Managing Job Openings

This chapter discusses how to:

Search for job openings.
Manage job openings.

Searching for Job Openings

This section provides an overview of job opening searches and discusses how to:

Build the job index.
Search for job openings.
Browse job openings.

Understanding Job Opening Searches

There are two methods to search for existing job openings:

Find Job Openings.

Find Job Openings enables you to search for specific job openings based on specific criteria.
Browse Job Openings.

Browse Job Openings displays a list of job openings based on selected criteria.

Because job openings are always being added to the database, you must continually build the index to ensure that all records in the database will show in the search results.

Pages Used to Search for Existing Job Openings

Page Name	Object Name	Navigation	Usage
Build Job Index	HRS_JSRCH_RUN_PROC	Recruiting, Administration, Build Job Index, Build Job Index	Build the job index based on job openings in the database.
Find Job Openings	HRS_JO_FIND_JOB	Recruiting, Find Job Openings, Find Job Openings	Search for existing job openings.
Browse Job Openings	HRS_JO_360_LAUNCH	Recruiting, Browse Job Openings, Browse Job Openings	View existing job openings.

Building the Job Index

Access the Build Job Index page.

Job Posting Search Collection

This run control page initiates the Verity Job Posting Index Build (HRS_JSCH_IDX) process. This process can run in two modes.

Create New	Creates a new job posting index. If you enter a date in the Open Date From field all job postings with a posting open date later than the specified date are indexed.
Update Existing	Adds, updates, and deletes entries in an existing index file.

Searching for Job Openings

Access the Find Job Openings page.

Enter Search Criteria

Job Opening ID	Enter or select the job opening ID to include in the search.
Status	Select the status to include in the search. Options are: Canceled Closed Denied Draft Hold Open Pending
Most Recent Activity	Select the date range that you want to define which job openings to include in the search. Options are: Last 2 Weeks Last 3 Days Last Month Last Week Last Year Today View All Yesterday
Job Opening Type	Select the type of jobs to include in the search. Options are: Continuous Job Opening Standard Requisition
Display Jobs	Select the which jobs to include in the search. Options are: All Jobs Jobs Assigned to me Jobs Associated to me Jobs Created by me
Manager	Enter or select a manager ID to include in the search.
Recruiter	Enter or select a recruiter ID to include in the search.
Originator	Enter or select a creator ID to include in the search.
Business Unit	Enter or select a business unit to include in the search.
Position	Enter or select a position to include in the search.
Title	Enter a job posting title to include in the search.
Recruitment Contact	Select a recruitment content to include in the search.
Search	Click to execute the search.
Reset	Click to clear the search criteria fields.

Search Results

Title

Click to access the Job Opening page.

Take Action

Select an action you want to make to the job openings that have the check box next to the job title selected and click Go. Actions are:

Add Note: Accesses the Add Note page.
Cancel: Changes the job opening status to Canceled.
Close: Changes the job opening status to Closed.
Hold: Changes the job opening status to Hold.

Browsing for Job Openings

Access the Browse Job Openings page.

View Drafts

Displays only your draft job openings.

Find Job Openings

Displays the Find Job page.

Job Openings

Define how you want the list of job openings to display by selecting three different options. Click the refresh icon when you change the display settings.

Job Opening	Click the link to display the Job Opening page.
Select Action	Select an action from the list. Valid option is Add Note.
Create New Job	Displays the Enter Primary Job Opening Information page.
Find Job Postings	Displays the Basic Search page.

Managing Job Openings

This section provides an overview of job opening pages, lists common elements, and discusses how to:

Review applicants linked to job openings.
Review job opening activity.
Add notes to job openings.
Add attachments to job openings.
Add expenses to job openings.
Review job opening details.

Understanding Job Opening Pages

The Job Opening page provides a single point from which you can complete many job and applicant related recruiting tasks. For job related tasks, you can:

Copy an existing job opening to create a new one.
Create a new job opening.
Review activity, notes, attachments, and expenses.
Review job opening detailed information.

For applicant related tasks, you can:

View applicants linked to job openings.
Search for applicants.
Screen applicants.
Schedule interviews.
Add applicants to new and saved lists.
Change applicant status.
Create interview evaluations.
Create salary packages.
Forward applicants.
Link applicants to job openings.
Manage applicant checklists.
Initiate pre-employment checks.
Initiate the hire process.
Prepare job offers.
Route applicants.
Send correspondences.

You access the Job Opening page through the Find Job Opening page.

Common Elements Used in This Section

	Displays the Enter Primary Job Information page.
	Saves entered data.
	Displays the Job Opening - Clone Job Opening page.
	Displays the Job Opening - Screen Applicants page.
Previous Job Opening	Displays the previous job opening in the Find Job or Browse Jobs list.
Next Job Opening	Displays the next job opening in the Find Job or Browse Jobs list.
Return to Previous Page	Displays either the Find Job or Browse Jobs page.

Pages Used to Manage Job Openings

Page Name	Object Name	Navigation	Usage
Find Job Opening	HRS_JO_FIND_JOB	Recruiting, Find Job Opening	Search and select job openings.
Job Opening - Manage Applicants - View Applicants	HRS_JO_360	Click the job opening link in Search Results group box on the Find Job Opening page.	Review job opening information.
Job Opening - Activity & Attachments	HRS_JO_360	Review job status history, notes, attachments, and expenses.	Review job opening information.
Add Note	HRS_JO_NOTE_SEC	Click Add Note from the Job Opening - Activity & Attachments page.	Add a note.
Add Expenses	HRS_JO_EXPENSE_SEC	Click Add Expense from the Job Opening - Activity & Attachments page.	Add a job expense.
Job Opening - Job Opening Details	HRS_JO_360	Click the job opening link in Search Result group box on the Find Job Opening page.	Review or edit job opening details.

Reviewing Applicants Linked to Job Openings

Access the Job Opening - Manage Applicants page.

Manage Applicants

Display

Select the status by which the list of applicants will display.

Applicants

This group box displays the applicants linked to the job opening according to the disposition you selected above.

Applicant Name	Click the link to display the Manage Applicant page.
Disposition	Click the link to display the Disposition Details page.
Resume	Click the link to display the Manage Applicant - Applicant Resume page.
Take Action	Select one of these actions: Add Applicant to New List: Displays the Create New List page. Add Applicant to Saved List: Displays the Select Applicant List page. Change Applicant Status: Displays the Select New Applicant Status page. Create Interview Evaluation: Displays the Interview Evaluation page. Create Salary Package Model: Displays the Applicant Model page. Forward Applicant: Displays the Forward Applicant page. Link Applicant to Job: Displays the Link to Job Opening page. Manage Applicant Checklists: Displays the Applicant Checklist page. Manage Interviews: Displays the Schedule Interview page. Pre-Employment Check: Displays the Pre-employment Check page. Prepare for Hire: Displays the Prepare for Hire page. Prepare Job Offer Displays the Prepare Job Offer page. Reject Applicant Displays the Link to Job Opening page. Route Applicant Displays the Route Applicant page. Send Correspondence Display the Send Correspondence page. See Managing Applicants. See Making Job Offers. See Hiring Applicants

Reviewing Job Opening Activity

Access the Job Opening - Activity & Attachments page.

Job History

This group box displays the activity history related to the job opening. Any changes made to the job opening status are reflected in this grid.

Searches/Related Applicant Searches

This group box displays a list of saved applicants searches that have a job opening as part of the search criteria. You can click the Name link to display the search criteria and the View Results link to display the search results.

Notes

This group box displays a list of notes related to the job opening.

View Note	Click to display the Add Note page and view the content of the note.
Add Note	Click to display the Add Note page.

Attachments

This group box displays a list of attachments related to the job opening.

Add Attachment

Click to display a browser window, where you can search for document to attach to the job opening.

Expenses

This group box displays a list of expenses associated to the job opening.

Expense Detail	Click to display the Add Expense page and view the detailed information of the expense.
Add Expense	Click to display the Add Expense page, where you can add a new job opening related expense.

Adding Notes to Job Openings

Access the Add Note page.

Audience

Select the audience for this note. Valid options are:

Interview: Interview notes can be viewed by anyone who has access to the job opening.

Private: Private notes can be viewed only by the originator.

Public:Public notes can be viewed by anyone who has access to the job opening.

Adding Expenses to Job Opening

Access the Add Expenses page.

Job opening expenses are costs incurred for the job opening, such as costs of advertising or engaging an agency to handle the job opening. If the expense cannot be attributed to a specific applicant, use the Add Expenses page to tie the expense to the job opening.

Expense Code	Select the expense code.
Expense Amount	Enter the amount of the expense.
Charge Date	Enter the date the expense was incurred.
Business Unit	Select the business unit. The default is the business unit associated to the job opening.
Department	Select the department. The default is the department associated to the job opening.
Applicant Name	Enter the applicant name. For job opening expenses, this should be blank.
Description	Enter a description of this expense.

Reviewing Job Opening Details

Access the Job Opening - Job Opening Details page.

The page that displays is similar to the page used when the job opening was created. page is similar to creating a new job opening and contains the same template structure. This is used to review the job opening when approvals is used. There are restrictions on who can update the job opening data:

If the status of the job opening is Draft, only the creator of the job opening can update the information .
Interviewers do not have access to Salary information.
If status is Hold, Cancelled, or Closed, only Recruiting Administrators can update data.

See Creating Job Openings.

View Drafts	Displays only your draft job openings.
Find Job Openings	Displays the Find Job page.