Viewing Class Enrollment Data

This chapter lists common elements and discusses how to:

View enrollment request history.
View student statistics.
View student study lists.
Select a term in self-service.
View student class schedules through self-service.
View student exam schedules through self-service.
View class rosters.
View class rosters through self-service.
Print class rosters.
Produce student study lists.

Common Element Used in This Chapter

Sort Option

Select how you want to sort the students on the class roster:

Last Name, First Name: Select to sort the students on the class roster by last name, then first name.

Start Date, Last, First Name: Select this option to sort students in an Open Entry/Exit (OEE) class based on the student’s class start date.

Viewing Enrollment Request History

This section discusses how to search for and view enrollment request history.

Page Used to View Enrollment Request History

Page Name	Object Name	Navigation	Usage
Enrollment Request Search	ENRL_REQ1_INQUIRY	Records and Enrollment, Enroll Students	Search for and view enrollment request history.

Searching for and Viewing Enrollment Requests

Access the Enrollment Request Search page.

The enrollment engine keeps a history of all enrollment requests that it processes successfully. The system queries against these transactions as well as any enrollment transactions posted through the Grade Roster component, displaying in a grid at the bottom of this page all of the enrollment request transactions that meet your search criteria. You must enter at least two search criteria. For example, you can search to find out how a student got dropped from a class, or you can view a list of students enrolled in class that has been cancelled.

Warning! Access to this inquiry component should be restricted to key individuals in the institution because sensitive student information, such as course grades, is visible in this component.

Academic Career	Select the academic career for which you want to search for enrollment transaction history.
Term	Select the term for which you want to search for enrollment transaction history.
Enrollment Request ID	Select the enrollment request ID for which you want to search for enrollment transaction history.
Enrollment Request Source	Select the enrollment request source for which you want to search for enrollment transaction history. The enrollment request source is the process that generated the enrollment request.
Enrollment Request Action	Select the enrollment request action for which you want to search for enrollment transaction history.
Enrollment Action Reason	Select the enrollment action reason for which you want to search for enrollment transaction history.
User ID	Enter the user ID of the person who processed the enrollment transactions that you want to view.
ID	Select the ID of the student whose enrollment transactions you want to view. The system prompts you with IDs from the personal data table (PERSONAL_DATA).
Class Nbr (class number)	Select the class for which you want to view enrollment transactions within a term. To use this field, you must also specify a term in the Term field so that the system knows which term’s schedule of classes is valid.
Enrollment Action Range	Use the Start Date and End Date fields in this group box to specify the date range for the enrollment action. For example, specify that the system search for all enrollment requests where students dropped from a class through the Mass Enrollment component due to a canceled class during the fall quarter.
Last Update Range	Use the From Date Time and To Date Time fields in this group box to enter a time range where enrollment requests were last updated.
Refresh Previous Search Result	Select this check box to have the system populate the Enrollment List grid at the bottom of this page with only the latest search results, clearing previous data from the list.
Search	Click to have the system query the enrollment tables and retrieve enrollment transaction history based on your search criteria. The system displays your search results in the Enrollment List grid at the bottom of the page.
Enrollment List	The system populates the grid in the lower portion of the page with each enrollment request transaction that matches your search criteria. Each row contains 46 fields of pertinent information about the enrollment request, dispersed over eight tabs. Click the tabs to view additional fields.

Viewing Student Statistics

Student Records enables you to view summary information at various points during a student's academic career, with numerous ways to access the information. This section reviews the places in the system where you can view summaries of both enrollment and term statistics.

This section discusses how to:

View student enrollment summaries.
View term statistics for a single term.
View term statistics for multiple terms.
View cumulative statistics for multiple terms.
View student terms.

Pages Used to View Student Statistics

Page Name	Object Name	Navigation	Usage
Enrollment Summary	STDNT_ENRL_INQ	Records and Enrollment, Enrollment Summaries	View a summary of a student's enrollment information. The student must first enroll in classes.
Term Statistics	TERM_STATISTICS2	Records and Enrollment, Enrollment Summaries	View a student’s term statistics within a specified term. The student must first enroll in classes.
Term Statistics	TERM_STATISTICS	Records and Enrollment, Student Term Information, Term History	View all of a student’s term statistics for each term of the student’s academic career. The student must first enroll in classes.
Cumulative Statistics	CUM_STATISTICS	Records and Enrollment, Student Term Information, Term History	View all of a student’s cumulative statistics for each term of the student’s academic career. The student must first enroll in classes.
Student Term Search	STDNT_TERM_SRCH	Records and Enrollment, Career and Program Information	View all terms in which a student has been active.

Viewing Student Enrollment Summaries

Access the Enrollment Summary page.

All classes in which a student is successfully enrolled for a term appear.

	Click the Enter Search Criteria button to access the Class Detail page, where you can view detail about the class on the enrollment summary.
Print Study List	Click to print the student’s enrollment summary.

Viewing Term Statistics for a Single Term

Access the Term Statistics page.

The system displays units earned from the home institution in the top half of the page, while transfer credit units appear in the bottom half. In addition, the current grade point average (GPA) appears at the bottom of the page. You can verify the GPA by dividing the grade points by the total units towards GPA.

Towards GPA	Represents the units taken for a grade that accumulate in the GPA.
No GPA	Represents units taken for a grade that do not accumulate in the GPA (for example, Pass or Credit)
Audit	Represents classes taken at the home institution using the audit grading basis.
For Progress	Represents the total number of units taken for progress and is used in Student Records to determine academic load and, once grading has occurred, academic level.
Term Total	Represents the term total units for each row.
Units Only	Represents units that are transferred from an external organization and that do not have grade points associated with them.
TC Units Adjust (transfer credit units adjustment)	Shows how many units were manually removed from the student’s overall transfer credit units. This field is updated on the Terms in Residence page in the Term Activation component.

Viewing Term Statistics for Multiple Terms

Access the Term Statistics page.

Viewing Cumulative Statistics for Multiple Terms

Access the Cumulative Statistics page.

Reset Cum Stats at Term Start (reset cumulative statistics at term start)

Select to reset statistics to zero at the start of the term. If you clear this check box, the system accumulates statistics from previous terms.

Viewing Student Terms

Access the Student Term Search page.

Academic Career	Every academic career for which the student has been active for a term.
Term	Every term in which the student has been active.
Academic Institution	The academic institution at which the student has been term active.
Eligible To Enroll	The student’s eligibility to enroll in the specified academic career and term at an academic institution, according to the value of the corresponding field on the Term Activation page.

Viewing Student Schedules Using Self-Service Pages

If your institution has licensed PeopleSoft Enterprise Campus Self Service, your students can view their class schedule and scheduled exams over the web.

See Also

Viewing Your Class Schedule

Viewing Class Rosters

This section discusses how to view class rosters.

Page Used to View Class Rosters

Page Name	Object Name	Navigation	Usage
Class Roster	CLASS_ROSTER	Curriculum Management, Class Roster	View the students that are enrolled in a class, have dropped a class, or are on the wait list for a class.

Viewing Class Rosters

Access the Class Roster inquiry page.

Enrollment Status

Select a particular student enrollment status that you want to view for the class. The enrollment status defines the Class Roster Type that the system displays for you. Your choices for enrollment status are Enrolled, Dropped, or Waiting.

Start Date

Enter a date in this field to filter the list of students on the class roster of an OEE class so that the only remaining students are those whose class start date is on a specific date.

Total Students

The total number of students who appear on the class roster.

Detail

Click to view the Class Detail page, where you can view detail about the class for which you are viewing the class roster.

Name

The name of the student who is either enrolled in, has dropped from, or is on the wait list for the class.

Student ID

The ID of the student who is either enrolled in, has dropped from, or is on the wait list for the class.

Grading Basis

The grading basis of the student who is either enrolled in, has dropped from, or is on the wait list for the class.

Units Taken

The number of units that the student took for the class.

Primary Academic Program

The primary academic program of the student who is either enrolled in, has dropped from, or is on the wait list for the class.

Printing Class Rosters

This section discusses how to print class rosters.

Page Used to Print Class Rosters

Page Name	Object Name	Navigation	Usage
Class Roster	RUNCTL_SRCLASSRSTR	Curriculum Management, Class Roster	Print class rosters.

Printing Class Rosters

Access the Class Roster report page.

Academic Institution

Select the academic institution for which you want to print class rosters.

Term

Select the term for which you want to print class rosters.

Session

Select the session that contains the class rosters that you want to print. Values for this field are delivered with your system as translate values. You can modify these values.

Display Permissions

Select to display permissions on the printed class roster. If the class section has permissions, the Class Roster report displays the name of the student assigned the permission, date that the student used the permission, and expire date of the permission.

Academic Organization

In the Select One of the Following group box, if you want to print class rosters for a specific academic organization, then select a value in this field and leave blank the Subject Area and Class Nbr fields.

Subject Area

In the Select One of the Following group box, if you want to print class rosters for a specific subject area, then select a value in this field and leave blank the Academic Organization and Class Nbr fields.

Class Nbr (class number)

In the Select One of the Following group box, if you want to print class rosters for a specific class, then select a value in this field and leave blank the Subject Area and Class Nbr fields. You are prompted by the schedule of classes for the specified term.

Enrolled Students

Select this check box to include in the class roster the students who are enrolled in the class.

Dropped Students

Select to include in the class roster the students who have dropped the class.

Wait-Listed Students

Select to include in the class roster the students who are on the wait list for enrollment into the class.

Begin Date

Enter a date to filter the list of students on a class roster of an OEE class so that the only remaining students are those whose class start date is on or after the specified date.

End Date

Enter a date in this field to filter the list of students on a class roster of an OEE class so that the only remaining students are those whose class start date is on or before the specified date.

Run the Class Roster Structured Query Report (SQR) process as needed.

Producing Student Study Lists

A student study list is a list of classes in which a student is enrolled for a term.

This section discusses how to generate student study lists.

Page Used to Produce Student Study Lists

Page Name	Object Name	Navigation	Usage
Student Study List	RUNCTL_SRSTDYLST	Records and Enrollment, Enrollment Summaries	Generate student study lists.

Generating Student Study Lists

Access the Student Study List page.

Institution

Select the academic institution for which you want to produce student study lists.

Term

Select the term for which you want to produce student study lists.

Academic Career

If you want to narrow the production of student study lists to a specific academic career, select a value.

Academic Program

If you want to narrow the production of student study lists to a specific academic program, select a value. The Student Group field becomes unavailable for edit.

Student Group

If you want to narrow the production of student study lists to a specific student group, select a value. The Academic Program field becomes unavailable for edit.

First run the Student Class Schedule Report SQR process (SRSTDLST), then the Study List Crystal report. Run the PSJob only if you are running the process on a server.

Enrollment Status	Select a particular student enrollment status that you want to view for the class. The enrollment status defines the Class Roster Type that the system displays for you. Your choices for enrollment status are Enrolled, Dropped, or Waiting.
Start Date	Enter a date in this field to filter the list of students on the class roster of an OEE class so that the only remaining students are those whose class start date is on a specific date.
Total Students	The total number of students who appear on the class roster.
Detail	Click to view the Class Detail page, where you can view detail about the class for which you are viewing the class roster.
Name	The name of the student who is either enrolled in, has dropped from, or is on the wait list for the class.
Student ID	The ID of the student who is either enrolled in, has dropped from, or is on the wait list for the class.
Grading Basis	The grading basis of the student who is either enrolled in, has dropped from, or is on the wait list for the class.
Units Taken	The number of units that the student took for the class.
Primary Academic Program	The primary academic program of the student who is either enrolled in, has dropped from, or is on the wait list for the class.

Academic Institution	Select the academic institution for which you want to print class rosters.
Term	Select the term for which you want to print class rosters.
Session	Select the session that contains the class rosters that you want to print. Values for this field are delivered with your system as translate values. You can modify these values.
Display Permissions	Select to display permissions on the printed class roster. If the class section has permissions, the Class Roster report displays the name of the student assigned the permission, date that the student used the permission, and expire date of the permission.
Academic Organization	In the Select One of the Following group box, if you want to print class rosters for a specific academic organization, then select a value in this field and leave blank the Subject Area and Class Nbr fields.
Subject Area	In the Select One of the Following group box, if you want to print class rosters for a specific subject area, then select a value in this field and leave blank the Academic Organization and Class Nbr fields.
Class Nbr (class number)	In the Select One of the Following group box, if you want to print class rosters for a specific class, then select a value in this field and leave blank the Subject Area and Class Nbr fields. You are prompted by the schedule of classes for the specified term.
Enrolled Students	Select this check box to include in the class roster the students who are enrolled in the class.
Dropped Students	Select to include in the class roster the students who have dropped the class.
Wait-Listed Students	Select to include in the class roster the students who are on the wait list for enrollment into the class.
Begin Date	Enter a date to filter the list of students on a class roster of an OEE class so that the only remaining students are those whose class start date is on or after the specified date.
End Date	Enter a date in this field to filter the list of students on a class roster of an OEE class so that the only remaining students are those whose class start date is on or before the specified date.

Institution	Select the academic institution for which you want to produce student study lists.
Term	Select the term for which you want to produce student study lists.
Academic Career	If you want to narrow the production of student study lists to a specific academic career, select a value.
Academic Program	If you want to narrow the production of student study lists to a specific academic program, select a value. The Student Group field becomes unavailable for edit.
Student Group	If you want to narrow the production of student study lists to a specific student group, select a value. The Academic Program field becomes unavailable for edit.