Using Self-Service Enrollment

This section discusses how students perform the following self-service tasks:

View enrollment appointments.
View your class schedule.
Use the Wish List.
Add classes.
Drop classes.
Swap classes.
Edit classes.
View your weekly schedule.
View their exam schedule.

Understanding Self-Service Enrollment

The self-service enrollment design integrates the various enrollment functions and enables students to build and make changes to their schedules from the same place in the system. A step by step wizard feature guides students through the enrollment processes of adding, dropping, swapping, and editing classes. Specifically, it guides students through the steps of selecting classes, defining options—such as wait list preferences—confirming selections, and reviewing results.

Additionally, a great degree of integration exists between the tasks of viewing appointment data, finding or browsing for classes, enrolling in classes, presenting error messages, and viewing enrollment information.

Self Service Wish List Validation and Enrollment Messages

We have delivered new error and informational message sets for the Wish List Validation feature and self-service enrollment processing. These new message sets enable the enrollment process to bring back a more self-service friendly message. These messages can be modified to meet the specific needs of your students. You can view and make changes to these messages using the PeopleTools Message Catalog component (PeopleTools, Utilities, Administration, Message Catalog).

Validation (Message Set 14632): These messages are returned when a student selects Validate on the Wish List page. The system a validation-specific message–rather than a regular enrollment engine message. For example, if the validation process finds a time conflict, the message 14632, 17–rather than the enrollment engine message 14640, 17–will be returned.

Enrollment (Message Set 14641): This Message Set will be used for all messages received through self-service enrollment (excluding Wish List Validation). While actual enrollment processing will be the same for self-service enrollment as it is when processed using an administrative user page, such as Quick Enroll, the fact that a request was submitted through self-service enrollment is now used to return a self-service specific error or informational message. For example, if an enrollment request submitted though the Quick Enroll component returns message 14640, 17 (time conflict), the same request submitted through self-service will return the self-service specific message 14641,17. This enables more appropriate self-service messaging, without changing the messages used for non-self-service, administrative users.

Prerequisites

You must first define your enrollment feature options and enrollment preference options on the Student Records Setup page.

Viewing Enrollment Appointments Through Self-Service

This section discusses how students can view their enrollment appointments for a specific term. Advisors can also view information on this page.

Page Used to View Enrollment Appointments

Page Name	Object Name	Navigation	Usage
Enrollment Dates	SSR_SSENRL_APPT	Self Service, Enrollment, View Enrollment Appointment	Students can view detail information about their enrollment appointment, such as start date, end date, start time, end time, and unit limits.

Viewing Your Class Schedule

This section discusses how students view their class schedule from self-service pages.

Pages Used to View Your Class Schedule

Page Name	Object Name	Navigation	Usage
My Class Schedule	SSR_SSENRL_LIST	Self Service, Enrollment	Students use this page to view their class schedules for a term.
Weekly Schedule	SS_WEEKLY_SCHEDULE	Self Service, Enrollment, My Class Schedule Click the Weekly Calendar View option. Self Service, Enrollment, View My Weekly Schedule	Students use this page to view their weekly schedules. Note. Before students can view their weekly schedules, you must define weekly schedule time periods. See Setting Up Weekly Schedule Time Periods.
Academic Calendar Deadlines	ACAD_CAL_DATES	Click the Academic Calendar Deadlines icon on the My Class Schedule page.	Students use this page to view drop, cancel, and withdrawal deadlines for a class on their class schedule.

Using the Wish List

This section discusses how students can use the self-service Wish List to plan and build their schedules and validate their enrollment selections before their enrollment appointment.

Pages Used to Use the Wish List

Page Name	Object Name	Navigation	Usage
Wish List	SSR_PLANNER_MAIN	Self Service, Enrollment	Students plan and build their schedules for an upcoming term by saving selected classes to a staging area. If you have enabled the Validation feature, students can check their selections for common enrollment errors by validating them against a subset of the current enrollment engine edits.

Adding Classes

This section discusses how students can add classes to their schedules from Campus Self Service.

Pages Used to Add Classes

Page Name	Object Name	Navigation	Usage
Add Classes	SSR_SSENRL_ADD	Self Service, Enrollment	Students can use this page to request enrollment into classes for a term.
Related Class Sections	SSR_CLS_RELCOMP	Click the Next button on the Add page.	Students use this page to select related class sections to add.
Add Classes - Select Classes to Add - Enrollment Preferences	SSR_CLS_DTLOPT	Click the Select a Class button on the Select Classes to Add - Class Detail page.	Students use this page to complete the information for their class enrollment requests.
Add Classes - Confirm Classes	SSR_SSENRL_ADD_C	Click the Next button on the Add Classes - Select Classes to Add - Enrollment Preferences page.	Students use this page to confirm their selection and initiate the enrollment engine.
Add Classes - View Results	SSR_SSENRL_RSLT	Click the Enroll button on the Confirm Classes page.	Students use this page to view the result of their enrollment request.

Dropping Classes

This section discusses how students can drop classes from their schedules through Campus Self Service.

Pages Used to Drop Classes

Page Name	Object Name	Navigation	Usage
Drop Classes	SSR_SSENRL_DROP	Self Service, Enrollment	Students use this page to drop classes from their schedule.
Drop Classes - Confirm Your Selection	SSR_SSENRL_DROP_C	Click the Drop Classes button on the Drop Classes page.	Students use this page to confirm their selection.
Drop Classes - View Results	SSR_SSENRL_RSLT	Click the Next button on the Drop Classes – Confirm Your Selection page.	Students use this page to view the result of their drop request.

Swapping Classes

This section discusses how students can swap classes using self-service pages.

Pages Used to Swap Classes

Page Name	Object Name	Navigation	Usage
Swap	SSR_SSENRL_SWAP	Self Service, Enrollment	Students can use this page to request to swap an existing class enrollment within a term for a different class enrollment.
Select a class to swap - Enrollment Preferences	SSR_CLS_DTLOPT	Click the Select a Class button on the Select Classes to swap - Class Detail page.	Students use this page to complete the information for their class enrollment requests.
Swap Classes - Confirm your selection	SSR_SSENRL_SWAP_C	Click the Next button on the Select a class to swap - Enrollment Preferences page.	Students use this page to confirm their selection and initiate the enrollment engine.
Swap Classes - View Results	SSR_SSENRL_RSLT	Click the Next button on the Swap Classes - Confirm your selection page.	Students use this page to view the result of their swap request.

Editing Classes

This section discusses how students can edit their enrollment requests through Campus Self Service.

Pages Used to Edit Classes

Page Name	Object Name	Navigation	Usage
Edit	SSR_SSENRL_EDIT	Self Service, Enrollment	Students use this page to select a class to edit.
Select a class to edit - Enrollment Preferences	SSR_CLS_DTLOPT	Click the next button on the Select Classes to edit - Class Detail page.	Students use this page to complete the information for their class enrollment requests.
Edit Class Enrollment Options - Confirm your Selections	SSR_SSENRL_EDIT_C	Click the Next button on the Select a class to edit - Enrollment Preferences page.	Students use this page to confirm their changes.
Edit Class Enrollment Options - View Results	SSR_SSENRL_RSLT	Click the Next button on the Edit Class Enrollment Options - Confirm your Selections page.	Students use this page to view the results of their changes.

View Your Exam Schedule

This section discusses how students view their exam schedule through Campus Self Service.

Page Used to View Your Exam Schedule

Page Name	Object Name	Navigation	Usage
Exam Schedule - View Details	SS_EXAM_SCHED	Self Service, Enrollment, View My Exam Schedule	Students use this page to view their exam schedule for a term.

Using Self-Service Pages and LMS Authentication

When you use PeopleSoft LMS authentication, students and instructors can use self-service pages to view their class schedule or teaching assignments for a term.

An LMS button appears next to LMS classes on these pages either when a provider for authentication is identified or when an LMS URL is provided on the Schedule of Classes - LMS Data page. The LMS button works the same on the Student Center page and the My Class Schedule self-service page for students and on the Faculty Center page for instructors.

Self-service users can also access a list of LMS providers and select the appropriate provider link to transfer directly to their home page in that LMS provider's website.

Pages Used to Access the LMS Website

Page Name	Object Name	Navigation	Usage
Student Center	SSS_STUDENT_CENTER	Self Service, Student Center	Students click the LMS button on this page to access the LMS website.
My Class Schedule	SSR_SSENRL_LIST	Self Service, Enrollment, My Class Schedule	Students click the LMS button on this page to access the LMS website.
My Learning Management Systems	SSR_LMS_TARGET	Self Service, Academic Records, Learning Management Systems	Students use this page to access the LMS website.

Using the LMS Button to Access the LMS Website

Self-services users can access the Student Center or My Class Schedule self-service pages and click the LMS button to transfer to the appropriate external LMS site.

When an LMS provider is identified for authentication and the student clicks the LMS button on a self-service page, the system authenticates the user and transfers him or her directly to the academic content for the specified class within the external LMS. With authentication, the user does not have to log in to the external site.

If instead of a provider an LMS URL is specified, no authentication takes place. The system transfers the student to the specified URL, such as an instructor's website, where they might or might not have to log in.

For students, the LMS button appears next to an LMS class if they are enrolled in that class and have not dropped or withdrawn from the class.

If neither an LMS provider nor an LMS URL are assigned, the LMS button does not appear.

Using the Provider Link to Access the LMS Site

Self-services users can access the My Learning Management Systems self-service page and click the LMS provider link to transfer to the appropriate external LMS site.

Students can click an LMS provider link to access the appropriate external website. The system performs the authentication and transfers them directly to their home page in that provider's website.

For students, the system lists only those providers who are defined for the student's academic institution and that are set to display as a link on the LMS Provider page. If the student has multiple programs, each associated with a different institution, then the valid LMS providers for each of those institutions appear.

Note. For a provider link to appear on the Learning Management Systems provider page, the Display as LMS Link must be selected on the LMS Provider page.