in the Career table:

The row that is inserted into the Status table shows the employee’s new status after tenure.
The row that is inserted into the Career table shows the tenure action, whether or not the tenure implies step increment.

The action code that corresponds to tenure is defined in the FPS Installation Parameters component.

See Also

Setting Up FPS Installation Parameters

Understanding Tenure Actions with or without Step Increment

If tenure is Without Step Increment, the tenure action does not terminate the step. In the action setup, select the Previous Instance Sen Carry Ov check box on the FPS Action page.

If tenure is With Automatic Step Increment, clear the Previous Instance Sen Carry Ov check box.

Pages Used to Grant Tenure

Page Name	Object Name	Navigation	Usage
Tenure	FPAEETENURE_PNL1	Workforce Administration, Tenure FPS, Assign Civil Servant Status, Tenure	Grant tenure. Note. You can access only trainees whose probation period has been validated.
Competency Match	FPAEETENURE_PNL4	Workforce Administration, Tenure FPS, Assign Civil Servant Status, Competency Match	View competency data.
Accomplishment Match	FPAEETENURE_PNL3	Workforce Administration, Tenure FPS, Assign Civil Servant Status, Accomplishment Match	View accomplishment data.
New Status	FPAEETENURE_PNL2	Workforce Administration, Tenure FPS, Assign Civil Servant Status, New Status	Enter the new employee status code.

See Also

Matching Roles to Employees

Granting Tenure

Access the Tenure page.

Give Tenure

Click to grant tenure to the employee. The default values for the Tenure Action and Reason codes prompt from the FPS Installation Parameters table. The effective date is the tenure date.

See Also

Setting Up FPS Installation Parameters

Entering the New Employee Status Code

Access the New Status page.

Enter the new employee status code.

The category is Civil Servant.

Viewing Employee Status

This section discusses how to view employee status.

Page Used to View Employee Status

Page Name	Object Name	Navigation	Usage
Status	FPAEESTATUS_PNL1	Workforce Administration, Job Information, Update Status FPS	View employee status. Note. Once an employee is granted tenure, you can access both successive statuses (trainee and civil servant).

Page Name

Object Name

Navigation

Usage

Status

FPAEESTATUS_PNL1

Workforce Administration, Job Information, Update Status FPS

View employee status.

Note. Once an employee is granted tenure, you can access both successive statuses (trainee and civil servant).

Viewing Employee Status

Access the Status page.

The page displays probation period lengths and end dates.

Probation Period Renewal

Consult the Status page to renew the probation period. After a renewal, the Probation Period Renewal information appears.