Using Faculty Center

This chapter provides an overview and discusses how to:

Use the self-service Faculty Center.
Enter grades through self service.
View self-service class rosters.
Using instructor self-service pages and LMS authentication.

Understanding the Self-Service Faculty Center

The Faculty Center is a self-service component that provides instructors a single entry point from which to begin navigation to instructor-related transactions. From the Faculty Center, instructors can do the following:

View their teaching schedule.
View their exam schedule.
View their grade rosters, enter grades, and post grades.
View their class rosters.
Search for classes and browse the course catalog.
Access your Learning Management System.
Access the Gradebook, if your institution has licensed PeopleSoft Enterprise Gradebook.
Locate a faculty member.
Link to personal data summary.
Link to advisee roster.

Prerequisites

Before instructors can send notifications to either selected students on a roster or to the entire roster, notification functionality must be enabled in the system. You can enable notification privileges on the Worklist System Defaults (WF_SYS_DEFAULTS), Workflow user profile (USER_WORKFLOW), and Workflow roles (USER_ROLES) pages.

See Also

Enterprise PeopleTools PeopleBook: Security Administration

Enterprise PeopleTools PeopleBook: Workflow Technology

Using the Self-Service Faculty Center

Instructors can use self-service Faculty Center.

Pages Used to Use the Self-Service Faculty Center

Page Name	Object Name	Navigation	Usage
Faculty Center	INSTR_CLASS3	Self Service, Faculty Center	Instructors use this page to access instructor-related transactions and to view their teaching and exam schedules. Instructor see only those terms for which they are assigned as the instructor.
Class Detail	SSR_CLSRCH_DTL	Click a class link within My Teaching Schedule on the Faculty Center page.	Instructors can view the details of the classes in their schedules.
View My Weekly Schedule	SSR_SSINSTR_WEEK	Click the View Weekly Teaching Schedule link on the Faculty Center page. Click the View Weekly Exam Schedulelink on the Faculty Center page.	Instructors can view their weekly teaching and exam schedules in a grid format.
Locate a Faculty Member	SSR_FIND_INSTR	Click the Faculty Search link on the Faculty Center page.	Instructors can locate the teaching schedule for another instructor. If available, once the instructor's teaching schedule is displayed, click on the instructor's name to send an email.
View My Advisees	SSS_ADVISEE_LIST	Self Service, Faculty Center Click the View My Advisees link.	Advisors can view their advisee roster, display advisee photos, and link advisee student details. Details include a variety of data such as a view of the advisee's student center, shopping cart, planner, academic requirements, general information, and academic history. See Using Academic Advisement Self Service.
Class Search	SSR_CLSRCH_ENTRY	Self Service, Faculty Center Click the Class Search tab. Self Service, Class Search	Instructors can search for classes.
Browse Catalog	SSS_BROWSE_CATLG	Self Service, Faculty Center Click the Browse Catalog tab. Self Service, Browse Catalog	Instructors can browse the course catalog to see a list of courses offered at the institution.
Learning Management System	LMS_TARGET_SELECT	Self Service, Faculty Center Click the learning management tab.	Instructors can access your Learning Management Systems from the Faculty Center either by using the Learning Management Systems tab to get to their LMS home page, or by clicking the Learning Management System icon for a specific class. The icon will take the instructor directly to the course information within the Learning Management System.
Personal Data Summary	SSS_PRSNLDATA_SUMM	Self Service, Faculty Center Click the View Personal Data Summary link.	Instructors can view a variety of personal data for their students, including links to their personal information, security, credentials, and participation information in the system.

Entering Grades Through Self Service

This section provides prerequisites and discusses how instructors enter grades through self service.

Prerequisites

In order for instructors to access their mid-term and final grade rosters, you must:

Generate the rosters.
Assign the instructors to classes.
Give the assigned instructors appropriate grade roster access of Grade, Approve, or Post.

Pages Used to Enter Grades through Self Service

Page Name	Object Name	Navigation	Usage
Grade Roster	SS_GRADE_ROSTER	Self Service, Faculty Center Click the Grade Roster icon on the Faculty Center page.	Instructors view or enter grades, update the roster’s approval status, and post grades.
Grade Change Request	SS_GRADE_CHANGE	Click the Grade Change Request link on the self-service Grade Roster page.	This link appears after grades are posted. Instructors submit grade change requests.
Send Notification	CS_NOTIF	Click the Notify Selected Students or the Notify All Students links on the Self-Service Grade Roster page.	Instructors send email notifications to select or all students in a class.
Students Without Email Address	SSR_NO_EMAIL	This page appears when you click the Notify All Students link and there are students on the grade roster who do not have email addresses in the system.	Displays the students on the grade roster who do not have email addresses.
Transcript Note	GRADE_ROSTER_NOTE	Click the Note link on the Transcript Notes tab on the self-service Grade Roster page.	Instructors can add a transcript note to a student's transcript.

Entering Mid-Term and Final Grades

Access the Grade Roster page.

The Grade Roster icon appears on the Faculty Center — My Teaching Schedule once grade rosters have been generated for a class and when the instructor has been assigned grade, approve, or post access within the schedule of classes. Instructors with grade, approve, or post access for the class can assign grades to students. Instructors with approve or post access can use the Approval Status field to update the status of the final grade roster before they save it. Choices are Approved, Not Reviewed, and Ready for Review. A status of Approved is required in order to post the roster. Once the status is set to Approved, the post button becomes available for instructors with Post access. The instructor can then post grades from the self service grade roster. Once a class is posted, the Request Grade Change button becomes available for instructors to change a student's grade.

Click the Printer Friendly Version button to print a copy of the grade roster.

Viewing Self-Service Class Rosters

This section discusses how instructors view class rosters through self-service.

Pages Used to View Self-Service Class Rosters

Page Name	Object Name	Navigation	Usage
Class Roster	SS_FAC_CLASS_ROST	Self Service, Faculty Center Click the Class Roster icon on the Faculty Center page.	Instructors view the students who are enrolled in a class, have dropped a class, or are on the wait list for a class. Instructors can send email notifications to selected students or all students in the class. Instructors have the option to display student photos on the grade roster.

Page Name

Object Name

Navigation

Usage

Class Roster

SS_FAC_CLASS_ROST

Self Service, Faculty Center

Click the Class Roster icon on the Faculty Center page.

Instructors view the students who are enrolled in a class, have dropped a class, or are on the wait list for a class. Instructors can send email notifications to selected students or all students in the class. Instructors have the option to display student photos on the grade roster.

Using Instructor Self-Service Pages and LMS Authentication

When you use PeopleSoft authentication, instructors can use self-service pages to link to their Learning Management System.

An LMS button appears next to LMS classes on the Faculty Center — My Teaching Schedule when a provider for authentication is identified or when an LMS URL is provided on the Schedule of Classes — LMS Data page.

Instructors can also access a list of LMS providers and select the appropriate provider link to transfer directly to their home page in that LMS provider's website.

Customer Connection, PeopleSoft Student Records, “Configuring Your Learning Management System Third-Party Vendors for PeopleSoft Campus Solutions”

Pages Used to Use Instructor Self-Service Pages and LMS Authentication

Page Name	Object Name	Navigation	Usage
Learning Management Systems	LMS_TARGET_SELECT	Self Service, Faculty Center Click the Learning Management System button.	Instructors click the a Learning Management System provider to access the LMS website.

Page Name

Object Name

Navigation

Usage

Learning Management Systems

LMS_TARGET_SELECT

Self Service, Faculty Center

Click the Learning Management System button.

Instructors click the a Learning Management System provider to access the LMS website.

Using the LMS Button to Access the LMS Website

Instructors can access the Faculty Center self-service page and click on the LMS button to transfer to the appropriate external LMS site.

When an LMS provider is identified for authentication and the instructor clicks the LMS button, the system authenticates the user and transfers him or her directly to the academic content for the specified class within the external LMS. With authentication, the instructor does not have to log in to the external site.

If instead of a provider an LMS URL is specified, no authentication takes place. The system transfers the user to the specified URL, such as an instructor's website, where a log in may or may not be required.

If neither an LMS provider nor an LMS URL are assigned to the class, the LMS button does not appear.

Using the Provider Link to Access the LMS Site

Instructors can use the Learning Management Systems self service page and click the LMS provider link to transfer to the appropriate external LMS site. The system performs the authentication and transfers them directly to their home page in that provider's website. Since instructors are not tied to an institution, all providers are displayed where the Display as Provider Link is selected on the LMS Provider setup page.

See Also

Defining LMS Providers