Calculating Tuition and Fees

This chapter discusses how to:

• Calculate tuition for a single student.

• Calculate tuition for multiple students.

• Lock in a minimum tuition amount.

• Recalculate tuition and fees after enrollment cancellation.

• Change, calculate, and post optional fees.

Calculating Tuition for a Single Student

Calculate tuition for a single student when you need to see immediate results.

Pages Used to Calculate Tuition for a Single Student

Calculating a Student's Tuition

Access the Tuition Calculation page.

Academic Information	Click to access the Academic Information page.
Display Student’s Accounts	Click to access the Student Accounts page. Note. If you review the student’s account before calculating tuition, there might not be any information available.
Override Billing Units	Select to calculate tuition based on anticipated units.
Projected Billing Units	If you set billing units as a part of tuition calculation, the system displays the number of the student’s projected billing units. You can edit this field.
Override Init Enrl Fee (override initial enrollment fee)	Select to override an initial enrollment fee.
Override Init Add Fee (override initial add fee)	Select to override an initial add fee.
Tuition Residency	This field displays the tuition residency calculated for the student. You can override the value and calculate it again to post the changed amount.
Override Tuition Group	Enter a tuition group other than the one to which the student is already assigned. When you calculate the student's tuition using this page, the system uses the tuition group that you enter in this field instead of the previously assigned group.
Tuition Group	Until tuition and fees have been calculated at least once, this field is blank. After calculation, the field displays the tuition group into which the student was placed upon calculation.
Tuition Calc Required (tuition calculation required)	The system selects this check box when changes have been made to the student’s enrollment or other attributes (such as placement in a student group) that require an initial or new calculation of tuition and fees.
Calculate Tuition and Fees	Click to calculate tuition and fees.
Tuition Calc Date Time (tuition calculation date time)	The system displays the date and time that tuition was last calculated.
Display Tuition and Fees	Click to access the Tuition and Fees page, where you can review charges for tuition and fees that have been calculated and charged to the student’s account.
Display Errors/Warnings	Click to access the Calculation Messages page, where you can review all messages associated with tuition and fees calculation for the student. This field is available only if the corresponding selections have been made on the Display Errors/Warning Controls page in the Tuition Calculation Controls component.

See Also

Setting Up Transaction Fees

Establishing Tuition Calculation Controls

Calculating Tuition for Multiple Students

You can calculate tuition for multiple students using a batch process. You can define this process so that it automatically calculates tuition at times when processing demands are low.

Pages Used to Calculate Tuition for Multiple Students

Calculating Tuition in Batch

Access the Tuition for Multiple Students page.

Business Unit	Select the business unit for which you are calculating the tuition.
Run Option	Select the appropriate run option: Warning! Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values requires a substantial programming effort. Calc and Post Tuition, Waivers: (calculate and post tuition, waivers): Calculates and posts tuition and fee waivers for all students who meet the criteria that you select on this page. Calculate Tuition only: Calculates but does not post tuition for all students who meet the criteria that you select on this page. This option does not calculate or post waivers. Calculate Waivers only: Calculates but does not post waivers for all students who meet the criteria that you select on this page. This option does not calculate or post tuition. Calculate and Post Tuition: Calculates and posts tuition only for all students who meet the criteria that you select on this page. Calculate and Post Waivers: Calculates and posts fee waivers only for all students who meet the criteria that you select on this page. Post Tuition only: Posts tuition that you have already calculated. Post Waivers only: Posts waivers that you have already calculated.
Select Option	Specify how students should be selected for tuition calculation. Warning! Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values requires a substantial programming effort. All students: Calculates tuition for all students, regardless of when their tuition was last calculated. Required Only: Calculates tuition for students who meet the criteria in the page and for whom the tuition calculation required flag is set to yes.
Display Details	Click to review the Fees After Calculation (Batch) page.
Display Messages	Click to review the Fee Calculation Messages (Batch) page.
Academic Career	Select an optional academic career for which you want to calculate tuition and fees. Leave this field blank to calculate tuition for all careers limited by your run option and select option settings.
Term	Select the term for which you want to calculate tuition and fees.
Academic Program	Select an optional academic program for which you want to calculate tuition and fees. Leave this field blank to calculate tuition and fees for all eligible students in all academic programs limited by your run option and select options settings.

Locking In a Minimum Tuition Amount

The Lock In Tuition Amount process enables you to charge students a minimum lock in amount for a fee, regardless of when they drop a class, the number of classes that they drop, or whether fees increase.

Page Used to Lock In a Minimum Tuition Amount

Locking In Tuition

Access the Lock in Tuition Amount page.

Business Unit	Select the business unit for which you are processing the tuition lock.
Term	Select the term being locked.
Report Only	Select to see the effect of the lock without actually processing it.
Tuition Group	Select the tuition group that you want to process.

Recalculating Tuition and Fees after Enrollment Cancellation

When the system selects students during the Enrollment Cancellation process for non-payment of fees, you must recalculate tuition and fees for those students.

See Also

Processing Enrollment Cancellation

Page Used to Recalculate Tuition and Fees after Cancellation

Recalculating Tuition and Fees

Access the Recalc for Cancellation page.

Request ID

Select a request ID for term/session and/or class cancellations.

Changing, Calculating, and Posting Optional Fees

This section discusses how to:

• Calculate optional fees for an individual student.

• Override optional fees after the no change date.

Pages Used to Change, Calculate, and Post Optional Fees

Calculating Optional Fees for an Individual Student

Access the Optional Fees for a Student page.

Career	Displays the student’s academic career.
Fee Code	Displays the fee code of each optional fee attached to the student.
Valid Value	Select a valid value for each fee code. The system displays the default value that you defined on the Optional Fees per Term page. You can override this value. After you select the valid value, the system displays the amount of the fee in the appropriate field (amount/unit or flat amount).
Amount/Unit	If the optional fee is based on the number of units in which the student is enrolled, the system displays the total dollar amount in this field.
Flat Amount	If the optional fee is a flat charge, the system displays the total dollar amount in this field.
Maximum Amount	The maximum amount that you defined for the fee on the Optional Fees per Term page appears here.
Date Time	Displays the date and time that the optional fee was calculated.
User ID	Indicates who entered the charge.
Academic Information	Click to display the student’s enrollment status.
Calculate Tuition and Fees	Click to calculate and post tuition and fees for the student, including optional fees. Note. After you have saved any changes that you make to a student’s optional fees, any tuition calculation process takes the changes into account. In other words, it is not necessary to calculate tuition from this page.
Display Optional Fees	Click to display all optional fees that were charged after calculation.
Student Accounts	Click to review a summary of the student’s entire account and verify that the system correctly posted the optional fees.

Overriding Optional Fees after the No Change Date

Access the Optional Fees Override page.

This page is identical to the Optional Fees for a Student page.

See Also

Calculating Optional Fees for an Individual Student