Using Self-Service Enrollment

This chapter discusses how students perform the following self-service tasks:

View a class schedule.
Add classes.
Drop classes.
Swap classes.
Edit classes.
View term information.

Understanding Self-Service Enrollment

The self-service enrollment design integrates the various enrollment functions and enables students to build and make changes to their schedules from the same place in the system. A step by step wizard feature guides students through the enrollment processes of adding, dropping, swapping, and editing classes. Specifically, it guides students through the steps of selecting classes, defining options—such as wait list preferences—confirming selections, and reviewing results.

Additionally, a great degree of integration exists between the tasks of viewing appointment data, finding or browsing for classes, enrolling in classes, presenting error messages, and viewing enrollment information.

Self Service Enrollment Shopping Cart Validation and Enrollment Messages

PeopleSoft delivers a set of error and informational message sets exclusively for the Enrollment Shopping Cart Validation feature and self-service enrollment processing. These message sets enable the enrollment process to bring back more self-service friendly messages. These messages can be modified to meet the specific needs of your students. You can view and make changes to these messages using the PeopleTools Message Catalog component (PeopleTools, Utilities, Administration, Message Catalog).

Validation (Message Set 14632): These messages are returned when a student selects Validate on the Enrollment Shopping Cart page. The system a validation-specific message–rather than a regular enrollment engine message. For example, if the validation process finds a time conflict, the message 14632, 17 rather than the enrollment engine message 14640, 17, will be returned.

Enrollment (Message Set 14641): This Message Set will be used for all messages received through self-service enrollment (excluding Enrollment Shopping Cart Validation). While actual enrollment processing will be the same for self-service enrollment as it is when processed using an administrative user page, such as Quick Enroll, the fact that a request was submitted through self-service enrollment is now used to return a self-service specific error or informational message. For example, if an enrollment request submitted though the Quick Enroll component returns message 14640, 17 (time conflict), the same request submitted through self-service will return the self-service specific message 14641,17. This enables more appropriate self-service messaging, without changing the messages used for non-self-service, administrative users.

Prerequisites

You must first define your enrollment feature options and enrollment preference options on the Student Records Setup page.

Viewing a Class Schedule

This section discusses how students view their class schedule from self-service pages.

Pages Used to View a Class Schedule

Page Name	Object Name	Navigation	Usage
My Class Schedule	SSR_SSENRL_LIST	Self Service, Enrollment Student Center, Enroll, my class schedule	Students use this page to view their class schedules for a term.
Weekly Schedule	SS_WEEKLY_SCHEDULE	Self Service, Enrollment, My Class Schedule Click the Weekly Calendar View option. Self Service, Enrollment, View My Weekly Schedule	Students use this page to view their weekly schedules. Note. Before students can view their weekly schedules, you must define weekly schedule time periods. See Setting Up Weekly Schedule Time Periods.
Academic Calendar Deadlines	ACAD_CAL_DATES	Click the Academic Calendar Deadlines icon on the My Class Schedule page.	Students use this page to view drop, cancel, and withdrawal deadlines for a class on their class schedule. The page also enables students to access Gradebook and the Learning Management System, if the institution sets up the connections.

Adding Classes

This section discusses how students can add classes to their schedules from Campus Self Service.

Pages Used to Add Classes

Page Name	Object Name	Navigation	Usage
Add Classes	SSR_ENRL_CART	Self Service, Enrollment, Enrollment: Add Classes Student Center, Enroll, add	Students can use this page to request enrollment into classes for a term.
Related Class Sections	SSR_CLS_RELCOMP	Click the Next button on the Add page.	Students use this page to select related class sections to add.
Add Classes - Select Classes to Add - Enrollment Preferences	SSR_CLS_DTLOPT	Click the Select a Class button on the Select Classes to Add - Class Detail page.	Students use this page to complete the information for their class enrollment requests.
Add Classes - Confirm Classes	SSR_SSENRL_ADD_C	Click the Next button on the Add Classes - Select Classes to Add - Enrollment Preferences page.	Students use this page to confirm their selection and initiate the enrollment engine.
Add Classes - View Results	SSR_SSENRL_RSLT	Click the Enroll button on the Confirm Classes page.	Students use this page to view the result of their enrollment request.

Dropping Classes

This section discusses how students can drop classes from their schedules through Campus Self Service.

Pages Used to Drop Classes

Page Name	Object Name	Navigation	Usage
Drop Classes	SSR_SSENRL_DROP	Self Service, Enrollment, Enrollment: Drop Classes Student Center, Enroll, drop	Students use this page to drop classes from their schedule.
Drop Classes - Confirm Your Selection	SSR_SSENRL_DROP_C	Click the Drop Classes button on the Drop Classes page.	Students use this page to confirm their selection.
Drop Classes - View Results	SSR_SSENRL_RSLT	Click the Next button on the Drop Classes – Confirm Your Selection page.	Students use this page to view the result of their drop request.

Swapping Classes

This section discusses how students can swap classes using self-service pages.

Pages Used to Swap Classes

Page Name	Object Name	Navigation	Usage
Swap	SSR_SSENRL_SWAP	Self Service, Enrollment, Enrollment: Swap Classes Student Center, Enroll, swap	Students can use this page to request to swap an existing class enrollment within a term for a different class enrollment.
Select a class to swap - Enrollment Preferences	SSR_CLS_DTLOPT	Click the Select a Class button on the Select Classes to swap - Class Detail page.	Students use this page to complete the information for their class enrollment requests.
Swap Classes - Confirm your selection	SSR_SSENRL_SWAP_C	Click the Next button on the Select a class to swap - Enrollment Preferences page.	Students use this page to confirm their selection and initiate the enrollment engine.
Swap Classes - View Results	SSR_SSENRL_RSLT	Click the Next button on the Swap Classes - Confirm your selection page.	Students use this page to view the result of their swap request.

Editing Classes

This section discusses how students can edit their enrollment requests through Campus Self Service.

Pages Used to Edit Classes

Page Name	Object Name	Navigation	Usage
Edit	SSR_SSENRL_EDIT	Self Service, Enrollment, Enrollment: Edit a Class Student Center, Enroll, edit	Students use this page to select a class to edit.
Select a class to edit - Enrollment Preferences	SSR_CLS_DTLOPT	Click the next button on the Select Classes to edit - Class Detail page.	Students use this page to complete the information for their class enrollment requests.
Edit Class Enrollment Options - Confirm your Selections	SSR_SSENRL_EDIT_C	Click the Next button on the Select a class to edit - Enrollment Preferences page.	Students use this page to confirm their changes.
Edit Class Enrollment Options - View Results	SSR_SSENRL_RSLT	Click the Next button on the Edit Class Enrollment Options - Confirm your Selections page.	Students use this page to view the results of their changes.

Viewing Term Information

This section discusses how students view and connect to a variety of term information.

Understanding Term Information

The Term Information page provides students with a single access point that links to multiple pages:

Enrollment Dates.
View Assignments and Grades.
My Learning Management Systems.
My Exam Schedule.
View My Grades.

Pages Used to View Term Information

Page Name	Object Name	Navigation	Usage
Term Information	SSR_SS_TERM_LINKS	Student Center, Enroll, term information	Students access links to enrollment dates, assignments, learning management systems, exam schedule, and grades.
Enrollment Dates	SSR_SSENRL_APPT	Click the View my enrollment dates link on the Term Information page.	Students can view detail information about their enrollment appointment, such as start date, end date, start time, end time, and unit limits.
View Assignments and Grades	SS_LAM_STD_GR_LST	Click the View my class assignments and grades link on the Term Information page.	Students can view assignment and grade information for classes the use the Gradebook feature.
My Learning Management Systems	SSR_LMS_TARGET	Click the View learning management systems link on the Term Information page.	Students access a list of LMS providers and select the appropriate provider link to transfer directly to their home page in that LMS provider's website. Note. For a provider link to appear on the My Learning Management Systems page, the Display as LMS Link must be selected on the LMS Provider page.
My Exam Schedule	SSR_SSENRL_EXAM_L SSR_SS_WEEK	Click the View my exam schedule link on the Term Information page.	Students view their exam schedule for a term.
View My Grades	SS_ES_GRADE_LIST	Click the View my grades link on the Term Information page.	Students can view final and midterm grades for a selected term.

Using LMS Authentication

When you use PeopleSoft LMS authentication, students and instructors can use self-service pages to view their class schedule or teaching assignments for a term.

An LMS button appears next to LMS classes on these pages either when a provider for authentication is identified or when an LMS URL is provided on the Schedule of Classes - LMS Data page. The LMS button works the same on the Student Center page and the My Class Schedule self-service page for students and on the Faculty Center page for instructors.

Self-service users can also access a list of LMS providers and select the appropriate provider link to transfer directly to their home page in that LMS provider's website.

Using the LMS Button to Access the LMS Website

Self-services users can access the Student Center or My Class Schedule self-service pages and click the LMS button to transfer to the appropriate external LMS site.

When an LMS provider is identified for authentication and the student clicks the LMS button on a self-service page, the system authenticates the user and transfers him or her directly to the academic content for the specified class within the external LMS. With authentication, the user does not have to log in to the external site.

If instead of a provider an LMS URL is specified, no authentication takes place. The system transfers the student to the specified URL, such as an instructor's website, where they might or might not have to log in.

For students, the LMS button appears next to an LMS class if they are enrolled in that class and have not dropped or withdrawn from the class.

If neither an LMS provider nor an LMS URL are assigned, the LMS button does not appear.