Setting Up Credit Card Suppliers

To define credit card suppliers, use the Corporate Card Supplier (CC_CARD_TBL.GBL) component.

Page Name

Definition Name

Usage

Corporate Card Supplier Page

CC_CARD_TBL

Define credit card suppliers to enable your expense system to process credit card transactions.

Link supplier IDs with your organization's corporate ID number to ensure that the transactions you receive from the suppliers are legitimate charges from your employees.

Use the Corporate Card Supplier page (CC_CARD_TBL) to define credit card suppliers to enable your expense system to process credit card transactions.

Navigation:

  • Set Up Financials/Supply Chain > Product Related > Expenses > Management > Corporate Card Supplier

  • Travel and Expenses > Travel and Exp Admin Center > Define Expense System > Additional Required Data > Corporate Card Supplier

This example illustrates the fields and controls on the Corporate Card Supplier page. You can find definitions for the fields and controls later on this page.

 Corporate Card Supplier page

Fields not defined here are defined in the Defining Card Issuers task.

Credit Card Provider Record

Field or Control

Description

Corporate Number

Enter your company's identifier for the selected supplier.

Bill Includes Tax (if applied) and Notify Pending Reconciliations

Not applicable for PeopleSoft Expenses but used by PeopleSoft Purchasing.

Bill Includes VAT (if applied) (bill includes value-added tax if applied)

Not applicable for PeopleSoft Expenses but used by PeopleSoft Purchasing.

VAT Default (value-added tax default)

Click to access the VAT Defaults Sub-Search Page.

The VAT Defaults Setup page is a common page used to set up VAT defaulting for all PeopleSoft applications that process VAT transactions. On this page, you can define corporate credit card supplier defaults as applicable.

Expenses Enhanced Data Options

PeopleSoft Expenses supports loading credit card enhanced data from Visa International.

Field or Control

Description

Load Enhanced Data (Expenses)

Select to indicate that your system imports enhanced data such as airfare, car rental, and lodging, from credit card suppliers.

Deselect to indicate that your system does not import enhanced data from credit card suppliers.

Hotel Folio Options - Create Expense Lines

Select to indicate that when the Load Enhanced Data check box is selected, then enhanced data is to be broken into individual expense lines.

Deselect to indicate that when the Load Enhanced Data check box is selected, then enhanced data is loaded, but not broken into individual expense lines. Only the main transaction line is available for an expense report.

Note: Hotel Folio Options only apply to hotel transactions.

Hotel Folio Options - Credit Card Import Hierarchy

Select the type of data to import when enhanced data from credit card suppliers is loaded:

  • All: Select to use a hierarchical approach to import detail data or summary data, and the main transaction.

    First, the system looks for detail data in the file that is received from the credit card supplier. If detail data is available, and no delay days exist, then the system loads the detail data and the main transaction to My Wallet. If detail data is available, and the delay days number is greater than zero, then the system loads the detail data and the main transaction into the staging tables.

    If the system does not find detail data, it looks for summary data. If summary data is available, and no delay days exist, then the system loads the summary data and the main transaction to My Wallet. If summary data is available, and the delay days number is greater than zero, then the system loads the summary data and the main transaction into the staging tables.

    If the system does not find detail data or summary data, it loads the main transaction to My Wallet.

    Note: If the detail or summary amount does not match the transaction amount, only transaction rows are loaded.

  • Detail: Select to import detail data and the main transaction.

    If detail data is not available, the system imports only the main transaction. The system does not look for summary data.

    If the system does not find detail data, or if the detail amount does not match the amount of the main transaction, it imports only the main transaction.

    This is the only option and is automatically selected if the credit card supplier is American Express.

  • Summary:Select to import summary data and the main transaction.

    If the system does not find summary data, or if the summary amount does not match the amount of the main transaction, it imports only the main transaction.

Delay Days

Enter the number of days that the system waits to load enhanced data into My Wallet transactions.

This field is used during the Load External Data process to determine the number of days to wait to load hotel information into My Wallet. This allows time for the summary data, detail data, or both to be imported if it is sent in a separate file from the main transaction. All other transactions flow through, but the hotel transactions are moved into staging tables and are not available in My Wallet until the appropriate number of days has passed.

For more information about loading enhanced data for PeopleSoft Expenses:Loading Credit Card Data.

Amount Limits

This section is not applicable to PeopleSoft Expenses.