Maintaining Student Career Term Records

This chapter lists prerequisites and discusses how to:

Use the Term Activation component.
Query for academic level differentials.

Prerequisites

Before you can use all of the elements in the Term Activation component, you must:

Activate the student in an academic program.
Set up default enrollment limits on the Term Enrollment Limits page of the Academic Program Table component.
Define term control date default values on the academic calendar.

Using the Term Activation Component

This section discusses how to:

Maintain a student's career term record.
Maintain a student's term enrollment limits.
Maintain a student's session data.
Maintain a student's terms in residence.
Maintain a student's term control dates.
Track and maintain a student's external study agreements.
(AUS) Set student term default values.
(NZL) Maintain SDR reporting data for a student.

Pages Used to Maintain Student Career Term Records

Page Name	Object Name	Navigation	Usage
Term Activation	STDNT_ACTIVATION	Records and Enrollment, Student Term Information, Term Activate a Student, Term Activation	Maintain a student's career term record or activate a student into a term.
Enrollment Limit	STDNT_ENRL_LIM	Records and Enrollment, Student Term Information, Term Activate a Student, Enrollment Limit	Maintain a student’s term enrollment limits.
Student Session	STDNT_SESSION	Records and Enrollment, Student Term Information, Term Activate a Student, Student Session	Maintain a student's session data within the student’s career term record.
Terms In Residence	STDNT_CAREER_RES	Records and Enrollment, Student Term Information, Term Activate a Student, Terms In Residence	Maintain a student's terms in residence or adjust a student’s transfer credit values.
Term Control Dates	STDNT_TERMCNTRL_DT	Records and Enrollment, Student Term Information, Term Activate a Student, Term Control Dates	Maintain a student’s term control dates, including the fully enrolled date, fully graded date, and dates for showing enrollment and statistics on transcripts.
External Study	STDNT_EXT_STUDY	Records and Enrollment, Student Term Information, Term Activate a Student, External Study	Track and maintain external study programs, such as study abroad, that apply towards a student’s career term record.
Loan Election	SSR_LOAN_ELEC_AUS	Records and Enrollment, Student Term Information, Term Activate a Student, Loan Election	Note. This page is for Australian institutions only. To activate the page, select the Australia DEST, HECS, Centrelink, TAC check box on the Academic Institution 6 page. Set default values for the student's career number and liability status for course enrollments.
SDR (single data return)	SSR_STD_CRTRM_NZL	Records and Enrollment, Student Term Information, Term Activate a Student, SDR	Note. This page is for New Zealand institutions only. To activate the page, select the New Zealand Catalog, SDR, EFTS, StudyLink check box on the Academic Institution 6 page. Enter fee information for the student's program for SDR reporting.

Maintaining a Student’s Career Term Record

Access the Term Activation page.

Academic Career

This field displays all of a student’s career term records by academic career.

Academic Institution

The system supplies an academic institution from the User Defaults component. You can specify any valid academic institution here, but you can add a record only if the student is active in an academic program at that academic institution as of the start date of the specified term.

Term

The system displays all active terms for a student. If you are performing a quick activation, enter the term in which to activate the student.

Student Career Nbr (student career number)

By default, the system sets the student career number to zero, which is the first academic program in the student’s program stack and identifies the student’s primary academic program. The system uses the student career number to perform various calculations, including the calculation of the student’s academic level and load. You can override the student career number, for instance, for students in dual programs. After you override the student career number in one term, it rolls from term to term.

Override All Academic Levels

Select to modify all academic level fields on this page. This selection carries over to the next term, so when you add a new row to activate the student in the next term, this check box is selected by default. Also, when you override all academic levels, the system will set all academic levels for the next term to the end of term level for the prior term row. You should select this check box sparingly, because doing so prevents the system from automatically determining the student's academic levels.

If you clear this check box, the system uses the academic level defaults that are established on the Academic Level Table page.

Override Projected Level

Select to modify the student’s projected academic level. When you select this check box the Academic Level - Projected field becomes available to edit. If you clear this check box, the system will recalculate the academic level projected if the level rule uses units or term progression.

Academic Level - Projected

The system displays the student’s projected academic level at the start of the term, which will be the student’s actual academic level, provided that the student passes all in-progress units from previous terms. The system uses this field for enrollment restriction checking and tuition calculation, among other things.

You can override this field value if you select either the Override Projected Level check box or the Override All Academic Levels check box. You might override a student’s projected academic level when you know that your academic institution will be receiving the student’s transfer credit, but the credit has not yet been entered into the student's official record. When you override all academic levels, the system sets by default the academic levels for the next term to the value that is in the Academic Level - Term End field for the prior term row.

Level Determination

By default, the system displays the level determination value from the Level/Load Rules Table component, based on the level load rule that is attached to the student's primary academic program for the current career and term row

Load Determination

By default, the system displays the load determination value from the Level/Load Rules Table component, based on the level load rule that is attached to the student's primary academic program for the current career and term row.

Academic Level - Term Start

By default, the system displays the student’s academic level at the beginning of the term, based on cumulative completed units from previous terms or transfer units. You can override this field value if you select the Override All Academic Levels check box. When you override all academic levels, the system sets by default the academic levels for the next term to the value that is in the Academic Level - Term End field for the prior term row.

Academic Level - Term End

By default, the system displays the student’s academic level at the end of the term, based on cumulative completed units, including work completed in this term and transfer units. You can override this field value if you select the Override All Academic Levels check box. When you override all academic levels, the system sets by default the academic levels for the next term to the value that is in the Academic Level - Term End field for the prior term row.

Academic Year

By default, the system displays the academic year, based upon the term that you enter.

Academic Load

The system displays the student’s academic load, which is calculated in units enrolled if the level load rule is set to determine load based on units. Alternatively, the rule could determine load using a default value—assigned on the level load rule itself—or the load could be determined manually.

Form of Study

The system, by default, sets the student’s form of study to Enrollment, but you can override this default value. The value of Enrollment tells the system that this form of study is unit-based. You can modify these translate values, with the exception of the Enrollment value.

Eligible To Enroll

The system, by default, selects this check box, which informs the enrollment engine that the student is eligible to enroll in classes for the specified term. Clear this check box to prevent the student from enrolling in classes for the specified term.

You might clear this check box when posting transfer credit to a student’s career term record in which the student will not be eligible to enroll until a later date. The transfer credit posting process requires that a student is active in the term to which you are posting transfer credit.

Billing Career

The system, by default, sets the student’s billing career to the academic career in the student’s career term record. The tuition calculation process uses the student’s billing career to calculate the student’s tuition.

If the student is active in more than one academic career in the same term, you might want to consolidate tuition calculation and billing under a single academic career. If so, then point the billing career for all of the student’s career term records to the same academic career. For example, a student might be enrolled in a term as both a graduate student and an undergraduate student. If you want to consolidate tuition calculation to just the undergraduate career, you would select undergraduate as the billing career for both the student’s undergraduate term record and graduate term record.

If you decide to use a single billing career for all of a student’s academic careers within a term, note that to perform a term or session withdrawal, the student must be enrolled in at least one class within the academic career that you select as the student’s billing career. Otherwise, the term withdrawal and session withdrawal processes halt processing and instruct you to change the student’s billing career to an academic career in which the student has enrollments for the term.

Calculate Tuition

Click to go to the Tuition Calc (tuition calculation) page so that you can calculate tuition and fees for this student.

See Also

Processing Transfer Credit

Processing Withdrawals and Cancellations

Calculating Tuition for Multiple Students

Maintaining a Student’s Term Enrollment Limits

Access the Enrollment Limit page.

Approved Academic Load

The system, by default, displays the student’s approved academic load based on the values on the Term Enrollment Limits page of the Academic Program component. You can override this value.

Override Unit Limits

Select to override the student's term enrollment limits for the approved academic load that you have selected. The unit limit fields become available for entry. When processing enrollment requests with this override, the enrollment engine uses the term enrollment limits that you define on this page rather than the ones that are defined on the Enrollment page of the Academic Program Table component. When using this override, the enrollment engine does not include the wait list units in the maximum total unit limit. For example, assume that you limit the student to 18 maximum total units, 3 maximum no GPA units, 3 maximum audit units, and 9 maximum wait list units. The student can enroll in a maximum of 18 units for the term. Of these 18 units, the student can take 9 no GPA units (including 3 audit units). In addition to the 18 maximum total units, the student can take an additional 9 wait list units.

Clear this check box to have the enrollment engine use the term enrollment limits that are set on the Enrollment page of the Academic Program Table component.

Max Total Units (maximum total units)

Enter the maximum number of units that the student can be enrolled in for the term.

Max Audit Units (maximum audit units)

Enter the maximum number of units that the student can take with an audit-grading basis for the term.

Max No GPA Units (maximum no GPA units)

Enter the maximum number of units that the student can enroll in with a non-GPA-grading basis for the term.

Max Wait List Units (maximum wait list units)

Enter the maximum number of wait list units that the student can have for enrollment for the term.

Min Total Units (minimum total units)

Enter the minimum number of units that the student must be enrolled in for the term. The enrollment engine references this value only when a student attempts to drop a class or make a units adjustment for a class.

Max Total Courses (maximum total courses)

The system displays by default the maximum number of courses in which a student can be enrolled for the term according to the value set on the Course Count Limits page.

Maintaining a Student’s Session Data

Access the Student Session page.

This page displays all of a student’s academic careers, terms, and sessions.

Session	Select the type of session in which the student will enroll into classes for the specified academic program and term.
Academic Load	By default, the system displays the student's academic load for the term. You can change the value for an individual session within the term. The system calculates academic load based on the number of units for which the student is enrolled. This field is unavailable for edit if the form of study for the session is Enrollment.
Form of Study	By default, the system displays the same form of study as defined for the term on the Term Activation page of this component. You can change the form of study for sessions that differ from the term value. For example, a student's form of study for the term is Enrollment, but the student is studying abroad for one session of that term. Your choices are Abroad, Candidacy, Detached, and Enrollment. You can modify these translate values with the exception of the Enrollment value. By default, the system displays the student’s approved academic load according to the value that is set on the Term Enrollment Limits page of the Academic Program Table component. You can override this field for an individual session within the term.
Fully Enrolled Date	The date that the system considers the student fully enrolled for financial aid load calculations and billing purposes. The system, by default, sets the student’s fully enrolled date to the corresponding date for the session, as defined in the academic calendar. You can override this date. If you override the fully enrolled date because the student's account is due a refund, you must recalculate the student's tuition. You can calculate a student's tuition through the Tuition Calculation page in Student Financials.
Approved Academic Load	Enter the student's approved academic load, such as Full-Time or Part-Time.
Override Billing Units	Select if want to calculate the student's tuition bill with criteria other than the number of units in which the student enrolls. If you set billing units as a part of tuition calculation, the system displays the number of the student's projected billing units.

See Also

Calculating Tuition and Fees

Maintaining a Student’s Terms in Residence

Access the Terms In Residence page.

Use terms in residence to track to the number of terms in which a student is activated. Course work can be completed and easily tracked in terms. In addition, work that is accomplished outside the classroom—such as fieldwork and dissertation preparation—is also tracked by term even if the student is not enrolled in formal classes. For students affected by level load rules that are not based on terms, one term row equals one term in residence. For students affected by term-based level load rules, a term row can be greater than, equal to, or less than one term depending on the resident terms adjustment factor of the level load rule.

PeopleSoft Enterprise Academic Advisement does not use the term value that is stored here to calculate derived list terms in residence. Instead, the Advisement engine creates one term in residence for every term in which a student was enrolled at the academic institution.

Current in Residence Terms	The system, by default, displays the current number of terms in which the student is in residence within his or her primary academic program and term. If the level load rule that applies to the student has a resident terms adjustment factor, the system uses the student’s approved academic load and the resident terms adjustment factor to determine the default value. Otherwise, the system displays 1 as the default value. You can override the value in this field.
Transfer in Residence Terms	Enter the number of terms that the student has transferred from another organization.
Cumulative in Residence Terms	The system displays the student’s total number of current, past, and transfer terms. The value is the cumulative total of residency terms.
TC Units Adjustment (transfer credit units adjustment)	When you save this component, the system assigns the student to an academic level by adding up the student's transfer credit—for careers in which academic level is determined by units—and subtracting the value that is entered here. This enables you to decrease a student's transfer credit for the purposes of assigning her to a lower academic level. This calculation does not affect the student's term or cumulative statistics, and the recalculated unit total is not displayed or stored in the system. The calculated sum affects only this student's academic level. For example, you might allow a student to transfer in a total of 75 units for degree progress purposes, even though the student must remain a sophomore, which means she cannot have more than 59 units based on your level rule setup. To adjust her transfer credit units and assign her to the appropriate academic level, enter 16 in this field. You can view the student's projected academic level, academic level at term start, and academic level at term end, on the Term Activation page. The system uses the value in the TC Units Adjustment field to calculate all of these levels. Additionally, a field edit prevents you from entering more units in this field than the student has transfer units. So if the student has 10 transfer units, you cannot enter 11 in this field. Therefore, the TC Units Adjustment field subtracts only from transfer units.
Copy TC Units (copy transfer credit units)	Click to complete the transfer credit posting process. When you try to post transfer credit statistics for a student in a particular academic program and for a particular articulation term, the system checks whether the student is active in the term and academic program that you select. If the student is not active in either the academic program or the articulation term, the system sets the status to Complete. This enables you to evaluate transfer credit and store the statistical information for a student prior to the completion of the Activate Applications matriculation process (ABPCPPRC) in PeopleSoft Enterprise Recruiting and Admissions. After you activate a student in the appropriate academic program and in the articulation term that you selected, you must click this button to transfer the student’s transfer credit to the STDNT_CAR_TERM table in Student Records, thereby completing the transfer credit posting process. If you do not copy transfer credit units after term activation, the student’s career term record will not reflect the student’s transfer credit units for the term. Remember to save your changes after you click this button. The system does not update the STDNT_CAR_TERM table until the save is performed. If you select a term without a transfer credit model status of Complete, the system displays a message informing you that there is nothing to update.

Processing Transfer Credit

Creating a Requirement Line Item

Maintaining a Student’s Term Control Dates

Access the Term Control Dates page.

Fully Enrolled Date

Enter the date on which this student is considered fully enrolled in the specified term. As of this date, the student’s coursework appears on the student's transcripts. This date is also used for financial aid load calculations and billing purposes. The system, by default, displays the corresponding value from the Term Calendar 3 page for the specified term based on the student’s primary academic program for the term.

Show Enrollment On Transcript

Enter the date on which the system displays the student’s work in progress on the transcript.

Show Statistics On Transcript

Enter the date on which the system displays the student’s academic statistics on the transcript.

Fully Graded Date

Enter the date on which the system considers this student’s enrollment record for the specified term as fully graded. This value comes from the academic calendar by default. When you define transcript types, you can indicate whether the transcript processes should use this date and display grade information.

See Also

Defining Traditional Academic Calendars

Tracking and Maintaining a Student’s External Study Agreements

Access the External Study page.

External Org ID

Select the identification number of the external organization that is sponsoring the student’s external study program.

Country

Select the country in which the external organization resides.

Study Agreement

Select the study agreement that describes the student’s external study program.

Start Date and End Date

Enter the dates on which the student’s external study program begins and ends.

(AUS) Setting Student Term Default Values

Access the Loan Election page.

Student Career Nbr (student career number)

Select a career number for the student. You can enter multiple rows when the student has multiple programs/career numbers.

Liability Status

Enter a liability status. This value will default to the enrollment pages.

Subject to Fixed HECS

Select if the student qualifies to pay the fixed HECS fee for class enrollment.

Scholarship Type

Select the appropriate scholarship type for this student.

When you generate the DEST Commonwealth Learning Scholarship file, the system includes all students who have a scholarship type of 3, 4, or 5. Type 5 scholarships will have two records, one for CECS and one for CAS.

See Understanding DEST Reports.

Overseas Fee

Enter any overseas fees for the student.

(NZL) Maintaining SDR Reporting Data for a Student

Access the SDR page.

Student Career Nbr (student career number)

Select a career number for the student.

Foreign Fee

Enter any foreign fee for the student.

MAX Exempt Fee

Enter the sum of all non-maxima fees charged to this student.

Querying for Academic Level Differentials

Use the delivered public query STDENT_TERM_ADMIT_LEVEL to identify individuals with differences between their academic level on the admissions application, as defined on the Application Data page, and their academic level at term start, as seen on the Term Activation page. This query, which you can access through Query Manager, compares an individual's academic level in the Recruiting and Admissions table ADM_APPL_DATA to that same individual's academic level in the Student Records table ACAD_PROG through a view. If the values are different, the query captures these rows and displays them for you in Query Manager.

If the individual's academic level in the ACAD_PROG table is lower than the academic level in the ADM_APPL_DATA table and you want to increase the ACAD_PROG academic level, you must complete one of the following actions:

Grant the student additional other credit units for a special course through the transfer credit process, provided that the student's academic program bases level and load determination on units.
Grant the student additional terms in residence credit through the Transfer In Residence Terms field on the Terms In Residence page of the Term Activation component, provided that the student's academic program bases level and load determination on terms.

If the individual's academic level in the ACAD_PROG table is higher than the academic level in the ADM_APPL_DATA table and you want to decrease the ACAD_PROG academic level, you must complete one of the following actions:

Enter a negative credit amount in the TC Units Adjustment field on the Terms in Residence page of the Term Activation component, provided that the student's academic program bases level and load determination on units.
Enter a negative terms in residence amount in the Transfer In Residence Terms field on the Terms In Residence page of the Term Activation component, provided that the student's academic program bases level and load determination on terms.

Academic Career	This field displays all of a student’s career term records by academic career.
Academic Institution	The system supplies an academic institution from the User Defaults component. You can specify any valid academic institution here, but you can add a record only if the student is active in an academic program at that academic institution as of the start date of the specified term.
Term	The system displays all active terms for a student. If you are performing a quick activation, enter the term in which to activate the student.
Student Career Nbr (student career number)	By default, the system sets the student career number to zero, which is the first academic program in the student’s program stack and identifies the student’s primary academic program. The system uses the student career number to perform various calculations, including the calculation of the student’s academic level and load. You can override the student career number, for instance, for students in dual programs. After you override the student career number in one term, it rolls from term to term.
Override All Academic Levels	Select to modify all academic level fields on this page. This selection carries over to the next term, so when you add a new row to activate the student in the next term, this check box is selected by default. Also, when you override all academic levels, the system will set all academic levels for the next term to the end of term level for the prior term row. You should select this check box sparingly, because doing so prevents the system from automatically determining the student's academic levels. If you clear this check box, the system uses the academic level defaults that are established on the Academic Level Table page.
Override Projected Level	Select to modify the student’s projected academic level. When you select this check box the Academic Level - Projected field becomes available to edit. If you clear this check box, the system will recalculate the academic level projected if the level rule uses units or term progression.
Academic Level - Projected	The system displays the student’s projected academic level at the start of the term, which will be the student’s actual academic level, provided that the student passes all in-progress units from previous terms. The system uses this field for enrollment restriction checking and tuition calculation, among other things. You can override this field value if you select either the Override Projected Level check box or the Override All Academic Levels check box. You might override a student’s projected academic level when you know that your academic institution will be receiving the student’s transfer credit, but the credit has not yet been entered into the student's official record. When you override all academic levels, the system sets by default the academic levels for the next term to the value that is in the Academic Level - Term End field for the prior term row.
Level Determination	By default, the system displays the level determination value from the Level/Load Rules Table component, based on the level load rule that is attached to the student's primary academic program for the current career and term row
Load Determination	By default, the system displays the load determination value from the Level/Load Rules Table component, based on the level load rule that is attached to the student's primary academic program for the current career and term row.
Academic Level - Term Start	By default, the system displays the student’s academic level at the beginning of the term, based on cumulative completed units from previous terms or transfer units. You can override this field value if you select the Override All Academic Levels check box. When you override all academic levels, the system sets by default the academic levels for the next term to the value that is in the Academic Level - Term End field for the prior term row.
Academic Level - Term End	By default, the system displays the student’s academic level at the end of the term, based on cumulative completed units, including work completed in this term and transfer units. You can override this field value if you select the Override All Academic Levels check box. When you override all academic levels, the system sets by default the academic levels for the next term to the value that is in the Academic Level - Term End field for the prior term row.
Academic Year	By default, the system displays the academic year, based upon the term that you enter.
Academic Load	The system displays the student’s academic load, which is calculated in units enrolled if the level load rule is set to determine load based on units. Alternatively, the rule could determine load using a default value—assigned on the level load rule itself—or the load could be determined manually.
Form of Study	The system, by default, sets the student’s form of study to Enrollment, but you can override this default value. The value of Enrollment tells the system that this form of study is unit-based. You can modify these translate values, with the exception of the Enrollment value.
Eligible To Enroll	The system, by default, selects this check box, which informs the enrollment engine that the student is eligible to enroll in classes for the specified term. Clear this check box to prevent the student from enrolling in classes for the specified term. You might clear this check box when posting transfer credit to a student’s career term record in which the student will not be eligible to enroll until a later date. The transfer credit posting process requires that a student is active in the term to which you are posting transfer credit.
Billing Career	The system, by default, sets the student’s billing career to the academic career in the student’s career term record. The tuition calculation process uses the student’s billing career to calculate the student’s tuition. If the student is active in more than one academic career in the same term, you might want to consolidate tuition calculation and billing under a single academic career. If so, then point the billing career for all of the student’s career term records to the same academic career. For example, a student might be enrolled in a term as both a graduate student and an undergraduate student. If you want to consolidate tuition calculation to just the undergraduate career, you would select undergraduate as the billing career for both the student’s undergraduate term record and graduate term record. If you decide to use a single billing career for all of a student’s academic careers within a term, note that to perform a term or session withdrawal, the student must be enrolled in at least one class within the academic career that you select as the student’s billing career. Otherwise, the term withdrawal and session withdrawal processes halt processing and instruct you to change the student’s billing career to an academic career in which the student has enrollments for the term.
Calculate Tuition	Click to go to the Tuition Calc (tuition calculation) page so that you can calculate tuition and fees for this student.

Approved Academic Load	The system, by default, displays the student’s approved academic load based on the values on the Term Enrollment Limits page of the Academic Program component. You can override this value.
Override Unit Limits	Select to override the student's term enrollment limits for the approved academic load that you have selected. The unit limit fields become available for entry. When processing enrollment requests with this override, the enrollment engine uses the term enrollment limits that you define on this page rather than the ones that are defined on the Enrollment page of the Academic Program Table component. When using this override, the enrollment engine does not include the wait list units in the maximum total unit limit. For example, assume that you limit the student to 18 maximum total units, 3 maximum no GPA units, 3 maximum audit units, and 9 maximum wait list units. The student can enroll in a maximum of 18 units for the term. Of these 18 units, the student can take 9 no GPA units (including 3 audit units). In addition to the 18 maximum total units, the student can take an additional 9 wait list units. Clear this check box to have the enrollment engine use the term enrollment limits that are set on the Enrollment page of the Academic Program Table component.
Max Total Units (maximum total units)	Enter the maximum number of units that the student can be enrolled in for the term.
Max Audit Units (maximum audit units)	Enter the maximum number of units that the student can take with an audit-grading basis for the term.
Max No GPA Units (maximum no GPA units)	Enter the maximum number of units that the student can enroll in with a non-GPA-grading basis for the term.
Max Wait List Units (maximum wait list units)	Enter the maximum number of wait list units that the student can have for enrollment for the term.
Min Total Units (minimum total units)	Enter the minimum number of units that the student must be enrolled in for the term. The enrollment engine references this value only when a student attempts to drop a class or make a units adjustment for a class.
Max Total Courses (maximum total courses)	The system displays by default the maximum number of courses in which a student can be enrolled for the term according to the value set on the Course Count Limits page.

Fully Enrolled Date	Enter the date on which this student is considered fully enrolled in the specified term. As of this date, the student’s coursework appears on the student's transcripts. This date is also used for financial aid load calculations and billing purposes. The system, by default, displays the corresponding value from the Term Calendar 3 page for the specified term based on the student’s primary academic program for the term.
Show Enrollment On Transcript	Enter the date on which the system displays the student’s work in progress on the transcript.
Show Statistics On Transcript	Enter the date on which the system displays the student’s academic statistics on the transcript.
Fully Graded Date	Enter the date on which the system considers this student’s enrollment record for the specified term as fully graded. This value comes from the academic calendar by default. When you define transcript types, you can indicate whether the transcript processes should use this date and display grade information.

External Org ID	Select the identification number of the external organization that is sponsoring the student’s external study program.
Country	Select the country in which the external organization resides.
Study Agreement	Select the study agreement that describes the student’s external study program.
Start Date and End Date	Enter the dates on which the student’s external study program begins and ends.

Student Career Nbr (student career number)	Select a career number for the student. You can enter multiple rows when the student has multiple programs/career numbers.
Liability Status	Enter a liability status. This value will default to the enrollment pages.
Subject to Fixed HECS	Select if the student qualifies to pay the fixed HECS fee for class enrollment.
Scholarship Type	Select the appropriate scholarship type for this student. When you generate the DEST Commonwealth Learning Scholarship file, the system includes all students who have a scholarship type of 3, 4, or 5. Type 5 scholarships will have two records, one for CECS and one for CAS. See Understanding DEST Reports.
Overseas Fee	Enter any overseas fees for the student.

Student Career Nbr (student career number)	Select a career number for the student.
Foreign Fee	Enter any foreign fee for the student.
MAX Exempt Fee	Enter the sum of all non-maxima fees charged to this student.