Interviewing Applicants

This chapter describes how to:

Schedule applicant interviews.
Complete interview evaluations.
Send interview evaluation reminders.
Make final recommendations.
Review interview schedules.

Scheduling Applicant Interviews

This section provides an overview of applicant interviews and discusses how to schedule applicant interviews.

Understanding Applicant Interviews

To schedule an interview, use the Interview Schedule page. Interviews can be scheduled at any time in the recruiting process with or without a job opening. The Interview Schedule page is accessed from:

The Job Opening page, by selecting Manage Interview from the Take Action field in the Applicant group box.
The Job Opening page, by selecting the Interview Schedule link.
The Find Applicants page by selecting Manage Interview from the Take Action field in the Search Results group box.
The Manage Applicant page, by selecting Manage Interview from the Take Action field in the Applicant group box.

On the Interview Schedule page, you see information about the job opening, if the applicant is linked to a job opening, and the interview team members that were associated with the job opening. Complete the information relevant to scheduling the interview. You can indicate that you want the interview team and applicant notified that an interview has been scheduled.

Pages Used to Schedule Applicant Interviews

Page Name	Object Name	Navigation	Usage
Find Applicant	HRS_REC_SCHAPP	Recruiting, Find Applicants, Find Applicants	Search for and select applicants.
Interview Schedule	HRS_INT_SCHED	Select Manage Interviews from the Take Action field next to that the appropriate applicant and job opening row in the Search Results group box on the Find Applicants page.	Schedule applicant interviews.
Comments	HRS_RCRTR_CMTS_SP	Click the comments icon on the Interview Schedule page.	Add a comment that can be viewed by the interview team on the Interview Schedule page.
Interviewer Availability	HRS_INT_AVAIL_SP	Click the availability icon on the Interview Schedule page.	View the interviewer's current interview schedule.

Scheduling Applicant Interviews

Access the Interview Schedule page.

Notify Interview Team

Select to have an email notification (HRS_INTVW_SCHED_TEAM) sent to the members of the interview team identified on the job opening.

Notify Applicant

Select to have an email notification (HRS_INTVWSCHED_APPL) sent to the applicant.

Interview Schedule

Interviewer ID	Select an interviewer. The system automatically displays the members of the interview team that are associated with the job opening.
Interview Date	Enter the date on which the interview is to take place.
Interview Type	Select the type of interview. Define interview types on the Interview Types page.
Start Time	Enter the time the interview is scheduled to begin.
End Time	Enter the time the interview is scheduled to end.
Location	Enter the location of the interview.
	Click to access the Comments page.
	Click to access the Interviewer Availability page, where you can view the interviewer's current interview schedule.

Completing Interview Evaluations

This section provides an overview of interview evaluations, lists a prerequisite, and discusses how to complete an interview evaluation.

Understanding Interview Evaluations

To complete an interview evaluation, you use the Interview Evaluation (HRS_INT_EVAL) component. You can access the Interview Evaluation component from:

The Find Applicants page by selecting Create Interview Evaluation from the Take Action field in the Search Results group box.
The Job Opening page by selecting Create Interview Evaluation from the Take Action field in the Applicants group box.
The Manage Applicant page by selecting Create Interview Evaluation from the Take Action field for the appropriate job opening in the Applicant Activity group box.

Prerequisite

Before you can interview applicants, you must set up the interview evaluation definition template.

See Setting Up Interview Evaluation Templates.

Pages Used to Complete Interview Evaluations

Page Name	Object Name	Navigation	Usage
Find Applicants	HRS_REC_SCHAPP	Recruiting, Find Applicant, Find Applicant	Search for and select applicants.
Interview Details - Interview Evaluation	HRS_INT_EVAL	For the person for whom you want to complete an interview evaluation, select Create Interview Evaluation in the Take Action field on the Find Applicants page.	Complete interview evaluation forms.
Evaluation Rating Comments	HRS_INT_EVAL_SEC	Click the Comments Link icon on the Interview Details - Interview Evaluation page.	Enter evaluation comments for a specific category.

Completing an Interview Evaluation

Access the Interview Details - Interview Evaluation page.

Interview Date

Enter the date on which the interview was held.

Interview Level

Select the level of interview.

Rate Applicant

Interview Rating	Select a rating for the given category.
	Click to access the Evaluation Rating Comments page and enter a comment for the specified category.

Recommendation

Overall Rating	Select an overall rating.
Recommendation	Select an overall recommendation.

Sending Interview Evaluation Reminders

This section provides an overview of interview evaluation reminders and discuss how to send interview evaluation reminders.

Understanding Interview Evaluation Reminders

When you run the Interview Evaluation Reminder Application Engine process (HRS_INT_EVAL), you must enter a date by which the check is run. The system sends a notification (HRS_INTVW_EVAL_RMNDR) to all those interviewers who have had their interview date passed and have not submitted an interview evaluation.

Page Used to Send Interview Evaluation Reminders

Page Name	Object Name	Navigation	Usage
Interview Evaluation Reminder	HRS_RUN_INT_REM	Recruiting, Administration, Interview Evaluation Reminder, Interview Evaluation Reminder	Send interview evaluation reminders.

Sending Interview Evaluation Reminders

Access the Interview Evaluation Reminder page.

Enter the date from which you want to run the reminders in the Interviews Scheduled From field.

Click Run to run this request. PeopleSoft Process Scheduler runs the Job Agent process at user-defined intervals.

Making Final Recommendations

This section provides an overview of final recommendations, lists a prerequisite, and discusses how to make final recommendations.

Understanding Final Recommendations

Once all the interview evaluations are complete, you can make final recommendations on the applicants. To make a final recommendation, use the Manage Applicant - Disposition Details: Interview page.

To make a final recommendation, select the appropriate status and reason code. You can specify what letter you want sent to the applicant telling them of your recommendation.

Prerequisite

Before you make a final recommendation, you must have interview evaluations forms completed.

See Completing Interview Evaluations.

Pages Used to Make Final Recommendations

Page Name	Object Name	Navigation	Usage
Find Applicants	HRS_REC_SCHAPP	Recruiting, Find Applicants, Find Applicants	Search for and select applicants.
Manage Applicant - Disposition Details: Interview	HRS_APP_RCMNT	Click the Interview link in the Disposition column on the Find Applicants page.	Make final recommendations.

Making Final Recommendations

Access the Manage Applicant - Disposition Details: Interview page.

Final Recommendation

Final Recommendation	Select a final recommendation.
Reason	Select a reason for the final recommendation.
Letter Code	Select the letter that you want sent to the applicant.

Reviewing Interview Schedules

This section provides an overview of interview schedules and discusses how to:

Review applicant interview schedules.
Review interview calendars.

Understanding Interview Schedules

PeopleSoft software provides two features for reviewing interview schedules. You can:

Review an applicant's interview schedules and evaluations by using the Manage Applicant - Applicant Activity: Interview Schedule/Evaluation page.
Review your own interview calendars.

You use the Interview Calendar page to review your own interview schedules.

Pages Used to Review Interview Schedules

Page Name	Object Name	Navigation	Usage
Find Applicant	HRS_REC_SCHAPP	Recruiting, Find Applicant	Search for and select applicants.
Manage Applicant	HRS_MANAGE_APP	Click an applicant name link in the Search Results grid on the Find Applicants page.	Manage an applicant.
Manage Applicant - Applicant Activity: Interview Schedule/Evaluation	HRS_MANAGE_APP	Click the Applicant Activity link and then the Interview Schedule/Evaluation link on the Manage Applicant page.	Review an applicant's interview schedule and interview evaluations.
Interview Calendar	HRS_INT_CLNDR	Recruiting, Interview Calendar, Interview Calendar	Review the interview calendar for scheduled interviews to which you are associated.

Reviewing Applicant Interview Schedules

Access the Manage Applicant - Applicant Activity: Interview Schedule/Evaluation page.

Date

Click a date link to access the Interview Schedule page, where you can view and make changes to the interview schedule.

Reviewing Interview Calendars

Access the Interview Calendar page.

Display Week Of

Select the week that you want to view.

Previous Week

Click to change the displayed calendar to the prior week.

Next Week

Click to change the displayed calendar to the following week.

Notify Interview Team	Select to have an email notification (HRS_INTVW_SCHED_TEAM) sent to the members of the interview team identified on the job opening.
Notify Applicant	Select to have an email notification (HRS_INTVWSCHED_APPL) sent to the applicant.

Interview Date	Enter the date on which the interview was held.
Interview Level	Select the level of interview.

Display Week Of	Select the week that you want to view.
Previous Week	Click to change the displayed calendar to the prior week.
Next Week	Click to change the displayed calendar to the following week.