Setting Up Draft, Payment, and Voucher Processing

This chapter discusses how to:

Set up bank transfer charges.
Set up payment rescheduling.
Set up vendor liability aging reports.
Set up draft processing.
Set up multicurrency tables.
Set up multiple currencies in Payables control tables.
Set up the Payables revaluation process.
Set up the Financial Gateway integration.
Set up inquiry search criteria.

Setting Up Bank Transfer Charges

This section provides an overview of bank charge transfer setup and discusses how to:

Enable bank transfer charge processing at the bank level.
Define bank charge options at the vendor level.

Understanding Bank Transfer Charge Setup

To set up bank transfer charge processing:

Create bank transfer charge codes (which are used to create the Bank Transfer Charge table) on the Bank Transfer Charge Code page.
Define charge codes according to the interbank and intrabank remittance on the Bank Transfer Charge page.
Define the processing options at the external bank account level.
Define the processing options at the vendor location level.

Pages Used to Perform the Bank Transfer Charge Process

Page Name	Object Name	Navigation	Usage
Bank Transfer Charge Code	BCH_CHARGE_CD	Banking, Banks and Branches, Bank Transfer Charge Code	Define a set of bank charge amounts to be used in the Bank Transfer Charge table. The bank charge amounts are set up according to the bank account of the addressee and the range of payment amounts. See Defining Bank Transfer Charges.
Bank Transfer Charge	BCH_BANK_CHRG	Banking, Banks and Branches, Bank Transfer Charge	Define the bank charge code according to the interbank and intrabank remittance. See Defining Bank Transfer Charges.
External Accounts	BANK_PNL2	Banking, Bank Accounts, External Accounts	Set up external accounts.
Vendor Information - Location: Payables / EFT Options	VNDR_PAY_OPT_SEC	Vendors, Vendor Information, Add/Update, Vendor, Location Click the Payables link on the Vendor Location page. Expand the EFT Options groupbox.	Define the party to whom the bank transfer charge is charged.

Enabling Bank Transfer Charge Processing at the Bank Level

Access the External Accounts page.

To enable bank transfer charge processing:

Select the TRF Charge check box in the Account Use group box.

The system inserts a new row in the Chartfields tab.
Bnk Charge (bank charge) appears by default as the account type in the Acct Type (account type) field in the Chartfields tab.
Enter the account code for suspense accounting for the bank transfer charge in the Account field in the Chartfields tab.

During payment posting, the system uses this code to hold the bank transfer charge deducted from the vendor payment.

See Also

Defining External Account Information

Defining Bank Charge Options at the Vendor Level

Access the Vendor Information - Location: Payables page.

Expand the EFT Options collapsible section.

Use this page to define the party to whom the bank transfer is charged. Bank transfer charges are based on either the Classified Charge Amount table or a user-specified amount.

Transfer Cost Code

Select from the following options:

Payer: If you select this option, this function is not activated regardless of the Bank Charge source. The bank transfer charge is not considered during payment processing, and no accounting entry for the bank transfer charge is generated.

Payee: If you select this option, one of two things happens depending on the option you select in the Bank Charge source field.

Bank Charge source

Select from the following options:

Table: If you select this field in conjunction with the Payee option in the Transfer Cost Code field, the system looks for the amount of charge defined in the table based on the payment condition and deducts that amount from the payment. The system also creates an accounting entry for this charge at the time of payment posting.

User: If you select this field in conjunction with the Payee value in the Transfer Cost Code field, the system deducts the amount that you entered in the Amount field.

Warning! When the bank charge source is User, the bank transfer charge setting is not mandatory because the payment process does not access the Bank Transfer Charge table. However, the system uses the table to output the difference between the assumable charge, which is calculated from the table, and the actual deducted amount of the payment. For reporting purposes, the Bank Transfer Charge table must exist even though the bank charge source is User. Otherwise, the assumable charge amount appears as 0.

Note. Within the pay cycle, the system does not select scheduled payment when the amount of the charge exceeds the amount of the remittance.

See Also

Defining Vendor Bank Accounts

Setting Up Payments Rescheduling

To set up your payments rescheduling, use the Reschedule Payments component (SMT_SPLIT_CDTN_COM).

This section discusses how to:

Set up the reschedule payments conditions.
Set up reschedule payments options for vendors.

Pages Used to Process Reschedule Payments

Page Name	Object Name	Navigation	Usage
Reschedule Payments	SMT_SPLIT_CDTN	Set Up Financials/Supply Chain, Product Related, Procurement Options, Payments, Reschedule Payment Conditions, Reschedule Payments	Add, update, and correct reschedule conditions that define agreements with your vendors.
Vendor Information - Location: Payables / Additional Payables Options	VNDR_PAY_OPT_SEC	Vendors, Vendor Information, Add/Update, Vendor, Location Click the Payables link on the Vendor Information - Location page. Expand the Additional Payables Options groupbox.	Access reschedule payment option.

Page Name

Object Name

Navigation

Usage

Reschedule Payments

SMT_SPLIT_CDTN

Set Up Financials/Supply Chain, Product Related, Procurement Options, Payments, Reschedule Payment Conditions, Reschedule Payments

Add, update, and correct reschedule conditions that define agreements with your vendors.

Vendor Information - Location: Payables / Additional Payables Options

VNDR_PAY_OPT_SEC

Vendors, Vendor Information, Add/Update, Vendor, Location

Click the Payables link on the Vendor Information - Location page. Expand the Additional Payables Options groupbox.

Access reschedule payment option.

Setting Up the Reschedule Payments Conditions

Access the Reschedule Payments page.

Amount

Enter the amount. The system applies the condition in the Maintain Reschedule ID group box, if the total amount of vouchers is less than or equal to this amount. Otherwise, the system applies the conditions in the Reschedule ID Control group box.

Terms SetID

Displays the setID for payment terms.

Sight SetID

Displays the setID for draft sight code. You can only modify this field when any kind of draft (such as BEF, BOO, or DFT) is specified as payment method that requires draft sight code.

Draft Sight

Select the draft sight code when the payment method is BEF, BOO,or DFT. This field is disabled when the specified payment method is nondraft. It is enabled and also becomes required when any kind of draft (BEF, BOO, or DFT) is specified as payment method.

Payment Method

Select the payment method, such as ACH, EFT, or Manual.

Using the example in the screen shot, the following conditions apply:

When the total amount of vouchers in a certain period of time is less than or equal to 10,000,000 JPY, pay the full amount with EFT at the end of month.
When the total amount of vouchers in a certain period of time is over 10,000,000 JPY and the basis date is between the 1st and the 15th, pay for 60 percent of the total in EFT at the end of the month and pay for 40 percent of the total in customer initiated draft with draft sight three months at the end of the month.

Notice that in this screen shot, the Reusable check box is selected for the 40 percent line. That means that the system evaluates scheduled payments every time that you run the Reschedule Payments process.
When the total amount of vouchers in a certain period of time is over 10,000,000 JPY and the basis date is between the 16th and the 31st, pay for 50 percent of the total with a check on the 10th of the next month and pay for 50 percent of the total in customer initiated draft with draft sight 3 months on the 10th of the next month.

Reschedule ID Control

Select the Details tab.

Basis From Day and Basis To Day	Enter the range of dates for conditions. When the Reschedule Payments process (AP_SMT_SPLIT) refers to conditions in the Reschedule ID Control group box, it refers to a reschedule condition that the base date on the Reschedule Payments Request page is between the Basis From Day and Basis To Day that you enter here. For example, suppose three conditions are specified in the Reschedule ID Control group box with the following Basis From Day and Basis To Day values: 1st to 10th, 11th to 20th, and 21st to 31st. If the base date on the Reschedule Payments Request page is 1/5/2005, the system refers a condition with Basis From Day and Basis To Day of 1st to 10th.
Reschedule Percentage	To reschedule payments into parts, enter the percentage of the total amount of vouchers.
SetID	Select the setID of the payment terms for the reschedule ID control.
Terms	Select the payment terms for the reschedule ID control.
SetID	Displays the setID of the draft sight for the reschedule ID control. You can only modify this field when the payment method is BEF, BOO, or DFT.
Draft Sight	Select the draft sight when the payment method is BEF, BOO, or DFT.
Reusable	Select this check box if you run the Reschedule Payments process several times in a certain period and want to process the vouchers each time that you run the process. Once the process generates vouchers, the system does not typically process the vouchers again. This option enables you to process the vouchers at another time.

Select the Bank Account tab.

Bank SetID, Bank Code, and Bank Account

Enter information in these fields to replace the payment bank and account information on the selected scheduled payment information. When you run the Reschedule Payment process, the system replaces the bank account information on scheduled payments with the bank account information that you specify here.

Note. You can specify only one reschedule payment code per vendor.

Payment Method

Select the payment method for the reschedule ID control.

Setting Up Reschedule Options for Vendors

Access the Vendor Information - Location: Payables page.

Expand the Additional Payables Options collapsible section.

Additional Payment Information

Reschedule ID

Enter the reschedule ID to apply to this vendor location. Entering an ID here enables the Reschedule Payments process to process the vendor location. The Reschedule Payments process processes vouchers of only those vendor locations with an ID in this field.

Note. If you select the Withholding check box on the Identifying Information page, the Reschedule Payments process does not process vouchers for the vendor even if you enable reschedule options.

See Also

Maintaining Vendor Information

Setting Up Aging Categories for Vendor Liability Aging Reports

To set up your aging categories for vendor liability aging reports, use the AP Aging Cycle component (AP_AGING_CYCLE).

This section discusses how to set up aging categories for vendor liability aging reports.

Pages Used to Set Up Aging Categories for Vendor Liability Aging Reports

Page Name	Object Name	Navigation	Usage
AP Aging Cycle (accounts payable aging cycle)	AP_AGING_CYCLE	Set Up Financials/Supply Chain, Product Related, Procurement Options, Payments, Define Aging Categories, AP Aging Cycle	Define aging cycles with aging time periods that specify a numerical range representing days, weeks, and so forth. Aging cycles are used in Vendor Liability Aging (APY1408) reports.

Setting Up Aging Categories for Vendor Liability Aging Reports

Access the AP Aging Cycle page.

Category

Enter a category number. Each category number relates to a time period that classifies invoices that are due for payment. An aged liability report includes a column for invoices that are not yet due followed by four columns, which are classified by aging category for overdue amounts. Each of the four overdue columns corresponds to an aging category.

For example, define the following three aging categories:

Category 1 = 1 to 30 days.

Category 2 = 31 to 60 days.

Category 3 = 61 to 90 days.

When the aged liability report is generated, it includes the following five columns:

Invoices not yet due.

Invoices overdue from 1 to 30 days.

Invoices overdue from 31 to 60 days.

Invoices overdue from 61 to 90 days.

Invoices overdue more than 90 days.

From

Enter the beginning value for the category aging period. All invoices that are overdue as of the date that is specified in this field are printed in the corresponding aging category column of the aged liability report.

To

Enter an ending value for the category aging period. All invoices that are overdue up to the date specified in this field are printed in the corresponding aging category column of the aged liability report.

Held Items Aging Option

Select to determine how invoices that are on hold for payment appear on the aged liability report. Options are:

Categorize: Select to specify where held invoices are printed in the aged liability report. For example, you might print all held invoices in the fourth aging category column. If this option is selected, the Held Items Aging Bucket field becomes active. Enter the aging category that you want to contain held invoice amounts.

Exclude: Select to exclude held invoices on the aged liabilities report.

Normal: Select to have all invoices on hold classified by aging categories in exactly the same way as invoices that are not on hold. All invoices on hold are printed in the appropriate aging category column in the aged liability report.

Held Items Aging Bucket

Enter the aging category number into which you want held items to appear on the aged liabilities report. This field is available only if you select Categorize in the Held Items Aging Option field.

Setting Up Draft Processing

To set up your draft processing, use the following components:

Draft Sight Codes (APD_SIGHT_CODE_COM)
Stamp Tax (APD_STAMP_TAX_COM)

This section lists common elements and discusses how to:

Create draft sight codes.
Create stamp tax definition.
Specify stamp tax modification rules.

Common Elements Used in This Section

Currency

Displays the payment currency.

Pages Used to Set Up Draft Processing

Page Name	Object Name	Navigation	Usage
Draft Sight Codes	APD_SIGHT_CODE_PNL	Set Up Financials/Supply Chain, Product Related, Procurement Options, Payments, Sight Codes, Draft Sight Codes	Create, modify, or view available draft sight codes.
Stamp Tax	APD_STAMP_TAX_PNL	Set Up Financials/Supply Chain, Product Related, Procurement Options, Management, Stamp Tax	View default settings for draft optimization, including a description for the tax table, the stamp tax amount range, the stamp tax minimization amount for each range and stamp tax currency, the draft amount range, the applicable currency, and the maximum value of the draft before it is split.
Stamp Tax Rule	APD_STAMP_TAXR_PNL	Set Up Financials/Supply Chain, Product Related, Procurement Options, Management, Stamp Tax, Stamp Tax Rule	Create, modify, or view the stamp tax minimization rules.

Creating Draft Sight Codes

Access the Draft Sight Codes page.

SetID

Displays the bank setID for the vendor’s bank account.

Draft Sight Code

Displays a user-defined value that represents the draft payment terms to which you and your vendor agree.

Effective Date

Specify the beginning date that the sight code is in effect.

Status

Specify whether the status of the sight code is active or inactive.

Sight Code Detail

Basis Date Code

Specifies the scheduled due date for the draft. It is used to calculate the draft maturity date:

Invoice DT (basis date): Uses the invoice date on the voucher as the basis date.

Issue Date: Uses the scheduled due date as a basis date.

Number of Days

Enter the number of days from the basis date on which the draft matures.

Number of Months

Enter the number of months from the basis date on which the draft matures.

Creating Stamp Tax Definition

Access the Stamp Tax page.

Draft Amount From

When you define the stamp tax amounts, the system calculates the value in this field based on the value that you enter in the Draft Amount To field, plus one.

Stamp Tax Amount

Enter the amount of the stamp tax that the system applies to drafts in the desired draft amount from and draft amount to range.

Specifying Stamp Tax Minimization Rules

Access the Stamp Tax Rule page.

Stamp Tax Minimization Rules

During the Draft Staging process, the values in the Stamp Tax table determine where the draft payment is split.

Split

Selecting this check box activates the Draft Split Amount field, where you enter the maximum value that the draft in the selected draft amount range should reach before it is split.

Setting Up Multicurrency Tables

The pages that define the currency codes, rate types, and exchange rates that are used for currency conversion are common to all financial, manufacturing, and distribution applications. Set up the currency tables once for use by all applications.

To set up your multicurrency tables, use the following components:

Currency Code (CURRENCY_CD_TABLE).
Accounting Entry Template (ACCOUNTINGENTRY).
Accounting Entry Definition (JRNLGEN_DEFN).

This section discusses how to:

Define currency codes.
Assign gain or loss ChartFields.
Specify a journal template.

See Also

Processing Multiple Currencies

Pages Used to Set Up Multicurrency Tables

Page Name	Object Name	Navigation	Usage
Currency Code	CURRENCY_CD_TABLE	Set Up Financials/Supply Chain, Common Definitions, Currency, Currency Code	Add or update a currency code, and confirm that the currencies that you use in your business are already defined. Payables uses currency codes in reporting and displays them on pages throughout the system to identify the currency of vouchers, payment, and base currency amounts. PeopleSoft populates this table with many of the common currencies in use, using the International Standards Organization (ISO) code as the identifier. The system also uses currency codes to determine precision for rounding. Note. If you change the number of decimal places for a currency code definition—for example, three decimal places instead of two decimal places—you must also restart the Application Server to see this change on the voucher component. See Maintaining Currency Tables.
Accounting Entry Template	ACCTG_TEMPLATE_AP	Set Up Financials/Supply Chain, Common Definitions, Accounting Entry Templates, Templates, Accounting Entry Template	Define or modify an accounting entry template.
Accounting Entry Definition	JRNL_GEN_ACCTG_DEF	General Ledger, Journals, Subsystem Journals, Accounting Entry Definition	Identify the system source that distributes data to your general ledger and the record and field names for the Accounting Entry table.

Assigning Gain or Loss ChartFields

Access the Accounting Entry Template page.

Assign ChartFields for realized gain, realized loss, unrealized gain, and unrealized loss to each Payables business unit.

Unique account numbers enable the PS/AP Revaluation process to post gains and losses to separate accounts.

Note. Because you associate each vendor with a different accounting template, each vendor can have a different set of accounts for posting gains and losses.

See Also

Creating Accounting Entry Templates

Specifying a Journal Template

Access the Accounting Entry Definition page.

Specify the journal template to use when transferring revaluation information to general ledger for each Payables business unit.

See Also

Defining Accounting Entries

Setting Up Multiple Currencies in Payables Control Tables

Set up your Payables control tables before you can process vouchers and payments in multiple currencies. Among other things, the control tables that you establish in Payables define currency codes, rate types, and exchange rates for multicurrency processing.

To set up your multiple currencies in Payables control tables, use these components:

General Ledger Definition (BUS_UNIT_TBL_GL).
Payables Options (BU_CTLB).
Voucher Origin (ORIGIN1).
External Accounts (BANK_EXTERNAL).

This section discusses how to:

Define currency options for General Ledger business units.
Define currency options for Payables business units.
Define currency options for voucher origins.
Define currency options for control groups.
Define currency options for vendors.
Define currency options for banks.

Pages Used to Set Up Multiple Currencies in Payables Control Tables

Page Name	Object Name	Navigation	Usage
General Ledger Definition - Definition	BUS_UNIT_TBL_GL1	Set Up Financials/Supply Chain, Business Unit Related, General Ledger, General Ledger Definition, Definition	Define currency options for the General Ledger business unit.
Payables Options - Vouchering Options 1	BU_AP_OPT_VCHR1	Set Up Financials/Supply Chain, Business Unit Related, Payables, Payables Options, Vouchering Options 1	Define currency options for the Payables business unit.
Voucher Origin - Vouchering Options 1	ORIGIN_VCHR2	Set Up Financials/Supply Chain, Product Related, Procurement Options, Vouchers, Voucher Origin, Vouchering Options 1	Define currency options for the voucher origin.
Group Information - Vouchering Options	GRP_AP_VCHR_OPT1	Accounts Payable, Control Groups, Group Information, Vouchering Options	Define currency options for the control group.
Vendor Information - Procurement Options	VNDR_PROC_OPT_SEC	Vendors, Vendor Information, Add/Update, Vendor, Vendor Information, Location Click the Procurement link on the Vendor Information - Location page. Expand the Additional Procurement Options group box.	Define currency options for the vendor. Override the voucher transaction currency and rate type in the control hierarchy that is applied during voucher entry.
External Accounts	BANK_PNL2	Banking, Bank Accounts, External Accounts	Define currency options for the bank.

Defining Currency Options for General Ledger Business Units

Access the General Ledger Definition - Definition page.

Assign a base currency to the General Ledger business units with which your Payables business units is associated. The base currency for a Payables business unit is defined by the General Ledger business unit with which it is associated and cannot be changed.

Payables processing supports interunit accounting, which enables you to track accounting transactions among General Ledger business units with different base currencies. You can separate distribution and payment interunit entries.

Defining General Ledger Business Units

Defining Currency Options for Payables Business Units

Access the Payables Options - Vouchering Options 1 page.

Designate a default transaction currency and rate type for vouchers. The currency that you select here can be different from the General Ledger business unit base currency, if necessary.

Note. Currency option rules follow the Payables control hierarchy. Default values that you enter at the business unit level automatically change to the transaction level, unless you override the defaults with values stored at an intermediate level, such as voucher origin, control group, or vendor.

Defining Currency Options for Voucher Origins

Access the Voucher Origin - Vouchering Options 1 page.

Override the business unit default currency and rate type. The control hierarchy is applied during voucher entry. Using this capability, you can define an origin, such as a user in a foreign subsidiary, to enter vouchers in a currency different from the business unit’s normal default transaction currency.

You can enter a rate type directly when specifying a voucher currency that is different from the control hierarchy default.

Defining Currency Options for the Control Groups

Access the Group Information - Vouchering Options page.

Override the default voucher entry transaction currency code for a group of vouchers. You can use control groups to group together vouchers of like currencies to ensure that the user applies the proper currency code.

You can also use control groups to create groups of vouchers for data entry purposes. The key control elements on the record are the control amount and the control totals. Control amount totals are not sensitive to the transaction currency; you can enter vouchers of different currencies in the same control group. The system tallies the transaction amounts of all vouchers in the control group to determine whether the group is in balance.

Note. The control group total adds amounts only and does not convert currencies.

The Control Group Register report displays currency information for individual vouchers in the control group.

See Also

Establishing Vouchering Options

Defining Currency Options for the Vendors

Access the Procurement Options page.

Expand the Additional Procurement Options group box to override the default currency and rate type.

Defining Currency Options at the Bank

Access the External Accounts page.

Each bank code can cover multiple bank accounts, and each bank account can have multiple currencies. All payments from a specific bank account must be made in one of the valid currencies that is set up for that bank account. During payment selection, the system alerts you if you have scheduled payments on a bank account in a currency other than the valid bank account currencies. You’ll also receive an error message when you save a voucher online.

See Also

Defining External Account Information

Setting Up the PS/AP Revaluation Process

To set up your PS/AP Revaluation process, use the following components:

Accounting Entry Template (ACCOUNTINGENTRY).
Journal Generator Template (JRNLGEN_APPL_ID).
Procurement Control (BUS_UNIT_INTFC2).
Payables Definition (BUS_UNIT_TBL_AP).

This section discusses how to:

Specify unrealized gain and loss account numbers.
Select a reversal code.
Specify Payables journal templates.
Select a revaluation posting option.

Understanding the PS/AP Revaluation Process

The PS/AP Revaluation process finds all unpaid, posted vouchers for the specified business units as of the specified date whose transaction currency is not the same as the base currency of the general ledger business unit. For each unpaid voucher, it uses the specified exchange rate and calculates a revaluation amount. The accounting entry consists of an unrealized gain or loss entry with a matching offset on the payables account.

Prerequisite

Specify account numbers on the accounting entry template for unrealized gain and loss.

See Also

Assigning Gain or Loss ChartFields

Pages Used to Setup the PS/AP Revaluation Process

Page Name	Object Name	Navigation	Usage
Journal Generator Template - Defaults	JRNL_GEN_DEFAULTS	General Ledger, Journals, Subsystem Journals, Journal Generator Template, Defaults	Select a reversal code.
Procurement Control - GL Templates	BUS_UNIT_INTFC6	Set Up Financials/Supply Chain, Business Unit Related, Procurement, Procurement Control, GL Templates	Attach Payables journal generator templates to General Ledger business units.
Payables Definition - Definition	BUS_UNIT_TBL_AP1	Set Up Financials/Supply Chain, Business Unit Related, Payables, Payables Definition, Definition	Select a revaluation posting option.

Selecting a Reversal Code

Access the Journal Generator Template - Defaults page.

Select a reversal code.

General Ledger uses the Journal Generator template to handle reversals. The Payables revaluation routing does not reverse entries because of document sequencing. Therefore, you must select one of these General Ledger reversal codes: Beginning of Next Period, End of Next Period, or Next Day.

You should not select Do Not Generate Reversal, or your revaluation will be overstated.

Specify Payables Journal Templates

Access the Procurement Control - GL Templates page.

Specify the Payables journal generator templates for the General Ledger business units. Journal generator templates include accruals, payments, cancels, closes, revaluations, and cash clearings.

See Also

Defining General Ledger Templates

Selecting a Revaluation Posting Option

Access the Payables Definition - Definition page.

Select a revaluation posting option to determine how the transactions that you are revaluing are grouped.

Unit (business unit)	The PS/AP Revaluation process creates one accounting entry for each business unit/transaction currency combination.
Vendor	The PS/AP Revaluation process creates one accounting entry for each vendor/business unit/transaction currency combination. Grouping does not cross business units. For a vendor that has both gains and losses, only the net gain or loss is posted to Payables and then to General Ledger.
Voucher	The PS/AP Revaluation process creates one accounting entry for each voucher.

Example: Defining Revaluation Posting Options

This table lists sample data for our example:

Business Unit	Vendor	Voucher	Loss/Gain	Transaction Currency
GBR01	VND1	VCHR1	100	GBP
GBR01	VND2	VCHR2	(50)	GBP
GBR01	VND2	VCHR3	25	GBP

Depending on the revaluation option that you select, the system generates the following entries:

For the business unit.

There is one balanced entry per business transaction currency combination. In our example, both vendors have the same currency so there is only one entry. If they had different currencies, there would have been two entries.

Business Unit

Vendor

Voucher

Loss/Gain

Transaction Currency

GBR01

75

GBP
For the vendor.

There is one balanced entry per vendor, business unit, currency combination. The summation does not cross business units.

Business Unit

Vendor

Voucher

Loss/Gain

Transaction Currency

GBR01

VND1

100

GBP

GBR01

VND2

(25)

GBP
For the voucher.

Each voucher creates a set of accounting entries; there is no summation.

Business Unit

Vendor

Voucher

Loss/Gain

Transaction Currency

GBR01

VND1

VCHR1

100

GBP

GBR01

VND2

VCHR2

(50)

GBP

GBR01

VND2

VCHR3

25

GBP

Business Unit	Vendor	Voucher	Loss/Gain	Transaction Currency
GBR01			75	GBP

Business Unit	Vendor	Voucher	Loss/Gain	Transaction Currency
GBR01	VND1		100	GBP
GBR01	VND2		(25)	GBP

Business Unit	Vendor	Voucher	Loss/Gain	Transaction Currency
GBR01	VND1	VCHR1	100	GBP
GBR01	VND2	VCHR2	(50)	GBP
GBR01	VND2	VCHR3	25	GBP

Setting Up the Financial Gateway Integration

This section provides an overview of the Financial Gateway integration setup and discusses how to:

Register Payables with Financial Gateway.
Establish payment errors email notification.

Understanding Financial Gateway Integration Setup

Payables integrates with the Financial Gateway functionality as an alternate electronic payment processing method. Financial Gateway acts as a broker between Payables and a financial institution, formatting payments and managing payment messages between the systems.

For Payables, integration with the Financial Gateway functionality involves the following steps:

Registering Payables as a source subsystem with Financial Gateway.
(Optional) Defining payment errors email notification defaults.

Source registration is a required implementation step. Once registered as a source subsystem, Payables uses the existing Financial Gateway infrastructure during pay cycle processing to settle Financial Gateway-specific payments.

Registering Payables also enables eSettlements to integrate with Financial Gateway. eSettlements leverages both the Financial Gateway and Payables infrastructures to manage Financial Gateway-specific payments. As eSettlements uses the existing architecture, it does not need to be registered as an independent source.

We deliver default source registration data, applicable to most organization's needs.

Important! You should carefully analyze the delivered data with your organization's business needs before changing any values. Editing certain registration values might adversely affect payments' settlement through the applications. Also, system administrators should configure the appropriate security for this page, limiting user access to avoid accidental edits.

After registering as a source, you can optionally set up payment errors email notifications. This alerts designated users when payments cannot be settled through Financial Gateway.

Prerequisite

To process payments through the Financial Gateway, you must correctly configure and activate payments' bank accounts using the External Accounts - Payment Methods page. On the page, you must specify at least one layout that is settled by Financial Gateway.

See Also

Defining Payment Methods

Pages Used to Set Up the Financial Gateway Integration

Page Name	Object Name	Navigation	Usage
Source Registration	PMT_REGISTRATION	Financial Gateway, Administration, Source Registration	Register a subsystem to integrate with Financial Gateway, and define high-level registration details.
Paycycle	OPR_DEF_TBL_PYCYCL	Set Up Financials/Supply Chain, Common Definitions, User Preferences, Define User Preferences, Paycycle	Define default output destinations for the Pay Cycle Manager and the Express Check Manager components. These default values are not required to perform any pay cycle process.
Payment Selection Criteria - Preferences	PYCYCL_DEFN_OPT	Accounts Payable, Payments, Pay Cycle Processing, Payment Selection Criteria, Preferences	Set pay cycle general options.

Registering Payables with Financial Gateway

Access the Source Registration page.

We deliver Payables with defined integration values, as shown in the page screenshots. Your organization's integration values may be different, based on your business needs.

You should avoid editing any of the delivered values, except for these:

Dispatch Status: Add any required payment dispatch statuses.
Display in Payment Details: Select or clear check boxes to determine field display on the Review Payment Details page.
Seq (sequence): If you select a field for display, entering a sequence value determines the display order. You can edit this value.

Establishing Payment Errors Email Notification

Access the PayCycle page, and the Payment Selection Criteria - Preference page.

To establish payment error notification emails for user IDs:

Define an email address on the User Preferences - PayCycle page.
Define a payment error notification user ID on the Payment Selection Criteria - Preference tab.

See Defining Pay Cycle User Preferences.

See Setting Pay Cycle Preferences.

Setting Up Inquiry Search Criteria

This section discusses how to define search criteria for Payables inquiry pages.

Pages Used to Set Up Inquiry Search Criteria

Page Name	Object Name	Navigation	Usage
Named Search Criteria List	AP_SRCH_CRIT_DEFN	Accounts Payable, Review Accounts Payable Info, Payables Search Criteria, AP Search Criteria	Create a search criteria definition for a user profile (used by one user or multiple users), and define the search criteria fields that display on specific Payables inquiry components. When users access the system using the user profile, the system displays the defined search criteria for the Draft Inquiry, Payment Inquiry, Vendor Aging Inquiry, Vendor Balance Inquiry, Vendor Scheduled Payments Inquiry, and Voucher Inquiry search pages.

Defining Inquiry Search Criteria

Access the Named Search Criteria List page.

Refresh

Select an available field's checkbox and click this button to move the field to the Selected Fields region. This adds the field to the defined user's search criteria for Payables inquiry pages.

Move Selected Lines Down

Select fields and click this button to remove fields from the Selected fields region; this removes them from the inquiry search criteria.

Amount	Enter the amount. The system applies the condition in the Maintain Reschedule ID group box, if the total amount of vouchers is less than or equal to this amount. Otherwise, the system applies the conditions in the Reschedule ID Control group box.
Terms SetID	Displays the setID for payment terms.
Sight SetID	Displays the setID for draft sight code. You can only modify this field when any kind of draft (such as BEF, BOO, or DFT) is specified as payment method that requires draft sight code.
Draft Sight	Select the draft sight code when the payment method is BEF, BOO,or DFT. This field is disabled when the specified payment method is nondraft. It is enabled and also becomes required when any kind of draft (BEF, BOO, or DFT) is specified as payment method.
Payment Method	Select the payment method, such as ACH, EFT, or Manual.

Category	Enter a category number. Each category number relates to a time period that classifies invoices that are due for payment. An aged liability report includes a column for invoices that are not yet due followed by four columns, which are classified by aging category for overdue amounts. Each of the four overdue columns corresponds to an aging category. For example, define the following three aging categories: Category 1 = 1 to 30 days. Category 2 = 31 to 60 days. Category 3 = 61 to 90 days. When the aged liability report is generated, it includes the following five columns: Invoices not yet due. Invoices overdue from 1 to 30 days. Invoices overdue from 31 to 60 days. Invoices overdue from 61 to 90 days. Invoices overdue more than 90 days.
From	Enter the beginning value for the category aging period. All invoices that are overdue as of the date that is specified in this field are printed in the corresponding aging category column of the aged liability report.
To	Enter an ending value for the category aging period. All invoices that are overdue up to the date specified in this field are printed in the corresponding aging category column of the aged liability report.
Held Items Aging Option	Select to determine how invoices that are on hold for payment appear on the aged liability report. Options are: Categorize: Select to specify where held invoices are printed in the aged liability report. For example, you might print all held invoices in the fourth aging category column. If this option is selected, the Held Items Aging Bucket field becomes active. Enter the aging category that you want to contain held invoice amounts. Exclude: Select to exclude held invoices on the aged liabilities report. Normal: Select to have all invoices on hold classified by aging categories in exactly the same way as invoices that are not on hold. All invoices on hold are printed in the appropriate aging category column in the aged liability report.
Held Items Aging Bucket	Enter the aging category number into which you want held items to appear on the aged liabilities report. This field is available only if you select Categorize in the Held Items Aging Option field.

SetID	Displays the bank setID for the vendor’s bank account.
Draft Sight Code	Displays a user-defined value that represents the draft payment terms to which you and your vendor agree.
Effective Date	Specify the beginning date that the sight code is in effect.
Status	Specify whether the status of the sight code is active or inactive.

Draft Amount From	When you define the stamp tax amounts, the system calculates the value in this field based on the value that you enter in the Draft Amount To field, plus one.
Stamp Tax Amount	Enter the amount of the stamp tax that the system applies to drafts in the desired draft amount from and draft amount to range.

Refresh	Select an available field's checkbox and click this button to move the field to the Selected Fields region. This adds the field to the defined user's search criteria for Payables inquiry pages.
Move Selected Lines Down	Select fields and click this button to remove fields from the Selected fields region; this removes them from the inquiry search criteria.