Viewing and Finalizing Payroll Results

This chapter discusses how to:

• View processing results.

• View the log file.

• View processing statistics.

• View payee iterative lists.

• View payee messages.

• View payee status and update a payee’s processing instructions.

• View results by calendar.

• View positive input results.

• View daily results of the Absence Take process.

• View delta values for retroactive calculations.

• View results by calendar group.

• Define administrator payroll results.

• View administrator payroll results.

• View an element resolution chain.

• Correct batch processing and data entry errors.

• Finalize a payroll or absence run.

• Cancel a payroll or absence run.

• Process special situations.

• Report Payroll Data.

See Also

Processing Payroll

Common Elements Used in This Chapter

Viewing Processing Results

After running the Calculate phase, you can view the results. Processing results appear on the components listed below. We suggest that you view the pages in the order shown.

These pages can also be a helpful resource after the Finalize phase. All information remains available after you finalize a run except for Payee Messages and Iterative Triggers. Canceling an entire payroll or absence run deletes all results.

Viewing the Log File

This section discusses viewing the Log File generated by a payroll or absence process.

The Log File gives the system administrator basic information about the run and whether it was completed successfully. The language in which this file is produced is determined by the user ID of the person who enters the processing instructions on the Payroll/Absence Run Control page.

Example 1: Log File for Successfully Completed Run

The database name and the processing options that you selected on the Payroll/Absence Run Control page appear at the top of the file:

Process started        :                 13:27:09                      
 
Connecting to Database                   GP830DVL                      
  with User ID         :                 PSGP                          
  and Batch Run ID     :                 1                             
 
Calendar Group ID                        K0CRUSA 199910                
  Stream Number        :                 00                            
  Group List ID        :                                               
  Identify Option      :                 No                             
  Calculation Option   :                 Y                             
  -   Trace Option     :                 A                             
  -   Recalculate All  :                 N                             
  Unfreeze Option      :                 N                             
  Freeze Option        :                 N                             
  -   By Calendar      :                 N                             
  Finalize Option      :                 N                             
  Cancel Option        :                 N     

The Checkpoint Interval and Progress Interval that you selected on the Installation Settings page appear in the next section of the Log File.

Checkpoint / Restart 
  CheckPoint Interval  :                 1000 
  Progress Interval    :                 0500

Information about the run phase follows. You can see some of the same information when you select the Restart Information link on the Payroll/Absence Run Control page.

Run Phase            :                 1                             
  Cancel Pgm Option    :                                               
  Identify Pgm Option  :                                               
  Next Program         :                                               
  Next Step            :                 0000                          
  Next Number          :                 00                            
  Next Employee ID     : 
 
Processing Payee Range 
  First Employee ID    :                 B-BARET100                    
  Last Employee ID     :                 ZP007

A timestamp message appears at the beginning and end of each processing phase. The timestamps represent application server machine time, not database time.

Initial Phase started  :                 13:27:12                      
 
  Looking for T&L feed 
  COMMIT TAKEN                                                         
 
Initial Phase ended    :                 13:27:12                      
 
Iterative Phase started:                 13:27:12                      
 
  COMMIT TAKEN                                                         
 
Iterative Phase ended  :                 13:27:12                      
 
Cancel    Phase started:                 13:27:12                      
 
  Canceling Selectively for Recalculation 
  Total number of Segments processed   :          0                    
  COMMIT TAKEN                                                         
 
Cancel    Phase ended  :                 13:27:14                      
 
Identify  Phase started:                 13:27:14                      
 
  Iterative screening for new Payees 
 
  Total number of Payees identified    :         10                    
  Total number of Segments identified  :         20                    
  COMMIT TAKEN                                                         
 
Identify  Phase ended  :                 13:27:17                      
 
Calculate Phase started:                 13:27:18                      
 
  Looking for T&L feed 
  COMMIT TAKEN 
 
  Total number of Payees processed     :         10                    
  Total number of Segments processed   :         20                    
  Total number of Payees in error      :          0                    
  Total number of Segments in error    :          0                    
 
Calculate Phase ended  :                 13:27:45                      
 
  COMMIT TAKEN                                                         
 
Process ended          :                 13:27:45                      
 
COBOL Array usage recorded during this run 
 
PAYEE or SEGMENT Level Arrays 
 
  Copybook      Array Name              Used   Limit 
  -------------------------------------------------- 
  GPPIDNT7.CBL  CSTAT-DATA OF W-WK         2      50
  GPPIDNT7.CBL  CSEG-ENTRY OF W-WK         2      99
  GPPIDNT7.CBL  JOB-ROW OF W-WK            1    1000
  GPCDPDM1.CBL  L-JOB-DATA                 1     100
  GPCDPDM1.CBL  L-EMP-DATA                 1      20
  GPCDPDM1.CBL  L-PRD-DATA                 1      20
  GPCDPDM1.CBL  L-ADR-DATA                 2      20
  GPCDPDM1.CBL  L-CMP-DATA                 3     100
  GPCDPDM1.CBL  L-WS-DATA                  1      20
  GPCDPDM .CBL  L-PMT-DATA                 2      50
  GPCDPDM5.CBL  L-EVNT-DATA                1      50
  GPCUPINV.CBL  PINV-DATA                 89    5000
  GPCUPINW.CBL  PINWB-DATA                33    3000
  GPCDPDM2.CBL  L-ABS-DATA                 5    1000
  GPCDPDM5.CBL  L-FWD-PI-DATA             10     500
  GPCDPDM5.CBL  L-FWD-SOVR-DATA           10     600
  GPCDPDM5.CBL  L-PI-DATA                  5     300
  GPCDPDM5.CBL  L-PI-SOVR-DATA             3     600
  GPCDPDM5.CBL  L-PI-REF-DATA              3     600
  GPCUPINW.CBL  PINWC-DATA                 6    2000
  GPCDPDM5.CBL  L-EOVR-DATA                1     300
 
PROCESS Level Arrays 
 
  Copybook      Array Name              Used   Limit 
  -------------------------------------------------- 
  GPCDPRUN.CBL  CAL-DATA                   2     100
  GPCUPING.CBL  PING-DATA                 25      50
  GPCUPINT.CBL  PINT-DATA             107951  300000
  GPCUPINA.CBL  PINA-DATA               6718   18000
  GPCUPINB.CBL  PINB-DATA               6718   18000
  GPCPLIST.CBL  PL-PRCLIST-DATA            1      20
  GPCPLIST.CBL  PLS-SECTION-DATA          10     200
  GPCPLIST.CBL  PLE-ELEMENT-DATA          64    2000
  GPPCANWA.CBL  WA-TBL-NM OF W-WK         43      50 ***
  GPPIDNT7.CBL  PE-ENTRY OF PE-DATA        1      50

Example 2: Log File for Run That Is Terminated by an Error

The database name and the processing options that you selected on the Payroll/Absence Run Control page appear at the top of the file:

Process started        :                 11:06:34                      
 
Connecting to Database                   GP830TS1                      
  with User ID         :                 PS                            
  and Batch Run ID     :                 GGTEST                        
 
Calendar Group ID                        GXHCRUSA 199910               
  Stream Number        :                 00                            
  Group List ID        :                                               
  Identify Option      :                 N                             
  Calculation Option   :                 Y                             
  -   Trace Option     :                 N                             
  -   Recalculate All  :                 Y                             
  Unfreeze Option      :                 N                             
  Freeze Option        :                 N                             
  -   By Calendar      :                 N                             
  Finalize Option      :                 N                             
  Cancel Option        :                 N                             
 
Checkpoint / Restart 
  CheckPoint Interval  :                 1000                          
  Progress Interval    :                 0500                          
  Run Phase            :                 1                             
  Cancel Pgm Option    :                                               
  Identify Pgm Option  :                                               
  Next Program         :                                               
  Next Step            :                 0000                          
  Next Number          :                 00                            
  Next Employee ID     : 
 
Processing Payee Range 
  First Employee ID    :                 B-BARET100                    
  Last Employee ID     :                 Z9060                         
 
Initial Phase started  :                 11:06:38                      
 
  Looking for T&L feed 
  COMMIT TAKEN                                                         
 
Initial Phase ended    :                 11:06:38                      
 
Cancel    Phase started:                 11:06:38                      
 
  Canceling All For Recalculation 
  Total number of Segments processed   :         12                    
  COMMIT TAKEN                                                         
 
Cancel    Phase ended  :                 11:06:45                      
 
Calculate Phase started:                 11:06:45                      
 
  Looking for T&L feed 
  COMMIT TAKEN 
 
Application Program Failed
 Action Type     : SQL FETCH 
 In Pgm Section  : SQLRT: DA000-FETCH                                  
 With Return Code: 08608 
 Error Message   : [Microsoft][ODBC SQL Server Driver]String data, 
right truncation (SQLSTATE 01004) 0
Application Program Failed
 In Pgm Section  : GPPDPDM1: RD000                                     
Application Program Failed
 In Pgm Section  : GPPDPDM0: XA000-GET-NEXT-SEGMENT                    
Application Program Failed
 In Pgm Section  : GPPSERVC: XP000-CALL-PMT-DATA-MGR                   
Application Program Failed
 In Pgm Section  : GPPDPRUN: JA000-CALL-SERVICE                        
 
Process ended          :                 11:06:48                      
The process terminated with ERRORS. 

See Also

Correcting Batch Processing and Data Entry Errors

Viewing Processing Statistics

This section discusses viewing processing statistics for a payroll or absence process.

The Processing Statistics component displays high-level processing results:

• The number of payees that are identified, in error, calculated, or finalized.

• The number of active, inactive, canceled, and suspended payees.

Pages Used to View Processing Statistics

Viewing Processing Statistics by Calendar Group

Access the By Calendar Group page.

by Selection Status

by Calculation Status

This group box displays the number of payees with calculation statuses, followed by the percentage that each number represents.

by Segment Status

This group box displays the number of active and inactive payees, followed by the percentage that each number represents.

See Also

Defining Retroactive Processing

Viewing Processing Statistics by Calendar

Access the By Calendar page.

The fields on the By Calendar page are the same as those on the By Calendar Group page, but they reflect the results for an individual calendar.

To view statistics for the next or previous calendar that is associated with this calendar group ID, click the scroll arrows on the Calendar Statistics title bar.

See Also

Viewing Processing Statistics by Calendar Group

Viewing Payee Iterative Lists

The payee iterative list provides an inquiry page that enables users to see who was processed during the last iterative calculation and why. Users can define whom the list includes: a single payee, payees that were recalculated, or an entire calendar group. Each batch process automatically creates a payee iterative list of those payees affected by the batch run.

The Payee Iterative List is deleted when you run the Finalize process.

Page Used to View Payee Iterative Lists

Viewing the Payee Iterative List

Access the Payee Iterative List page.

Calendar Group ID	This list is available until the process is finalized for the Calendar Group, at which time the payee iterative list is deleted.
Process Number	The process number has an associated operator ID, run control, timestamp, and group list ID.
Most Current Iteration	Select to return only the payees processed in the last calendar group run.
Process Action	The process action represents the high level reason for inclusion. They are Added, Calculated, Status Change, Not Calculated, and Removed
Process Reason	Select a Process Reason to limit your search. Available options are: Cancelled – By User, Error in Processing, Frozen – Run Control, Initial Calculation, Initial Identify, Iterative Trigger, Previously in Error, ReCalc – By User, ReCalc All – Run Control, Suspended – By User, Suspended – By System, Time and Labor Feed, Uncancelled – By User, Unfrozen – By Run, and Unsuspended – By System. Note. If you run the initial Identify and a calculation at the same time, the Action/Reason displayed is Calculated/Initial Identify.
Select Payees	Runs the search according to the specifications that you selected in the Selection Criteria group box.
EmplID	Displays the resulting emplIDs.
Current	The system displays a Y if the viewed entry is the most current.
Messages	Select to launch the Payee Message page in a new browser window.
Status	Select to launch the Payee Status page in a new browser window.
Results	Select to launch the Payee Results page in a new browser window.
Timestamp	Displays when the run control was saved.

Viewing Payee Messages

Payee messages report errors and warnings that are generated during the Calculate phase. The system displays messages that are defined by PeopleSoft in the Message Catalog and any unique messages that you created using formula elements. You specify the population of payees for whom you want to review messages.

The message log is erased when you run the Finalize process.

This section discusses how to:

• View errors and warnings that are generated for the calendar group ID during the Identify or Calculate phase.

• View detailed information for a selected message.

Important! Error messages require resolution; you cannot finalize a payroll or absence run with errors.

Pages Used to View Payee Messages

Reviewing Payee Messages

Access the Payee Messages page.

To view payee messages:

1. Enter the criteria for screening messages in the Selection Criteria group box. (optional)

   If you select a group list ID, messages for payees that currently belong to the group display. If you enter no selection criteria, messages for all payees in the calendar group display.

2. Click Select Matching Messages to display the results of your search.

Message

Payment Data

This tab displays the calendar ID, paygroup, and segment associated with the warning or error message.

See Also

Status Codes and Process Indicators

Correcting Batch Processing and Data Entry Errors

Viewing Payee Status and Updating a Payee’s Processing Instructions

This section discusses how to review payee status and processing instructions.

Important! Changing a process indicator updates the process indicator for every calendar that is associated with the payee for a particular calendar group ID.

See Also

Status Codes and Process Indicators

Page Used to View Payee Status and Update a Payee’s Processing Instructions

Reviewing Payee Status and Processing Instructions

Access the Payee Status page.

To review payee status:

1. In the Selection Criteria group box, specify which payees to review (optional).

   For example, to see all payees that will be suspended from the next run, select Suspend in the Process Indicator field.

2. Click the Select with Matching Criteria button to display the results of your search.

To enter processing instructions for a payee:

1. In the Selection Criteria group box, specify the payees for which you want to enter instructions.

2. On the Payee Status tab, select the applicable process indicator.

Payee Status

The system displays the results of your search. Each segment, including retroactive segments, is listed on a separate line.

Calendar Data

This tab identifies the segment for which the payment was generated, the pay entity associated with the calendar, and the run type (absence or payroll).

Viewing Results by Calendar

Each time you run the Calculate phase, you can use the Results by Calendar pages to display payee information.

This section discusses how to:

• View segmentation information for a payee.

• View detailed information about a segment.

• View earnings and deductions for a calendar.

• View accumulators for a calendar.

• View supporting elements by calendar.

You can review the results of a calendar each time it’s run. For example, if retroactivity causes the February 2000 calendar to be recalculated in March, April, and May, you can quickly view the results for each calendar run on the Results by Calendar page. Click the scroll arrows to view each set of results for the calendar.

See Also

Viewing Results by Calendar Group

Pages Used to View Results by Calendar

Viewing Segmentation Information for a Payee

Access the Results by Calendar - Calendar Results page.

Segment Detail

Click to access the Result Segment Detail page.

Viewing Detailed Information About a Segment

Access the Result Segment Detail page.

Period Information

Segment Information

Payment Keys

This group box displays any payment keys that have been defined for the payee’s pay entity.

See Also

Status Codes and Process Indicators

Entering Processing Details for a Pay Entity

Viewing Earnings and Deductions for a Calendar

Access the Results by Calendar - Earnings and Deductions page.

Amount

The amount that the system calculated for this element. For deductions, this is the amount plus the payback.

Retro Adjustments

Deduction Arrears

Viewing Resolution Details

Access the Element Resolution Details page.

Viewing Accumulators for a Calendar

Access the Results by Calendar - Accumulators page.

Accumulator Results

User Keys

This tab displays the system element or variable element that is associated with the user keys for each accumulator.

Viewing Supporting Elements by Calendar

Access the Results by Calendar - Supporting Elements page.

The type of value that the supporting element resolved to determines the column that it is listed under Amount, Character Value, or Date Value.

Viewing Positive Input Results

This section discusses how to:

• View positive input from the Absence Take process.

• View all positive input processed for a payee.

• View system-generated positive input by calendar.

• View supporting element information.

Pages Used to View Positive Input Results

Viewing Positive Input From the Absence Take Process

Access the Positive Input - Absence page.

Source	Absence means that the instance of positive input was created by the Absence Take process.
Balance Adjustment	The number of units by which the entitlement balance for this absence take element is being adjusted, if applicable.
Begin Date and End Date	The first day and last day of the absence event.

Viewing All Positive Input Processed for a Payee

Access the Positive Input - Payroll page.

Earnings & Deductions

See Also

Overriding Positive Input Details

Setting Up Overrides

Viewing System-Generated Positive Input by Calendar

Access the Generated Positive Input page.

Other Data	Click to access the Details page where you can view detailed information about the instance of positive input.
Override	Click to access the Supporting Element Overrides page where you can view information for supporting elements that are associated with the generated instance.

See Also

Viewing Supporting Element Information

Overriding Positive Input Details

Viewing Supporting Element Information

Access the Results by Calendar - Supporting Element Overrides page.

SETID Data

This tab displays the setID associated with the supporting element override.

See Also

Setting Up Overrides

Viewing Daily Results of the Absence Take Process

This section discusses how to:

• View the daily results of the absence process.

• View information about the payee’s entitlement balance.

• View hours that a payee was absent.

• View values from the user defined fields.

• View values from the Cfg1 . . . 4 scheduling fields.

• View values from Cfg1 . . . 4 fields (alternate work schedule in effect).

Pages Used to View Daily Results of the Absence Take Process

Viewing the Daily Results of the Absence Process

Access the Absence Data page.

Day Count	Displays the result of the Day Formula for the absence take element.
Entitlement Balance	Displays the number of paid absence days to which the payee is entitled after taking this absence into account.
Balance Detail	Click to access the Absence Balance Data page where you can view additional information about the absence. See Viewing Entitlement Balance Information.

Absence Detail2

Select the Absence Detail2 tab.

The Forecast Value field displays the forecast value for the last day of the absence event.

Begin/End Data

Select the Begin/End Data tab.

Absence Data Source	Displays the absence process that generated the absence event: Take Processing: The row was created when a negative entitlement balance was redirected to another take element (according to instructions on the Absence Take - Negative Balance page) or when the “mapped to” feature (defined on the Absence Take - Day Formula page) resulted in the creation of a second absence event. Event Processing: The row was created when the absence event was expanded into daily rows during the Absence Take process.
Original Begin Date	If this is a linked absence, the original begin date from the Absence Event Entry page appears.
Begin/End	Click to access the Absence Begin/End Data page where you can view information about partial-day absences. See Viewing Hours That a Payee Was Absent.
Holiday Type	If the absence occurred on a holiday, the type of holiday is identified: BRG (bridge), CAN (Canadian), HIGH, LOW, STD (standard), USA (USA public), VERY (very high).
Holiday Hours	Displays the number of hours from the Holiday schedule.

Schedule Data and Config Fields (schedule data and configuration fields)

Select the Schedule Data and Config Fields tab.

Configuration Fields	Click to access the Configurable Fields page to view information from the User Defined fields that are associated with the absence event and absence take element.
Scheduled Work Hours	Displays the number of hours that the payee was scheduled to work on the absence date.
Work Schedule	Click to access the Absence Configurable Data page to view the payee’s Work Day ID, data that is contained in the User Defined fields, and information about schedule overrides.
Alternate Scheduled Hours	Number of hours that the payee was scheduled to work, according to the payee’s alternate work schedule, on the absence date.
Alternate Work Schedule	Click to access the Alternate Work Schedule Data page where you can view the payee’s Work Day ID, data that is contained in the User Defined fields, and information about schedule overrides for the alternate work schedule. See Viewing Values From Cfg1 - 4 Fields (Alternate Work Schedule).

Related Elements

Select the Related Elements tab.

Mapped to Element	If the absence take element that is associated with the payee’s absence is mapped to another take element (through the Take - Day Formula page), the name of the absence take element for which the system will generate a matching absence event appears.
Source Element	Displays the absence take element that triggered generation of a second absence event.
Negative Absence Element	If the event resulted in a negative entitlement balance, and you selected Take with Other Absence for this take element (on the Absence Take - Negative Balance page), the name of the specified take element appears.

Viewing Entitlement Balance Information

Access the Absence Balance Data page.

Begin Entitlement Balance and Entitlement Balance	Displays the number of paid absence days to which the payee was entitled before and after taking this absence into account.
Day Count	Displays the calculated Day Count.
Beginning Wait Balance	If this absence is subject to a wait per absence rule, this field displays the remaining number of days that the payee must be absent before the current absence date can be paid. It does not count the current absence date.
Ending Wait Balance	Displays the waiting period balance after the current absence date is taken into account.
Wait Count	Displays the result of the Wait Count formula.
Cumulative Wait Count	Displays the wait units that are associated with the current absence event.
Eligibility Date	If the absence is subject to an eligibility period, the date that the payee becomes eligible to take a paid absence appears. Absences that are taken on or after this date can be applied against the entitlement balance. Days before this date are unpaid.
Eligibility Indicator	Selected if the eligibility date has been reached.
Minimum Period	If this absence is subject to a minimum period rule, this field displays the minimum number of calendar days that the payee must be absent before he or she can be paid for the entire absence.
Minimum Period Indicator	Selected if the minimum absence period for this absence has been met.
Link Period	This field applies only if the absence is subject to a linked absence rule. It displays the number of days (or other units) that can elapse between this absence and a related absence for the current absence date to be treated as a linked absence. Linked absences can share the same entitlement and wait period.
Linked Indicator	Selected if this absence event is linked to another absence event.

Viewing Hours That a Payee Was Absent

Access the Absence Begin/End Data page.

Element Name	Displays the name of the absence take element.
Partial Hours	Displays the hours that the payee was absent, if the payee was absent only part of the day.
First Event Begin Date	Displays the date that was entered in the Original Begin Date field on the Absence Event Entry Detail page.

Viewing Values From the User Defined Fields

Access the Configurable Fields page.

Absence Take

Absence Event

These fields display information that a user entered into the User Defined fields on the Absence Event Entry Detail page.

Viewing Values From the Cfg1 - 4 Scheduling Fields

Access the Work Schedule Data page.

Schedule Data

Schedule Overrides

Viewing Values From Cfg1 - 4 Fields (Alternate Work Schedule)

Access the Alternate Work Schedule Data page.

The fields on this page are the same as those on the Work Schedule Data page, but they apply to the alternate work schedule.

See Also

Viewing Values From the Cfg1 - 4 Scheduling Fields

Viewing Delta Values for Retroactive Calculations

This section discusses viewing delta values.

When retroactive processing occurs for a payee, the system recalculates each element that is generated for the payee. The difference between the recalculated results and the original results is called the delta. A delta can represent an underpayment or an overpayment that results in an adjustment to the payee’s earnings.

Page Used to View Deltas

Viewing Delta Values

Access the Retro Calculation Deltas page.

Amount Delta, Unit Delta, and Base Delta	Displays the difference between the original value and the recalculated value.
Corrected	Selected when the retroactive mode is corrective to indicate that the originally calculated value has been replaced by the recalculated value.
Forwarded	Selected when the retroactive method is forwarding or when the retroactive method is corrective and you have defined a forwarding exception. It indicates that the system forwarded each earning and deduction delta (that was defined for forwarding) to the current period as an adjustment or forwarded the value of the elements to a new element—depending on your instructions.

Forwarded To

This tab identifies the calendar group ID, the calendar, paygroup and element that will receive the value of the element’s retroactive delta in the current period.

Matching

Select the Matching tab.

During forwarding retroactive processing, the system forwards adjustments from the recalculated calendars to the current calendar when the Employee Record Number, Paying Entity, Pay Group, and Run Type match. If any of these items do not match, the system follows the forwarding instructions that are defined for the payee on the Unprocessed Retro Deltas page and that display on the Delta Amounts page.

Payment Keys

This tab displays the names of the payment keys and their values.

See Also

Defining Retroactive Processing

Payment Keys with Forwarding Retro

Viewing Results by Calendar Group

This section discusses viewing results by calendar group. You can also view results by calendar.

See Also

Viewing Results by Calendar

Pages Used to View Results by Calendar Group

Defining Administrator Payroll Results

This section lists prerequisites and discusses setting up administrator results.

Prerequisites

List sets maintain the framework for Administrator Payroll Results. An application definition are delivered as system data. This definition is used to assign attributes to list sets and element groups. List sets are used to determine which elements appear on the page (through element groups defined for the set). These attributes control the Administrator Payroll Results component and the information displayed in the component. You can set up many different list sets for different types of views of the data.

List sets provide the ability to address the following requirements:

• Determine which inquiry pages should be available or hidden.

• Specify which element groups in a list set should appear in an element list area on a page.

• Either accept the default title or override it.

• Specify lists of elements such as earnings, deductions, accumulators, supporting elements, and absences.

• Specify individual lists of elements used in gross to net accumulators.

• Define a set of elements to be viewed in the inquiry pages.

• Compose attributes of the elements to be viewed.

See Managing Applications and List Sets.

Also, you have to determine what elements can be viewed by someone in a particular PeopleSoft role, such as a Global Payroll Administrator or a Benefits Administrator. For example, your Global Payroll Administrator may be able to view all elements, while your Benefits Administrator may only have access to the Benefit deductions, but not any salary information.

See Enterprise PeopleTools PeopleBook: Security Administration, Setting Up Roles

Page Used to Define Administrator Payroll Results

Setting Up Administrator Payroll Results

Access the Define Administrator Results page.

Roles

Enter the role name you want associated with the list set.

See Enterprise PeopleTools PeopleBook: Security Administration, Setting Up Roles

Payee Detail Fields

Field Label

Field Description

The fields in this section are used to retrieve the description of a field from the record indicated.

Viewing Administrator Payroll Results

This section provides an overview of administrator payroll results and discusses how to:

• View summary information.

• View supporting elements.

• View earnings and deductions.

• View accumulators.

• View absences.

Understanding Administrator Payroll Results

Administrator Payroll Results inquiry pages are used for viewing payroll results configured by the user. They provide the ability to view the following types of information after a payroll has been calculated:

• Summary information detailing payee and segment information as well as gross to net pay accumulators.

• Supporting elements used in the payroll calculation such as variables, accumulators, and such.

• Earning and deduction elements.

• Accumulators.

• Absence.

Application definitions, list sets, and role-based settings on the Define Administrator Results component all contribute to the appearance of the Administrator Results component. For example, the settings in the List Set Attributes group box on the Define List Set page control what pages of the component appear. This is just one of many ways that list sets contribute to the appearance of the Administrator Results component. The following diagram presents an overview of this relationship:

Configuring the appearance of the Administrator Results component

Note. PeopleSoft delivers an application of RSLT_ADM with a country of ALL, designed to work in conjunction with the Administrator Results component. You should not modify this delivered application. Link this application with a list set of your choosing, and use it to control the appearance of the Administrator Results component.

See Also

Defining Administrator Payroll Results

Pages Used to View Administrator Payroll Results

Viewing Summary Information

Access the Summary page.

Note. The appearance of this page is controlled by list sets and role-based security. Depending on a user's role, and the user's role association with a given list set, different values will appear.

See Managing Applications and List Sets.

See Enterprise PeopleTools PeopleBook: Security Administration, Setting Up Roles

Segment Description

This area displays information pertaining to the payee's segment, regardless of list set setting. The segment begin date, segment end date, calendar, paygroup, payment date, calculation date and time, and the calculation status appear in this group box.

Payee Details

This area displays information that is stored in the payroll result tables that relate to a payee's segment, regardless of list set setting. The title and contents of this area are configured by country and are specified through the Payee Detail Fields group box settings on the Define Administrator Results page.

See Defining Administrator Payroll Results.

If segmentation occurs the value displayed will be that of the last slice.

Gross to Net

This area displays segment and year to date accumulators that relate to a payee's segment. The title and content of this area are configured by country and are specified by the associated list set. The values in the Description column are derived from the Description field on the Element Group Attributes page: Type and Description tab. The column headers are derived from the list set attributes on the Define List Set page (which originate from the application definition for the list set). The relationship between applications and lists sets is discussed in further detail elsewhere in this PeopleBook.

See Managing Applications and List Sets.

Viewing Supporting Elements

Access the Supporting Elements page.

This page displays supporting elements that have been defined in a list set.

Selection Criteria

This group box is available on most of the inquiry pages. Unless selection criteria is entered, all elements applicable in the list set defined in the setup will be displayed. Any selection criterion entered will filter the elements on the current inquiry page but it does not filter the information on any of the other inquiry pages.

If multiple criteria are entered, elements must match all criteria specified in order to be displayed.

Viewing Earnings and Deductions

Access the Earnings and Deductions page.

This page displays earnings and deductions that have been defined in a list set. You can further define the search criteria for this page by selecting Show Adjustment Detail and/or Positive Inputs Only.

Viewing Accumulators

Access the Accumulators page.

This page displays accumulators that have been defined in a list set.

Viewing Absences

Access the Absences page.

This page displays three element list areas that display absence information. These list areas include absence daily data, generated positive input, and accumulators. Each element that appears is defined in a list set.

Viewing an Element Resolution Chain

When you run payroll calculations, you can generate an element resolution chain that shows, by payee, how and in what order each element was resolved and how long it took to resolve each element on the process list. This can be helpful if your payroll is taking a long time to calculate, and you’re doing some performance tuning on your rule definitions. Because significant system resources are required to produce an element resolution chain, we recommend that you use this feature for problem solving only.

This section discusses how to:

• View resolved elements.

• View the order in which the elements were resolved.

Pages Used to View the Element Resolution Chain

Viewing Resolved Elements

Access the Element Resolution Chain page.

Begin Date and End Date	Displays the begin and end dates of the calendar in which the element was processed.
Element Name	Click to access the Detail Audit Chain page where you can view the order in which the element resolved.

Resolution Time

Slice Dates

Displays the begin date and end date of the slice in which the element resolved.

Additional Info

See Also

Defining Fictitious Calculation Elements

Viewing the Order in Which Elements Were Resolved

Access the Detail Audit Chain page.

The Order field shows the order of resolution.

Correcting Batch Processing and Data Entry Errors

This section provides an overview of batch processing errors and messages, and discusses how to generate the Payee Message report.

Understanding Batch Processing Errors

When an error occurs during batch processing, the system assigns one of the following calculation statuses to the payment:

• Error.

  The error occurred as the amount was being calculated. For example, the batch process could not find an appropriate effective-dated row for an element definition.

• Bypassed.

  The system did not attempt to calculate the payee because of an error. For example, the system could not find the payee’s job row.

• Error - User.

  An error condition defined by your organization was met. For example, a formula element that generates an error message when a payee’s salary reaches 1,000,000 or some other specified amount.

Each time you run the Calculate phase, you can review the Processing Statistics page for the number of payments in error. You can also review the Payee Messages page for warnings or messages generated for each error. After fixing problems that caused errors, run the Calculate phase again. The system tries to recalculate the payee.

While the inquiry pages provide the level of detail that you need to resolve most errors, sometimes you might need more help. If you're having problems resolving errors for a few payees, you can generate an element resolution chain for only those people.

To generate a resolution chain:

1. On the Payee Status page, set the process indicator to Recalculate.

2. On the Payroll/Absence Run Control page, select the Calculate check box and select Trace Elements in Error as the Trace option.

3. Start the job.

Important! You cannot finalize a payroll with errors. If you can’t resolve all errors before completing the pay run, cancel the payments that are in error and process them later in a supplemental run.

Data Errors and Omissions

Data entry errors, late paperwork, and other events can create errors that the system can't detect. The inquiry pages can help you spot these types of problems.

When data that is transmitted to Global Payroll from other applications contains errors, do one of the following:

• Correct the errors in the source application and retransmit the data.

• Use positive input to override the incorrect data.

Correcting errors in the source application ensures that the data in the source application and in Global Payroll is correct.

See Also

Working with Positive Input

Understanding Batch Processing Messages

Batch processing messages in Global Payroll fall into two categories:

• Messages 1 to 300

  Informational messages and messages that identify process terminating errors. These messages appear in the process log and inform you of the progress of the process or report critical errors that cause the process to terminate.

• Messages 301 and higher

  Warnings and errors of lesser severity that allow processing to continue even though they might set one or more segments (payments) in error for the payee that is identified on the Payee Messages page.

  With a few exceptions, these messages report problems that caused the resolution of an element or a segment to be bypassed, and identify the affected payee. You can view these messages on the Payee Messages page.

These two categories of batch processing error messages apply to the delivered Message Set 17005 and to any Message Sets created by the customer.

Message Set number 17005 is the core application batch for Global Payroll. Some of the key messages in that set are described below.

You can review batch processing messages on the Payee Messages page, or through the Payee Message Report. This report provides the ability to identify payees who may need further editing to make it through finalization of the payroll. It provides the same selection logic as is available online.

GPPDPDM1: XB000
Internal array overflow occurred for array %1 
defined in copybook %2 with a max array count of 
%3
 L-PMT-DATA
 GPCDPDM.CBL
 20

05  L-PMT-COUNT           PIC 9999    VALUE 0   COMP. 
    88  L-PMT-COUNT-MAX               VALUE 50. 
 
05  L-PREV-PMT-PTR        PIC 9999    VALUE 0   COMP.
05  L-ORIG-PMT-COUNT      PIC 9999    VALUE 0   COMP. 
05  L-PMT-DATA                        OCCURS 50 
                                   INDEXED BY 
PMT-IDX.

Page Used to Create the Payee Messages Report

Creating the Payroll Messages Report

Access the Payroll Messages page.

Calendar Group ID	The calendar group to process.
EmplID From and EmplID To	Range of payees to process. Do not enter an EmplID To value without also entering and EmplID From value.
Pay Group	The paygroup to process.
Calendar ID	The calendar to process.
Group List ID	Payees currently assigned to the group list ID will be processed.
Calculation Status	Calculation status to process.
Message Set	A specific message set can be selected, and the system will report only those messages in Global Payroll.
Message Number	This field is available if you select a message set. Enter any valid message number.
Message Severity	Select Error or Warning to exclude informational messages and process terminating errors (message numbers under 300) from the report.

Finalizing a Payroll or Absence Run

When you finalize a payroll or absence run, no further changes can be made. Only after you finalize a run can the calendars in a calendar group be picked up for retroactive processing in subsequent runs of other calendar groups.

You finalize an entire run at the end of a payroll cycle, after you’ve resolved all errors and made all adjustments. When you run the Finalize phase, the system:

• Sets the calculation status of each payment to Finalize.

• Deletes all warnings, error messages, element resolution chains, processed retroactive triggers, and iterative triggers, including unprocessed, iterative triggers. (Positive input, segmentation triggers, and unprocessed retroactive triggers are not deleted.)

• Inserts a timestamp that you can view on the Calendar Group ID page.

• Marks the calendar group ID as Finalized and clears the Open indicator.

In this section, we discuss how to finalize a payroll or absence process.

Important! The Finalize phase cannot be reversed.

To finalize a payroll or absence run:

1. Ensure that the following requirements are met.

   The batch process aborts if any of the following conditions are not met. To see which conditions were not met, check the Log File.

   Requirement	Where to Check
   No payments are in Error or Identified status.	Processing Statistics pages for the calendar group ID.
   No payees are Suspended by User or Suspended by System.	Processing Statistics pages for the calendar group ID.
   All streams have been calculated, if stream processing is activated for the calendar group.	Processing Statistics pages. If you are unsure of the stream numbers, check the Stream Setup page.
   All process indicators are set to Normal.	Payee Status page.

   Because the system deletes all iterative triggers, you may want to look at the Iterative Triggers - CalGrp ID page to see if there are unprocessed triggers that you need to address in a separate run.

   See Viewing Iterative Triggers by Calendar Group ID.

2. Access the Payroll/Absence Run Control page for the same run control ID and select the Finalize check box.

3. Review the Processing Statistics - By Calendar Group page and make sure that the Finalized and Totals figures match.

Canceling a Payroll or Absence Run

This section discusses how to:

• Cancel an entire payroll.

• Cancel an individual payee.

You can cancel an entire payroll or absence run (the entire calendar group ID) or you can cancel individual payees from a calendar group ID. For each canceled payee, the system deletes all calculations, sets the selection status to Cancelled, and deletes the Calculation status. It also deletes all error messages, warnings, and audit records, if you requested an element resolution chain.

Canceled payees are ignored during future iterations of processing, including retroactive runs, unless you manually uncancel them or run the Identify phase again—if you've canceled an entire run.

Canceling an Entire Payroll

You rarely need to cancel an entire payroll run. However, if you discover a problem that affects most or all payees, canceling the run may be the most efficient way to address the problem. For example, if you attach the wrong process list to a calendar or if you add calendars to the calendar group ID in the wrong order, it might be quicker to cancel the run, make the corrections, and run the Identify step again than to correct each payee individually.

To cancel a pay run, you select the Cancel check box on the Payroll/Absence Run Control page.

Canceling an Individual Payees

To cancel an individual payee, set the process indicator for the payee to Cancel.

Uncanceling a payee creates an iterative trigger during the next processing run. During the next iteration of the Calculate phase, the system deletes and re-identifies the payee. If the identification process determines that the payee still meets the selection criteria, that payee is included in the run. Otherwise, the payee is canceled again.

Processing Special Situations

This section discusses how to:

• Process payees in two open calendar groups.

• Run off-cycle calendar runs.

Processing Payees in Two Open Calendar Groups

Sometimes you might need to make two types of payments (for example, month-end payroll and quarterly bonuses) to the same paygroup within a short period of time. Since a payee can be identified in only one calendar group at a time, we recommend that you create a separate calendar for each type of payment and add the calendars to the same calendar group in the order that they should be processed.

If a payee is on more than one open calendar group, the payee is selected and processed in the first calendar group in which that payee is picked up. When the system processes the second calendar group, it puts the payee in an error status. To process that payee in the second calendar group, do one of the following:

• Finalize the first calendar group and then run the second calendar group.

• Suspend the payee in the first calendar group and recalculate the first calendar group (to invoke the suspend action). Rerun and finalize the second calendar group. Recalculate the first calendar group. This might be appropriate, for example, if the payee changes paygroups mid-period and the calendars for the previous and current paygroups are linked to different calendar groups.

Running Off-Cycle Calendar Runs

Sometimes you need to run off-cycle pay calculations. For example, you may need to pay people soon after they’ve been terminated or you might need to correct payroll results. Instructions for performing off-cycle processing are covered elsewhere in this book.

See Also

Managing Off-Cycle Processing

Reporting Payroll Data

This section discusses how to:

• Create a messages report.

• Create a results report.

• Create a summary report.

Pages Used to Report Payroll Data

Creating a Results Report

Access the Payroll Results Register page.

Language	Determines the language that is used during translations and the formatting for dates and numbers.
Calendar Group	Select the calendar group ID of the payroll run for which you want to generate a report. Note. You can select calendar group IDs when at least one calendar is Payroll (versus Absence).
Generate Report For	Entire Calendar Group: Select to generate a report for all paygroups and payees that are associated with the calendar group ID. Selected Pay Groups: Select to generate a report for specific paygroups that associated with the calendar group ID. The Pay Group field becomes available for entry. Paygroups associated with absence runs or payroll runs, but not both, are available for selection, depending on the report. Selected Payees: Select to generate a report for specific payees. The EmplID field becomes available for entry.
Order Payees By	Select to sort payees by employee ID or name.
Elements to Report	Refers to sections of the report (not sections from a process list). This report has three main sections: Earnings and deductions. Accumulators. Arrears. Data within each section is sorted alphabetically by element name within each type and arranged by slice dates within each element name. Select the report sections to generate: All Main Elements Earnings, Deductions & Arrears Accumulators Only

Creating a Summary Report

Access the Payroll Results Summary page.

Language	Determines the language that is used during translations and the formatting for dates and numbers.
Calendar Group	Select the calendar group of the payroll run for which you want to generate a report.
Generate Report For	Entire Calendar Group: Select to generate a report for all paygroups that are associated with the calendar group ID. Selected Pay Groups: Select to generate a report for specific paygroups that are associated with the calendar group ID. The Pay Group field becomes available for entry. Paygroups associated with absence runs or payroll runs, but not both, are available for selection, depending on the report.
Elements to Report	This selection criteria refers to sections of the report (not sections from a process list). Earnings & Deductions: Select to print only earnings and deductions. Earnings Only: Select to print only earnings. Deductions Only: Select to print only deductions.