Managing Job Openings

This chapter discusses how to manage job openings.

Managing Job Openings

This section provides an overview of job opening pages, lists common elements, and discusses how to:

Browse job openings.
Review applicants linked to job openings.
Review job opening activity.
Add notes to job openings.
Add attachments to job openings.
Add expenses to job openings.
Review job opening details.

Understanding Job Opening Pages

The Job Opening pages provide a single point from which you can complete many recruiting tasks. Four pages make up the Job Opening (HRS_JO_360) component:

Job Opening - Manage Applicants.

Use this page to view a list of the applicants linked to the job opening.
Job Opening - Find Applicants.

Use this page to search and select applicants.
Job Opening - Activity & Attachments.

Use this page to review and update job opening activity, notes, attachment, and expenses.
Job Opening - Job Opening Details.

Use this page to view job opening details.

You access the Job Opening pages through the Find Job Opening page. All of the Job Openings pages display basic information about the job opening. You can use the icons at the top of the page to perform other tasks such as; creating new job openings, saving information, cloning job openings, screening applicants, and managing interviews

See Creating Job Openings.

See Screening and Routing Applicants.

See Interviewing Applicants.

Common Elements Used in This Section

	Displays the Enter Primary Job Information page.
	Saves entered data.
	Displays the Job Opening - Clone Job Opening page.
	Displays the Job Opening - Screen Applicants page.
Previous Job Opening	Displays the previous job opening in the Find Job or Browse Jobs list.
Next Job Opening	Displays the next job opening in the Find Job or Browse Jobs list.
Back to List	Displays either the Find Job or Browse Jobs page.

Pages Used to Manage Job Openings

Page Name	Object Name	Navigation	Usage
Browse Job Openings	HRS_JO_360_LAUNCH	Recruiting, Browse Job Openings, Browse Job Openings	Display and take action on job openings.
Find Job Opening	HRS_JO_FIND_JOB	Recruiting, Find Job Opening	Search and select job openings.
Job Opening - Manage Applicants	HRS_JO_360	Click the job opening link in Search Result group box on the Find Job Opening page.	Review job opening information.
Job Opening - Find Applicants	HRS_REC_SCHAPP	Click the Find Applicants link.	Search and select applicants.
Job Opening - Activity & Attachments	HRS_JO_360	Review job status history, notes, attachments, and expenses.	Review job opening information.
Add Note	HRS_JO_NOTE_SEC	Click Add Note from the Job Opening - Activity & Attachments page.	Add a note.
Browse	Object name not available.	Click Add Attachment from the Job Opening - Activity & Attachments page.	Add an attachment.
Add Expenses	HRS_JO_EXPENSE_SEC	Click Add Expense from the Job Opening - Activity & Attachments page.	Add a job expense.
Job Opening - Job Opening Details	HRS_JO_360	Click the job opening link in Search Result group box on the Find Job Opening page.	Review or edit job opening details.

Browsing Job Openings

Access the Browse Job Openings page.

View Drafts

Displays only your draft job openings.

Find Job Openings

Displays the Find Job page.

Job Openings

Define how you want the list of job openings to display by selecting three different options. Click the refresh icon when you change the display settings.

Job Opening	Click the link to display the Job Opening page.
Select Action	Select an action from the list. Valid option is Add Note.
Create New Job	Displays the Enter Primary Job Opening Information page.
Find Job Postings	Displays the Basic Search page.

Reviewing Applicants Linked to Job Openings

Access the Job Opening - Manage Applicants page.

Applicants

You can view the list of applicants according the various applicant dispositions.

Job Openings

This group box displays the applicants linked to the job opening according to the disposition you selected above.

Applicant Name	Click the link to display the Manage Applicant page.
Status	Click the link to display the Disposition Details page.
Resume	Click the link to display the Manage Applicant - Applicant Resume page.
Take Action	Select one of these actions: Create Interview Evaluation Forward Applicant Link Applicant to Job Manage Interviews Pre-Employment Check Prepare for Hire Prepare Job Offer Reject Applicant Route Applicant Send Correspondence See Managing Applicants. See Making Job Offers. See Hiring Applicants, Hiring Applicants.

Reviewing Job Opening Activity

Access the Job Opening - Activity & Attachments page.

Adding Notes to Job Openings

Access the Add Note page.

Audience

If you want the note to be seen only by the originator, select Private. If you want to note to be seen by anyone, select Public.

Adding Attachments to Job Openings

Access the Browse page.

Locate the file you want to attach and click Upload.

Adding Expenses to Job Opening

Access the Add Expenses page.

Job opening expenses are costs incurred for the job opening, such as costs of advertising or engaging an agency to handle the job opening. If the expense cannot be attributed to a specific applicant, use the Add Expenses page to tie the expense to the job opening.

Expense Code	Select the expense code.
Expense Amount	Enter the amount of the expense.
Charge Date	Enter the date the expense was incurred.
Business Unit	Select the business unit. The default is the business unit associated to the job opening.
Department	Select the department. The default is the department associated to the job opening.
Applicant Name	Enter the applicant name. For job opening expenses, this should be blank.
Description	Enter a description of this expense.

Reviewing Job Opening Details

Access the Job Opening - Job Opening Details page.

The page that displays is similar to the page used when the job opening was created. page is similar to creating a new job opening and contains the same template structure. This is used to review the job opening when approvals is used. There are restrictions on who can update the job opening data:

If the status of the job opening is Draft, only the creator of the job opening can update the information .
Interviewers do not have access to Salary information.
If status is Hold, Cancelled, or Closed, only Recruiting Administrators can update data.

See Creating Job Openings.

View Drafts	Displays only your draft job openings.
Find Job Openings	Displays the Find Job page.