Browsing and Searching Folders and Content

This chapter provides an overview of browse folders and discusses how to:

• Navigate folder hierarchies.

• Search folders and content.

• Import managed content.

Note. This chapter describes the basic concepts and functionality of browsing and searching. Differences between the managed content, categorized content, and news publications features are discussed in more detail in later chapters.

Each feature has its own naming convention. Whereas managed content uses the term hierarchy, news publications uses publication. Similarly, managed content and categorized content use sub-folder, but news publications uses section. Managed content and categorized content use content, but news publications uses article, as well as content for articles or images.

In this chapter we will use the terms hierarchy, sub-folder, and content.

Understanding Browse Folders

Browse folders functionality is available within managed content, categorized content, news publications, as well as for all folders. This functionality gives users the ability to view folders and content. The user does not have to use the standard search page to select content folders. Starting at the top level folder, users can use any one of the Browse Folders options to drill down through the folder hierarchies to access the content. No administrative privileges are required. However, all users' navigation is unique and automatically displays only the folders for which they are members. Display of the proper content for each user is based upon folder membership and privilege set assignments.

Before displaying items, PeopleSoft Enterprise Portal checks the privilege security assigned by the administrator.

To navigate through the folders within the hierarchy:

• Click the folder link to drill down into that hierarchy.

• Use the breadcrumbs to traverse up to the top level folder.

This screenshot illustrates breadcrumbs, folders, published content, as well as various actions available to the user.

Sample Browse Content (EPPCM_HIER_MAIN) page

In addition to viewing content and navigating through hierarchies, Browse Folders is used to create new hierarchies and publications, add sub-folders, and add or edit content.

See Also

Browsing All Folders

Navigating Folder Hierarchies

This section lists folder hierarchy rules and discusses how to:

• Use top-level browse pages.

• Browse sub-level Managed Content or Categorized Content folders.

• Browse News Publications folders.

Note. Defining folder properties and setting up their privilege security is not discussed in this chapter as there are too many variations between features.

See Also

Setting Up and Working With Managed Content

Setting Up Categorized Content

Setting Up and Working With News Publications

Folder Hierarchy Rules

Folder hierarchies and content within Content Management experience frequent changes. Content is constantly being created, updated, published, relocated, and deleted. Content Management reflects these changes as they occur.

All Content Management features use the following rules.

• A child folder’s portal name must match the parent folder portal name

• A child folder’s feature type must match the parent feature type

• A folder can have only one parent

• A folder with itself as the parent is a Top Folder.

• Content can have multiple parent folders.

• Content has as single origin feature type.

• Managed content folders can only contain managed content type content

• All non-managed content folders can only contain their own feature type content or managed content type content.

• Content originating from a different feature type than it is being accessed from can only be viewed unless it has been shared to the managed content type.

Pages Used to Navigate Folders Within Hierarchies

Using Top-Level Browse Pages

Access a Browse Content or Browse News Publications page.

Add Top Folder	Select to create new folder hierarchies or publications.
Search Content	Click to go to the Maintain Content page to access and maintain the properties for the content you have privileges to view. See Searching Folders and Content.
Title	Click to drill down through the folder hierarchy. The bracketed number indicates the number of folders and documents located at the next level. This number does not distinguish between folders and documents.
Properties	Click to go to the Folder Properties page to view or edit property details and security for this folder hierarchy.
Delete	Click to delete the associated folder. Note. Deleting a folder is only allowed if it does not contain any published content. Deleting the folder will cascade the delete to all of its sub-folders and child content. Shared Content is a system folder and cannot be deleted.

Browsing Sub-Level Managed Content or Categorized Content Folders

Drill down through the folder hierarchy to access a sub-level Managed Content or Categorized Content browse page.

Sub-level Managed Content and Categorized Content browse pages display basic information about the folders and the content within a folder. It provides drill down access to sub-folders as well as breadcrumbs to traverse back to the top level. Depending upon member privileges for the folder, you can add, edit, delete, or view sub-folders and content

Note. Managed Content and Categorized Content hierarchies may contain many sub-folder levels.

Depending upon the feature, Content Management allows you to add different types of content; such as file attachments, web URLs, Text or HTML, and image attachments. Based on the type of content selected, you then have a choice of format; for instance the format for a file attachment can be Microsoft Word or Adobe Acrobat. The image to the left of the title identifies the format used for each content item

Click Add Folder to go to the Folder Properties page to add a new sub-folder.

Browsing News Publication Sections

Access a Browse Publication Articles page.

Unlike Managed Content and Categorized Content hierarchies, News Publication hierarchies contain only one section level. The following diagram illustrates a News Publication hierarchy.

Example of a News Publication hierarchy

Searching Folders and Content

Folders and content within hierarchies are accessible via the standard portal search using Search Folders and Maintain Content. These functions are available for each of the Managed Content, Categorized Content, and News Publications features, as well as all features.

The user sees only content for which he or she has viewer rights, and they appear regardless of expiration dates, which enables a user to search through old content.

Search Folders: Search for Content Management folders you have privileges to view, and access the children associated with the selected folder.

Maintain Content: Access and maintain the properties for the Content Management content that you have privileges to view.

Search All Folders: Search for a folder in all features and sites that you have privileges to view. Access the children associated with the selected folder.

Maintain All Folders: Search for a folder in all features and sites that you have privileges to view. Maintain the properties for the selected folders.

Maintain All Content: Search for content in all features and sites that you have privileges to view. Maintain the properties for the content stored in the Content Management system.

Note. The same content item may be listed multiple times. This is because a single content item can be shared across multiple hierarchies, features, and sites.

Importing Managed Content

This section discusses how to import managed content into publishing features such as News Publication, Categorized Content, Content Pagelets, Manage Navigation, and Discussion Forums.

Page Used to Import Managed Content

Importing Managed Content

Access the Select Managed Content page.

To import managed content:

1. Browse folders to navigate to the folder where you want to import the managed content.

2. Click Add Content.

   The Add Content page appears.

3. Select Managed Content as the content type, and then click OK.

   The Select Managed Content page appears.

4. Enter search criteria to filter the search results.

5. Click Search.

6. Select the content item that you want to import by clicking on the content title.

   The Content Properties page appears with the content item's information. The origin type displays as Managed Content.