Importing My Wallet Data into an Expense Report using PeopleSoft Fluid

My Wallet stores corporate credit card and user-entered expense transactions that you can apply to expense reports, thus saving data entry time. Credit card feeds from a credit card company (such as Visa International, American Express, and US Bank) send corporate credit card transactions in a file that is loaded into your system directly to My Wallet in Expenses.

Use the My Wallet Page to delete receipts that reside in My Wallet. These receipts may come from a credit card feed or be manually entered into My Wallet. When you delete receipts from My Wallet, PeopleSoft Expenses no longer displays them in My Wallet; however, the transactions remain in the EX_TRANS table with a status of Deleted for audit purposes. Use the My Wallet - Restore My Wallet Receipts Page to restore the deleted receipts to an active status in My Wallet.

You cannot modify these expense transaction details that come from a credit card feed:

• Expense date.

• Credit card number.

• Payment type.

• Transaction amount.

• Transaction currency.

• Exchange rate.

Enhanced Data

If you import enhanced data (Hotel/Lodging expense type) from credit card suppliers, then the detail or summary data is imported into My Wallet as long as the amount from the main transaction line equals the detail or summary lines. If the amount from the main transaction line does not equal the detail or summary, then only the main transaction line is imported into My Wallet.

When defining credit card suppliers on the Corporate Card Supplier Page, you determine the level of data that you want to import from that credit card supplier using the Credit Card Import Hierarchy section.

For more information about loading credit card data and setting up enhanced data options, see Understanding Credit Card Data Loads.

Use the My Wallet page (EX_TRANS_DTL_SCF) to import wallet entries into an expense report.

Navigation:

Smartphone: Employee Self Service > Expenses > Create Expense Report. Select the Create Expense Report button.

Tablet:Employee Self Service > Expenses > Create Expense Report

From the Expense Report page, select the Add from My Wallet button.

This example illustrates the fields and controls on the My Wallet page for a smartphone.

Select the wallet entries, and then select the Import button. The selected wallet entries including the file attachment will be imported into the current expense report. A confirmation message is displayed after you import the wallet entries into the expense report.

The icon on My Wallet page indicate the source of the transaction such as Text Message, Manual Entry, and Credit Card upload.

Use the Wallet Entry page (EX_TRANS_LN_FL) to add, modify, or view wallet entries.

Navigation:

Employee Self Service > Expenses > Create Expense Report. Select the Create Expense Report button.

Fluid Homepage: Expenses tile > My Wallet tile

This example illustrates the fields and controls on the Wallet Entry page.

To link a wallet entry to an existing expense report line:

1. Select the wallet entry.

2. Select the (More) button.

3. Select the (Link) button.

4. See Linking a Wallet Entry to an Expense Report Line.