Viewing Class Enrollment Data

This chapter discusses how to:

View enrollment request history.
View student statistics.
View student class and exam schedules using self-service pages.
View class rosters.
View class rosters using self-service pages.
Print class rosters.
Produce student study lists.

Viewing Enrollment Request History

This section discusses how to search for and view enrollment requests.

Page Used to View Enrollment Request History

Page Name	Object Name	Navigation	Usage
Enrollment Request Search	ENRL_REQ1_INQUIRY	Records and Enrollment, Enroll Students, Enrollment Request Search, Enrollment Request Search	Search for and view enrollment request history.

Searching for and Viewing Enrollment Requests

Access the Enrollment Request Search page.

The enrollment engine keeps a history of all enrollment requests that it processes successfully. The system queries against these transactions as well as any enrollment transactions posted through the Grade Roster component, and displays all of the enrollment request transactions that meet your search criteria in a grid at the bottom of this page. You must enter at least two search criteria. For example, you can search to find out how a student was dropped from a class, or you can view a list of students enrolled in a class that has been cancelled.

Warning! Access to this inquiry component should be restricted to key individuals in the institution because sensitive student information, such as course grades, is visible in this component.

Academic Career	Enter the academic career for which you want to search for enrollment transaction history.
Term	Enter the term for which you want to search for enrollment transaction history.
Enrollment Request ID	Enter the enrollment request ID for which you want to search for the enrollment transaction history.
Enrollment Request Source	Enter the enrollment request source for which you want to search for the enrollment transaction history. The enrollment request source is the process that generated the enrollment request.
Enrollment Request Action	Enter the enrollment request action for which you want to search for the enrollment transaction history.
Enrollment Action Reason	Enter the enrollment action reason for which you want to search for the enrollment transaction history.
User ID	Enter the user ID of the person who processed the enrollment transactions that you want to view.
ID	Enter the ID of the student whose enrollment transactions you want to view. The system prompts you with IDs from the personal data table (PERSONAL_DATA).
Class Nbr (class number)	Enter the class for which you want to view the enrollment transactions within a term. To use this field, you must also specify a term in the Term field so that the system knows which term’s schedule of classes is valid.
From Date and End Date	Specify the date range for the enrollment action. For example, search for all enrollment requests for which students were dropped from a class through the Mass Enrollment component due to a canceled class during the fall quarter.
From Date Time and Thru Date Time (through date time)	Enter a time range during which the enrollment requests were last updated.
Search	Click to query the enrollment tables and retrieve enrollment transaction history based on your search criteria. The system displays your search results in the Enrollment List grid at the bottom of the page.
Refresh Previous Search Result	If you select this check box, the system populates the Enrollment List grid at the bottom of this page with only the latest search results, and clears previous data from the list.

Enrollment List

The system populates the grid in the lower portion of the page with each enrollment request transaction that matches your search criteria. Each row contains 46 fields of pertinent information about the enrollment request, dispersed over eight tabs. Click the tabs to view additional fields.

Viewing Student Statistics

Student Records enables you to view summary information at various points during a student's academic career, with numerous ways to access the information. You can view summaries of both enrollment and term statistics.

This section discusses how to:

View student enrollment summaries.
View term statistics.
View cumulative statistics for multiple terms.
View student terms.

Pages Used to View Student Statistics

Page Name	Object Name	Navigation	Usage
Enrollment Summary	STDNT_ENRL_INQ	Records and Enrollment, Enrollment Summaries, Enrollment Summary, Enrollment Summary	View a summary of enrollment information. The student must first enroll in classes.
Enrollment Summary - Term Statistics	TERM_STATISTICS2	Records and Enrollment, Enrollment Summaries, Enrollment Summary, Term Statistics	View term statistics for a specific term. The student must first enroll in classes, have posted transfer credits, or both.
Term History - Term Statistics	TERM_STATISTICS	Records and Enrollment, Student Term Information, Term History, Term Statistics	View term statistics for all terms within an academic career. The student must first enroll in classes, have posted transfer credits, or both.
Cumulative Statistics	CUM_STATISTICS	Records and Enrollment, Student Term Information, Term History, Cumulative Statistics	View cumulative statistics for all terms within an academic career. The student must first enroll in classes, have posted transfer credits, or both.
Student Term Search	STDNT_TERM_SRCH	Records and Enrollment, Career and Program Information, Student Term Search, Student Term Search	View all terms in which a student has been active.

Viewing Student Enrollment Summaries

Access the Enrollment Summary page.

View all classes in which a student is successfully enrolled for the term.

	Click the Enter Search Criteria button to access the Class Detail page, where you can view details about the class listed on the Enrollment Summary page.
Print Study List	Click to print the student’s enrollment summary.

Viewing Term Statistics

Access the Term History - Term Statistics page.

View enrollment and transfer credit statistics for all terms in which the student has been or is enrolled. You can view this information for an individual term in the Enrollment Summary component.

Enrollments

Towards GPA (towards grade point average)	Units taken for a grade that accumulate in the GPA.
No GPA (no grade point average)	Units taken for a grade that do not accumulate in the GPA (for example, Pass or Credit).
For Progress	The total number of units taken for progress. This total is used in Student Records to determine academic load and, once grading has occurred, to determine academic level.
Audit	Classes taken at the home institution using the audit grading basis.
Grade Points	The total number of grade points earned from units taken toward the GPA at the institution.

Transfer Credits

The statistics in this group box include both internal and external transfer credits.

Towards GPA (towards grade point average)	Units that are transferred with grades that accumulate towards the GPA.
No GPA (no grade point average)	Units that are transferred with grades that do not accumulate towards the GPA.
For Progress	The total number of transfer credits for this term that count towards the For Progress units in the Total group box.
Units Only	Units that are transferred for credits only. The grades associated with the units are excluded from the student’s statistics.
Units Adjustment	The number of units that were manually removed from the student’s overall transfer credit units. This field is updated on the Terms in Residence page in the Term Activation component.
Grade Points	The total number of grade points earned from transfer units taken toward the GPA.

Total

For Progress

The combined total of enrollment and transfer units for this term.

Viewing Cumulative Statistics for Multiple Terms

Access the Cumulative Statistics page.

This page displays running cumulative totals by term.

Reset Cum Stats at Term Start (reset cumulative statistics at term start)

Select to reset statistics to zero at the start of the term. If you clear this check box, the system accumulates statistics from previous terms.

Viewing Student Terms

Access the Student Term Search page.

Academic Career	Every academic career for which the student has been active for a term.
Term	Every term in which the student has been active.
Academic Institution	The academic institution at which the student has been term active.
Eligible To Enroll	The student’s eligibility to enroll in the specified academic career and term at an academic institution, according to the value of the corresponding field on the Term Activation page.

Viewing Student Class and Exam Schedules Using Self-Service Pages

If your institution has licensed PeopleSoft Enterprise Campus Self Service, your students can view their class schedule and scheduled exams over the web.

See Also

Viewing a Class Schedule

Viewing Class Rosters

This section discusses how to view class rosters.

Page Used to View Class Rosters

Page Name	Object Name	Navigation	Usage
Class Roster	CLASS_ROSTER	Curriculum Management, Class Roster, Class Roster, Class Roster	View the students who are enrolled in a class, have dropped a class, or are on the wait list for a class.

Viewing Class Rosters

Access the Class Roster inquiry page.

View details about the class in the Class Roster Details group box.

Enrollment Status	Enter the student enrollment status that you want to view for the class. The available values are All, Dropped, Enrolled, and Waitlisted. The roster data determines which values are available. For example, if the class has no students with a dropped status, then the Dropped value is not available. If all the students in the class are enrolled, the only available value is Enrolled.
Start Date	This field is only available for classes scheduled in the OEE (Open Entry/Exit) session. When the field is available, the default value is the term start date. Enter a date in this field to filter the list of students in the class roster for an OEE class so that the only remaining students are those whose class start date is on or after a specific date.
Enrollment Capacity	This value is provided by default from the value that is defined on the Schedule of Classes - Enrollment Cntrl page.
Enrolled	The total number of students enrolled in the class.
Dropped	The total number of students who were enrolled in the class but are now in a dropped status.
Waitlisted	The total number of students currently waitlisted for the class.
ID and Name	The ID and name of the student.
Grade Basis	The grading basis of enrolled students.
Units	The number of units that the student took for the class.
Start Date and End Date	The start and end dates for students in an OEE class.
Program and Plan	The student's primary academic program and any associated academic plans for that program.
Level	The academic level of the student.
Status	The student's current enrollment status in the class. This column only appears when the All value is entered in the Enrollment Status field.
Status Note	This column displays the waitlist position number for students who have a waitlisted status. If a student has a status of enrolled, but has been assigned a drop penalty grade, the notation withdrawn appears in the column.

Viewing Class Rosters Using Self-Service Pages

If your institution has licensed PeopleSoft Enterprise Campus Self Service, your staff can view class rosters over the web.

See Also

Viewing Self-Service Class Rosters

Printing Class Rosters

This section discusses how to print class rosters.

Page Used to Print Class Rosters

Page Name	Object Name	Navigation	Usage
Print Class Roster	RUNCTL_SRCLASSRSTR	Curriculum Management, Class Roster, Print Class Roster, Print Class Roster	Print class rosters.

Printing Class Rosters

Access the Print Class Roster report page.

Academic Institution

Enter the academic institution for which you want to print class rosters.

Term

Enter the term for which you want to print class rosters.

Assignment

Session

Enter the session that contains the class rosters that you want to print. Values for this field are delivered with your system as translate values.

Display Permissions

Select to display permissions on the printed class roster. If the class section has permissions, the Class Roster report displays the name of the student assigned the permission, the date that the student used the permission, and the expiration date of the permission.

Sort Option

Select how you want to sort the student data in the class roster:

Name: Select this option to sort the student data in the class roster by name.

Start Date, Name: Select this option to sort the data for students in an Open Entry/Exit (OEE) class based on the student’s class start date.

Select One of the Following

Academic Organization	If you want to print class rosters for a specific academic organization, enter a value in this field and do not enter a value in the Subject Area and Class Nbr fields.
Subject Area	If you want to print class rosters for a specific subject area, enter a value in this field and do not enter a value in the Academic Organization and Class Nbr fields.
Class Nbr (class number)	If you want to print class rosters for a specific class, enter a value in this field and do not enter a value in the Academic Organization and Subject Area fields. You are prompted by the schedule of classes for the specified term.

Students In The Report

Enrolled Students	Select this check box if you want the class roster to include the students who are enrolled in the class.
Dropped Students	Select this check box if you want the class roster to include the students who have dropped the class.
Waitlisted Students	Select this check box if you want the class roster to include the students who are on the wait list for enrollment in the class.

OEE Start Date Range

From	Enter a date to filter OEE class rosters, so that only students with an OEE start date greater than or equal to this date are included.
To	Enter a maximum OEE start date for this run. Students with an OEE start date that is greater than this date will be excluded.

Run the Class Roster Structured Query Report (SQR) process as needed.

Producing Student Study Lists

A student study list is a list of classes in which a student is enrolled for a term.

This section discusses how to generate student study lists.

Page Used to Produce Student Study Lists

Page Name	Object Name	Navigation	Usage
Student Study List	RUNCTL_SRSTDYLST	Records and Enrollment, Enrollment Summaries, Student Study List Report, Student Study List	Generate student study lists.

Generating Student Study Lists

Access the Student Study List page.

Institution

Enter the academic institution for which you want to generate student study lists.

Term

Enter the term for which you want to generate student study lists.

Academic Career

Enter a value in this field to generate student study lists for a specific academic career.

Academic Program

Enter a value in this field to generate student study lists for a specific academic program. The Student Group field becomes unavailable for edit.

Student Group

Enter a value in this field to generate student study lists for a specific student group. The Academic Program field becomes unavailable for edit.

Run the Student Class Schedule Report SQR process (SRSTDLST) and then run the Study List Crystal report. Run the PSJob process only if you are running the process on a server.

Academic Institution	Enter the academic institution for which you want to print class rosters.
Term	Enter the term for which you want to print class rosters.

Institution	Enter the academic institution for which you want to generate student study lists.
Term	Enter the term for which you want to generate student study lists.
Academic Career	Enter a value in this field to generate student study lists for a specific academic career.
Academic Program	Enter a value in this field to generate student study lists for a specific academic program. The Student Group field becomes unavailable for edit.
Student Group	Enter a value in this field to generate student study lists for a specific student group. The Academic Program field becomes unavailable for edit.