This chapter provides an overview of the course catalog, lists prerequisites, and discusses how to:
Create course offerings.
(Optional) Create course equivalency groups.
(Optional) View course catalog summary information.
(Optional) Print the course catalog.
(Optional) Search for courses.
See Also
Setting Up Enrollment Requisites
When you first set up your course catalog, make sure to do some preliminary work to research how your institution structures course prerequisites and co-requisites, and how new requisites are created and approved. Our course requisite design lets you structure requirements that can be shared among many courses. Requirements can encompass prerequisite courses, grade point average (GPA) and unit requirements, and course lists, among other factors. To minimize duplicate data entry, plan your requisite requirements carefully. In addition, note that the data you enter in the course catalog is provided by default to the schedule of classes. This feature is key because it saves you data entry time when you schedule classes. The Course Catalog (CRSE_CATALOG) component uses effective dating, which enables you to track historical course changes and to prepare for curriculum changes in the future.
Before you can define courses in the course catalog, you must first set up the following data for your institution:
Institution codes
Academic groups
Subject area
Campuses
Academic organizations
Academic careers
(Optional) Room characteristics
(Optional) Requirement designations
(Optional) Course attributes
See Also
Defining Academic Institutions
Defining Academic Organizations
Defining Buildings, Rooms, and Classroom Facilities
Defining Requirement Designations
Setting Up Catalog and Schedule Options
This section provides an overview of course offerings, lists prerequisites, and discusses how to:
Define course catalog data.
Define course offerings.
Define course components.
(NZL) Set up government reporting data.
Link milestones to course data.
Interface course offerings with the general ledger.
The Course Catalog component contains several pages that enable you to enter all information for a course offering: the course title, units, workload hours, components, description, topics, requisites, and so on. We will review each of the pages in the order in which you would use them to set up a new course offering. In our design, a course offering includes all components of a course, such as lecture, laboratory, and discussion.
Here’s how to create a course:
Define the course title, description, units, grade bases, repeat rules, equivalent course groups, topics, and course attributes on the Catalog Data page.
Define the course offering number, catalog number, subject area, academic organization, Classification of Instructional Programs (CIP) and Higher Education General Information Survey (HEGIS) codes, and attach requirement designations on the Offerings page.
Determine course components, and final exam and room characteristics on the Components page.
Map courses as course item types to specific general ledger accounts on the GL Interface page.
After you have set up your institution codes, academic groups, subject areas, campuses, academic organizations, and academic careers, you can set up the basics of your course catalog. You should also have set up room characteristics, requirement designations, enrollment requisites, and course attributes.
Page Name |
Object Name |
Navigation |
Usage |
CRSE_CATALOG |
Curriculum Management, Course Catalog, Course Catalog, Catalog Data |
Define course titles, course units, grade bases, topics, and repeat rules. |
|
CRSE_CATALOG_OFFER |
Curriculum Management, Course Catalog, Course Catalog, Offerings |
Define course numbers, link academic organizations to course offerings, and so on. |
|
CRSE_CATALOG_CMPNT |
Curriculum Management, Course Catalog, Course Catalog, Components |
Define components, such as lecture, laboratory, and discussion, as well as instructor workload hours, room characteristics, additional fees, and final exams. |
|
SSR_CRS_CAT_NZL |
Curriculum Management, Course Catalog, Course Catalog, Crs Catalog NZL |
Set up SDR and EFTL data for a course. Note. The fields on this page are available only if you select the New Zealand Catalog, SDR, EFTS, StudyLink check box on the Academic Institution 6 page. You should also select the New Zealand NSI and SDR Personal Data, SDR Degree check box on the SA Features page in the Student Administration Installation component. |
|
SSR_CRS_MILESTN |
Curriculum Management, Course Catalog, Course Catalog, Course/Milestone Link |
Establish links between a course and unit standard milestones. |
|
CRSE_OFFER_GL |
Curriculum Management, Course Catalog, Course Catalog, GL Interface |
Map course fees as item types to their proper general ledger accounts. The system generates charges to the student's account based on the course code you define on this page and offsets these charges based on the general ledger you define on this page. Your office should coordinate the information on this page with your controller's office. |
Access the Catalog Data page.
The system generates a unique course ID when you add a new course, as long as you do not enter a course ID yourself. We recommend that you let the system generate the course ID.
Effective Date |
Enter an effective date for this course. The effective date defines when the status you enter is valid. Use a new effective date each time you make a change to a course offering. Insert new rows as needed, and modify the record. Effective dates enable you to track historical course changes. |
Status |
Enter a status for this course. Enter Active when the course is valid for your institution. You can keep all courses in the database for historical research purposes by inserting a new effective-dated row and setting the status to Inactive for courses that you no longer offer. Note. When you schedule a class for a term, the system prompts against the Catalog Data page using the start date of the term as the effective date to find the appropriate row in the catalog. Therefore, you do not need to create a new catalog entry for every term. Instead, insert a new effective-dated row for your revisions. |
Short Course Title and Long Course Title |
The short title appears on items such as transcripts, advisement reports, study lists, and the schedule of classes. The long course title appears on the Browse Course Catalog page and the course catalog report. |
Long Description |
The long description can appear in the course catalog report if specified. |
You can attach four unit types to a course in the course catalog:
Minimum units
Maximum units
Academic progress units
Financial aid progress units
These values appear by default on the Schedule of Classes - Class Associations page, where you can override course unit values for a class. When a student enrolls in a class, corresponding fields on the enrollment page populate with the values on the Class Associations page. Once a student enrolls, the system uses each unit type to determine the student’s academic and financial aid load, academic level, and grade point average. As a general rule, the minimum, maximum, academic progress, and financial aid progress units are always the same. The exception is multi-term courses, remedial courses, and variable unit courses.
Note. For courses that use the same minimum and maximum units, the Minimum Units field populates the Units Taken field on administrative enrollment pages and the Units field on self-service enrollment pages.
Minimum Units and Maximum Units |
Enter the minimum units and maximum units that the course is worth. The minimum and maximum units are the same, except for a variable unit class. For a variable unit class, the minimum and maximum units would constitute a range, and the student or administrator would be able to select from within that range how many units the class is worth. For example, the minimum units could be set at 2, and the maximum units could be set at 3. After you schedule the class, you can enroll the student and enter the number of units the student chooses to take for the class in the Units Taken field on the enrollment page. |
Academic Progress Units |
The system uses academic progress units in conjunction with the billing factor to calculate billing units and, subsequently, per unit fees. The system also uses academic progress units to calculate academic load. Academic progress units are usually equal to the minimum/maximum units, except for a multi-term class. A multi-term class is when all credit for a sequence of classes (HIST 101a + 101b) is granted once a student completes the last course in the sequence. To prevent the student from earning units taken, which are used to calculate GPA, or units earned, which are used by the Academic Advisement application, you could enter 0 in the Minimum Units field and the Maximum Units field. Then, you could enter 3 (or another unit value) in the Academic Progress Units field. The system would calculate the billing units and academic load using 3 (or another unit value) academic progress units, but the student would earn no credit. |
Enter the number of units for the course that the system counts towards tracking a student's financial aid load for a term. |
Note. When minimum units and maximum units are not equal, the Academic Progress Units field and the Financial Aid Progress Units field on the Catalog Data page become unavailable, and Progress Units and FA Progress Units on the enrollment page appear by default from the student’s Units Taken field value.
Last Course of Multi-Term Sequence |
Select this check box so that academic progress units can be less than the minimum units for this course. The academic progress units for the last course in a multi-term course is less than the minimum units because the minimum units have been accumulating over the entire sequence, and they are only granted after the student completes the last course. The academic progress units, on the other hand, are still granted for each course in the sequence, so they are less than the minimum units at the end of the sequence. See the Multi-Term Course example in the next section. |
Enrollment Unit Load Calc Type (enrollment unit load calculation type) |
The value you enter determines how the enrollment engine calculates the student's academic load. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Values are: Actual Units: The system populates the Enrollment Unit Load Calc Type field with Actual Units by default. Enter this option for any course that has identical values for the Minimum Units, Maximum Units, and Academic Progress Units fields. The exception to this rule is when you are creating a variable unit course; even though the minimum and maximum units are different, use Actual Units. The enrollment engine calculates the number of units the student can take in the term by looking at the Units Taken field on the Enrollment Request 1 or Student Enrollment 1 page (see the Variable Unit Course example that follows). You can also enter this option for a remedial course, as an example, if you do not want the course to count toward the student’s academic load. Academic Units: Enter this option for any course that does not have identical minimum units, maximum units, and academic progress units, such as remedial courses and multi-term sequence courses. Entering this option requires the system to look at the academic progress units when it calculates academic load. For example, the minimum units and maximum units might be 0 because you do not want academic level and GPA to be affected by this course. The academic progress units might be 3 so that the course would be used to calculate academic load and billing units (see the Multi-Term Course example that follows). Furthermore, you could use this option for a remedial course, as an example, if you wanted the course to be used in calculating load but not in calculating GPA. |
If you count courses (in addition to units) toward academic advising requirements or limits, enter a course count value in this field. The system populates this field by default from the course catalog. The course count indicates the worth, or count, of the course towards an advising requirement. Some institutions count courses, as well as units, towards degree requirements. |
|
Course Contact Hours |
The system populates this field by default from the Schedule of Classes - Instructor Contact Hours page, where the value is used to calculate total contact hours. Each component of the course can have different contact hours on the Components page. |
Enter a grading basis for the course. Grading basis values are defined on the Grading Scheme Table page. You can override the grading basis for individual class offerings when you create the schedule of classes. |
|
Graded Component |
The system displays the graded component based on the Grade Roster Print field value on this page and the Graded Component field value on the Components page. |
Enter the type of grade roster that you want to print for this course offering, as processed through the Grade Roster Print page. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Values are: By Student: Enter to print grade rosters for each student. Each student has a distinct grade roster, separated by a page break. Component: Enter to print grade rosters for the graded component of the course. The graded component is specified on the Components page. Instructor: Enter to print grade rosters for the graded component of the course. The graded component is specified on the Components page. A copy of the grade roster prints for each instructor, primary or otherwise. The number of copies that prints is equal to the number of instructors for the course, primary or otherwise. None: Enter to not print a grade roster for the course. |
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Select this check box to indicate that the class can be repeated for additional credit, as opposed to repeating for grade improvement only. If you do not select the check box, the class is subject to the repeat rules set up in the Repeat Rule Table component. |
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Allow Multiple Enroll in Term (allow multiple enrollments in term) |
Select this check box to permit a student to enroll in this course multiple times within the same term. An example would be an independent study course. |
Total Units Allowed |
The system populates this field by default with the maximum units for the course (by default, one full course completion is always permissible). However, if you have selected the Repeat for Credit check box, you may edit and increase this value. This value must be equal to or greater than the maximum units for the course. The system enforces the lower of the two limits, units or completions, that you define. |
Total Completions Allowed |
The system populates this field with 1 by default (by default, one full course completion is always allowed). However, if you have selected the Repeat for Credit check box, you may edit and increase this value. This value must be equal to or greater than 1. The system enforces the lower of the two limits, units or completions, that you define. |
Instructor Edit |
Enter a value to indicate how you want the system to prompt for instructor IDs during class enrollment. This option determines the availability of and the prompt values for the instructor ID field on the Enrollment Request, Quick Enroll, Enrollment, and self-service enrollment pages. The system populates the value for the Instructor Edit field by default to the Class Associations page, where you can override the value. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Values are: No Choice: Enter if you want the system to make the Instructor ID field on the Enrollment Request page unavailable and to automatically assign the instructor who is scheduled to teach the class, as indicated on the Assignment tab of the Schedule of Classes - Meetings page: Thus, the student has no choice of instructor. Class Instructor Edit: Enter this option if you want the system to make the Instructor ID field on the Enrollment Request, Quick Enroll, Enrollment, and Self Service Enrollment pages available and to prompt the user with only the Primary Instructors for the class, as defined on the Meetings page. Select this option for independent study courses or the like, for which the student can select one of several Primary instructors. Instructor/Advisor Edit: If you enter this option, the Instructor ID field appears on the Enrollment Request, Quick Enroll, Enrollment and Self Service Enrollment pages. The system prompts the user with only the instructors available to teach this course, as defined on the Instructor/Advisor Table page. |
The No Consent, value appears by default. Values for these fields are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Values are: No Consent: Enter if no special consent is required for a student to add or drop a class. Instructor or Department: Enter if consent is required. Consent can be granted by using class permission numbers or student specific permissions. The consent requirement can be overridden in the enrollment process by setting an override permission option. |
|
Requirement Designation |
Enter a requirement designation for the course. A requirement designation can be additional work that is needed for a course, such as Design Credit, or a requirement designation can specify a special variety of a course to use in a course list for the Academic Advisement application. Requirement designation values are defined on the Requirement Designation Table page. Example requirement designation values are Design Credit, Thesis Choice, and so on. Requirement designations are provided to the Academic Advisement application. |
Equivalent Course Group |
You can enter an equivalent course group for the course. Equivalent course groups are defined on the Course Equivalencies page. Here, you are adding the course to a group of equivalent courses for requisite checking and degree progress requirement purposes. If two courses have the same Equivalent Course Group number, then they are equivalent to each other and can fulfill the same requirement. |
Enter the general characteristics that describe the course offering in the Course Attribute and Course Attribute Value fields. Course attributes are defined on the Course Attribute Table page. Course attributes are not provided to the Academic Advisement application. They are primarily used for institutional research purposes, and for printing repetitive text in the catalog and schedule of classes. Example course attribute and course attribute values are Degree Seeking Only - Open to Students in Any Plan and Fall - Offered in Fall Only. |
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Override Topic Link ID |
Select to manually update topic link IDs. When you select this check box, the Topic Link ID field becomes available for edit. Use this functionality to link course topics across effective-dated rows by giving them the same topic link ID. |
Description Tab
See the previous exhibit for a view of this tab.
Use the Description tab to define course topics associated with a course. You attach topics to specific classes on the Schedule of Classes - Basic Data page.
Course Topic ID |
The system assigns a unique course topic ID number to identify the topic record. Insert rows to add topics. |
Course Topic Title, Short Description, and Formal Description |
Enter the course topic title, short description, and formal description. |
Topic Link ID |
The system assigns a unique topic link ID number for each topic. The repeat checking process uses this number when determining if the topic was already taken. If you create a new effective-dated row for this course, the system carries over the topic link ID to the new effective-dated row. If the Override Topic Link ID check box was selected, the Topic Link ID field becomes available for edit. This selection enables you to link course topics within a course across effective-dated rows by giving them the same topic link ID. Since the repeat checking process uses the topic link ID, the process will view similar topics that have the same topic link ID as being identical. |
Repeat For Credit Tab
Select the Repeat For Credit tab.
Repeat for Credit |
Select to allow students to repeat the topic for credit. If you do not select this check box, additional enrollment in the same topic is subject to the repeat rules set up in the Repeat Rule Table component. |
Total Units Allowed and Total Completions Allowed |
If you select the Repeat for Credit check box, the Total Units Allowed and Total Completions Allowed fields become available for entry. Enter the maximum number of units and course completions allowed for credit within the topic. If you enter a value in both fields, the system enforces the lower of the two limits. |
Example of Multi-Term Course
At PSUNV when a student takes History 101A for the fall term and History 101B for the spring term, the student's credit for both courses is contingent upon the successful completion of the entire course sequence. To define this multi-term course in the course catalog, we purposefully place the minimum units, maximum units, and academic progress units out of synchronization so that the enrollment engine correctly calculates the student's academic load and GPA. The course catalog might look similar to this:
Course |
Term of Stdnt Enroll |
Minimum Units |
Maximum Units |
Academic Progress Units |
Last Course of Multi-Term Sequence |
Enrollment Unit Load Calculation Type |
History 101a |
Fall 1999 |
0 |
0 |
3 |
No |
Academic Units |
History 101b |
Spring 2000 |
6 |
6 |
3 |
Yes |
Academic Units |
Because the minimum and maximum units are set to 0, History 101a will not be calculated in the student’s GPA or Academic Level (if academic level increments by units, that is). But when the student completes History 101b, he or she will receive credit for both classes because the minimum and maximum units are set to 6. Academic load and billing units will be counted for both classes because academic progress units are set to 3 and the Enrollment Unit Load Calculation type is set to Academic Units.
Example of Variable Unit Course
At PSUNV, students can select how many units they earn for ENGL 1a. They can select from the range of 2 and 3 units. Because ENGL 1a is an elective course, they can take it for only 2 units, in which case they are not required to complete a final project. Students who complete the project earn 3 units. In this case, the course catalog might look similar to this:
Course |
Minimum Units |
Maximum Units |
Academic Progress Units |
Financial Aid Units |
Enrollment Unit Load Type |
ENGL 1a |
2 |
3 |
Unavailable |
Unavailable |
Actual |
When students enroll in ENGL 1a, they have to select how many units to take. If they enroll online or through an interactive voice response system, they can select the number of units they want to take when they add the class. If they enroll in person, the Registrar’s Office will most likely create an enrollment request. If the minimum and maximum unit fields on the Course Catalog Data page vary, the Units Taken field on the Enrollment Request page becomes available, and the Registrar’s Office can enter the number of units the student chooses to take. The possible enrollments would look like this:
Student |
Units Taken |
Units Earned |
Academic Progress Units |
Financial Aid Units |
Billing Units |
Student 1 |
2 |
2 |
2 |
2 |
2 |
Student 2 |
3 |
3 |
3 |
3 |
3 |
As shown, the student chooses the number of units to take and the system determines the units earned, academic progress units, and financial aid units based on the units you enter in the Units Taken field when the student enrolls in the class.
Access the Offerings page.
Course Offering Number |
The system generates the course offering number and uses it for sequencing. The system also uses the course offering number to distinguish cross-offered courses for which the course ID is the same, as are the requisites, but the course itself is listed in different subject areas, academic groups, and so on. |
Catalog Number |
Within an academic group, catalog number ranges are linked to academic careers on the Academic Group Table page. Provided that you have already specified an academic group for this course offering, the system automatically displays the appropriate academic career when you enter a catalog number. This field is 10 digits. The system reserves the four left digits exclusively for numeric characters, and the right six digits for both alpha and numeric characters. A field edit enforces this programming. |
The system automatically reformats the catalog number you enter to fit the defined system format, as this table illustrates:
Catalog Number |
N |
N |
N |
N |
A/N |
A/N |
A/N |
A/N |
A/N |
A/N |
12 |
1 |
2 |
||||||||
120 |
1 |
2 |
0 |
|||||||
1A |
1 |
A |
||||||||
12B |
1 |
2 |
B |
|||||||
120AB |
1 |
2 |
0 |
A |
B |
|||||
B12 |
B |
1 |
2 |
|||||||
AB1200 |
A |
B |
1 |
2 |
0 |
0 |
||||
10001A |
1 |
0 |
0 |
0 |
1 |
A |
||||
1B12 |
1 |
B |
1 |
2 |
N = numeric character
A/N = alpha or numeric character
Academic Institution |
The system displays the academic institution by default. Multiple institutions can offer the same course by way of multiple course offerings. |
Academic Group |
Enter the academic group to which this course offering belongs. You can define global notes by academic group, which can appear on the Schedule of Classes report. In addition, academic group controls the valid meeting pattern values and their corresponding normal class duration values. Academic group values are defined on the Academic Group Table page. |
Subject Area |
Enter the subject area of the course offering. Subject area values are defined on the Academic Subject Table page. |
Campus |
Enter the campus at which your institution offers the course. If the course is offered at one campus, you should place a value in this field. If the course can be offered at multiple campuses, leave this field blank. |
Academic Organization |
The system populates this field by default from the academic organization linked to the subject on the Academic Subject Table page. You can override the value. |
Academic Career |
Enter the academic career to which this course offering belongs. The system automatically displays the default values of the Dynamic Class Data Rule, Allow OEE Enrollment, and OEE Dynamic Date Rule fields according to your settings for these fields in the Academic Career Table component. The default values of these fields vary depending on the academic career that you enter and the effective date of the course. Academic career is important because it specifies which students can enroll in the class (in accordance with the Academic Career Pointers page specifications), as well as which grading bases are available. |
Regardless of the tuition group that you enter on this page, the system charges all students tuition based on their own tuition group. Use this field to designate a specific group of students that you want to charge additional course fees for the course. |
|
Dynamic Class Date Rule |
If you have specified a dynamic class data rule for the academic career to which you assign this course offering, the system displays that rule by default in this field. You can override the default value. Select a dynamic class date rule to have the system assign that rule by default to all dynamic class sections of this course offering that you schedule (excluding open entry and open exit sections). Attaching your rule to the course offering rather than to the class section ensures consistency and eases maintenance because you only have to attach the rule to a course one time (to apply to all class sections), rather than having to attach a rule to each course offering that you schedule. The system requires dynamic date calculation for each class section that you schedule for this course offering. After you schedule the class sections, you can run the Dynamic Class Dates process to calculate landmark dates for each class section. The process automatically uses the rule that you specify here for all dynamic date class sections. You can override this default rule on a section-by-section basis through the Dynamic Class Date page. This field prompts you with only the dynamic class data rules that have not been designated for OEE enrollment on the Dynamic Class Dates page. If you leave this field blank and schedule the course within a dynamic date session, you receive a warning message indicating that a rule has not been defined. You need to define a rule on the Dynamic Class Dates page. |
Allow OEE Enrollment (allow open entry/exit enrollment) |
The system assigns the value of this check box by default based on the Allow OEE Enrollment check box on the Academic Career Table page for the academic career with which you have associated this course offering. You can override this default on an offering-by-offering basis. Select this check box to attach a dynamic date rule to the offering, thus enabling students to enroll in OEE class sections of this course offering. The OEE Dynamic Date Rule field becomes available for edit. If you do not select the check box, you can always define the rule on the Dynamic Class Dates page. |
OEE Dynamic Date Rule (open entry/exit dynamic date rule) |
The system assigns the value of this field by default based on the OEE Dynamic Date Rule field on the Academic Career Table 2 page for the academic career with which you associate this course offering. An open entry/exit (OEE) dynamic date rule is a dynamic class date rule that has been designated for OEE enrollment. The enrollment engine uses the OEE dynamic date rule to calculate significant class dates for a student whenever a student enrolls in an open entry/exit class. This field is available for edit only if you select the Allow OEE Enrollment check box for this course offering. Select an OEE dynamic date rule to have the system assign that rule by default to all OEE class sections of this course offering that you schedule. Attaching your rule to the course offering rather than the class section ensures consistency and eases maintenance because you only have to attach the rule to a course one time (to apply to all class sections), rather than having to attach a rule to each course offering that you schedule. The system thus automatically requires dynamic date calculation for each OEE class section that you schedule for this course offering. After you schedule the class sections, you can run the Dynamic Class Dates process to calculate landmark dates for each class section. The process automatically uses the rule that you specify here for all OEE class sections. You can override this default rule on a section-by-section basis through the Dynamic Class Data page. The system prompts you with only the dynamic class data rules that have been designated for OEE enrollment on the Dynamic Class Dates page. If this field is blank and you schedule the course within an OEE session, you receive a warning message that indicates a rule has not been defined. You can then save the page and define the rule on the Dynamic Class Dates page. |
Enter the course approved status. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Enter Pending or Denied to prevent anyone from scheduling the class—the system does not list the course in the class scheduling function. Enter Approved, and select the Allow Course to be Scheduled check box to enable scheduling of the course offering. |
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Select this check box so that the course can be scheduled for a term. A course can only be scheduled for a term if you select this check box, and set the Course Approved field to Approved. |
Note. For courses that are set up solely as transfer articulation courses, set the Course Approved field to Approved, but clear the Allow Course to be Scheduled check box. This setting ensures that you never accidentally schedule the course.
Catalog Print |
Select to display the course offering in the course catalog report. |
Print Instructor in Schedule |
Select to display all of the assigned instructors’ names in the schedule of classes report. |
Schedule Print |
Select to display the course offering in the schedule of classes. The system selects this check box by default. |
Schedule Term Roll |
Select to enable the prior term copy function for this course offering. |
Select to enable grade rosters for blind grading. The system populates this field by default from the Academic Subject Table page. When you generate grade rosters for a course that invokes blind grading, instead of student names on the roster, the system generates random numbers. See Grading Students. |
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Select to include this class in the GL Interface process. If you select this check box, the system requires you to enter the necessary data into the GL Interface page of this component. |
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Split Ownership |
Select if multiple academic organizations own the course. If you select this check box, the Owner group box becomes available for entry. |
Enrollment Requirement Group
Requirement Group |
Enter the requirement group that will link the appropriate requisites to this course. Enrollment requirement group values are defined on the Course Requisite page and can consist of a variety of elements: courses, units, GPA, and so on. |
Long Description |
The system enters the long description of the enrollment requirement group from the Course Requisites page. |
CIP Code (Classification of Instructional Programs code) |
Enter the CIP code for the course. CIP codes provide a taxonomic scheme that will support the accurate tracking, assessment, and reporting of fields of study and program completions activity. The system prompts you from the CIP Code Table page. |
HEGIS Code (Higher Education General Information Survey code) |
Enter the HEGIS code for the course. HEGIS codes provide a taxonomic scheme that will support the accurate tracking, assessment, and reporting of fields of study and program completions activity. The system prompts you from the HEGIS Code Table page. |
(AUS) Field of Education Code |
The system enters the Australia Department of Education, Science and Training (DEST) field of education code that you entered on the Subject Taxonomy page for this course. Note. This field is available only when you select the DEST, HECS, Centrelink, TAC check box on the Academic Institution 6 page. |
(AUS) HECS Band ID (higher education contribution scheme band ID) |
The system enters the Australia DEST HECS band ID for the field of education code. Note. This field is available only when you select the DEST, HECS, Centrelink, TAC check box on the Academic Institution 6 page. |
(AUS) Work Experience Indicator |
Select the work experience indicator for this course. Note. This field is available only when you select the DEST, HECS, Centrelink, TAC check box on the Academic Institution 6 page. |
(AUS) Use Discipline Group From Plan |
Select to disable the discipline group field. The system will use the discipline group from a student's plan when a student enrolls in this course. Note. This field is available only when you select the DEST, HECS, Centrelink, TAC check box on the Academic Institution 6 page. |
(AUS) Discipline Group Code |
The system enters the discipline group from the Subject Taxonomy page. Note. This field is available only when you select the DEST, HECS, Centrelink, TAC check box on the Academic Institution 6 page. |
Ownership
Use this group box to link course offerings to multiple academic organizations.
The system assumes a course offering has a single academic organization owner, unless you indicate split ownership on this page. Course ownership data is tracked for reporting and analysis purposes at the course offering level.
Important! The Ownership group box is only available if you select the Split Ownership check box.
Academic Organization |
Enter the academic organization owners of the course offering. The system prompts you from the Academic Organization Table page. |
Percent Owned |
Enter the percentage of ownership. The total percentage must equal 100. |
Examples of Equivalent and Cross-Offered Courses
Equivalent courses, unlike cross-listed courses, can have different requisites, requirements, and so on. Each equivalent course has a unique course ID number. Use the Course Equivalency component to create Equivalent Course Groups.
Define cross-offered courses on the Course Catalog - Offerings page. Cross-offered courses have the same course ID number; therefore, they possess the same Catalog Data page information. When classes are scheduled, each class is associated with a single offering.
Note. Repeat checking and multiple enrollment rules apply across all offerings of the course because the same course is offered in every case.
The following examples show the defined course ID number 003302, Literature and Philosophy. It is a cross-offered course in both the English and Philosophy departments. In all ways, the two course offerings are exactly the same. They possess the same description, equivalencies, and so on. On the Offerings page, the course offering number distinguishes the two offerings.
In course offering number 1, we indicate that literature and philosophy is listed under the English Literature subject area, catalog number 270.
Add another row for course offering number 22. The second offering of literature and philosophy is listed under the Philosophy subject area, catalog number 170.
Select the Catalog Print and Schedule Print check boxes to enable printing of both offerings of the course in the catalog and schedule.
Access the Components page.
Course Component
Course Attendance
Instruction Mode |
The instruction mode indicates whether the course component is taught In Person or using Interactive TV, World Wide Web, Correspondence, and so on. The instruction mode relates to the attendance type. You can indicate an instruction mode, then select attendance type values for the course component that relate only to this instruction mode. For example, by selecting the In Person instructor mode, you can select an attendance type that applies only to the In Person instruction mode. If you leave the Instruction Mode field blank, the attendance types that you define for the course component applies to all instruction modes. When you create and update attendance rosters, only the attendance type values that relate to the instruction mode for the class are available for you to use. Instruction modes for classes are set on the Schedule of Classes - Basic Data page. Instruction mode values are defined on the Instruction Mode page. |
Attendance Type |
Select each attendance type that your institution might use for the course component. The attendance type indicates the type of class meeting attendance roster you want to generate, such as Class Meeting, Conference, Field Trip, Instructor Consultation, or Study Group. Add rows for additional attendance types. When you track attendance, the system prompts you only with the attendance type values that your institution defines for the course component. Values for this field are delivered with your system as translate values. You can modify these values. Note. At the least, you should specify the attendance type value that your institution has selected on the Academic Institution Table 3 page to use whenever you generate attendance rosters, as well as the fields you want the system to use for this component’s attendance type. Although you can generate attendance rosters for a course component without defining attendance type values and their associated fields, the system only creates a default attendance roster that includes the Template Number for the class meeting attendance roster; the Attendance Type and its description; the Attendance Date; and each student's ID, name, and career. You then have to return to the Components page and define these values anyway for your institution to be able to track student attendance. For each attendance type of the course component, select the fields you want the system to use when generating class attendance rosters. You can set up the system to generate attendance rosters with as few or as many fields as you want to appear for each class section. When you generate attendance rosters, the available fields that appear on the attendance rosters for each attendance type depend on the options you select for each attendance type of the course component. Your choices for any given course component's attendance type are: |
Use Present |
Select in order for the attendance rosters to have a Present check box on them. |
Use Reason |
Select in order for the attendance rosters to have a Reason field on them. You can use the reason field to describe a reason for why a student is present, tardy, leaves early, or any other reason your institution wants to track. |
Use Tardy |
Select in order for the attendance rosters to have a Tardy check box on them. |
Use Left Early |
Select in order for the Attendance rosters to have a Left Early check box on them. |
Use Contact Minutes |
Select in order for the attendance rosters to have a Contact Minutes field on them. The system populates the contact minutes time with the total minutes of the class meeting. The system determines this value based on the Class Meeting pattern that your institution has set up for the class in the Schedule of Classes. |
Use To and From Time |
Select in order for the attendance rosters to have a to and from time field to designate the start and end time of a class meeting. The system determines this value based on the class meeting pattern that your institution has set up for the class in the Schedule of Classes. |
Override Template Date/Time |
Select in order for the attendance rosters to have an attendance date field on them. Also, you can override the attendance date, from time, and to time values that appear on the attendance rosters. Otherwise, the corresponding fields that appear on an attendance roster template control the attendance date, from time and to time values that appear for each student on the attendance rosters. A template simply identifies an attendance roster as unique. |
Room Characteristics Required
Access the Crse Catalog NZL (course catalog New Zealand) page.
Main Program |
Enter the main program for this course. When you generate the SDR course register file, the prospectus code from the program you select here will be reported as a qualification code. |
NZSCED Detail Code |
Enter the NZSCED field of study code for this course. Set up NZSCED field of study codes on the NZSCED Field of Study NZL page. |
Course Type |
Enter the course type for this course. Values are:
If you enter Type B, the system displays the Hours field, which lets you enter the total hours for the course. The system will calculate the EFTS factor based on the new value. If you enter Type A, the system recalculates the EFTS factor whenever the values change for the UNITS_ACAD_PROG, UNITS_MINIMUM, and UNIT_MAXIMUM fields on the CRSE_CATALOG record. The system calculates the EFTS factor for type A courses by multiplying the academic progress units for the course by the EFTS Translation A value defined for the institution. |
EFTS Factor |
The system automatically calculates the EFTS factor for the course whenever you add a new course or whenever you change the course type or hours for the course. The system calculates the EFTS factor by multiplying the course hours by the EFTS Transaction B value defined for the institution. |
NQF Level |
Enter the New Zealand Register of Quality Assured Qualifications level for the credits in this course. |
NQF Credit |
Specify the number of New Zealand Register of Quality Assured Qualifications credits contained in this course. |
Course Classification |
Enter the course classification code for this course. Define course classifications on the Course Classification page. |
Funding Category |
Enter the funding category for this course. Define funding categories on the Funding Category (NZL) page. |
Pre-Service Stage |
For courses that are part of a teacher training program, enter the pre-service stage code for the course. |
eLearn Status |
Enter the eLearn status to indicate whether or not this course is offered through the internet. |
Average Course Fee |
Enter the average fee for the students enrolled in this course for the reporting period. |
Foreign Fee |
Enter the tuition fee paid by foreign, fee paying students. |
Eligible for PBRF (eligible for Performance Based Research Fund) |
Use this field to indicate if a course is eligible for the Performance Based Research Fund. |
Compulsory Course Costs |
Enter a dollar amount for the total compulsory fees for this course. |
Exempt Indicator |
Indicate if a course has been granted an exemption from FCCM (Fees/Course Costs Maxima). |
See Also
(NZL) Setting Up Government Reporting
Access the Course/Milestone Link page.
Milestone |
Enter the unit standards to link to this course. Note. Link unit standards to milestones on the NQF Detail page in the Milestone component. |
See Also
Access the GL Interface page.
Receivables From Item Type |
Select if you do not want to track revenue by course. The system will allocate revenue based on the credit entry defined for the tuition item type. In this case, do not enter ChartField information. The system automatically tracks receivables for a course based on the debit entry defined for the tuition item type (on the Item Types - GL Interface page). If you want to track revenue by course, you must select the GL Interface Required check box on Catalog Data page and then enter a credit entry for the class by completing the ChartFields on this page. |
See Also
Mapping Item Types to General Ledger Accounts
Course equivalency groups link different course ID numbers as equivalent for requisite checking purposes. The courses themselves can possess different components, requisites, topics, and so on. Equivalent course groups are for different course IDs and are, therefore, different from multiple-offering courses.
Complete these steps to create a course equivalency group:
Define an equivalent course group on the Course Equivalencies page.
Add courses to the equivalency group on the Catalog Data page.
Return to the Course Equivalencies page and click the Fetch Equivalencies button to review the group of equivalent courses.
See Also
Page Name |
Object Name |
Navigation |
Usage |
CRSE_EQUIV |
Curriculum Management, Course Catalog, Course Equivalencies, Course Equivalencies |
Define the course equivalency group. |
Access the Course Equivalencies page.
Effective Date |
Enter an effective date for this equivalent course group. The effective date defines when the status you select is valid. Use a new effective date each time you make a change to an equivalent course group. Insert new rows as needed, and modify the record. This way you can track historical equivalent course changes. |
Status |
Enter a status for this equivalent course group. Select Active when adding a new equivalent course group. The Inactive option should only be used if your institution will no longer use this equivalent course group. |
Note. If you want to inactivate an equivalent course group, you need to delete that equivalent course group number from each course to which it is attached on the Catalog Data page, as well as change the status to Inactive on the Course Equivalencies page.
Description and Short Description |
Enter the descriptions of the equivalent course group. |
Fetch Course Equivalencies |
Once you attach courses to this equivalent course group on the Catalog Data page, click this button to view all courses linked to the equivalent course group. |
The system displays an effective date and equivalent course group for every course. To determine when data for an effective-dated row is superseded, look at the next row. In the example, the system shows that course ID 001011 was part of Equivalent Course Group 05001 until 09/16/2004. As of 09/16/2004, course ID 001011 became associated with Equivalent Course Group 05102.
Click the Equivalent Course Group link to view other equivalent course groups for a specific course.
This section discusses how to review course catalog summaries.
Page Name |
Object Name |
Navigation |
Usage |
CRSE_CATALOG_SUM |
Curriculum Management, Course Catalog, Catalog Summary, Course Catalog Summary |
View a summary of course offerings. |
Access the Course Catalog Summary page.
|
If the course is a part of an equivalent course group, the equivalent course group appears. Click the Open button to toggle between the equivalent courses. |
|
Click the Detail button to go the Course Catalog - Catalog Data page for the course. You can use this button to view further details or to modify data for the course. |
See Also
Creating Course Equivalency Groups
This section discusses how to enter course catalog report parameters.
Page Name |
Object Name |
Navigation |
Usage |
RUNCTL_SRYCATLG |
Curriculum Management, Course Catalog, Print Course Catalog, Print Course Catalog |
Use the Print Course Catalog page to print the course catalog (SR301 Report). |
Access the Course Catalog page.
From Date and End Date |
Enter a from date and an end date. These dates are the effective dates of the course offerings. They are required fields. The system prints all active courses that are greater than or equal to the from date, and less than or equal to the end date. |
Academic Institution |
The system populates this field with the value on the User Defaults 1 page. |
Academic Organization |
Enter the academic organization. You are prompted by the Academic Organization Table page. |
Academic Group and Academic Career |
Enter the academic group and academic career if you want to limit the scope of the report. Academic group values are defined on the Academic Group Table page. Academic Career values are defined on the Academic Career Table page. |
Course Approved |
Select whether you want to display Approved, Denied, or Pending courses. To report courses of all three types, run three reports, each with a different Course Approved field value. |
Catalog Print |
Select whether you want to view text designated as catalog print text. If you select Yes, all courses with the Catalog Print check box selected in the Course Catalog Offerings page appear on the report. If you select No, the courses that do not have the Catalog Print check box selected appear on the report. If you select All, all the courses appear, regardless of the setting of the check box. |
Report Only |
Clear this check box to specify that you want to create a Course Catalog report and send the Course Catalog report to your file path location in .csv format. Select this check box to create a Course Catalog report without creating a .csv file. If you select this check box, the File Path field becomes unavailable. |
File Path |
If you clear the Report Only check box, this field is available. In addition to sending report output for this process to a file (through setting preferences in the PeopleSoft Process Monitor), you can also send any additional output files created by this process to a file directory. To send the extract output to a file directory, enter a valid directory path that maps to a folder with appropriate read/write permission. If you cannot locate such a folder, consult your system administrator. Select the print options to display the described detail on the report. If you clear them, the detail does not appear on the report. |
Run |
Click to run the report using PeopleSoft Process Scheduler. You should set the type to Web, and the format to PDF. |
This section discusses how to:
Browse the course catalog.
View course catalog details.
Page Name |
Object Name |
Navigation |
Usage |
SSS_BROWSE_CATLG |
Curriculum Management, Course Catalog, Browse Catalog, Browse Course Catalog |
Browse the course catalog to see a list of courses offered at the institution. |
|
SSS_CRSE_OFFER_DTL |
Click a course number or course title on the Browse Course Catalog page. |
View course details and access class sections. |
Access the Browse Course Catalog page.
Select Institution |
Enter the institution for which you want to search for courses. |
Course Nbr (course number) and Course Title |
Click a course number or a course title to view course details and section information. |
Typically Offered |
The terms in which a course is typically offered, as defined on the Offerings page. |
Access the Browse Course Catalog - Course Detail page.
Course Schedule
Click the view class sections button to view the course schedule details.
Enter a term and click the show sections button to view class sections for the course.