Understanding Absence Calculations This chapter provides an overview of absence calculations and work certificates and discusses how to:
Enter absences.
Retrieve data for wage certificates.
View and update data for illness and maternity certificates.
View and update data for work accidents and occupational illness certificates.
Print wage certificates.
Note. This chapter supplements the absence documentation provided in the PeopleSoft Enterprise Global Payroll PeopleBook. Before you read about French absence functionality, PeopleSoft recommends that you read the absence chapters to acquaint yourself with the absence features offered by Global Payroll and to develop a basic understanding of the concepts behind absence processing.
See Also
Understanding Absence Management
Entering and Processing Absences
Setting Up Absence Rules and Wage Certificates
Understanding Absence Calculations PeopleSoft delivers predefined rules for processing absences due to vacation, illness, maternity, work accidents, and other reasons. These rules conform to French statutory requirements. You can easily modify many of these rules to reflect absence policies that are specific to your organization or to collective agreements that may be in force for your employees.
This section discusses absence calculations.
Absence Units
When entering absences on the Absence Event Entry page, specify the from and to dates of each absence.
Later, when you run the Absence process, the system calculates the number of paid and unpaid units of time that the absence represents. During the payroll process, the system uses these units to determine the appropriate rate to apply when resolving the earnings and deduction amounts associated with the absence.
This table describes the setup of absence units as delivered with Global Payroll for France:
|
Type of Absence |
Delivered Setting for Units |
Valid Options |
|
Paid vacation |
Working days |
Working days, business days |
|
Staff representative, work council, CHSCT, and union time |
Hours |
Hours |
|
All other absences |
Calendar days |
Hours, business days, calendar days |
For example, the system uses calendar days to determine the compensation rate that applies when an employee takes paid time off for family leave. The rate equals the employee’s monthly base salary divided by the number of calendar days in the month.
You can change the units for all absences except staff representatives, work council, CHSCT, and union time. For paid vacation, you can select business days or working days by updating the variable element CPA VR JRS/1 SEM, as explained in Changing the Day Weight (CPA VR JRS/1 SEM).
For other absences, you can select hours, business days, or calendar days. Make this selection by updating the bracket ABS BS ABS VALO as described in Defining Units for Earnings and Deduction Calculations (ABS BR ABS VALO).
When you run the payroll process, the system uses the selected units to calculate the rate it applies to resolve the deduction and earnings elements.
Base
You can change the base salary that the system uses to calculate the compensation rate by updating the formula element ABS FM SAL BA THEO.
Percent
The Day Formula page for each take element includes fields that define the percent that the system applies to the earnings and deduction amounts calculated for an absence.
For example, the first 30 days of an absence due to illness can be compensated at 90 percent, the next 30 days can be compensated at 66,66 percent, and so on. Percentages are predefined for the illness and work accident take elements delivered with Global Payroll for France.
Understanding the Wage Certificates ProcessWage certificates are official Cerfa documents that provide proof that a payee is entitled to receive social security payments for sick leave, maternity leave, work accidents, or occupational illness. This chapter describes how to generate those wage certificates.
To generate wage certificates:
Enter absences through the Absence Event Entry page.
Use the Certificates Data Retrieval page to launch a process that retrieves the data for the certificate.
Use the Illness/Maternity Certificate component or the AT/MP Certificate component, as appropriate, to display the data retrieved for the certificates and to add or update data, if necessary.
Use the Certificates Printing Process page to print the certificates.
See Also
Global Payroll for France Reports
Prerequisites
Before you generate wage certificates, review the elements that are printed on the certificates and review the absence codes that are included on the wage certificates.
See Also
Setting Up Absence Rules and Wage Certificates
Common Elements Used in This Chapter
|
From |
Displays the begin date of the period on which contributions were based. The reference period starts three months before the month in which the absence begins. For example, if the absence begins in October 2000, the reference period is from July 2000 through September 2000, so 01/07/2000 appears in this field. |
|
To |
Displays the end date of the period on which contributions were based. |
|
Print Requested |
Indicates if the certificate has already been printed. |
|
Printing Process |
If you are ready to print the certificates, select this check box. A Launch button appears. |
|
Launch |
Select this button to access the Certificates Printing Process Details, where you can launch the printing process. If you prefer to print certificates for more than one employee at a time, navigate to the page as follows: Global Payroll France, Report, Certificates Printing Process. The Launch button appears only when you select the Printing Process check box. |
|
Place for Signature |
Displays the name of the city or other location where the certificate is signed. |
|
Date of Signature |
Displays the date that the certificate is signed. |
|
Name |
Displays the name of the person who signs the certificate on behalf of the employer. |
|
Status of Signer |
Displays the signer’s position in the company: Accountant, Compulsory Liquidator, Director, Manager, Managing Director, Other, Personnel Manager, or Receiver. |
Understanding Absence Take ElementsThis section provides a summary of the elements delivered with Global Payroll for France for absences:
Elements for miscellaneous absence
Elements for work accidents
Elements for paid vacation
Elements for family events
Elements for illness absence
Elements for maternity absence
Elements for staff representative absence
The tables list the take elements, earnings, deductions, and the elements that retrieve the units and the percent that the system uses to calculate positive input.
The last three columns of each table identify the codes that appear in the User Defined 1, 2, and 3 fields on the take element Calculation page. (These values are stored by the TAKE CONFIG 1, TAKE CONFIG 2, and TAKE CONFIG 3 system elements.)
See Also
Understanding the User-Defined (TAKE CONFIG) Fields
Elements for Miscellaneous Absence
This table lists the elements delivered for miscellaneous absences:
|
Take Elements/ Miscellaneous |
Earnings / Deduction Elements |
Element that Retrieves Units for Positive Input |
Element that Retrieves Percent for Positive Input |
User-defined Fields |
|
ABT AB N AUT N PAY |
ANA DED H ANA DED JO ANA DED JC |
ABS VR JC S SOLDE ABS VR JO S SOLDE ABS VR HR S SOLDE |
TC2: DIV TC3: 1DER |
|
|
ABT ADOPTION |
CSS RET JC CSS RET JO CSS RET H |
ABS VR JC S SOLDE ABS VR JO S SOLDE ABS VR HR S SOLDE |
TC2: EVF TC3: 1DER |
|
|
ABT AUT ABS PAYEES |
AAP RET H AAP VAL H AAP RET JO AAP VAL JO AAP RET JC AAP VAL JC |
ABS VR HR DED ABS FM GEN HRS ABS VR JO DED ABS FM GEN JO ABS VR JC DED ABS FM GEN JC |
TC2: DIV TC3: 1DER |
|
|
ABT AUT NON PAYEE |
CSS RET JC CSS RET JO CSS RET H |
ABS VR JC S SOLDE ABS VR JO S SOLDE ABS VR HR S SOLDE |
TC2: DIV |
|
|
ABT CIF NONPAYE |
CIF RET H |
ABS VR CIF HRS |
TC2: CIF TC3: 1DER |
|
|
ABT CIF PAYE |
CIF RET H CIF VAL H |
ABS VR CIF HRS ABS VR CIF HRS |
TC2: CIF TC3: 1DER |
|
|
ABT CONGE PARENTAL |
PAR DED JC PAR DED JO PAR DED H |
ABS VR JC S SOLDE ABS VR JO S SOLDE ABS VR HR S SOLDE |
TC2: PAR TC3: 1DER |
|
|
ABT GREVE |
GREVE RET H GREVE RET JO GREVE RET JC |
ABS VR HR S SOLDE ABS VR JO S SOLDE ABS VR JC S SOLDE |
TC2: DIV TC3: 1DER |
|
|
ABT MAP CONSER |
MAP CO DE H MAP CO DE JO MAP CO DE JC |
ABS VR HR S SOLDE ABS VR JO S SOLDE ABS VR JC S SOLDE |
TC2: DIV TC3: 1DER |
|
|
ABT MAP DISCIPLI |
MAP DI DE H MAP DI DE JO MAP DI DE JC |
ABS VR HR S SOLDE ABS VR JO S SOLDE ABS VR JC S SOLDE |
TC2: DIV TC3: 1DER |
|
|
ABT PREAV N F |
PRE NE VAL H PRE NE RET H PRE NE VA JO PRE NE RE JO PRE NE VA JC PRE NE RE JC |
ABS VR HR S SOLDE ABS VR HR S SOLDE ABS VR JO S SOLDE ABS VR JO S SOLDE ABS VR JC S SOLDE ABS VR JC S SOLDE |
TC2: PREAV TC3: 1DER |
|
|
ABT REP COMP |
RCL VAL H RCL RET H RCL VAL JO RCL RET JO RCL VAL JC RCL RET JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC2: REPOS TC3: 1DER |
|
|
ABT SABBATIQ |
CSS RET JC CSS RET JO CSS RET H |
ABS VR JC S SOLDE ABS VR JO S SOLDE ABS VR HR S SOLDE |
TC2: SABB TC3: 1DER |
Elements for Work Accidents
This table lists the elements delivered to process work accident absences:
|
Take Element / Work Accident Relapse |
Earnings / Deduction Elements |
Element that Retrieves Units for Positive Input |
Element that Retrieves Percent for Positive Input |
User-Defined Fields |
|
ATT TRAVAIL |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1: ATRV1 TC2: AT TC3: 1 |
|
ATT TRAVAIL2 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1:ATRV2 TC2:AT |
|
ATT TRAVAIL3 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1:ATRV3 TC2:AT |
|
ATT TRAVAIL4 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1:ATRV4 TC2:AT TC3:DER |
|
ATT TRAJET |
ACT TJ VA H ACT TJ DE H ACT TJ VA JO ACT TJ DE JO ACT TJ VA JC ACT TJ DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1:ATRV1 TC2:AT TC3:1 |
|
ATT TRAJET2 |
ACT TJ VA H ACT TJ DE H ACT TJ VA JO ACT TJ DE JO ACT TJ VA JC ACT TJ DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1:ATRV2 TC2:AT |
|
ATT TRAJET3 |
ACT TJ VA H ACT TJ DE H ACT TJ VA JO ACT TJ DE JO ACT TJ VA JC ACT TJ DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1:ATRV3 TC2:AT |
|
ATT TRAJET4 |
ACT TJ VA H ACT TJ DE H ACT TJ VA JO ACT TJ DE JO ACT TJ VA JC ACT TJ DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1:ATRV4 TC2:AT TC3:DER |
|
MLT PROFESSL |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1:ATRV1 TC2:AT TC3:1 |
|
MLT PROFESS2 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1:ATRV2 TC2:AT |
|
MLT PROFESS3 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1:ATRV3 TC2:AT |
|
MLT PROFESS4 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1:ATRV4 TC2:AT TC3:DER |
|
ATT RECHUTE TRAV |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1: ATRV1 TC2: ATRCH TC3: 1 |
|
ATT RECHUT TR2 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1: ATRV2 TC2: ATRCH |
|
ATT RECHUT TR3 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1: ATRV3 TC2: ATRCH |
|
ATT RECHUT TR4 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1: ATRV4 TC2: ATRCH TC3: DER |
|
ATT RECHUTE TRAJ |
ACT TJ VA H ACT TJ DE H ACT TJ VA JO ACT TJ DE JO ACT TJ VA JC ACT TJ DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1: ATRV1 TC2: ATRCH TC3: 1 |
|
ATT RECHUTE TJ2 |
ACT TJ VA H ACT TJ DE H ACT TJ VA JO ACT TJ DE JO ACT TJ VA JC ACT TJ DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1: ATRV2 TC2: ATRCH |
|
ATT RECHUTE TJ3 |
ACT TJ VA H ACT TJ DE H ACT TJ VA JO ACT TJ DE JO ACT TJ VA JC ACT TJ DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1: ATRV3 TC2: ATRCH |
|
ATT RECHUTE TJ4 |
ACT TJ VA H ACT TJ DE H ACT TJ VA JO ACT TJ DE JO ACT TJ VA JC ACT TJ DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1: ATRV4 TC2: ATRCH TC2: DER |
|
MLT PRO RECHUTE |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1: ATRV1 TC2: ATRCH TC3: 1 |
|
MLT PRO RECH2 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1: ATRV2 TC2: ATRCH |
|
MLT PRO RECH3 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1: ATRV3 TC2: ATRCH |
|
MLT PRO RECH4 |
ACT TR VA H ACT TR DE H ACT TR VA JO ACT TR DE JO ACT TR VA JC ACT TR DE JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1: ATRV4 TC2: ATRCH TC3: DER |
|
ATT TRAV IJ |
ATR DED IJ 1 |
DAY COUNT PD |
TC1: ATIJ1 |
|
|
ATT TRAV IJ2 |
ATR DED IJ 2 |
DAY COUNT PD |
TC1: DERN |
|
|
ATT TRV IJ RECH1 |
ATR DED IJR1 |
DAY COUNT PD |
TC1: ATRC1 |
|
|
ATT TRV IJ RECH2 |
ATR DED IJR2 |
DAY COUNT PD |
TC1: DERN |
Elements for Paid Vacation
This table lists the elements delivered to process paid vacation:
|
Take Element / Paid Vacation |
Earnings / Deduction Elements |
Element that Retrieves Units for Positive Input |
Element that Retrieves Percent for Positive Input |
User-Defined Fields |
|
CPT ANCIENTE |
CP VAL A J CP DED A |
DAY COUNT PD DAY COUNT PD |
TC2: CP |
|
|
CPT AUTRES |
CP DED A CP VAL A J |
DAY COUNT PD DAY COUNT PD |
TC2: CP |
|
|
CPT CG ANTICIP |
CP DED 1A CP VAL 1AJ |
CPA VR J A+1 CPA VR J A+1 |
TC2: CP |
|
|
CPT CG PAYES |
CP DED A2 CP VAL A2J CP REG SA A2 CP DED A1 CP VAL A1J CP REG SA A1 CP DED A CP VAL A CP REG SA A |
CPA VR J A-2 CPA VR J A-2 CPA VR J A-2 CPA VR J A-1 CPA VR J A-1 CPA VR J A-1 CPA VR J A CPA VR J A CPA VR J A |
TC2: CP |
|
|
CPT FRACTMT |
CP VAL A J CP DED A |
DAY COUNT PD DAY COUNT PD |
TC2: CP |
Elements for Family Events
This table lists the elements delivered for family events:
|
Take Element / Family Events |
Earnings / Deduction Elements |
Element that Retrieves Units for Positive Input |
Element that Retrieves Percent for Positive Input |
User-Defined Fields |
|
EVT ALLAITEMENT |
ALL RET JC ALL VAL JC ALL RET JO ALL VAL JO ALL RET H ALL VAL H |
ABS VR JC DED ABD FM GEN JC ABS VR JO DED ABS FM GEN JO ABS VR HR DED ABS FM GEN HRS |
TC1: ALLAI TC2: EVF TC3: 1DER |
|
|
EVT DEC BEAUX PARE |
CPE VAL D H CPE RET D H CPE VAL D JO CPE RET D JO CPE VAL D JC CPE RET D JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC2: EVF TC3: 1DER |
|
|
EVT DEC COLLATERAU |
CPE VAL D H CPE RET D H CPE VAL D JO CPE RET D JO CPE VAL D JC CPE RET D JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC2: EVF TC3: 1DER |
|
|
EVT DEC CONJOINT |
CPE VAL D H CPE RET D H CPE VAL D JO CPE RET D JO CPE VAL D JC CPE RET D JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC2: EVF TC3: 1DER |
|
|
EVT DEC ENFANT |
CPE VAL D H CPE RET D H CPE VAL D JO CPE RET D JO CPE VAL D JC CPE RET D JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC2: EVF TC3: 1DER |
|
|
EVT DEC PARENT |
CPE VAL D H CPE RET D H CPE VAL D JO CPE RET D JO CPE VAL D JC CPE RET D JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC2: EVF TC3: 1DER |
|
|
EVT DEMENAGEMENT |
CPE VAL DM H CPE RET DM H CPE VAL DM J CPE RET DM J CPE VL DM JC CPE RT DM JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC1: DEMEN TC2: EVF TC3: 1DER |
|
|
EVT ENF MAL |
CPE RET E H CPE RET E JO CPE RET E JC |
ABS VR HR S SOLDE ABS VR JO S SOLDE ABS VR JC S SOLDE |
TC2: EVF TC3: 1DER |
|
|
EVT ENF MAL AFB |
CPE VAL E H CPE RET E H CPE VAL E JO CPE RET E JO CPE VAL E JC CPE RET E JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC1: EM TC2: EVF TC3: 1DER |
|
|
EVT MAR ENF |
CPE VAL M H CPE RET M H CPE VAL M JO CPE RET M JO CPE VAL M JC CPE RET M JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC2: EVF TC3: 1DER |
|
|
EVT MAR SAL |
CPE VAL M H CPE RET M H CPE VAL M JO CPE RET M JO CPE VAL M JC CPE RET M JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC2: EVF TC3: 1DER |
|
|
EVT NAIS/ADOP |
CPE VAL N H CPE RET N H CPE VAL N JO CPE RET N JO CPE VAL N JC CPE RET N JC |
ABS FM GEN HRS ABS VR HR DED ABS FM GEN JO ABS VR JO DED ABS FM GEN JC ABS VR JC DED |
TC2: ADOPT TC3:1DER |
Elements for Illness Absence
This table lists the elements delivered for processing illnesses:
|
Element / Illness |
Earnings / Deduction Elements |
Element that Retrieves Units for Positive Input |
Element that Retrieves Percent for Positive Input |
User-Defined Fields |
|
MLT MALADIE |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1: MAL1 TC2: MAL TC3: 1 |
|
MLT MALADIE 2 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1: MAL2 TC2: MAL |
|
MLT MALADIE 3 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1: MAL3 TC2: MAL |
|
MLT MALADIE 4 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1: MAL4 TC2: MAL TC3: DER |
|
MLT LG MALADIE |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1: LGM1 TC2: MAL TC3: 1 |
|
MLT LG MALAD2 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1:LGM2 TC2:MAL TC3:DER |
|
MLT MT THERP |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1:MAL1 TC2:THERP TC3:1 |
|
MLT MT THRP2 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1:MAL2 TC2:THERP |
|
MLT MT THRP3 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1:MAL3 TC2:THERP |
|
MLT MT THRP4 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1:MAL4 TC2:THERP TC3:DER |
|
MLT THER N P |
CSS RET H |
ABS VR HR S SOLDE |
TC2:THERP TC3:1DER |
|
|
MLT CURE PAYEE |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1:MAL1 TC2:MAL |
|
MLT CURE PAY2 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1:MAL2 TC2:MAL TC3:1 |
|
MLT CURE PAY3 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1:MAL3 TC2:MAL |
|
MLT CURE PAY4 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1:MAL4 TC2:MAL TC3:DER |
|
MLT CURE NP |
MAL DED H MAL DED JO MAL DED JC |
ABS VR HR DED ABS VR JO DED ABS VR JC DED |
TC2:MAL TC3:1DER |
|
|
MLT MAL IJSS |
MAL DED IJ 1 |
DAY COUNT PD |
TC1:IJ1 TC2:MAL |
|
|
MLT MAL IJ2 |
MAL DED IJ 2 |
DAY COUNT PD |
TC1:IJ2 TC2:MAL |
|
|
MLT MAL IJ3 |
MAL DED IJ3 |
DAY COUNT PD |
TC1:DERN TC2:MAL |
|
|
MLT LG MAL IJ |
MAL DED LGM |
DAY COUNT PD |
TC1:LGIJ TC2:MAL |
|
|
MLT CURE IJSS |
CUR DED IJSS |
DAY COUNT PD |
ABS VR MAINT %1 |
TC1:IJCR |
Elements for Maternity Absence
This table lists the elements delivered for maternity absence:
|
Take Element / Maternity |
Earnings / Deduction Elements |
Element that Retrieves Units for Positive Input |
Element that Retrieves Percent for Positive Input |
User-Defined Fields |
|
MTT MATERN PAYEE |
MAT VAL H MAT DED H MAT VAL JO MAT DED JO MAT VAL JC MAT DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
TC1:MAT1 TC2:MAT TC3:1DER |
|
|
MTT MATERN NON PAY |
MAT DED H MAT DED JO MAT DED JC |
ABS VR HR S SOLDE ABS VR JO S SOLDE ABS VR JC S SOLDE |
TC1:MAT1 TC2:MAT TC3:1DER |
|
|
MTT PATERNITE |
PAT VAL H PAT DED H PAT VAL JO PAT DED JO PAT VAL JC PAT DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CA ABS VR JC DED |
TC1:MAT1 TC2:PATER TC3:1DER |
|
|
MTT ADOPTION |
MAT VAL H MAT DED H MAT VAL JO MAT DED JO MAT VAL JC MAT DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
TC2:ADOPT TC3:1DER |
|
|
MTT CG SUP |
MAT VAL H MAT DED H MAT VAL JO MAT DED JO MAT VAL JC MAT DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1:MAT1 TC2:MTSUP TC3: 1 |
|
MTT CG SUP2 |
MAT VAL H MAT DED H MAT VAL JO MAT DED JO MAT VAL JC MAT DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1:MAT2 TC2:MTSUP TC3:DER |
|
MTT MATERN IJSS |
MAT DED IJSS |
DAY COUNT |
TC1: DERN |
|
|
MTT PATHO AV |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1:MAL1 TC2:MAL TC3:1 |
|
MTT PATHO AV 2 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1:MAL2 TC2:MAL |
|
MTT PATHO AV 3 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1:MAL3 TC2:MAL |
|
MTT PATHO AV 4 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1:MAL4 TC2:MAL TC3: DER |
|
MTT PATHOLOGIQ |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %1 ABS VR MAINT %1 ABS VR MAINT %1 |
TC1:MAL1 TC2:MAL TC3: 1 |
|
MTT PATHOLOGIQ2 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %2 ABS VR MAINT %2 ABS VR MAINT %2 |
TC1:MAL2 TC2:MAL |
|
MTT PATHOLOGIQ3 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %3 ABS VR MAINT %3 ABS VR MAINT %3 |
TC1:MAL3 TC2:MAL |
|
MTT PATHOLOGIQ4 |
MAL VAL H MAL DED H MAL VAL JO MAL DED JO MAL VAL JC MAL DED JC |
ABS FM HEURES ABS VR HR DED ABS FM JRS OUV ABS VR JO DED ABS FM JRS CAL ABS VR JC DED |
ABS VR MAINT %4 ABS VR MAINT %4 ABS VR MAINT %4 |
TC1: MAL4 TC2: MAL TC3: DER |
|
MTT PATHO IJ AV |
MAT DED IJSS |
DAY COUNT |
TC1: DERN |
|
|
MTT PATHO IJ AP1 |
MAL DED IJ 1 |
DAY COUNT PD |
||
|
MTT PATHO IJ AP2 |
MAL DED IJ 2 |
DAY COUNT PD |
||
|
MTT PATHO IJ AP3 |
MAL DED IJ 3 |
DAY COUNT PD |
TC1: DERN |
Elements for Staff Representative Absence
This table lists the elements delivered for processing staff representative absences:
|
Take Element / Staff Represent. |
Earnings / Deduction Elements |
Element that Retrieves Units for Positive Input |
Element that Retrieves Percent for Positive Input |
User-Defined Fields |
|
REP CE |
RPP RET H RPP VAL H RPP VAL RG H |
DAY COUNT DAY COUNT PD DAY COUNT UNP |
TC1: DL TC2: REP TC3: 1DER |
|
|
REP CE SS DT |
RPP RET H RPP VAL H |
DAY COUNT DAY COUNT |
TC2: REP TC3: 1DER |
|
|
REP CHSCT |
RPP RET H RPP VAL H RPP VAL RG H |
DAY COUNT DAY COUNT PD DAY COUNT UNP |
TC1: DL TC2: REP TC3: 1DER |
|
|
REP DEL SYNDICAL |
RPP RET H RPP VAL H RPP VAL RG H |
DAY COUNT DAY COUNT PD DAY COUNT UNP |
TC1: DL TC2: REP TC3: 1DER |
|
|
REP DELEGUE PERSON |
RPP RET H RPP VAL H RPP VAL RG H |
DAY COUNT DAY COUNT PD DAY COUNT UNP |
TC1: DL TC2: REP TC3: 1DER |
Entering Absences Enter all absences on the Absence Event Entry component, as described in the PeopleSoft Enterprise Global Payroll PeopleBook. This section provides additional instructions that are specific to France. This section discusses how to:
Enter absences due to illness.
Enter absences due to work accidents.
Enter absences due to a relapse.
Enter absences for pathological leave.
Enter absences for maternity and adoption.
Enter absences that occur during public holidays.
Enter absences for anticipated paid vacation.
Enter absences that require manager approval.
Select the half day box.
See Also
Entering and Processing Absences
Setting Up and Running Generic Reports
Understanding Absence Setup for France
Entering Absences Due to IllnessWhen you enter an absence due to illness, always select MLT MALADIE as the take element and enter the begin and end dates for the entire absence event. The system automatically does the following:
Triggers the calculation of the daily social security allowance. (It does this by creating a second absence take using MLT MAL IJSS for each paid absence day.)
When the entitlement balance is depleted, uses the entitlement balance for the next illness take element in the sequence (MLT MALADIE 2, MLT MALADIE 3, then MLT MALADIE 4).
When IJSS Allowance is Not Paid
If social security does not pay the IJSS allowance to the payee, do one of the following:
Use the take element for unpaid authorized absences, ABT AUT N PAYEE, to record the absence.
Use the take element for illness, MLT MALADIE, and the system creates a deduction for the absence, but does not create earnings.
The advantage of the second solution is that the payslip shows the true reason for the absence—that is, illness—whereas the other take only identifies the absence as authorized and unpaid.
If you uphold a payee’s salary and are later informed of the non-payment of IJSS, you can change the reason for the absence. This triggers retroactive processing the next time that you run the absence process.
See Also
Entering Absences Due to Work AccidentsWhen you enter an absence due to a work accident, always select ATT TRAVAIL as the take element and enter the begin and end dates for the entire absence event. The system automatically does the following:
Triggers the calculation of the daily social security allowance. (It does this by creating a second absence take using ATT TRAV IJ for each paid absence day.)
When the entitlement balance is depleted, uses the entitlement balance for the next take element in the sequence (ATT TRAVAIL 2, ATT TRAVAIL 3, then ATT TRAVAIL 4).
For accidents on the way to work, always select ATT TRAJET as the take when entering the absence and enter the begin and end dates for the entire absence event. The system automatically does the following:
Triggers the calculation of the daily social security allowance. (It does this by creating a second absence take using ATT TRAV IJ for each paid absence day.)
When the entitlement balance is depleted, uses the entitlement balance for the next take element in the sequence (ATT TRAJET 2, ATT TRAJET 3, then ATT TRAJET 4).
For absences due to occupational disease, select MLT PROFESSL as the take element and enter the begin and end dates for the entire absence. The system automatically does the following:
Triggers the calculation of the daily social security allowance. (It does this by creating a second absence take using ATT TRAV IJ for each paid absence day.)
When the entitlement balance is depleted, uses the entitlement balance for the next take element in the sequence (MLT PROFESS 2, MLT PROFESS 3, then MLT PROFESS 4).
See Also
Absence Elements for Work Accidents
Entering Absences Due to a Relapse Employees who suffer a relapse from a work accident, an accident on the way to work, or occupational illness may be eligible for additional entitlements for the daily allowance. The relapse may also affect the calculation of effective work days for seniority and paid vacation calculations. Use the absence take elements designed specifically for relapses to record these absences.
For a relapse related to a work accident, use the take element ATT RECHUTE TRAV. The system automatically does the following:
Triggers the calculation of the daily social security allowance. (It does this by creating a second absence take using ATT TRV IJ RECH1 for each paid absence day.)
When the entitlement balance is depleted, uses the entitlement balance for the next take elements in the sequence (ATT RECHUT TR2, ATT RECHUT TR 3, then ATT RECHUT TR 4).
For a relapse related to an accident on the way to work, use the take element ATT RECHUTE TRAJ. The system automatically does the following:
Triggers the calculation of the daily social security allowance. (It does this by creating a second absence take using ATT TRV IJ RECH1 for each paid absence day.)
When the entitlement balance is depleted, uses the entitlement balance for the next take element in the sequence (ATT RECHUT TJ2, ATT RECHUT TJ 3, then ATT RECHUT TJ 4).
For a relapse related to an occupational disease, use the take element MLT PRO RECHUTE. The system automatically does the following:
Triggers the calculation of the daily social security allowance. (It does this by creating a second absence take using ATT TRV IJ RECH1 for each paid absence day.)
When the entitlement balance is depleted, uses the entitlement balance for the next take element in the sequence (MLT PRO RECH2, MLT PRO RECH 3, then MLT PRO RECH 4).
Entering Absences for Pathological Leave Although Global Payroll for France delivers ten take elements for pathological leave, you need to use only two of these elements to record absences on the Absence Event Entry page:
To record a pathological leave before maternity, use the take element MTT PATHO AV.
MTT PATHO AV is mapped to the take element MTT PATHO IJ AV, which automatically triggers the calculation of the daily social security allowance.
To record a pathological leave after maternity, use the take element MTT PATHOLOGIQ.
MTT PATHOLOGIQ is mapped to the take element MTT PATHO IJAP1, which automatically triggers the calculation of the daily social security allowance.
Entering Absences for Maternity and AdoptionA woman who has been employed nine months or longer at the time she gives birth or adopts a child is eligible for paid maternity or adoption leave, as applicable.
Because entitlement for paid maternity or adoption leave is based on the number of children that the employee already has and whether the absence is before or after the birth, the system does not calculate entitlement automatically. Before entering the absence on the Absence Event Entry page, use the Supporting Element Overrides page to enter the correct number of calendar days to which the payee is entitled. Enter the override for the variable element ABS VR DTS MATERN (maternity) or MAT VR DTS ADOPT (adoption).
The take element you use to record a maternity or adoption leave depends on whether the payee is entitled to an IJSS allowance:
For paid maternity or adoption leave, use MTT MATERN PAYEE or MTT ADOPTION.
Use these take elements when the payee’s salary exceeds the social security ceiling. The system calculates IJSS allowances automatically.
For unpaid maternity or adoption leave, use MTT MATERN NON PAY or MTT ADOPTION NON PAY.
See Also
Absence Elements for Maternity Leave
Entering Absences That Occur During Public HolidaysYou do not need to enter public holidays as absence events. Instead, define holidays on the Holiday Schedule page, and the system automatically takes these days into account when calculating absence take and entitlement.
If you want to differentiate between paid and unpaid holidays, use the unpaid absence take element (ABT AUT NON PAYEE), or create your own absence take rules to determine whether holidays should be paid.
Note. If a payee is absent during a period that includes a public holiday, the first absence reason is taken into account. For example, suppose that Easter falls during the period when a payee is out sick. For the payee, the Easter holiday is not compensated as a public holiday but as an illness. This is true for most absences where the payee’s contract is suspended (for example, maternity and strike).
Entering Extra Days Off Before or After a Public Holiday
If you give employees paid time off (les ponts) on the days before or after a public holiday, use the absence take element Authorized Paid Absence (ABT AUT ABS PAYEES) to record the extra days off. These extra days off are compensated by the earnings element for other paid absences (AAP VAL H).
Entering Absences for Anticipated Paid VacationUse the take element for anticipated paid vacation, CPT CG ANTICIP, to record an absence only if a payee has depleted the entitlement balance (CPE CG PAYES_SOLD) for the current period.
See Also
Absence Elements for Paid Vacation
Entering Absences That Require Manager ApprovalSelect the Manager Approved check box on the Absence Event Entry Detail page when you enter an absence for any of the following take elements. The system processes the absence only if the check box is selected.
ABT ADOPTION
ABT AUT ABS PAYEES
ABT AUT NON PAYEE
ABT CIF NONPAYE
ABT CONGE PARENTAL
ABT REP COMP
ABT SABBATIQ
CPT ANCIENTE
CPT AUTRES
CPT CG ANTICIP
CPT CG PAYES
CPT FRACTMT
EVT DEMENAGEMENT
EVT MAR ENF
EVT MAR SAL
EVT NAIS/ADOP
MLT CURE PAYEE
MTT CG SUP
Selecting the Half Day BoxFor some absences, it is necessary to select the Half Day check box to enter the absence event. However, the delivered absence setup does not allow you to enter two absences for the same day. Multiple entries are prohibited by the overlapping control. To change this, you must permit duplicates and prioritize each combination of absence takes that you can have on an absence day.
Half-day functionality enables the system to count half calendar days or half business days, whichever unit you use. If calculations are done in hours, the system automatically retrieves the number of hours of the day divided by two.
Note. This functionality has not been applied to any absence for which there might be either a waiting period or social security daily allowances, such as illness absences, work accident absences, and maternity. You may use the Half Day check box for these instances, but it is not a factor in rules calculation.
Use the Half Day check box for the following take elements:
ABT AB N AUT N PAY
ABT ADOPTION
ABT AUT ABS PAYEES
ABT AUT NON PAYEE
ABT CONGE PARENTAL
ABT GREVE
ABT MAP CONSER
ABT MAP DISCIPLI
ABT PREAV N F
ABT REP COMP
ABT SABBATIQ
EVT ALLAITEMENT
EVT DEC BEAUX PARE
EVT DEC COLLATERAU
EVT DEC CONJOINT
EVT DEC ENFANT
EVT DEC PARENT
EVT DEMENAGEMENT
EVT ENF MAL
EVT MAR ENF
EVT MAR SAL
EVT NAIS/ADOP
EVT ENF MAL AFB
Retrieving Data for Wage Certificates This section discusses how to run the process that retrieves data for the wage certificates.
See Also
Pages Used to Retrieve Data for Wage Certificates
|
Page Name |
Object Name |
Navigation |
Usage |
|
GPFR_ILL_RNCTL |
Global Payroll & Absence Mgmt, Social Security/Insurance, Extract Certificates Data FRA, Run Control |
Initiate the Illness/Maternity Certificate Application Engine process (GPFR_ILL_AE ).This process retrieves data for the wage certificates that you want to generate for maternity and illness leave. |
|
|
Certification |
GPFR_AT_CERTIF_SEC |
Click the Certification by the Employer link on the Certificates Data Retrieval page. |
Enter the default information for the signature that will be generated for all certificates. If you do not complete this page, you must enter this information for each certificate before printing it. |
Retrieving DataAccess the Certificates Data Retrieval - Run Control page.
|
Illness/ Maternity/ Paternity |
Select this check box if you want to generate data for wage certificates for illness, maternity, paternity, and long-term illness. |
|
Work Accident |
Select this check box if you want to generate data for wage certificates for work accidents and occupational disease. |
|
Certification by the Employer |
Click this link to access the Certification page, where you can enter the name of the person who will sign the certificate on behalf of the employer, the person’s position, the name of the location where the certificate will be signed, and the date. |
|
Group ID |
Select the group for which you want to generate certificates. Define groups in Human Resources. |
|
Group As Of Date |
If you want to rebuild the group before generating the certificates, enter the date that you want the system to use to identify group members. |
|
Refinement Date |
If you want to rebuild the group before generating the certificates, enter the refinement date here. |
|
Grp generation (group generation) |
Click this button if you want to rebuild the group before generating data for the certificates. |
|
Beginning of the ref period (beginning of the refinement period) |
Enter the start date of the period for which the system will search for absences. The system looks only for absences that begin and end during the period of time you specify. That is, it looks for absences that begin on or after the date you enter in this field and end on or before the date you enter in the next field. |
|
End of the Ref Period (end of the refinement period) |
Enter the end date of the period for which the system will search for absences. The system looks only for absences that begin and end during the period of time you specify. |
|
Select |
Click to search for payees that meet your selection criteria. The system displays matching payees in the Select Result section of the page. |
Select Result
|
Retrieval |
Select if you want the system to retrieve data for the payee named to the right. The check box is selected automatically if data for this absence has not been retrieved before. |
|
Print Requested |
Indicates whether a certificate has been printed for the absence. This check box is selected automatically if a certificate has been printed. |
|
Absence Take |
Displays the absence take element for the absence. This is absence code that was selected on the Absence Event Entry page. |
|
Begin Date |
Displays the begin date of the absence as entered on the Absence Event Entry page. |
|
End Date |
Displays the end date of the absence as entered on the Absence Event Entry page. |
Viewing and Updating Data for Illness and Maternity Certificates This section provides an overview of illness and maternity certificates and discusses how to:
Update administrative information.
Update absences information.
Update reference salaries.
Enter social security information.
Enter total insurance contributions and work hours.
Understanding the Illness and Maternity Certificates
The Certificate of Wages, registered under the number 11135-02, provides proof that a payee is entitled to receive social security payments for sick leave or maternity leave. Payees are entitled to these benefits if they worked the statutory minimum period during the reference period preceding the absence or if they paid the sickness contribution on the minimum number of SMIC hours.
Payees selected for this certificate are those whose absence begin date is in the specified period, and where absence begin date = original absence begin date (to avoid including relapses).
The Illness/Maternity Certificates component consists of five pages that display the data that the system retrieved when you launched the Certificates Data Retrieval process. This is the same data that is printed on the certificates. Add or update information on these pages, as needed.
The information that you enter is reflected on the certificates but does not update the Global Payroll or Human Resources database.
See Also
Understanding Absence Rules for Illness, Maternity, and Work Accidents
Pages Used to View or Update Data for Illness and Maternity Certificates
|
Page Name |
Object Name |
Navigation |
Usage |
|
GPFR_ILLNESS_1 |
Global Payroll & Absence Mgmt, Social Security / Insurance, Update Ill/Mat Certifs FRA, Admin Information |
View or update the basic administrative information that will appear on certificates for illness, maternity, and paternity. |
|
|
GPFR_ILLNESS_2 |
Global Payroll & Absence Mgmt, Social Security / Insurance, Update Ill/Mat Certifs FRA, Right Study |
View or update information about the absences due to maternity or illness. This page does not apply to long-term illness. |
|
|
GPFR_ILLNESS_3 |
Global Payroll & Absence Mgmt, Social Security / Insurance, Update Ill/Mat Certifs FRA, Reference Salaries |
View or update the reference salaries. The page displays the employee’s gross pay for the last three months before the leave date. This page does not apply to long-term illness. |
|
|
GPFR_ILLNESS_4 |
Global Payroll & Absence Mgmt, Social Security / Insurance, Update Ill/Mat Certifs FRA, Subrogation |
Enter the information that the social security agency needs to pay the social security allowance to your organization, rather than directly to the payee. |
|
|
GPFR_ILLNESS_5 |
Global Payroll & Absence Mgmt, Social Security / Insurance, Update Ill/Mat Certifs FRA, Long-Term Illness |
Enter the total insurance contributions and number of worked hours for a payee with a long-term illness. Use this page for long-term illnesses only. |
Updating Administrative Information Access the Admin Information page.
Employer
|
Establishment ID |
Select the establishment with which the employee was associated on the original date of the absence. |
|
Address |
Click this link to access the Company Address page, which displays the address of the establishment that you selected. |
|
Phone Number |
Displays the phone number for the establishment. |
|
SIRET |
Displays the SIRET identification number for the establishment. |
|
Temporary Work Agency |
Select if the employer is a temporary work agency. |
Employee
|
National ID |
Displays the payee’s national ID followed by the key. |
|
Address |
Click this link to access the Employee Address page, which displays the payee’s address. |
|
Job or Professional Category |
Displays the employee’s job or professional category. |
Data has been overwritten
|
Data has been overwritten |
Select if you want to enter any information about the employer that differs from the information already stored in the Human Resources (HR) database. The information only prints on the current certificate; the HR database is not updated. |
Updating Absences Information Access the Right Study page.
|
Last Date Worked |
Enter the date of the last paid day on which the employee worked. Please note that you must enter the date yourself, it does not display by default. |
|
Reason for Leaving |
Displays the reason for the employee’s absence as entered on the Absence Event Entry page: Illness or Maternity. |
|
Situation at the Date of Leave |
Enter the reason for the absence if the employee was unemployed, on vacation, in military service, or absent for some reason other than illness or maternity on the last date worked preceding the leave. Enter up to 30 characters. |
|
Resume Work Dt (resume work date) |
Enter the date that the employee will return to work. |
|
No Work Resumption at this Day |
If the payee is has not yet returned from the absence, select this check box. |
|
Work Resumption Partial Time |
If the employee will resume work on a part-time basis, enter the reason for working part time: Medical Reason or Personal Reason. |
|
Cases |
Select a value to indicate what the contribution amount and hours are based on. General appears by default. Select Particular for seasonal workers, employees who work at home, and so on. Then enter the contribution amount and hours. |
|
Amount of the Contribution |
If General appears in the Case field, the amount of the contribution represents total contributions for sickness insurance, maternity insurance, disability insurance, and death insurance based on the wages earned during the six calendar months preceding the leave date. If you select Particular in the Case field, enter the same information for the wages earned during the 12 preceding calendar months. |
|
More Than 200 Worked Hours |
This field appears if the Case field is set to General . If the payee worked at least 200 hours during the last 3 calendar months or the last 90 consecutive days, the system automatically selects this check box and clears the Amount of the Contribution field. |
|
More Than 800 Worked Hours |
This check box appears if you select Particular in the Case field. Select this check box if the payee worked more than 800 hours within the 12 calendar months or 365 consecutive days preceding the leave date. |
|
From Date for the Period |
Displays the begin date of the period of validity for the previous four fields. Typically, the period is 3, 6, or 12 months. |
|
To |
Displays the end date of the period of validity. Typically the period is 3, 6, or 12 months. |
Updating Reference Salaries Access the Reference Salaries page.
|
Gross Pay |
Displays the gross amount of the employee’s earnings on which contributions to sickness, maternity, disability, and death insurance were based. CSG and other mandatory contributions are also deducted for maternity leave. |
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Euro |
This check box is selected automatically if the salary is paid in euros. |
Reference Salaries: Regularization of Contributions Tab
Access the Regularization of Contributions tab.
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Period 1 Amount |
Enter an amount if you made retroactive adjustments outside of Global Payroll for France to a payee’s contributions during the calendar year that precedes the reference period indicated in the From and To fields. The system does not populate this field. Do not enter the amount of retroactive adjustments that were made by Global Payroll for France. When Global Payroll for France calculates contribution amounts each month, it automatically adds or subtracts any retroactive adjustments, as applicable. Thus, the current period contributions already reflect any retro adjustments that may have been made. |
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Period 2 Amount |
Enter the retroactive amount applicable to period 2, which is the calendar year that began two years before the reference period indicated in the From and To fields. The system does not populate this field. |
Reference Salaries: Not Full Time Period Tab
Access the Not Full Time Period tab.
The Not Full Time Period tab appears data only if the payee worked part time during the reference period.
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Absence Code |
Displays the absence code associated with the absence. |
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Worked Hours |
Displays the actual number of hours worked. |
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Full Time Hours |
Displays the number of hours that the payee would have worked if able to work all of the full-time schedule. |
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Calculated Wage |
Displays the full-time equivalent wage. |
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Euro |
This check box is selected automatically if the salary is paid in euros. |
Entering Social Security InformationAccess the Subrogation page.
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Beginning of the Subrogation |
Enter the begin date for which you are submitting a claim for subrogation. |
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To |
Enter the end date for which you are submitting a claim for subrogation. |
Account of the employer
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Bank Code |
Enter the bank code that the social security agency should use to deposit the funds. |
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Agency code |
Enter the agency code that the social security agency should use to deposit the funds. |
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Account number |
Enter the account number that the social security agency should use to deposit the funds. |
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Account number’s key |
Enter the company’s key number for the account that the social security agency should use to deposit the funds. |
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Title of the Account |
Enter the title of the company’s bank account into which the funds are to be deposited. |
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Payment in Euro |
Select if you want to receive the allowance in euros. |
Entering Total Insurance Contributions and Work Hours Access the Long-Term Illness page.
Long Term Illness
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Long Term Illness |
Select if you want to prepare a certificate for a long-term illness (absences entered with the take element MLT LG MALADIE). |
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Last Date Worked |
Enter the last day that the employee worked. Please note that you must enter the date yourself, it does not display by default. |
Contribution Amounts
In this group box, enter the amount of health insurance contributions that have been deducted from the employee’s earnings in either the top or bottom field, as appropriate. If the amount that you enter represents euros, select the Euro check box.
Number of Worked Hours
In this group box, enter the total number of paid hours that the payee worked in either the top or bottom field, as appropriate.
Viewing and Updating Data for Work Accidents and Occupational Illness Certificates Wage certificates for the payment of a daily allowance for industrial accidents or occupational illness are printed on Cerfa documents registered under the number 11137-01 and published by the Ministry for Employment and Solidarity (CNAMTS).
This section discusses how to:
Generate data for certificates.
Display a payee's earnings.
Update salary, upholding, apprenticeship, and lost wages information
Enter social security information.
See Absence Elements for Illness.
Note. For payees who join or leave the company mid-year, manually enter the data necessary to produce the certificate.
Pages Used for Work Accidents and Occupational Illness Certificates
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Page Name |
Object Name |
Navigation |
Usage |
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GPFR_ATMP_1 |
Global Payroll & Absence Mgmt, Social Security / Insurance, Update ACC/MP Certifs FRA, Admin Information |
Generate the data needed to produce certificates for work accidents and occupational illness. |
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GPFR_ATMP_2 |
Global Payroll & Absence Mgmt, Social Security / Insurance, Update ACC/MP Certifs FRA, Frames A and B |
Display the payee’s earnings during the reference period. This page pertains to industrial accidents and occupational illness. |
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GPFR_ATMP_3 |
Global Payroll & Absence Mgmt, Social Security / Insurance, Update ACC/MP Certifs FRA, Frames C and D |
Display and update information about salary upholding, apprenticeships, and lost wages for industrial accidents and occupational illness. |
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GPFR_ATMP_4 |
Global Payroll & Absence Mgmt, Social Security / Insurance, Update ACC/MP Certifs FRA, Subrogation and Certification |
Enter the information that the social security agency needs to pay the social security allowance to your organization, rather than directly to the payee. This information applies to industrial accidents and occupational illness. |
Generating Data for CertificatesAccess the Admin Information page.
Company
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Company |
Displays the payee’s company on the date of the accident. |
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Phone Number |
Displays the phone number for the company. |
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Address |
Click this link to access the Company Address page, which displays the address of the establishment that you selected. |
Establishment
This group box displays information about the establishment at which the employee works, as entered in Human Resources.
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Establishment ID |
Displays the establishment with which the employee was associated on the original date of the absence. |
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Address |
Click this link to access the Establishment Address page, which displays the address of the establishment that you selected. |
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SIRET |
Displays the SIRET identification number for the establishment. |
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Risk Code |
Displays the risk code for the establishment. |
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Phone Number |
Displays the establishment’s phone number. |
Employee
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National ID |
Displays the payee’s national ID followed by the key. |
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Sex |
Displays the payee’s gender: Female, Male, or Unknown. |
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Birthdate |
Displays the payee’s date of birth. |
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Nationality |
Displays the payee’s nationality: EEC Resident, French, or Other. |
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Address |
Click this link to access the Employee Address page, which displays the employee’s address. |
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Hire Date |
Displays the date on which the employee was hired. |
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Job Code |
Displays the employee’s job code. |
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Employee Category |
Displays a category Executive, Manager, or Workman. |
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Professional Experience Date |
Displays the employee’s years of seniority in the job. |
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Are There Other Victims? |
For work accidents, select this check box if another person was injured during the accident. |
See Also
Displaying a Payee’s Earnings Access the Frames A and B page.
Common Page Information
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Date of the Accident/Illness |
Displays the date of the accident or the first medical observation (for an occupational illness). This is the same date entered in the Original Begin Date field on the Absence Event Entry page. |
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Last Date Worked |
Enter the last date that the payee worked. Please note that you must enter the date yourself, it does not display by default. |
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Return Date |
Enter the date on which the payee returned to work, if applicable. |
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No Work Resumption at this Day |
If the payee has not yet returned from the absence, select this check box. |
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Reason for Absence |
Displays the reason for the absence as recorded on the Absence Event Entry page: Industrial Accident or Occupational Illness. |
Frame A: Reference Period Basic Salary and Accessories
Frame A displays the payee’s monthly gross earnings for each month.
The base salary represents the paid and unpaid earnings during the reference period, including any wages that were upheld during this period.
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From |
Displays the begin date of the earliest segment in the selected period. |
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To |
Displays the end date of the latest segment of the selected period. |
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Date of Pay |
Displays the date on which the payee was paid. |
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Gross Pay |
Displays the employee’s gross pay. |
|
Euro |
This check box is selected automatically if the salary is paid in euros. |
Access the Salary Accessories tab.
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From |
Displays the begin date of the earliest segment in the selected period. |
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To |
Displays the end date of the latest segment of the selected period. |
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Adv Kind Tips (advantages in kind and tips) |
Displays the advantages in kind (avantages en nature) and tips (pourboires) not included in the base gross salary. |
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Allowances |
Displays any allowances, premiums, or gratuities not included in the base gross salary. |
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Wage Share |
Displays the wage share of the contributions that correspond to the gross amount declared in columns 4, 5, and 6 of the certificate. |
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Bus Expenses (business expenses) |
Displays the amount of previously paid business expenses that are subject to contributions (that is, that are not part of the payee’s standard gross pay). |
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Ded Sup % (supplemental deduction percent) |
Displays a supplemental deduction percentage if the payee’s job qualifies for an additional deduction (journalists, for example). |
Frame B: Back Wages & Different Periods Wages
Frame B displays any back wages or wages that were paid to the payee at different intervals than the basic pay. For example, it might show a quarterly allowance (earned during the period from January 1 to March 31) that was paid in the March payroll.
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From |
Displays the begin date of the period to which the amount in the Gross Pay field applies. |
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To |
Displays the end date of the period to which the amount in the Gross Pay field applies. |
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Date of Pay |
Displays the date on which the payee was paid the processed gross. |
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Gross Pay |
Displays the gross amount of the employee’s earnings. |
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Euro |
This check box is selected automatically if the salary is paid in euros. |
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Wage Share |
Displays the wage share of the contributions that correspond to the gross amount declared in column 12 of the certificate. |
Updating Salary, Upholding, Apprenticeship, and Lost Wages InformationAccess the Frames C and D page.
Space D: Particular Cases
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Minimum Wage of Apprentices |
If the payee is an apprentice or trainee, enter the minimum wage for the category, level, or qualified employment in which the apprentice or the trainee would normally have been classified at the end of the training period or apprenticeship. |
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Contract Number and Date |
If the payee is an apprentice, enter the number and date of the employment contract. |
Space C: Upholding the Salary
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Upholding the Salary |
Select this check box if you upheld the payee’s salary. |
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Upholding |
If you selected the Upholding the Salary check box, indicate the type of salary upholding: Integral Upholding or Partial Upholding. |
Frame C: If the Reference Period Was Not Fully Completed
Frame C displays information only if the reference period was not completed because of the absence.
|
|
Select to print the row. |
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Absence code |
Displays the reason for the absence. The code corresponds to the code that appears in the Absence Code 14 field of the Pay-slip Absence Codes page. The following are valid values: MAL: Illness MLD: Long-term illness AT: Industrial accident MAT: Maternity CHOM: Total unemployment FERM: Closing of establishment COP: Vacation pay ABS AUT: Authorized unpaid vacation SN: National service ABA: Authorized absence Other absence codes you have defined. |
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From |
Displays the begin date of the leave. |
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To |
Displays the end date of the leave. |
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Lost of Wage |
Displays the wages lost during the absence period, if the salary was not upheld for this absence. |
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Euro |
This check box is selected automatically if the salary is paid in euros. |
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Wage Share |
Displays the portion of the employee’s contributions that were lost because of the leave. |
Entering Social Security InformationAccess the Subrogation and Certification page.
Subrogation
|
Beginning of the Subrogation |
Enter the begin date for which you are submitting a claim for subrogation. |
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To |
Enter the end date for which you are submitting a claim for subrogation. |
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Upholding of the Salary |
Select Integral Upholding or Partial Upholding. |
Account of the employer
|
Bank Code |
Enter the bank code that the social security agency should use to deposit the funds. |
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Agency code |
Enter the agency code that the social security agency should use to deposit the funds. |
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Account number |
Enter the account number that the social security agency should use to deposit the funds. |
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Account number’s key |
Enter the company’s key number for the account that the social security agency should use to deposit the funds. |
|
Title of the Account |
Enter the title of the bank account into which the funds are to be transferred. |
|
Payment in Euro |
Select if you want to receive the allowance in euros. |
Printing Wage CertificatesOnce you have reviewed the employee data for the wage certificates, you can print the certificates.
Page Used to Generate Wage Certificates|
Page Name |
Object Name |
Navigation |
Usage |
|
Certificates Printing Process |
GPFR_ILL_AT_RNCTL |
Global Payroll & Absence Mgmt, Social Security/Insurance, Certificates Report FRA, Certificates Printing Process |
Use this page to generate these reports:
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