Entering Applicants

This chapter provides an overview of applicant data, lists a common element, and discusses how to:

Enter contact information.
Enter application details.
Enter references.
Enter applicant eligibility and identity information.

Understanding Applicant Data

There are three ways to enter applicants in the system:

Manually add applicants by using the Add New Applicant (HRS_ADD_APPLICANT) component.

Before you manually add an applicant, use the Find Applicants (HRS_REC_SCHAPP) component to search for the applicant. This prevents you from entering applicants that already exist. If the applicant already exists, you can add a new application to the applicant's record for the job opening to which they are applying.
Use a resume extractor to automatically extract data from applicant's resumes that you receive and populate the applicant data automatically.

See Understanding Resume Management.
Have applicants apply for job openings online using PeopleSoft Enterprise Candidate Gateway.

See Applying for Job Openings.

Adding Applicants Manually

To add applicants manually:

Access the Add New Applicant component.
Enter contact information for the applicant on the Add New Applicant - Contact Details page.

The system requires that you enter a first and last name.
Create applications for the applicant on the Add New Applicant - Applications page.

You can create an application for a specific job opening or without a specific job opening. On the Add New Applicant - Application Details page, you can attach resumes and other documents and enter the following applicant information:
- Preferences
- Personal information
- Previous work experience
- Education
- Competencies
- Accomplishments
- (USF) Priority placement information
- (USF) Federal preferences
Enter references for the applicant on the Add New Applicant - Verification page.
Enter additional eligibility and identify information as required by the organization on the Add New Applicant - Eligibility & Identity page.

Some of this information might be required to comply with local country regulatory requirements:
- National identification information
- Citizenship information
- Visa and work permits
- Bank accounts
- Disability details
- Accommodation requests and options

Note. When you hire an applicant, the system automatically copies the applicant information that you enter to the new employee records, so you don’t have to enter it twice. You specify the information that you want the system to copy by using the Data Transfer to HR (HRS_MNG_HIR_STP) component.

Adding Internal Applicants

You must add internal applicants, both employees and nonemployees, by using the Add New Applicant component so that you can process their applications in the same way as external applicants. To distinguish between types of applicants, the system assigns applicants an applicant type: External, Employee, or Non-employee.

When you add an internal applicant, the system assigns the applicant an applicant type of Employee, and copies the applicant's national IDs, birth date, email addresses, phone numbers, home address, marital status, gender, prior work experience, competencies (self-evaluations only), languages, test results, licenses and certificates, memberships, school education, professional education, training history, and honors and awards from PeopleSoft Enterprise Human Resources tables to Recruiting Solutions tables.

You can make changes to the applicant's data as needed. When you hire the applicant, the system copies the applicant's data back to the Human Resources tables. You specify the information that you want the system to copy back to Human Resources by using the Data Transfer to HR component.

Application Dating

When an applicant first submits an application, the system assigns an application date based on the system date. If the applicant subsequently sends you an updated application, the system creates a new applicant record with a new application date. Information related to an applicant, such as prior work experience and disability information, is application-dated. This provides an audit trail of changes to applicant information so you have immediate access to historical applicant data.

See Also

Managing Resumes

PeopleSoft Enterprise Candidate Gateway 8.9 PeopleBook

Setting Up the Hiring Process

Common Element Used in this Chapter

Manage Applicant Activity

Click this link to access the Manage Applicant page for the applicant. For this link to work, you must enter a first and last name for the applicant on the Add New Applicant - Contact Details page. When you click this link, if you haven't already saved the page, the system saves the applicant and generates an applicant ID.

Entering Contact Information

This section provides an overview of contact information discusses how to enter contact information.

Understanding Contact Information

Enter contact information for an applicant on the Add New Applicant - Contact Details page. If the applicant is an internal applicant, the system populates the appropriate fields on this page with data from PeopleSoft Enterprise Human Resources tables after you select an employee ID in the EmplID field.

After you add contact information for an applicant, you can use the Manage Applicant - Applicant Data: Contact page to update the applicant's information.

See Also

Editing Contact Information

Page Used to Enter Contact Information

Page Name	Object Name	Navigation	Usage
Add New Applicant	HRS_ADD_APPLICANT	Recruiting, Add New Applicant, Add New Applicant	Add an applicant.
Add New Applicant - Contact Details	HRS_ADD_APPLICANT	Click the Contact Details link on the Add New Applicant page. Click the Add Applicant icon on the Add New Applicant page. Click the Add Applicant icon on the Manage Applicant page.	Enter contact information for an applicant such as name, address, email, and phone information.

Entering Contact Information

Access the Add New Applicant - Contact Details page.

Applicant ID

The system automatically assigns a new applicant ID number when you save the new applicant record. To determine what number to assign, the system increments the number in the Applicant ID field on Last Assigned IDs page by one. The system assigns applicant IDs to all applicants, both internal and external, when you save the page.

EmplID

Select the employee ID for the applicant if the applicant is an internal applicant. For internal applicants, the system copies information from the PeopleSoft Enterprise Human Resources tables.

Applicant Type

Select the type of applicant. Values are Employee, External Applicant, and Non-Employee. The default is External Applicant.

Status Code

Select a status code. You can use the status values that are provided with PeopleSoft software or define your own status values and rules. Values are:

Active: This is the default status for new applicants. The system also assigns this status when an applicant's resume is in a Success status as part of the resume extraction process.

Hired: The system automatically selects Hired when you hire applicants. The system also updates the disposition status of other applicants who applied for the job. Do not manually set the status to Hired, as this will cause inconsistency in the applicant data.

Inactive: Use this status for applicants that have withdrawn. When you change an applicant's status to Inactive, the status of any job openings that they have applied for is set to Withdrawn. The system excludes inactive applicants from job opening screening.

The system also assigns this status when an applicant's resume is in a Rejected status as part of the resume extraction process.

Queued: The system assigns this status when an applicant's resume is in a Draft or Unresolved status as part of the resume extraction process.

A recruiter could also set this status on the Add New Applicant or Manage Applicant pages if they wanted to note that this applicant needs additional information to be collected or some other action before becoming an active applicant.

Status Reason

Select a status reason. Define status reasons for status codes on the Status/Reason Definition page.

Status Date

Enter a status date. This field is used only for informational purposes. You can use this date for equal employment opportunity (EEO) reporting and other auditing functions.

Preferred Contact

Select the preferred method of contact for the applicant. Values are: EMail, Mail, Not Specified, and Phone.

Name

Use this group box to enter name information for the applicant.

Address

Use this group box to enter address information for the applicant. The fields that appear change depending on the country that you select in the Country field. Define address formats on the Address Format page in the Country Table (COUNTRY_TABLE) component.

E-mail Addresses

Use this group box to enter email address information for the applicant.

Preferred

Select the preferred email address. The system uses an applicant's preferred email address as the default when it sends correspondence and notifications. The preferred email address also appears on pages throughout the system. If you enter more than one email address for an applicant, you must select a preferred email address.

Phone Numbers

Use this group box to enter phone information for the applicant.

Preferred

Select the applicant's preferred phone number. The preferred phone number appears on pages throughout the system. If you enter more than one phone number for an applicant, you must select a preferred phone number.

Entering Application Details

This section provides an overview of applications and discusses how to:

View applications.
Enter application details.
Add work experience information.
Add primary education information.
Add secondary education information.
Add competencies.
(USF) Enter priority placement information.

Understanding Applications

Create applications for an applicant on the Add New Applicant - Applications page. If the applicant is an internal applicant, the system populates the appropriate fields on this page with data from PeopleSoft Enterprise Human Resources tables after you select an employee ID in the EmplID field on the Add New Applicant - Contact Details page.

After you create an application for an applicant, you can use the Manage Applicant - Applicant Data: Applications & Resumes page to update the information.

You can create an unlimited number of applications for an applicant. Each application can be linked to a different job opening, but you can also create applicants without linking them to a job opening.

See Also

Editing Applications and Resumes

Pages Used to Enter Application Details

Page Name	Object Name	Navigation	Usage
Add New Applicant - Applications	HRS_ADD_APPLICANT	Recruiting, Add New Applicant, Add New Applicant Click the Applications link on the Add New Applicant page.	View an applicant's applications and add new applications.
Add New Applicant - Application Details	HRS_APP_PROFILE	Click the Add Application link on the Add New Applicant - Applications page. Click the Edit Application link on the Add New Applicant - Applications page. Click the Add Application link on the Manage Applicant - Applicant Data: Applications & Resumes page. Click the View Application link on the Manage Applicant - Applicant Data: Applications & Resumes page.	Enter application details.
Resume Text Printable Version	HRS_RESDTL_SEC	Click the Printable Version link on the Add New Applicant - Application Details page. Click the Printable Version link on the Manage Applicant - Application Details page.	Print resume text.
Employment History	HRS_APP_WRK_SEC	Click the Add Work Experience link on the Add New Applicant - Application Details page. Click the Edit Employment History link on the Add New Applicant - Application Details page. Click the Add Work Experience link on the Manage Applicant - Application Details page. Click the Edit Employment History link on the Manage Applicant - Application Details page.	Enter work experience information for an applicant.
Primary Education	HRS_APP_PRI_ED_SEC	Click the Add Primary Education link on the Add New Applicant - Application Details page. Click the Edit Primary Education link on the Add New Applicant - Application Details page. Click the Add Primary Education link on the Manage Applicant - Application Details page. Click the Edit Primary Education link on the Manage Applicant - Application Details page.	Enter primary education information for an applicant.
Secondary Education	HRS_APP_DEG_SEC	Click the Add Secondary Education link on the Add New Applicant - Application Details page. Click the Edit Secondary Education link on the Add New Applicant - Application Details page. Click the Add Secondary Education link on the Manage Applicant - Application Details page. Click the Edit Secondary Education link on the Manage Applicant - Application Details page.	Enter secondary education information for an applicant.
Licenses and Certificates	HRS_APP_LIC_SEC	Click the Add Licenses and Certificates link on the Add New Applicant - Application Details page. Click the Edit Licenses and Certificates link on the Add New Applicant - Application Details page. Click the Add Licenses and Certificates link on the Manage Applicant - Application Details page. Click the Edit Licenses and Certificates link on the Manage Applicant - Application Details page.	Enter license and certificate information for an applicant.
Languages	HRS_APP_LANG_SEC	Click the Add Languages link on the Add New Applicant - Application Details page. Click the Edit Languages link on the Add New Applicant - Application Details page. Click the Add Languages link on the Manage Applicant - Application Details page. Click the Edit Languages link on the Manage Applicant - Application Details page.	Enter language information for an applicant.
Memberships	HRS_APP_MBR_SEC	Click the Add Memberships link on the Add New Applicant - Application Details page. Click the Edit Memberships link on the Add New Applicant - Application Details page. Click the Add Memberships link on the Manage Applicant - Application Details page. Click the Edit Memberships link on the Manage Applicant - Application Details page.	Enter membership information for an applicant.
Honors and Awards	HRS_APP_HON_SEC	Click the Add Honors and Awards link on the Add New Applicant - Application Details page. Click the Edit Honors and Awards link on the Add New Applicant - Application Details page. Click the Add Honors and Awards link on the Manage Applicant - Application Details page. Click the Edit Honors and Awards link on the Manage Applicant - Application Details page.	Enter honors and awards information for an applicant.
Evaluate Competencies - Add New Evaluation	HRS_APP_EVAL	Click the Add Competencies link on the Add New Applicant - Application Details page. Click the Add Competencies link on the Manage Applicant - Application Details page.	Enter competency information for an applicant.
Evaluate Competencies - View Evaluation Detail	HRS_APP_EVAL	Click the Edit Competencies link on the Add New Applicant - Application Details page. Click the Edit Competencies link on the Manage Applicant - Application Details page.	Edit competency information for an applicant.
Application Details - Add Priority Placement	HRS_CE_ADM_PP	Click the Add Priority Placement link on the Add New Applicant - Application Details page. Click the Edit Priority Placement link on the Add New Applicant - Application Details page. Click the Add Priority Placement link on the Manage Applicant - Application Details page. Click the Edit Priority Placement link on the Manage Applicant - Application Details page.	Enter priority placement information for an applicant.

Viewing Applications

Access the Add New Applicant - Applications page.

Applications

Use this group box to view and make changes to applications that have been added to the applicant's profile and add new applications.

Add Application	Click to access the Add New Applicant - Application Details page, where you can enter application details for a new application. For this link to work, you must enter a first and last name for the applicant on the Add New Applicant - Contact Details page. When you click this link, if you haven't already saved the page, the system saves the applicant and generates an applicant ID.
Edit Application	Click to access the Add New Applicant - Application Details page, where you can edit an existing application.

Entering Application Details

Access the Add New Applicant - Application Details page.

Applicant Name

Displays the applicant's name. You must enter a first and last name for the applicant on the Add New Applicant - Contact Details page before you can access this page.

Resume Text

Use this group box to attach an applicant's resume if the resume information is in text-only format.

Resume Title	Enter a title for the resume.
Language Code	Select the language in which the resume is written.
Resume Text	Enter or paste the text of the applicant’s resume.
Printable Version	Click to access the Resume Text Printable Version page, where you can view and print the applicant's resume. This link appears only if you enter resume text in the Resume Text field and submit the application.
Add Resume Attachment	Click to browse for and upload a resume. After the resume is successfully attached, the View Resume Attachment field and the Delete Attachment button appears on the page and the system removes the Add Resume Attachment link from the page.
View Resume Attachment	Click the filename link to view the resume. The system opens the resume in a separate browser window. This field appears only after you attach a resume. If you delete the attached resume, the system removes this field from the page.
Delete Attachment	Click to delete an attached resume. This button appears only after you attach a resume. After you delete an attached resume, the Add Resume Attachment link appears and the system removes the View Resume Attachment and Delete Attachment options from the page.

Attachments

Use this group box to attach additional files such as cover letters and transcripts. The fields in this group box do not appear until you add an attachment.

Filename	Displays the name of the file that you uploaded. Click to view the attachment. The system opens the attachment in a separate browser window.
Description	Enter a description for the filename. The system populates this field to match with the attachment filename but you can change it.
Attachment Type Code and Type Description	Select an attachment type. Define attachment types on the Attachment Type Setup page. When you select an attachment type the system populates the Type Description column with the short description that you enter on the Attachment Type Setup page. The system uses the Attachment Type Code field to determine whether the maximum number of attachments of this type has been reached for the applicant.
Last Updated	Displays the date and time that the attachment entry was last modified.
Uploaded By	Displays the user that uploaded the attachment.
Add Attachment	Click to add a new attachment.
Delete Attachment	Click to delete the selected attachments.

Preferences

Desired Start Date	Enter the date that the applicant would like to start working.
Regular/Temporary	Select Regular if the applicant is seeking a permanent job, Temporary if the applicant wants a temporary contract, or Either if the applicant is willing to consider both.
Full/Part-Time	Select Full-Time or Part-Time if the applicant is seeking a particular type of job or Either if the applicant is willing to consider both full-time and part-time jobs.
Willing to Travel and Percentage Travel	Select if the applicant is willing to travel for work and enter a value in Percentage Travel field to indicate the amount of time the applicant is willing to spend travelling.
Willing to Relocate	Select if the applicant is willing to move to a new location.
Desired Work Days	Select the days that the applicant is willing to work.
Minimum Pay, Currency Code, and Pay Frequency	Enter the amount that the applicant will accept, select the currency code, and specify the related unit in the Pay Frequency field. For example, if the applicant will accept a pay rate of 70,000 CAD per year, enter 70,000 in the Minimum Pay field, select CAD in the Currency Code field, and select Year in the Pay Frequency field.
Desired Shift	If the applicant wants shift work, select the appropriate shift from the available options.
Desired Hours Per Week	Enter the number of hours that the applicant is willing to work per week and select the days that the applicant wants to work.
Letter Code	Select the letter code if you want to generate a form letter to send to the applicant. Define additional letter codes on the Standard Letter Table page.
Date Letter Printed	Displays the date that the letter was printed. The system automatically populates this field after you generate the letter.

Geographic Preference

First Choice and Second Choice

Select the applicant’s first and second location choices, if the applicant has expressed preferred locations for work. The recruiting locations that appear in these prompts are those that are associated with the set ID for the business unit to which the user belongs. Define recruiting locations on the Recruiting Location page.

See Defining Recruiting Locations.

Comments

Enter comments about an applicant's geographic preference. This is a free-format field so you can use this field to suit the needs of the organization. For example, you could use the field to indicate national regions, such as north or west, or international regions.

Job Families

Job Family

Select one or more job families that the applicant is interested in. Define job families on the Job Family page.

Job Openings

Job Opening ID

If the applicant applied for a specific job opening or you have identified a suitable job opening, select the job opening from the list of open job openings. Otherwise, leave this field blank. You can link the applicant to more than one job opening. The system creates one application, even when you link the applicant to multiple job openings.

Personal Information

(USF) Disability Code	If the applicant is disabled, select the code that identifies the type of disability. Otherwise, select No Handicap. Define disability codes on the Handicap Table page.
(USF) Ethnic Group	Select an ethnic group or select Not Specified if the applicant did not specify their ethnic group.
Eligible to Work in U.S.	Specify whether or not the applicant is eligible to work in the United States.
Former Employee and Pervious Termination Date	Specify whether or not the applicant is a former employee and enter the applicant's last day worked if known.

Referral Source

Use this group box to enter referral information for the applicant. You can select Employee and Marketing type recruitment sources in the Source field. When you select an Employee type recruitment source, the system adds the EmplID, Referral Name, Termination Date, Previously Employed by Company, and Applicant is a family member fields to the group box, which enable you to enter additional information about the employee that referred the applicant.

Work Experience

Add Work Experience and Edit Employment History

Click to access the Employment History page, where you can enter new or edit existing work experience information for the applicant.

Primary Education

Add Primary Education and Edit Primary Education

Click to access the Primary Education page, where you can enter new or edit existing primary education information for the applicant.

Secondary Education

Add Secondary Education and Edit Secondary Education

Click to access the Secondary Education page, where you can enter new or edit existing secondary education information for the applicant.

Licenses and Certificates

Add Licenses and Certificates and Edit Licenses and Certificates

Click to access the Licenses and Certificates page, where you can enter new or edit existing license and certificate information for the applicant.

Languages

Add Languages and Edit Languages

Click to access the Languages page, where you can enter new or edit existing language information for the applicant.

Memberships

Add Memberships and Edit Memberships

Click to access the Memberships page, where you can enter new or edit existing membership information for the applicant.

Honors and Awards

Add Honors and Awards and Edit Honors and Awards

Click to access the Honors and Awards page, where you can enter new or edit existing honors and awards information for the applicant.

Competencies

Add Competencies	Click to access the Evaluate Competencies - Add New Evaluation page, where you can enter new competency information for the applicant.
Edit Competencies	Click to access the Evaluate Competencies - View Evaluation Detail page, where you can edit existing competency information for the applicant.

(USF) Priority Placement

Add Priority Placement and Edit Priority Placement

Click to access the Application Details - Add Priority Placement page, where you can enter new or edit existing priority placement information for the applicant.

(USF) Federal Preferences

Use this group box to enter federal preferences.

Federal Civilian Employee	Select the appropriate check box to indicate whether the applicant is a current or previous employee of the federal government or an agency.
Highest Pay Plan and Highest Grade	Select the highest pay plan or grade that the applicant will accept.
Minimum Acceptable Pay Plan and Minimum Acceptable Grade	Select the minimum pay plan or grade that the applicant will accept.
Highest Career Tenure	Select the applicant's highest career tenure. Values are Conditional, Indefinite, None, and Permanent. This field is used for reduction in force.
Veterans Preference	Select the veterans hiring preference that applies. Define veterans preference values on the Setup Veterans Preference page.
Reserve Category	Select the employee’s reserve category, or select Not Applicable.
Uniformed Service	Select the type of uniformed service in which this veteran served. Values are: Air Force, Army, Coast Guard, Marines, and Navy.
Military Grade	Select the veterans military grade.
Military Separation Status	Select the veterans military separation status.
Effective Date	Enter the effective date for the applicant's military status.
Military Status	Select the applicant's military status.

Additional Page Elements

Save and Continue	Click to save the application and continue entering information.
Save and Submit	Click to save and submit the application. The Add New Applicant - Applications page appears and the application that you submitted appears in the Applications group box.

Adding Work Experience Information

Access the Employment History page.

The fields on this page are the same as the fields on the Prior Work Experience page in PeopleSoft Enterprise Human Resources Administer Workforce.

See Tracking Prior Work Experience.

Adding Primary Education Information

Access the Primary Education page.

The fields on this page are the same as the fields on the School Education page in PeopleSoft Enterprise Human Resources Manage Competencies.

See Tracking Educational Background.

Adding Secondary Education Information

Access the Secondary Education page.

The fields on this page are the same as the fields on the Professional Ed. and Training (professional education and training) page in PeopleSoft Enterprise Human Resources Manage Competencies.

See Tracking Professional Education and Training.

Adding Competencies

Access the Evaluate Competencies - Add New Evaluation page or the Evaluate Competencies - View Evaluation Detail page.

Additional Page Elements

Add Competencies from Job Opening

Click to populate applicant competencies based on the current job code to which the applicant is applying. If you use position management, the system also displays any competencies assigned to the applicant's position.

Evaluation Details

Evaluation ID	You can enter an evaluation ID manually or have the system assign one for you. The system assigns evaluation IDs in sequence. You should either consistently assign IDs manually, according to a planned system, or you should consistently have the system assign them.
Evaluation Type	Select an evaluation type. Note. If you are not using 360-degree feedback or will not have multiple evaluations for an employee, use the Approved/Official evaluation type. Remember that there can be only one Approved evaluation type.
Review Date	Enter the date the review took place.
Review Active	Select if this is a current evaluation. The system considers only active evaluations when performing inquiries, such as a role match or competency search.
Reviewer ID	If the reviewer is an employee, select the employee ID. If the reviewer is not an employee, leave this field blank and complete the Reviewer Name field instead. This field is not available if you have selected an evaluation type of Approved/Official or Self.
Description	Enter a description.
Review is Approved	Select if the reviewer is approved. If you have selected an evaluation type of Approved/Official, this check box is not available for entry.

Evaluate Competencies

Competency	Select a competency.
Proficiency	Select a proficiency level.
Interest Level	Indicate the employee’s interest in developing the selected competency.

Verification Details

Use this group box to view the competencies that you assigned to the employee.

(USF) Entering Priority Placement Information

Access the Application Details - Add Priority Placement page.

Enter Priority Placement

Use this group box to assign a priority placement code and other information to an applicant. Depending on individual circumstances, applicants may be entitled to automatic priority consideration for jobs meeting certain criteria. This applies whether they apply for those jobs or not. Special consideration entitlement is extended to an applicant as a result of involuntarily being displaced. This action is usually the result of a reduction-in-force, or an involuntary position change action that entitles the applicant to a period of grade retention.

Priority Placement End Date	Enter the date when priority placement considerations expire.
Priority Placement Code	Select a priority placement code. Define priority placement codes in the Priority Placement page.
Pay Plan, Occupational Series, and Salary Grade	Select the values associated with the priority considerations being taken.
Comment	Enter comments. The comments that you enter appear only on this page.

Entering References

This section provides an overview of references and discusses how to:

Request references.
Enter references.

Understanding References

Enter references for an applicant on the Add New Applicant - Verification page. After you enter references for an applicant, you can use the Manage Applicant - Applicant Data: Verification page to update the information.

See Also

Managing References

Pages Used to Enter References

Page Name	Object Name	Navigation	Usage
Add New Applicant - Verification	HRS_ADD_APPLICANT	Recruiting, Add New Applicant, Add New Applicant Click the Verification link on the Add New Applicant page.	View references for an applicant and add and edit references.
Add Reference Details	HRS_APP_REF_SEC	Click the Add Reference link on the Add New Applicant - Verification page. Click the Add Reference link on the Adding Eligibility and Identity Information page.	Enter reference details for an applicant.
Edit Reference Details	HRS_APP_REF_SEC	Click the Edit References link on the Add New Applicant - Verification page. Click the Edit References link on the Adding Eligibility and Identity Information page.	Edit reference details for an applicant.

Requesting References

Access the Add New Applicant - Verification page.

References

Use this group box to view the name of each reference, their title, and their employer.

Add Reference

Click to access the Add Reference Details page, where you can enter new reference information for the applicant.

Edit References

Click to access the Edit Reference Details page, where you can edit existing reference information for the applicant.

Request References

Click to send a request for references email notification (HRS_UPDATE_REFERENCES) to the applicant. To request references, you must enter an email address for the applicant. If the applicant applied online by using PeopleSoft Enterprise Candidate Gateway, the system also posts a request for references notification in the Notifications grid on the Careers Home page.

See Using Candidate Gateway.

Use the message catalog to modify the message.

Entering References

Access the Add Reference Details page or the Edit Reference Details page.

Date Contacted

Enter the date that you contacted the reference.

Reference Type

Select the reference type: Professional, Personal, or Both.

Reference Name, Title, and Employer

Enter the name of the person giving the reference, their title, and the name of their employer.

Country

Select a country. The country that you select determines the fields that appear on the Edit Address page. You must select a country here for the Edit Address link to be active.

Address

Displays the address of the reference that you enter on the Edit Address page.

Edit Address

Click to access the Edit Address page, where you can enter address information for the reference. You must select a country in the Country field for this link to be active. The fields that appear on the Edit Address page vary depending on the country that you select in the Country field.

Country Code and Contact Phone

Enter the country code and phone number of the reference.

Comment

Enter a summary of the comments that the reference made about the applicant.

Entering Applicant Eligibility and Identity Information

This section provides an overview of eligibility and identity information and discusses how to:

Add eligibility and identity information.
Enter national ID information.
Enter citizenship information.
Enter visa permit information.
Enter bank account information.

Understanding Eligibility and Identity Information

Enter eligibility and identify information as required by your organization on the Add New Applicant - Eligibility & Identity page. If the applicant is an internal applicant, the system populates the appropriate fields on this page with data from PeopleSoft Enterprise Human Resources tables after you select an employee ID in the EmplID field on the Add New Applicant - Contact Details page.

Some of this information might be required to comply with local country regulatory requirements:

National identification information.
Citizenship information.
Visa and work permits.
Bank accounts.
Disability details.
Accommodation requests and options.

After you add eligibility and identify information for an external applicant, you can use the Manage Applicant - Applicant Data: Eligibility & Identity page to update the applicant's information.

Pages Used to Enter Applicant Eligibility and Identity Information

Page Name	Object Name	Navigation	Usage
Add New Applicant - Eligibility & Identity	HRS_ADD_APPLICANT	Recruiting, Add New Applicant, Add New Applicant Click the Eligibility & Identity link on the Add New Applicant page.	Enter eligibility and identity information for an applicant.
National Id	HRS_APP_NID	Click the Add National Identification link on the Add New Applicant - Eligibility & Identity page. Click the Edit National Id link on the Add New Applicant - Eligibility & Identity page. Click the Add National Identification link on the Manage Applicant - Applicant Data: Eligibility & Identity page. Click the Edit National Id link on the Manage Applicant - Applicant Data: Eligibility & Identity page.	Enter national ID information for an applicant.
Citizenship	HRS_APP_CIT_PSP1	Click the Add Citizenship link on the Add New Applicant - Eligibility & Identity page. Click the Add Citizenship link on the Manage Applicant - Applicant Data: Eligibility & Identity page. Click the Edit Citizenship Details link on the Add New Applicant - Eligibility & Identity page. Click the Edit Citizenship Details link on the Manage Applicant - Applicant Data: Eligibility & Identity page.	Enter citizenship information for an applicant.
Visa Permit Details	HRS_APP_VSA_PMT1	Click the Add Visa Permit link on the Add New Applicant - Eligibility & Identity page. Click the Add Visa Permit link on the Manage Applicant - Applicant Data: Eligibility & Identity page. Click the Edit Visa Permit Details link on the Add New Applicant - Eligibility & Identity page. Click the Edit Visa Permit Details link on the Manage Applicant - Applicant Data: Eligibility & Identity page.	Enter visa permit information for an applicant.
Bank Account	HRS_APP_BANKACCT	Click the Add Bank Account link on the Add New Applicant - Eligibility & Identity page. Click the Edit Bank Account link on the Add New Applicant - Eligibility & Identity page. Click the Add Bank Account link on the Manage Applicant - Applicant Data: Eligibility & Identity page. Click the Edit Bank Account link on the Manage Applicant - Applicant Data: Eligibility & Identity page.	Enter bank account information for an applicant.

Adding Eligibility and Identity Information

Access the Add New Applicant - Eligibility & Identity page.

Personal Information

Use this group box to enter country-specific personal information for the applicant. The fields under each flag are the same as those on the Regional page in PeopleSoft Enterprise Human Resources Administer Workforce.

See Entering Country-Specific Person Data.

National Identification

Add National Identification and Edit National Id

Click to access the National Id page, where you can enter new or edit existing national ID information for the applicant.

Citizenship

Add Citizenship and Edit Citizenship Details

Click to access the Citizenship page, where you can enter new or edit existing citizenship information for the applicant.

Visa Permit

Add Visa Permit and Edit Visa Permit Details

Click to access the Visa Permit Details page, where you can enter new or edit existing visa permit details.

Bank Accounts

Add Bank Account and Edit Bank Account

Click to access the Bank Account page, where you can enter new or edit existing bank account information for the applicant.

Applicant Disability

Use this group box to enter country-specific disability information. The fields in this group box are the same as those on the Disability page in PeopleSoft Enterprise Human Resources Administer Workforce.

See Entering Disability Information.

Accommodation Request

Use this group box to enter accommodation requests for an applicant with a disability. The fields in this group box are the same as those on the Accommodation Request page in PeopleSoft Enterprise Human Resources Meet Regulatory Requirements.

See Entering Accommodation Requests.

Accommodation Options

Use this group box to enter accommodation options for an applicant with a disability. The fields in this group box are the same as those on the Accommodation Option page in PeopleSoft Enterprise Human Resources Meet Regulatory Requirements.

See Entering Accommodation Options.

Entering National ID Information

Access the National Id page.

The fields on this page are the same as the fields in the National ID scroll area on the Biographical Details page in PeopleSoft Enterprise Human Resources Administer Workforce.

See Entering Name and Biographical Data.

Entering Citizenship Information

Access the Add Citizenship page.

The fields on this page are the same as the fields on the Citizenship/Passport page in PeopleSoft Enterprise Human Resources Administer Workforce.

See Tracking Employee Passport and Citizenship Information.

Entering Visa Permit Information

Access the Visa Permit Details page.

The fields on this page are the same as the fields on the Visa/Permit Data page in PeopleSoft Enterprise Human Resources Administer Workforce.

See Entering an Employee's Visa or Permit Information.

Entering Bank Account Information

Access the Bank Account page.

The fields on this page are the same as the fields on the Maintain Bank Accounts page in PeopleSoft Enterprise Human Resources Administer Workforce.

See Recording Employee Bank Account Information.

Applicant ID	The system automatically assigns a new applicant ID number when you save the new applicant record. To determine what number to assign, the system increments the number in the Applicant ID field on Last Assigned IDs page by one. The system assigns applicant IDs to all applicants, both internal and external, when you save the page.
EmplID	Select the employee ID for the applicant if the applicant is an internal applicant. For internal applicants, the system copies information from the PeopleSoft Enterprise Human Resources tables.
Applicant Type	Select the type of applicant. Values are Employee, External Applicant, and Non-Employee. The default is External Applicant.
Status Code	Select a status code. You can use the status values that are provided with PeopleSoft software or define your own status values and rules. Values are: Active: This is the default status for new applicants. The system also assigns this status when an applicant's resume is in a Success status as part of the resume extraction process. Hired: The system automatically selects Hired when you hire applicants. The system also updates the disposition status of other applicants who applied for the job. Do not manually set the status to Hired, as this will cause inconsistency in the applicant data. Inactive: Use this status for applicants that have withdrawn. When you change an applicant's status to Inactive, the status of any job openings that they have applied for is set to Withdrawn. The system excludes inactive applicants from job opening screening. The system also assigns this status when an applicant's resume is in a Rejected status as part of the resume extraction process. Queued: The system assigns this status when an applicant's resume is in a Draft or Unresolved status as part of the resume extraction process. A recruiter could also set this status on the Add New Applicant or Manage Applicant pages if they wanted to note that this applicant needs additional information to be collected or some other action before becoming an active applicant.
Status Reason	Select a status reason. Define status reasons for status codes on the Status/Reason Definition page.
Status Date	Enter a status date. This field is used only for informational purposes. You can use this date for equal employment opportunity (EEO) reporting and other auditing functions.
Preferred Contact	Select the preferred method of contact for the applicant. Values are: EMail, Mail, Not Specified, and Phone.

Date Contacted	Enter the date that you contacted the reference.
Reference Type	Select the reference type: Professional, Personal, or Both.
Reference Name, Title, and Employer	Enter the name of the person giving the reference, their title, and the name of their employer.
Country	Select a country. The country that you select determines the fields that appear on the Edit Address page. You must select a country here for the Edit Address link to be active.
Address	Displays the address of the reference that you enter on the Edit Address page.
Edit Address	Click to access the Edit Address page, where you can enter address information for the reference. You must select a country in the Country field for this link to be active. The fields that appear on the Edit Address page vary depending on the country that you select in the Country field.
Country Code and Contact Phone	Enter the country code and phone number of the reference.
Comment	Enter a summary of the comments that the reference made about the applicant.