Setting Up Candidate Gateway

This chapter discusses how to:

• Set up implementation defaults.

• Set up resume templates.

• Set up sites.

• Set up attachment types.

Setting Up Implementation Defaults

To set up implementation defaults, use the Installation Table (INSTALLATION_TBL) and Recruiting Installation (HRS_INST) components.

This section discusses how to:

• Select PeopleSoft applications for your installation.

• Set up Candidate Gateway implementation defaults.

Pages Used to Set Up Implementation Defaults

Selecting PeopleSoft Applications for Your Installation

Access the Products page.

See Selecting PeopleSoft Applications for Your Installation.

Setting Up Candidate Gateway Implementation Defaults

Access the Recruiting Installation - Installation Options page.

See Defining Recruiting Installation Defaults.

Setting Up Resume Templates

To set up resume templates, use the Setup Resume Template (HRS_RES_TEMPLATE) component.

This section provides an overview of resume templates and discusses how to:

• Define basic information for resume templates.

• Define resume template pages and sections.

• (IRL) Define resume template pages and sections for community background information.

See Also

Setting Up Recruiting Templates

Understanding Resume Templates

Use resume templates to define the content that you want applicants to enter when they use the Careers (HRS_CE) component to apply for jobs online.

Resume templates define:

• The pages that appear to an employee or external applicant when they apply for jobs online.

• The name of each page.

• The order in which each page appears.

• The sections that appear on each page.

To help you decide what the layout should be, think about these questions:

• How many pages do you want an applicant to complete when they apply for a job opening?

• What information do you want the applicant to provide regarding the job opening?

• In what order do you want the information presented to the applicant?

Note. Resume templates need to match job opening templates. Otherwise, there can be a mismatch between the information applicants enter when they apply for jobs online. For example, if a resume template includes prescreening questions, the job opening template must also include prescreening questions.

See Setting Up Job Opening Templates.

Resume Template Setup Steps

To create a resume template:

1. Define basic information for the resume template on the Template Definition page.

2. Specify the structure and contents of the resume template on the Template Sections page.

3. (IRL) Specify community background information on the Country Specific page.

4. (Optional) Associate a resume template to a recruitment template.

   See Linking Templates to Recruitment Templates.

5. (Optional) If you use sites, associate a resume template to each site that you create.

   See Setting Up Sites.

Resume Template Selection

When an applicant applies for a job opening online, the system uses the resume template that is associated to the job opening. If the job opening to which the applicant is applying is not associated with a resume template, or if the applicant is not applying to a specific job opening, the system uses the resume template that you specify for that online job application site. If an applicant applies to more than one job opening, and none of the job openings have an associated resume template, the system uses the resume template that you specify for that online job application site.

See Setting Up Sites.

If an applicant applies to multiple job openings that have different associated resume templates, the system merges the associated resume templates—including the resume template that is associated to the online application site—so that all possible sections are included in the new resume template and no sections are duplicated.

During the merge process, the system:

1. Determines all of the associated resume templates for all job openings to which an applicant applies for a given apply online session.

2. Determines the number of sections associated to each resume template.

3. Determines the resume template with the highest number of sections, and uses that resume template as the base template for the applicant’s session.

4. Determines which sections from the remaining templates are not in the base template.

5. Creates a new page called Additional Information and adds the sections that are not in the base template to the new page without duplicating any sections that were in the base template.

   Note. The Primary Education and Post-Secondary Education sections always appear together to prevent repetition, as they currently appear within one group box if they are both selected. For example, if the Primary Education section belongs to the base template, and the Post-Secondary Education section belongs to one of the other templates, the system adds the Post-Secondary Education section to the appropriate group box within the base template instead of adding the section to the Additional Information page.

Delivered Sections

For the first page of the resume template, PeopleSoft delivers the following sections from which you can choose:

• Apply without using a resume

• Copy and paste resume text

• Upload a resume

• Use an existing resume

For all pages in a resume template except pages one and two, PeopleSoft delivers the following sections from which you can choose:

• Competencies

• Contact Address

• Contact Details

• Contact Email

• Contact Name

• Contact Phone

• Federal Preferences

• Federal Priority Placement

• Honors and Awards

• Languages

• Licenses and Certificates

• Memberships

• Online Questionnaire

• Personal Information

• Post-Secondary Education

• Preferences

• Primary/Secondary Education

• References

• Referrals

• Resume

• Submit Resume

• Training

• Work History

(IRL) Community Background Information

The Fair Employment Act 1989 requires companies in Northern Ireland with 11 or more employees to collect community background information from applicants. Applicants must enter community background information to submit applications online for job openings in Northern Ireland, because an employer in Northern Ireland cannot consider job applications that do not comply with the legislation.

If you select the Use Community Background option on the Country Specific page, the system adds the Apply Now - Community Background Information page to the resume template. The Apply Now - Community Background Information page appears before any other pages in the resume template. When applicants apply for Northern Ireland job openings online, they must select an option in the Select Community field and click Continue on the Apply Now - Community Background Information page before they can select a resume option or enter application details.

See Understanding the Job Application Process.

When you hire an applicant, the system transfers community background information to employee data.

Recruiters can manually enter community background information for applicants when they manually add applicants by using the Add New Applicant - Eligibility & Identity page in the Add New Applicant (HRS_ADD_APPLICANT) component in PeopleSoft Enterprise Talent Acquisition Manager. Community background information fields appear under the United Kingdom flag in the Personal Information group box.

See Adding Eligibility and Identity Information.

Recruiters can update community background information for existing applicants by using the Manage Applicant - Applicant Data: Eligibility & Identity page in the Manage Applicant (HRS_MANAGE_APP) component. Community background information fields appear under the United Kingdom flag in the Personal Information group box.

See Editing Eligibility and Identity Information.

Pages Used to Set Up Resume Templates

Defining Basic Information for Resume Templates

Access the Template Definition page.

Resume Template ID

Displays the resume template ID that the system assigns automatically. To determine what number to assign, the system increments the number by one in the Resume Template ID field on the Last Assigned Ids page.

Defining Resume Template Pages and Sections

Access the Template Sections page.

Enforce Linear Application

Select to have the system enforce the order in which an applicant completes pages when they apply for jobs online. If you select this check box, applicants must complete pages in the order in which you set up the pages in the resume template. For example, if there are four page links on the Apply Now - Complete Application page, only the first page link is active. The user must click Next for the second page link to become active and so on. If you clear this check box, all page links on the Apply Now - Complete Application page are active and the applicant can access the pages in any order.

Personal Information

Use this group box to select the types of personal information that you want applicants to specify when they apply for jobs online. These fields are unavailable until you add the Personal Information section to a page in the template and save the template. Country or regional statutes or regulations determine the options that you select.

Template Pages

Use this group box to define the pages for the template, the sequence of the pages, and the sections on each page. Each resume template must have two pages. When you create a resume template, the system creates the first two pages for you and populates the page titles, page sequence numbers, and sections with default values. The first page always contains resume options. You can change the page title and sections for this page. The second page always contains contact details information. You can modify only the page title for this page.

(IRL) Defining Resume Template Pages and Sections for Community Background Information

Access the Country Specific page.

Use Community Background

Select to add the Apply Now - Community Background Information page to the resume template. The Apply Now - Community Background Information page appears before any other pages in the resume template.

Setting Up Sites

To set up sites, use the Setup Site ID (HRS_SITE_ID) component.

This section provides an overview of sites, lists prerequisites, and discusses how to set up sites.

Understanding Sites

Candidate Gateway enables organizations to manage the look and feel of the application for each of their career sites by creating a site ID for each site. Site IDs define the details of a Recruiting Solutions online application site, including the jobs that applicants can access through the site. You can control the job openings to which applicants have access by associating a row security permission list to each site. Sites also enable organizations to include additional content that is not job-related, for example, the company's benefit or company culture information.

The system requires that you associate a resume template to each site. If there is no resume template associated to the job opening to which an applicant applies online, or if the applicant applies online without applying to a specific job opening, the system uses the resume template that you assign to the site.

After you set up sites, specify a default site ID on the Recruiting Installation - Installation Options page. The system uses the default site ID when it cannot determine a specific site.

You can set up an unlimited number of sites for an organization. For example, an organization can have a unique site for each business unit in the organization, and applicants accessing those sites can have access to job openings for each specific business unit. Sites are either for internal applicants that are employees, internal applicants that are non-employees, or external applicants. You can also utilize the text catalog to target different audiences. For example, you can have different text on the pages for internal and external applicants.

See Also

Setting Up the Text Catalog

Prerequisites

Before you can set up sites, you must:

• Set up row security.

  See Setting Up and Administering HRMS Security.

• Set up resume templates.

  See Setting Up Resume Templates.

• (Optional) Set up resume extractor vendors.

  See Setting Up Recruiting Vendors.

• Set up portal definitions.

  See Enterprise PeopleTools 8.45 PeopleBook: Internet Technology, “Administering Portals”

Page Used to Set Up Sites

Setting Up Sites

Access the Site - Setup Site page.

Site ID	Displays the ID that you entered when you added a new site ID value.
Row Security	Enter a row security permission list. The row security permission list determines the job openings to which an applicant at this site has access. Candidate Gateway uses the same row security structure that is implemented throughout Recruiting Solutions. Define row security permission lists on the Recruiting Row Level Security page.
Resume Template ID	Select the resume template that you want to associate with this site. If the job opening to which the applicant is applying is associated with a resume template, the system uses that resume template. If the job opening to which the applicant is applying is not associated with a resume template, or if the applicant is not applying to a specific job opening, the system uses the resume template that you specify here. Define resume templates by using the Setup Resume Template component.
Applicant Type	Select the type of applicant that uses this site. Values are: Employee, External Applicant, and Non-Employee. The system assigns the applicant type that you select here to all applicants that apply through this site. For example, if you select External Applicant for site B, the system adds all applicants that apply through site B to the system as external applicants. This applicant type appears on several pages in Talent Acquisition Manager. For example, you can search for applicants based on applicant type by using the Find Applicants (HRS_REC_SCHAPP) component.
Country	Select a country to use for resume extraction. Some resume extractors require a country to format names and addresses. Define countries by using the Country Table (COUNTRY_TABLE) component.
Default Extractor	Select a default extractor. The system uses the resume extractor that you specify here to extract information from applicant's resumes. If you do not select a value, applicants can attach resumes but the system cannot extract information from the resumes. Set up resume extractors by using the Setup Vendor (HRS_VENDOR_SETUP) component.
Default SetID	Select a default setID. The system uses this setID to determine the appropriate information to present to applicants that access the system through this site. Define setIDs on the TableSet Control page.
Default Portal	Select the default portal. The system uses this portal, and the node associated with the portal, to define the URL for redirection to this site from sources such as job board providers. Define portals on the Portal Definitions page.
External ERP Site	Identify the location where external candidates are directed to view and update information when their application is submitted through an employee referral.
Test Links	The system uses the specified test links to verify the layout of a particular site and to easily retrieve the full URL path. The separate URLs, Internal Link and External Link, allow the site to be viewed from either an internal employee's perspective or as an external applicant, respectively.

Setting Up Attachment Types

Set up attachment types in Talent Acquisition Manager.

See Setting Up Applications.