Setting Up Attendance Tracking

This chapter lists prerequisites and discusses how to set up attendance tracking data.

See Also

Tracking Attendance

Click to jump to parent topicPrerequisites

Before you can generate class attendance rosters or record student attendance, you must:

  1. Define attendance type translate values in PeopleSoft Application Designer.

  2. Set a default attendance type for each academic institution in your system.

  3. Define courses in the course catalog.

  4. Define all possible instruction modes, attendance types, and attendance type data for each course component in the course catalog.

  5. (Optional) Set the attendance tracking generation flag for each class in the schedule of classes.

Click to jump to parent topicSetting Up Attendance Tracking Data

This section discusses how to:

Click to jump to top of pageClick to jump to parent topicPages Used to Set Up Attendance Tracking

Page Name

Object Name

Navigation

Usage

Academic Institution Table 3

INSTITUTION_TABLE3

Set Up SACR, Foundation Tables, Academic Structure, Academic Institution Table, Academic Institution 3

Specify a default class meeting attendance type for each institution.

Course Catalog - Components

CRSE_CATALOG_CMPNT

Curriculum Management, Course Catalog, Course Catalog, Components

Set catalog-level defaults for both batch attendance roster generation and instruction mode

Schedule of Classes - Basic Data

CLASS_ENTRY

  • Curriculum Management, Schedule of Classes, Schedule New Class, Basic Data

  • Curriculum Management, Schedule of Classes, Maintain Schedule of Classes, Basic Data

Modify the Generate Class Mtg Attendance (generate class meeting attendance) check box and instruction mode values that default from the Course Catalog - Components page.

Click to jump to top of pageClick to jump to parent topicDefining Attendance Type Translate Values

PeopleSoft delivers the following attendance type translate values: Conference, Instructor Consultation, Field Trip, Class Meeting, and Study Group. Use PeopleSoft Application Designer to modify or add to these values. The field name is CLASS_ATTEND_TYP. However, be careful to not delete a value that is in use.

Click to jump to top of pageClick to jump to parent topicSelecting a Default Class Meeting Attendance Type

Use the Academic Institution Table 3 page to specify a default class meeting attendance type for each institution. In background processing mode, the system generates only one roster per class (even if you have specified multiple attendance types on the Components page), so the value that you specify applies to all classes. The system uses the default attendance type value that you specify to determine the correct attendance type row and related attendance type detail for each class. Each class should have at least one row on the Course Catalog - Components page, with the same attendance type as the default attendance type.

See Also

Setting Additional Institution Defaults and Options

Click to jump to top of pageClick to jump to parent topicDefining Attendance Tracking Options for Course Components

Use the Course Catalog - Components page to set catalog-level defaults for both batch attendance roster generation and instruction mode and to define all possible attendance types and attendance type detail data.

See Also

Defining Course Components

Click to jump to top of pageClick to jump to parent topicIndicating Attendance Roster Generation for a Class

Use the Schedule of Classes - Basic Data page to modify the Generate Class Mtg Attendance (generate class meeting attendance) check box and instruction mode values that are supplied by default from the Course Catalog - Components page. You can set this flag at the catalog level and the schedule of classes level. This check box enables you to select the exact course components and classes for which your institution generates attendance rosters.

See Also

Defining Basic Data for Class Sections