Receiving and Updating Bank Statements

This chapter provides an overview of statement updates and discusses how to:

Import bank statements.
Administer statement information.
Update internal bank balances.
Update current day bank statements.
Review balance statement information.
Review bank statement files.

Understanding Statement Updates

The loading of bank statement information is an integral part of the reconciliation, bank statement accounting, and cash position processes. The system processes previous day statements that are used for reconciliation and accounting, current day statements for cash position worksheets, and account analysis statements for bank fee analysis. PeopleSoft enables you to enter bank statement information in one of three different ways:

Enter bank statement information is to import a bank statement either from the file system or a file transfer protocol (FTP) file server using the PeopleSoft Business Document format (PSBD1 or PSBD2).

Note. You can import bank statements using a variety of bank statement formats using the Financial Gateway functionality found in Cash Management 8.9.

You can import bank-statement, data files using the PSBD2 layout if you have Cash Management 8.8 installed and are using a third-party, communication toolkit that has the capability of processing files in XML format. Sample files that can be used as guidelines for transforming bank-statement, date files into the PSBD2 layout can be found on Customer Connection.
Enter the information using online screens.

If you receive only hardcopy statements from a bank, you must enter the statement information online before you can reconcile the statements. The following entry screens are used to enter the statement information online:
- Enter Bank Balances
- Enter Bank Statements
- Enter Internal Bank Balances
- Same Day Bank Statement
Integrate with a bank or bank communications partner by using PeopleTools Integration Broker.

See Also

Enterprise PeopleTools 8.46 PeopleBook: Integration Broker

Processing Bank Statements in Financial Gateway

Importing Bank Statements

This section discusses how to import bank statements.

Pages Used to Import Bank Statements

Page Name	Object Name	Navigation	Usage
Import Bank Statements	BSP_IMPORT	Banking, Bank Statements, Import Bank Statement	Import bank statement data using the PSBD1 layout (or PSBD2 layout for Cash Management 8.8 and later) into the Bank Statement staging tables. Define the file import information and run the Bank Statement Import Application Engine process (IMPORT_FILE). Note. You can import bank-statement, data files using the PSBD2 layout if you have Cash Management 8.8 installed and are using a third-party, communication toolkit that has the capability of processing files in XML format. Sample files that can be used as guidelines for transforming bank-statement, date files into the PSBD2 layout can be found on Customer Connection.
Bank Node Details	BSP_IMPORT_BNKNODE	Click the View Bank Node Details link on the Import Bank Statements page. The View Bank Node Details is available only if FTP is selected in the Import Type field.	Review bank node property details.

Page Name

Object Name

Navigation

Usage

Import Bank Statements

BSP_IMPORT

Banking, Bank Statements, Import Bank Statement

Import bank statement data using the PSBD1 layout (or PSBD2 layout for Cash Management 8.8 and later) into the Bank Statement staging tables. Define the file import information and run the Bank Statement Import Application Engine process (IMPORT_FILE).

Note. You can import bank-statement, data files using the PSBD2 layout if you have Cash Management 8.8 installed and are using a third-party, communication toolkit that has the capability of processing files in XML format. Sample files that can be used as guidelines for transforming bank-statement, date files into the PSBD2 layout can be found on Customer Connection.

Bank Node Details

BSP_IMPORT_BNKNODE

Click the View Bank Node Details link on the Import Bank Statements page.

The View Bank Node Details is available only if FTP is selected in the Import Type field.

Review bank node property details.

Importing Bank Statements

Access the Import Bank Statements page.

Parameters

Import Type	Options are: FTP (file transfer protocol): Select if you are importing the file by using file transfer protocol, and enter a bank node through which to transfer the data. File: Select if you are importing a file located on a shared server directory within your network.
View Bank Node Details	Click to access the Bank Node Details page and review the property details of the selected node. This link is available only if FTP is selected in the Import Type field.
File Path	Enter the complete file path location. To select files by clicking the Select File button, the file path must have a trailing backslash (\). You can also search for files of a specific type by entering an asterisk and the extension suffix. For example, to search all files with a .txt suffix, enter: \*.txt
File Selection Help	Click to view help information on specifying file paths and file names.
File Name	Select the specific file to import. If you want to import multiple files based on extension, leave this field blank.
Layout	Select the file layout of the bank statement file being imported. Unless Cash Management 8.9 is installed, select PSBD1 or PSBD2. (for PeopleSoft Enterprise 8.8 or later). Note. You can import bank-statement, data files using the PSBD2 layout if you have Cash Management 8.8 installed and are using a third-party, communication toolkit that has the capability of processing files in XML format. Sample files that can be used as guidelines for transforming bank-statement, date files into the PSBD2 layout can be found on Customer Connection.

Advanced Options

Encryption Profile	Select an encryption profile to decrypt bank statements. Encryption profiles contain both encryption and decryption information.
Use Integration Broker	Select this check box to format the files and publish the formatted document to PeopleSoft Integration Broker. Integration Broker then processes the formatted file accordingly. You select this option if you want to use the bank statement information as a trigger to Integration Broker, as an indication to perform other processes or integrate with other systems.
Post Process File Action	Select what action, if any, to perform on the bank statement files after the data has been processed. The options are: Copy: Copy the file to the directory that is entered in the Post Process File Directory field. Delete: Delete the file after the data in it is processed. Move: Move the file to the directory that is entered in the Post Process File Directory field. None: Take no action.
Post Process File Directory	Enter a file path to the directory to which the file will be moved or copied if either option is selected as the post process file action.

Format Layout

Value

Property codes and values appear by default from values that are defined on the selected format ID.

If you configure unique code mappings for a format (on the Code Mappings page), you must modify the displayed CODE_MAP_GROUP value with the appropriate unique map value.

See Defining Code Mappings for Bank Statements, Payments, and Payment Acknowledgments.

Note. If you are importing multiple files for a single run control ID, you must add requests (by clicking the Add button) for each file that you are requesting. Do not enter a file name, run the import process, and then edit the file name and run the import process again. Doing this can result in duplicate statement loading errors.

Administering Statement Information

This section discusses how to:

Update bank balances.
Update bank transaction entries.
Enter funds availability.
Review addenda information.

Understanding Statement Administration

Once you transfer bank statement information to the production tables, you can update the data by using the Bank Balance Entry and Bank Transaction Entry pages.

If you do not receive bank statements electronically from the bank, you also use the same pages to manually enter bank statement information online.

Pages Used to Administer Statement Information

Page Name	Object Name	Navigation	Usage
Bank Balance Entry	BANK_BALANCE_ENTRY	Banking, Bank Statements, Enter Bank Statements Click Enter Bank Statements on the Bank Statement Manager page.	Enter bank account balance information.
Bank Transaction Entry	BNK_STMT_ENTRY	Banking, Bank Statements, Enter Bank Statements. Select the Bank Transaction Entry tab. Click Enter Bank Statement on the Bank Statement Manager page, and then select the Bank Transaction Entry tab.	Enter bank transaction and addenda information for a specific bank statement ID.
Funds Availability	BANK_FLOAT_BAL_SEC	Click the Funds Availability icon on the Bank Transaction Entry page.	Enter one-day and two-day float for a bank statement deposit entry item. Note. The Funds Availability page is available for deposit transactions only.
Bank Addenda Details	BANK_ADDENDA_SEC	Click Expanded Addenda on the Bank Transaction Entry - Addenda Information page.	View and edit addenda detail information that is associated with a statement transaction.

Updating Bank Balances

Access the Bank Balance Entry page.

Bank Balances

Enter the statement code, value date, and balance amount for each item. If you receive bank statements electronically, the system populates these fields.

Note. The system balances the opening and closing ledger amounts with the sum of the daily transactions and displays a warning message if the amounts are unbalanced. It uses the default balance codes 010 - OPENING BALANCE and 015 - CLOSING BALANCE. If your organization uses different balance codes, you must edit the following with your preferred default code values: the component BANK_BALSTMT_ENTRY, the record BNK_RCN_CYC, and Saveedit PeopleCode.

Statement Code	Determines the type of balance that is being entered. The system uses these balances for various bank features and processes, such as the cash position worksheet.
Balance	Enter the total amount of funds that are available on the specified value date.

Funds Availability

Available Balance	Displays the portion of the balance amount that is immediately available for use. Differences between the balance and available balance amounts are generally due to deposits (credits) that have not yet cleared the bank.
One Day Float	Stores the one-day float information that is provided by you or the bank.
Two+ Day Float (two or more day float)	Stores the two (or more) day float information that is provided by you or the bank.

Updating Bank Transaction Entries

Access the Bank Transaction Entry page.

The system populates the fields on this page when you load statements electronically; you can edit them if needed.

Transaction Information

Statement Code	Select a statement code to indicate if the transaction is a debit or a credit. This value determines the default transaction code and statement activity type that is on the Recon Information grid.
Reference	Enter a transaction reference number.
Bank Date	Select the entry date of the transaction. The default is the statement date.
Funds Availability	Click to enter available funds information for bank deposit transactions.
Value Date	Enter the date that the bank recorded the transaction. The default is the statement date.

Recon Information

Trans Code (transaction code)

Identifies the type of transaction in a bank statement, such as bill orders, deposits, direct debits, drafts, fees, payments, receipts, and voided transactions. Other transaction values are:

ACH: automatic clearing house.

BOE - Out: bill of exchange - outgoing (or disbursed).

Bank Adj: bank adjustments.

Bill Order

Check.

DD-Out: direct debit - outgoing.

Deposits

EFT: electronic funds transfer.

Fund Rcpt:fund receipt.

G: general transaction.

I: interest expense.

Man Check: manual check.

Misc: miscellaneous

Stop Pay: stop payment.

Wire Out: wire - outgoing.

Recon Status (reconciliation status)

Select a status for the transactions.

If you import this statement data, the system initially sets the row to Unreconciled. If you then run Cash Management Bank Statement Accounting functionality, the functionality reconciles those specific transactions that match predefined rules and changes their status to Reconciled.

See Processing Bank Statement Accounting.

Activity Type

Select a statement activity type. This identifies a transaction to be processed by a specific accounting template.

Addenda Information

Expanded Addenda

Click to access the Bank Addenda Detail page and view addenda detail information that is transmitted from the bank for this item. You can also view this information in the Addenda field, by using the scroll arrows.

See Also

Defining Statement Activities

Entering Funds Availability

Access the Funds Availability page.

For a bank statement deposit item, enter amounts in the Available Balance, One Day Float, and Two Day Float fields.

Reviewing Addenda Information

Access the Bank Addenda Detail page.

The Text field can store up to 254 characters, and each value in the Seq No (sequence number) field corresponds to a Text field. If the addenda information is more than 254 characters long and contained in multiple text fields, the sequential numbering keeps the addenda message in the correct processing order.

Updating Internal Bank Balances

This section discusses how to:

Update internal bank balances.
Enter float information for internal bank balances.

Pages Used to Update Internal Bank Balances

Page Name	Object Name	Navigation	Usage
Enter Internal Bank Balances	BNK_BAL_ENTRY_PNL	Banking, Bank Statements, Enter Internal Bank Balances	Manage internal bank account statements.
Bank Balance - Float Entry	BNK_BAL_ENTRY_FLT	Click Float on the Enter Internal Bank Balances - Balance Information page.	Enter float information for an internal bank balance.

Updating Internal Bank Balances

Access the Enter Internal Bank Balances page.

Balance Information

Enter the dates for the bank statement, as well as the opening and closing balances.

Float

Click to access the Bank Balance - Float Entry page and enter float information.

Load Information

The system updates the User ID field with the ID of the user who last updated the balance information.

Entering Float Information for Internal Bank Balances

Access the Bank Balance - Float Entry page.

Float is the number of days that the bank takes to clear a deposit or a payment (for example, check or funds transfer). Use this page to determine the funds availability of a specified bank account balance on a given day.

Float Dt (float date)	Enter the date that funds become available.
Available Balance	Enter the amount of funds that are available on the float date.

Updating Current Day Bank Statements

The Cash Management intraday cash position functionality uses current day data, which appears on these pages, to calculate intraday cash position worksheets.

This section discusses how to:

Update current day balances.
Update current day transactions.

Pages Used to Update Current Day Bank Statements

Page Name	Object Name	Navigation	Usage
Current Day Balances	BANK_SDBAL_ENTRY	Banking, Bank Statements, Enter Current Day Bank Statements	View and update automatically loaded current day statements.
Current Day Transactions	BANK_SDSTMT_ENTRY	Banking, Bank Statements, Enter Current Day Bank Statements Select the Current Day Transactions tab.	Enter information for current day transactions.

Page Name

Object Name

Navigation

Usage

Current Day Balances

BANK_SDBAL_ENTRY

Banking, Bank Statements, Enter Current Day Bank Statements

View and update automatically loaded current day statements.

Current Day Transactions

BANK_SDSTMT_ENTRY

Banking, Bank Statements, Enter Current Day Bank Statements

Select the Current Day Transactions tab.

Enter information for current day transactions.

Updating Current Day Balances

Access the Current Day Balances page.

The Current Day Balances page is similar to the Bank Balance Entry page in form and function. However, current day bank statement information is stored in the Bank Current Day table (BANK_SDBAL_TBL).

See Also

Updating Bank Balances

Updating Current Day Transactions

Access the Current Day Transactions page.

The Current Day Transactions page is similar to the Bank Transaction Entry page in form and function. However, current day bank statement information is stored in the Bank Current Day table.

See Also

Updating Bank Transaction Entries

Review Statement Balance Information

PeopleSoft provides several options to review bank statement balance information.

This section discusses how to:

Review bank balances.
Revalue currency.
Review bank statements.
Use the Bank Statement Manger.

Pages Used to Review Statement Balance Information

Page Name	Object Name	Navigation	Usage
Review Bank Balances	BNK_BAL_AAA_PNL	Banking, Bank Statements, Review Bank Balances Select Review Bank Balances from the drop-down menu of the Go To field on the Bank Statement Manager page.	Inquire on balance information according to the search criteria. You can also revalue currency and generate balance graphs.
Revalue Balances	BNK_BAL_REVAL_PNL	Click Revalue Currency on the Review Bank Balances page.	Specify the new currency, market rate index, and exchange rate type to use to calculate new balance amounts on the Review Bank Balance page.
Review Bank Statements	BNK_RCN_STMT_GEN	Banking, Bank Statements, Review Bank Statements Select Review Bank Statements from the drop-down menu of the Go To field on the Bank Statement Manager page.	Inquire on statement information for a bank account and run the Account Register (FIN3000) report. Use the report to see all transactions in an electronic bank statement. See Reviewing Bank Statement Information.
Bank Statement Manager	BNK_STMT_MGR	Banking, Bank Statements, Bank Statement Manager	Inquire on balance and statement transaction information for a specific external bank.

Reviewing Bank Balances

Access the Review Bank Balances page.

Enter the search criteria and click Search.

Search By	Click to summarize data by a single business unit or by group ID for a group of business units.
Sum By	Select bank or currency to summarize the data, if the search parameters return multiple results.
Revalue Currency	Click to open the Revalue Balances page to change the amounts to a different currency.
Available Balance	Displays the current amount of funds that are available in the account.
Balance to Graph	Select the information to appear in a chart: CLOSING AVAILABLE,CLOSING LEDGER, or OPENING LEDGER..
Generate Graph	Click to generate a chart. Depending on the search parameters, a circle or stacked bar chart appears. Hover the cursor over a chart segment to display the balance total for that segment. You must hold the cursor within the graph segment boundaries to view the balance information.

The charting functionality derives data from the bank balances specified as favorite balances on the Balance Codes page (BSP_BAL_CODES). To chart bank balance data, two conditions must exist:

The Bank Codes page must be configured with three favorite bank balances.

However, you can specify new favorite bank balances at any time—the charting functionality derives data from the most recently specified three favorite bank balances.
There must be data in a favorite bank balance for you to chart the balance.

Without data in the system, you cannot create a chart.

See Defining Balance Codes.

To generate a bank balance graph:

Enter the search parameters, and click Search.
Select a Balance to Graph option.
Click Graph Data.

The bank balance graph appears at the page bottom.

If the search parameters return a single bank account (only one row of results), the graphed balance appears in a bar chart.

If the search parameters return multiple bank accounts (multiple rows of results) of a single currency, the graphed balances appear as a stacked bar chart, organized per account by bank ID. The individual bar segments are color-coded to a specific account number.

If the search parameters return multiple bank accounts (multiple rows of results) of mixed currencies, the graphed balances appear as a stacked bar chart, organized by currency per account number. The individual bar segments are color-coded to a specific account.

Using the Bank Statement Manager

Access the Bank Statement Manager page.

This page displays external bank statement information that you import or that you enter manually on the Bank Statement Entry page.

Note. You cannot view internal bank balance information on this page.

Select a Statement Date	Specify a date for the statement whose transactions you want to view.
	Click the Expanded Addenda icon to access the Bank Addenda Details page.

Reviewing Bank Statement Files

This section discusses how to review:

Bank statement files.
Statement event log information.
Statement transmittal information.

The Review Bank Statement Files page enables you to review the staging status of the imported bank statement files. You can see if the system successfully loads a file. If a file does not successfully load, use the View Bank Statement File Log page to determine exactly where the system encounters a file loading error.

Important! Any user with access to these pages can view the file details. Restrict user access by using PeopleTools Security functionality.

See Enterprise PeopleTools 8.46 PeopleBook: Security Administration

Pages Used to Review Bank Statement Files

Page Name	Object Name	Navigation	Usage
Review Bank Statement Files	BSP_FILE_INQUIRY	Banking, Bank Statements, Review Bank Statement Files	Review summary and detail information about the import status of bank files.
View Bank Statement File Log	BSP_FILE_INFO	Click View Event Log on the Review Bank Statement Files page.	View event log information for a bank statement file.
View Bank Statement File	BSP_FILEDATA_SP	Click View File on the Review Bank Statement Files page.	View bank statement file transmittal information.

Reviewing Bank Statement Files

Access the Review Bank Statement Files page.

Enter the search parameters and click Search.

File Status

Options are:

(none.)
Error: Appears if the file is not successfully loaded. A red square also appears next to the file name. You must correct the error, then reimport the file.
Formatting: Appears if the system is still transforming the file to a PeopleSoft-readable format.
Reading: Appears if the system is still reading the file data before loading the data to the staging tables.
Staged: Appears if the system has loaded the transformed data to the staging tables. A green circle also appears next to the file name.
Warning: Appears if the file is loaded with errors. A yellow inverted triangle also appears next to the file name.

View Files

Click to review bank statement file transmittal information.

View File Detail

Click to review event log information for a bank statement file.