Curricula and Certification Workflow Notifications

This topic lists the delivered workflow notifications the system uses to send out automatic program notifications to learners whenever there is a relevant registration status change for a curriculum or certification registration. Use the Enrollment Notifications page to generate these notifications.

The delivered workflow notifications includes:

Program registration approval.
Program registration approval to manager.
Program registration confirmation notice.
Program completion notice.
Program registration drop notice.
Program registration denied.
Program pending payment.
Coordinator assignment notification.
Certification issue.
Certification reissue.
Certification warning.
Certification expiration.
Certification revocation.
Certification waiver.
Registration incomplete.

This topic describes the delivered Program Registration Approval workflow notification.

Field or Control	Description
Trigger Description	Learner registers for the program and the program requires approval. Also generated when training units or purchase order is used as the payment method, the program requires payment approval, and the training unit pool or purchase order has an owner assigned.
Action Description	Alerts the learner that registration for the program is pending approval. Provides the learner with the program name, program code, registration confirmation number, and registration status. Directs the learner to the My Learning page for more details.
Template Name	LM_REG_PEAP_LRNR
Processing Type	Batch

This topic describes the delivered Program Registration Approval to Manager workflow notification.

Field or Control	Description
Trigger Description	Learner registers for the program and the program requires approval.
Action Description	Alerts the manager that she or he must approve this registration request. Provides the manager with learner's name, program name, program code, confirmation number, and registration status. Directs the manager to the Maintain Approvals page to approve or decline the request.
Template Name	LM_REG_PEAP_MGR
Processing Type	Batch

This topic describes the delivered Program Registration Confirmation Notice workflow notification.

Field or Control	Description
Trigger Description	A learner, manager, or administrator registers learner for a program and learner is successfully registered or an administrator updates a learner's program status to Register.
Action Description	Confirms learner's program registration. Provides the learner with program name, program code, confirmation number, and registration status. Directs the learner to the My Learning page for more details.
Template Name	LM_REG_CONF
Processing Type	Batch

This topic describes the delivered Program Completion Notice workflow notification.

Field or Control	Description
Trigger Description	Learner completes the program.
Action Description	Confirms learner's completion of the program. Provides the learner with program name, program code, confirmation number, and registration status. Informs the learner that her or his learning history will be updated to reflect the accomplishment. Directs the learner to the My Learning page for more details.
Template Name	LM_REG_COMP
Processing Type	Batch

This topic describes the delivered Program Registration Drop Notice workflow notification.

Field or Control	Description
Trigger Description	A learner, manager, or administrator drops a program registration.
Action Description	Alerts the learner that her or his registration for the program has been dropped. Provides the learner with program name, program code, confirmation number, and registration status.
Template Name	LM_REG_DROP
Processing Type	Batch

This topic describes the delivered Program Registration Denied workflow notification.

Field or Control	Description
Trigger Description	An approver denies a registration.
Action Description	Alerts the learner that her or his registration for the program has been denied. Provides the learner with program name, program code, confirmation number, and registration status.
Template Name	LM_REG_DENIED
Processing Type	Batch

This topic describes the delivered Program Pending Payment workflow notification.

Field or Control	Description
Trigger Description	Learner registers in a program using Cash or Check as payment method.
Action Description	Alerts the learner that registration for the program is pending payment. Provides learner with the program code, program name, confirmation number and registration status.
Template Name	LM_REG_PEPA_LRNR
Processing Type	Batch

This topic describes the delivered Coordinator Assignment Notification workflow notification.

Field or Control	Description
Trigger Description	The administrator assigns the instructor as a coordinator for a program.
Action Description	Informs the instructor that she or he has been assigned coordinator for the certification program. Provides instructor with program name and program code. Refers instructors to the Instructor Schedule page for details.
Template Name	LM_LECR_COORD_RMNDR
Processing Type	Batch

This topic describes the delivered Certification Issue workflow notification.

Field or Control	Description
Trigger Description	An administrator issues a certification using a status of Complete.
Action Description	Alerts the learner that her or his certification has been issued. Provides the learner with the certification name.
Template Name	LM_LECR_CERT_ISSUE
Processing Type	Batch

This topic describes the delivered Certification Reissue workflow notification.

Field or Control	Description
Trigger Description	An administrator reissues a certification using a status of Reissue.
Action Description	Alerts the learner that her or his certification for the program has been reissued. Provides the learner with the certification name.
Template Name	LM_LECR_CERT_REISSUE
Processing Type	Batch

This topic describes the delivered Certification Revocation workflow notification.

Field or Control	Description
Trigger Description	An administrator changes the status of a certification to Revoked.
Action Description	Alerts learner that her or his certification has been revoked. Provides learner with program name and reason code. Provides learner with the full name of the administrator who take the action.
Template Name	LM_LECR_CERT_REVOKE
Processing Type	Batch.

This topic describes the delivered Certification Waiver workflow notification.

Field or Control	Description
Trigger Description	An administrator changes the status of a certification to Waived, or adds new supplemental learning for a certification.
Action Description	Alerts learner that her or his certification has been waived. Provides learner with program name.
Template Name	LM_LECR_CERT_WAIVER
Processing Type	Manually processed by administrator using the View Certification Roster page (Enterprise Learning, Learner Tasks, Administer Program Rosters, Administer Program Rosters).

This topic describes the delivered Registration Incomplete workflow notification.

Field or Control	Description
Trigger Description	An administrator changes the status of a program to Not Completed or the learner fails to complete the certification prior to the target completion date and the learner is marked Not Completed. In the second case, you must run the Program Status Updates process before the notification can be sent.
Action Description	Notifies learner that her or his status for the certification is now incomplete because it was not completed by the target completion date. Provides learner with program name, program code, confirmation number, and registration status. Directs learners to My Learning page for more details about this certification.
Template Name	LM_REG_INCO
Processing Type	Batch