Catalog Data

CRSE_CATALOG

Curriculum Management, Course Catalog

Define course titles, course units, grade bases, topics, and repeat rules.

Offerings

CRSE_CATALOG_OFFER

Curriculum Management, Course Catalog

Define course numbers, link academic organizations to course offerings, and so on.

Components

CRSE_CATALOG_CMPNT

Curriculum Management, Course Catalog

Define components such as lecture, laboratory, and discussion as well as instructor workload hours, room characteristics, additional fees, and final exams.

GL Interface (general ledger interface)

CRSE_OFFER_GL

Curriculum Management, Course Catalog

Map course fees as item types to their proper general ledger accounts. The system generates charges to the student's account based on the course code you define on this page and offsets these charges based on the general ledger you define on this page. Your office needs to coordinate the information on this page with your controller's office.

Effective Date

Enter an effective date for this course. The effective date defines when the status you select is valid. Use a new effective date each time you make a change to a course offering. Insert new rows as needed, and modify the record. This way you can track historical course changes.

Status

Select a status for this course. Select Active when the course is valid for your institution. You can keep all courses in the database for historical research purposes by inserting a new effective-dated row and setting the status to Inactive for courses that you no longer offer.

Note. When you schedule a class for a term, the system prompts against the Catalog Data page using the start date of the term as the effective date to find the appropriate row in the catalog. Therefore, you do not need to create a new catalog entry for every term. Simply insert a new effective-dated row for your revisions.

Short Course Title and Long Course Title

The short title appears on items such as transcripts, advisement reports, study lists, course catalog search, and the schedule of classes. The long course title appears on the course catalog report.

Long Description

The long description can display in the course catalog report (if you specify).

Minimum Units and Maximum Units

Enter the minimum units and maximum units that the course is worth. The minimum and maximum units are the same, except for a variable unit class. For a variable unit class, the minimum and maximum units would constitute a range and the student or administrator would be able to choose from within that range how many units the class is worth. For example, the minimum units could be set at 2 and the maximum units could be set at 3. After you schedule the class, you can enroll the student and enter the number of units the student chooses to take for the class in the Units Taken field on the enrollment page.

Academic Progress Units

The system uses academic progress units in conjunction with the billing factor to calculate billing units, in order to calculate per unit fees. The system also uses academic progress units to calculate academic load. Academic progress units are usually equal to the minimum/maximum units, except for a multi-term class. A multi-term class is when all credit for a sequence of classes (HIST 101a + 101b) is granted once a student completes the last course in the sequence. To prevent the student from earning units taken, which are used to calculate GPA, or units earned, which are used by the Academic Advisement application, you could enter 0 in the Minimum Units field and Maximum Units field. Then you could enter 3 (or some other unit value) in the Academic Progress Units field.

The system would calculate the billing units and academic load using 3 (or some other unit value) academic progress units, yet the student would earn no credit.

Financial Aid Progress Units

The number of units for the course that the system counts towards tracking a student's financial aid load for a term.

Last Course of Multi-Term Sequence

Select this check box so that academic progress units can be less than the minimum units for this course. The academic progress units for the last course in a multi-term course is less than the minimum units because the minimum units have been accumulating over the entire sequence, and they are only granted after the student completes the last course. The academic progress units, on the other hand, are still granted for each course in the sequence, so they are less than the minimum units at the end of the sequence. See the Example of Multi-Term Course in the following section.

Enrollment Unit Load Calc Type (enrollment unit load calculation type)

Determines how the Enrollment Engine calculates the student's academic load. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Your choices are:

Actual Units: The system populates the Enrollment Unit Load Calc Type field to Actual Units by default. Use this option for any course where you have identical values for the Minimum Units, Maximum Units, and Academic Progress Units fields. The exception to this rule is when you are creating a variable unit course. Even though your minimum and maximum units are different, use Actual Units. The enrollment engine calculates the number of units the student can take in the term by looking at the Units Taken field on the Enrollment Request 1 or Student Enrollment 1 page (please see Example of Variable Unit Course below). You can also use this option for a remedial course, or the like, if you do not want the course to count toward the student’s academic load.

Academic Units: Select this option for any course where the Minimum Units, Maximum Units, and Academic Progress Units are not identical, such as remedial courses and multi-term sequence courses. Selecting this option requires the system to look at the academic progress units when it calculates academic load. For example, the minimum units and maximum units might be 0, because you do not want academic level and GPA to be affected by this course. The academic progress units would be 3 so the course would still be used to calculate academic load and billing units (please see Example of Multi-Term Course below). Furthermore, you could use this option for a remedial course, or the like, if you wanted the course to be used in calculating load, but did not want it to be used in calculating GPA.

Course Count

If you count courses (in addition to units) toward academic advising requirements or limits, enter a course count value in this field. The system populates this field by default from the course catalog. The course count indicates the worth, or count, of the course towards an advising requirement. Some institutions count courses, as well as units, towards degree requirements.

Course Contact Hours

The system populates this field by default to the Schedule of Classes - Instructor Contact Hours page, where the value is used to calculate Total Contact Hours. Each component of the course can have different contact hours on the Components page.

Grading Basis

Select a grading basis for the course. Grading basis values are defined on the Grading Scheme Table page. You can override the grading basis for individual class offerings when you create the schedule of classes.

Graded Component

The system displays the graded component based upon the Grade Roster Print field value on this page and the Graded Component field value on the Components page.

Grade Roster Print

Select the type of grade roster that you want to print for this course offering (as processed through the Grade Roster Print page). Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Your choices for grade roster print are:

By Student: Grade rosters print for each student. Each student has a distinct grade roster, separated by a page break.

Component: Grade rosters print for the graded component of the course. The graded component is specified on the Components page.

Instructor: Grade rosters print for the graded component of the course. The graded component is specified on the Components page. A copy of the grade roster prints for each instructor, primary or otherwise. The number of copies that print is equal to the number of instructors for the course (primary or otherwise).

None: No grade roster prints for the course.

Repeat for Credit

Select this check box to indicate that the class can be repeated for additional credit (as opposed to repeating for grade improvement only). If you do not select the check box, the class is subject to repeat rules set up in the Repeat Rule Table component.

Allow Multiple Enroll in Term (allow multiple enrollments in term)

Select this check box to permit a student to enroll in this course multiple times within the same term, such as an independent study course.

Total Units Allowed

The system populates this field by default to the maximum units for the course (because by default, one full course completion is always permissible). However, if you have selected the Repeat for Credit check box, you may edit and increase this value. This value must be equal to or greater than the maximum units for the course. The system enforces the lower of the two limits that you define (units or completions).

Total Completions Allowed

The system populates this field by default to 1 (because by default, one full course completion is always allowed). However, if you have selected the Repeat for Credit check box, you may edit and increase this value. This value must be equal to or greater than 1. The system enforces the lower of the two limits that you define (units or completions).

Instructor Edit

Select how you want the system to prompt for instructor ID’s during class enrollment. This option determines the availability of and the prompt values for the instructor ID field on the Enrollment Request, Quick Enroll, Enrollment and self-service enrollment pages. The system populates the value for the Instructor Edit field by default to the Class Associations page, where you can override the value. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Your choices are:

No Choice: If you select this option, the system makes the Instructor ID field on the Enrollment Request page unavailable and automatically assigns the instructor who is scheduled to teach the class, as indicated on the Schedule of Classes - Meetings page: Assignment tab. Thus, the student has no choice of instructor.

Class Instructor Edit: If you select this option, the system makes active the Instructor ID field on the Enrollment Request, Quick Enroll, Enrollment and Self Service Enrollment pages. page and prompts the user with only the 'Primary Instructors' for the class, as defined on the Meetings page. Use this option for independent study courses or the like, for which the student can select one of several ‘Primary’ instructors.

Instructor/Advisor Edit: If you select this option, the Instructor ID field on the Enrollment Request, Quick Enroll, Enrollment and Self Service Enrollment pages. the system prompts the user with only the instructors available to teach this course, as defined on the Instructor/Advisor Table page.

Consent

Select the consent type for enrollment in the course. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Your choices are:

No Consent: No special consent is required for a student to enroll.

Instructor or Departmental: If you indicate that either Instructor or Departmental consent is required for enrollment, consent is granted either by setting an Override Permission option on the Enrollment Request page or by using class permission numbers.

Requirement Designation

Select a requirement designation for the course. A requirement designation can be extra work that has to be done for a course, such as Design Credit, or a requirement designation can specify a special variety of a course to use in a course list for the Academic Advisement application.

Requirement designation values are defined on the Requirement Designation Table page. Example requirement designation values are Design Credit, Thesis Choice, and so on.

Requirement designations feed into the Academic Advisement application.

Equivalent Course Group

You can select an equivalent course group for the course. Equivalent course groups are defined on the Course Equivalencies page. Here, you are adding the course to a group of equivalent courses for requisite checking and degree progress requirement purposes. If two courses have the same Equivalent Course Group number, then they are equivalent to each other and can fulfill the same requirement.

Course Attribute and Course Attribute Value

Select the general characteristics that describe the course offering in the Course Attribute and Course Attribute Value fields. Course attributes are defined on the Course Attribute Table page. Course attributes do not feed into the Academic Advisement application. They are primarily used for institutional research purposes, and to print repetitive text in the catalog and schedule of classes. Example course attribute and course attribute values are Degree Seeking Only - Open to Students in Any Plan, and Fall - Offered in Fall Only.

Override Topic Link ID

Select to manually update topic link IDs. When you select this check box the Topic Link ID field becomes available for edit. Use this functionality to link course topics across effective-dated rows by giving them the same topic link ID.

Course Topic ID

The system assigns a unique course topic ID number to identify the topic record. Insert rows to add topics.

Course Topic Title, Short Description, and Formal Description

Enter the course topic title, short description, and formal description.

Topic Link ID

The system assigns a unique topic link ID number for each topic. The repeat checking process uses this number when determining if the topic has already been taken. If you create a new effective-dated row for this course, the system carries over the topic link ID to the new effective-dated row. If the Override Topic Link ID check box has been selected, the Topic Link ID field becomes available for edit. This enables you to link course topics within a course across effective-dated rows by giving them the same topic link ID. Since the repeat checking process uses the topic link ID, the process will view similar topics that have the same topic link ID as being identical.

History 101a

Fall 1999

0

0

3

No

Academic Units

History 101b

Spring 2000

6

6

3

Yes

Academic Units

ENGL 1a

2

3

Unavailable

Unavailable

Actual

Student 1

2

2

2

2

2

Student 2

3

3

3

3

3

12

1

2

120

1

2

0

1A

1

A

12B

1

2

B

120AB

1

2

0

A

B

B12

B

1

2

AB1200

A

B

1

2

0

0

10001A

1

0

0

0

1

A

1B12

1

B

1

2

Academic Institution

The system displays the academic institution by default. Multiple institutions can offer the same course by way of multiple course offerings.

Academic Group

Select the academic group to which this course offering belongs. You can define global notes by academic group, which can appear on the Schedule of Classes report. In addition, academic group controls the valid meeting pattern values and their corresponding normal class duration values. Academic group values are defined on the Academic Group Table page.

Subject Area

Select the subject area of the course offering. Subject area values are defined on the Academic Subject Table page.

Campus

Select the campus where your institution offers the course. If the course is offered at one campus, you should place a value in this field. If the course can be offered at multiple campuses, leave this field blank.

Academic Organization

The system populates this field by default from the academic organization linked to the subject on the Academic Subject Table page. You can override the value.

Academic Career

Select the academic career to which this course offering belongs. The system automatically displays the default values of the Dynamic Class Data Rule, Allow OEE Enrollment, and OEE Dynamic Date Rule fields according to your settings for these fields on the Academic Career Table component. The default values of these fields vary depending on the academic career you select and the effective date of the course. Academic career is important because it specifies which students can enroll in the class (per the Academic Career Pointers page specifications), as well as which grading bases are available.

Tuition Group

Regardless of the tuition group that you enter on this page, the system charges all students tuition based on their own tuition group.

Use this field to designate a specific group of students that you want to charge additional course fees for the course.

Dynamic Class Date Rule

If you have specified a dynamic class data rule for the academic career to which you assign this course offering, the system displays that rule by default in this field. You can override the default value. Select a dynamic class date rule to have the system assign that rule by default to all dynamic class sections of this course offering that you schedule (excluding open entry/open exit sections). Attaching your rule to the course offering rather than the class section ensures consistency and eases maintenance because you only have to attach the rule to a course one time (to apply to all class sections), rather than having to attach a rule to each course offering that you schedule. The system requires dynamic date calculation for each class section that you schedule for this course offering. After you schedule the class sections, you can run the Dynamic Class Dates process to calculate landmark dates for each class section. The process automatically uses the rule that you specify here for all dynamic date class sections. You can override this default rule on a section-by-section basis through the Dynamic Class Date page. This field prompts you with only the dynamic class data rules that have not been designated for OEE enrollment on the Dynamic Class Dates page. If you leave this field blank and schedule the course within a dynamic date session, you receive a warning message indicating that a rule has not been defined. You need to define a rule on the Dynamic Class Dates page.

Allow OEE Enrollment (allow open entry/exit enrollment)

The system assigns the value of this check box by default based on the Allow OEE Enrollment check box on the Academic Career Table page for the academic career with which you have associated this course offering. You can override this default on an offering-by-offering basis. Select this check box to attach a dynamic date rule to the offering, thus enabling students to enroll in OEE class sections of this course offering. The OEE Dynamic Date Rule field becomes available for edit. If you do not select the check box, you can always define the rule on the Dynamic Class Dates page.

OEE Dynamic Date Rule (open entry/exit dynamic date rule)

The system assigns the value of this field by default based on the OEE Dynamic Date Rule field on the Academic Career Table 2 page for the academic career with which you associate this course offering. An open entry/exit (OEE) dynamic date rule is a dynamic class date rule that has been designated for OEE enrollment. The enrollment engine uses the OEE dynamic date rule to calculate significant class dates for a student whenever a student enrolls in an open entry/exit class. This field is available for edit only if you select the Allow OEE Enrollment check box for this course offering. Select an OEE dynamic date rule to have the system assign that rule by default to all OEE class sections of this course offering that you schedule. Attaching your rule to the course offering rather than the class section ensures consistency and eases maintenance because you only have to attach the rule to a course one time (to apply to all class sections), rather than having to attach a rule to each course offering that you schedule. The system thus automatically requires dynamic date calculation for each OEE class section that you schedule for this course offering. After you schedule the class sections, you can run the Dynamic Class Dates process to calculate landmark dates for each class section. The process automatically uses the rule that you specify here for all OEE class sections. You can override this default rule on a section-by-section basis through the Dynamic Class Data page. The system prompts you with only the dynamic class data rules that have been designated for OEE enrollment on the Dynamic Class Dates page.

If this field is blank and you schedule the course within an OEE session, you receive a warning message that indicates a rule has not been defined. You can then save the page, and define the rule on the Dynamic Class Dates page.

Course Approved

Select the course approved status. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require a substantial programming effort. Select Pending or Denied to prevent anyone from scheduling the class—the system does not list the course in the class scheduling function. Select Approved, and select the Allow Course to be Scheduled check box to enable scheduling of the course offering.

Allow Course to be Scheduled

Select this check box so that the course can be scheduled for a term. A course can only be scheduled for a term if you select this check box, and set the Course Approved field to Approved.

Catalog Print

Select to display the course offering in the course catalog report.

Print Instructor in Schedule

Select to display all of the assigned instructors’ names in the schedule of classes report.

Schedule Print

Select to display the course offering in the schedule of classes. The system selects this check box by default.

Schedule Term Roll

Select to enable the prior term copy function for this course offering.

See Copying the Prior Term.

Use Blind Grading

Select to enable grade rosters for blind grading. The system populates this field by default from the Academic Subject Table page.

When you generate grade rosters for a course that invokes blind grading, instead of student names on the roster, the system generates random numbers.

See Grading Students.

GL Interface Required

Select to include this class in the GL Interface process. If you select this check box, the system requires you to enter the necessary data into the GL Interface page of this component.

Split Ownership

Select if multiple academic organizations own the course. If you select this check box, the Owner group box becomes available for entry.

Enrollment Requirement Group

Use the Enrollment Requirement Group group box to link requisites to courses.

Enrollment requirement groups can consist of a variety of elements: courses, units, GPA, and so on.

Requirement Group

Enrollment requirement group values are defined on the Course Requisite page.

Long Description

The long description of the enrollment requirement group.

Click the detail button to view the enrollment requirement group detail.

CIP Code (Classification of Instructional Programs code)

Select the CIP code for the course. CIP codes provide a taxonomic scheme that will support the accurate tracking, assessment, and reporting of fields of study and program completions activity. The system prompts you from the CIP Code Table page.

HEGIS Code (Higher Education General Information Survey codes)

Select the HEGIS code for the course. HEGIS codes provide a taxonomic scheme that will support the accurate tracking, assessment, and reporting of fields of study and program completions activity. The system prompts you from the HEGIS Code Table page.

Owner

The system assumes a course offering has a single academic organization owner, unless you indicate split ownership on this page. If you select the Split Ownership check box, the Owner group box becomes available for entry. Use this group box to link course offerings to multiple academic organizations. Course ownership data is tracked for reporting and analysis purposes at the course offering level.

Academic Organization

Select academic organization owners of the course offering. The system prompts you from the Academic Organization Table page.

Percent Owned

Enter the percentage of ownership. The total percentage must equal 100.

Course Component

Select a course component for the offering. Values for this field are delivered with your system as translate values. You can modify these values. The course component indicates the parts of the course offering (lecture, laboratory, seminar, and so on). One course offering can have multiple components.

Instructor Contact Hours

Enter the contact hours you want to record for the instructors teaching this component of the course. You can also assign specific instructors and corresponding contact hours when scheduling classes on the Schedule of Classes - Meetings page. Use this field only if you want to report contact hours manually.

The Instructor Workload feature does not reference this free form field.

Default Section Size

Enter the default section size. You can override section sizes in the schedule of classes. The system populates the value in this field by default to the Requested Room Capacity field and the Enrollment Capacity field.

Workload Hours

If you want to track Instructor Workload based on course component workload hours, enter a Workload Hours value for the course component. The system uses the value that you specify here to populate the same fields on the Class Associations − Class Components page when you schedule a new course. In other words, if you set the lecture Workload Hours to 3 on the Course Catalog - Components page, then whenever someone schedules a lecture for this course, the lecture component defaults to 3 workload hours on the Class Components page. Similarly, if you set the laboratory component to 1 Workload Hour on the Components page, then whenever someone schedules a laboratory for this course, the laboratory component defaults to 1 workload hour on the Class Components page. The user can modify the component values on the Class Components page if necessary. This field is optional.

OEE Workload Hours (open entry/open exit workload hours)

If you want to track Instructor Workload based on course component OEE workload hours, enter an OEE Workload Hours value for the course component. The value you specify here represents the number of workload hours for the entire course, unlike regular workload hours, which represent weekly hours for the course. The system populates the value in this field by default to the same components on the Class Associations − Class Components page when you schedule a new course. In other words, if you set the lecture OEE Workload Hours to 45 on the Components page, then whenever someone schedules a lecture for this course, the lecture component defaults to 45 OEE workload hours on the Class Components page. OEE Workload Hour on the Components page, then whenever someone schedules a laboratory for this course, the laboratory component defaults to 15 OEE workload hour on the Class Components page. You can modify the component values on the Class Components page if necessary. This field is optional.

Final Exam

Select whether a final exam is given in the course. The value you enter here defaults to the Schedule of Classes. Final exam values are delivered with your system as translate values. Add as many values to the translate table for the final exam as needed. The only value that you must not remove from the translate table is Yes, which has coding attached to it. Your choices are:

Yes: The Yes value enables block final exam scheduling. This value cannot be modified without programming effort.

No: Indicates that this component has no final exam. Entering No eliminates this component from the block exam scheduling process.

Last Class: Indicates that a final exam is taken in the last regularly scheduled class (as opposed to during final examination week). Entering Last Class eliminates this component from the block exam scheduling process.

Exam Seat Spacing

If you select Yes in the Final Exam field, the Exam Seat Spacing field becomes available for entry. Enter the number of spaces between student's seats during the exam. For example, enter 2 to have two empty seats between each student taking the exam. This value has no programming tied to it. Use this field for your information or for third-party interface.

Provider for Authentication

If this course is an LMS course requiring self-service user authentication, and the Provider for Authentication has not been set on the Academic Institution 3 page, enter the provider here. The value entered here appears by default on the schedule of classes when you schedule a class , but you can override it. If this field is left blank, any time you schedule a class for this course, the system uses the LMS file type from the Academic Institution 3 page.

LMS File Type

If your institution utilizes the learning management system (LMS) interoperability feature, enter the LMS file type for the interface. The value entered here defaults down to the schedule of classes when you schedule a class, but you can override it. If this field is blank, any time you schedule a class for this course, the LMS file type defaults to the setting on the Academic Institution 3 page.

Your choices are XML V1.01, Blackboard CourseInfo 4, and API Input WebCT Campus Edition and WebCT Vista both support XML V1.1 and user authentication.

Auto Create

Select for each component to have the system automatically create that component of the course in the schedule of classes. This saves you data entry and ensures that the system schedules at least one section for each required component.

See Scheduling New Classes.

Graded Component

Select to enable grading of this component. Only one component can have a final grade. The value you select for this course offering appears by default on the (Schedule New Course, Schedule of Classes) Basic Data page when you schedule a class section for this course offering.

Primary Component

Select whether this is the primary component of the course. If you are using the Dynamic Class Dates feature, it is mandatory that you select a primary component for the course, even if you only have one component. The Dynamic Class Dates process always uses the scheduled class section of the primary component to calculate the landmark dates on a dynamic academic calendar. The process uses the primary component value on the Class Associations - Class Components page.

Optional Component

If available for entry, select in order for the system to require that students enroll in this component. If you clear this check box, the system requires that students enroll in the component.

Include in Dynamic Date Calc (include in dynamic date calculation)

Select to include this component of the course offering, in addition to the primary component, in the Dynamic Class Dates process. The system automatically selects and makes unavailable for edit this check box for the primary component of a course because the Dynamic Class Dates process always uses the scheduled class section of the primary component to calculate the landmark dates on a dynamic academic calendar. This check box is optional for other components. The value here appears by default on the corresponding field for all class sections of the component that you schedule on the Basic Data page. For non-primary components, you can override the default value on a section-by-section basis.

Generate Class Mtg Attendance (generate class meeting attendance)

Select to indicate that you want the system to always generate attendance rosters for all classes your institution schedules for this course component. This value defaults to the Schedule of Classes where you can override this setting. Selecting this check box marks the class so that when you generate attendance rosters through the Attendance Roster Generator page you have the option to limit processing to only the classes that have this check box selected and that meet your processing criteria. If you clear this check box on the Attendance Roster Generator page, the generator creates attendance rosters for all classes that meet your processing criteria, regardless of the check box setting. When you generate attendance rosters through the Class Attendance page and this check box is selected for a scheduled class, the setting has no effect on processing.

Add Fee

Click to add an additional fee for the course component and to access the Course Fees Modal page. The additional fee is attached to the course component that you specify.

See Setting Up Course Fees and Class Fees.

Instruction Mode

The instruction mode indicates whether the course component is taught In Person or using Interactive TV, World Wide Web, Correspondence, and so on. The instruction mode relates to the attendance type. You can indicate an instruction mode, then select attendance type values for the course component that relate only to this instruction mode. For example, by selecting the In Person instructor mode, you can select an attendance type that applies only to the In Person instruction mode. If you leave the Instruction Mode field blank, the attendance types that you define for the course component applies to all instruction modes. When you create and update attendance rosters, only the attendance type values that relate to the instruction mode for the class are available for you to use. Instruction modes for classes are set on the Schedule of Classes - Basic Data page. Instruction mode values are defined on the Instruction Mode page.

Attendance Type

Select each attendance type that your institution might use for the course component. The attendance type indicates the type of class meeting attendance roster you want to generate such as Class Meeting, Conference, Field Trip, Instructor Consultation, or Study Group. Add rows to for additional attendance types. When you track attendance, the system prompts you with only the attendance type values that your institution defines for the course component. Values for this field are delivered with your system as translate values. You can modify these values.

Note. We recommend that you at least specify the attendance type value that your institution has selected on the Academic Institution Table 3 page to use whenever you generate attendance rosters, as well as the fields you want the system to use for this component’s attendance type. Although you can generate attendance rosters for a course component without defining attendance type values and their associated fields, the system only creates a default attendance roster that includes: the Template Number for the class meeting attendance roster; the Attendance Type and its description; the Attendance Date; and each student's ID, name, and career. You then have to return to the Components page and define these values anyway for your institution to be able to track student attendance.

For each attendance type of the course component, select the fields you want the system to use when generating class attendance rosters. You can set up the system to generate attendance rosters with as few or as many fields as you want to appear for each class section. When you generate attendance rosters, the available fields that appear on the attendance rosters for each attendance type depend on the options you select for each attendance type of the course component. Your choices for any given course component's attendance type are:

Use Present

Attendance rosters have a Present check box on them.

Use Reason

Attendance rosters have a Reason field on them. You can use the reason field to describe a reason for why a student is present, tardy, leaves early, or any other reason your institution wants to track.

Use Tardy

Attendance rosters have a Tardy check box on them.

Use Left Early

Attendance rosters have a Left Early check box on them.

Use Contact Minutes

Attendance rosters have a Contact Minutes field on them. The system populates the contact minutes time by default to the total minutes of the class meeting. The system determines this value based on the Class Meeting pattern that your institution has set up for the class in the Schedule of Classes.

Use To and From Time

Attendance rosters have a to and from time field to designate the start and end time of a class meeting. The system determines this value based on the class meeting pattern that your institution has set up for the class in the Schedule of Classes.

Override Template Date/Time

Attendance rosters have an attendance date field on them. Also, you can override the attendance date, from time, and to time values that appear on the attendance rosters. Otherwise, the corresponding fields that appear on an attendance roster template control the attendance date, from time and to time values that appear for each student on the attendance rosters. A template simply identifies an attendance roster as unique.

Room Characteristic

Select the room characteristics that you require for the course component. Room characteristic values are defined on the Room Characteristic Table page. Characteristics you enter here default to the schedule of classes. Insert rows to add additional characteristics. This field is used for interfacing to the Universal Algorithm's product, Schedule25. The maximum number of room characteristics for Schedule25 is 96. Therefore, be sure you select values between 01 and 96 if you use Schedule 25.

Room Characteristic Quantity

Enter the quantity of each room characteristic that you require.

Receivables From Item Type

Select if you do not want to track revenue by course. The system will allocate revenue based on the credit entry defined for the tuition item type. In this case, you do not populate ChartField information.

The system automatically tracks receivables for a course based on the debit entry defined for the tuition item type (on the Item Types - GL Interface page). If you want to track revenue by course, you must select the GL Interface Required check box on Catalog Data page and then enter a credit entry for the class by completing the ChartFields on this page.

Course Equivalencies

CRSE_EQUIV

Curriculum Management, Course Catalog

Define the course equivalency group.

Description and Short Description

The descriptions of the equivalent course group.

Fetch Course Equivalencies

Once you attach courses to this equivalent course group on the Catalog data page, click this button to view all courses linked to the equivalent course group.

Course Catalog Summary

CRSE_CATALOG_SUM

Curriculum Management, Course Catalog

Use the Course Catalog Summary page to view a summary of course offerings.

Print Course Catalog

RUNCTL_SRYCATLG

Curriculum Management, Course Catalog, Print Course Catalog

Use the Print Course Catalog page to print the course catalog (SR301 Report).

Course Catalog Search - Search Criteria

SSR_CATLSRCH_ENTRY

Curriculum Management, Course Catalog, Catalog Search

Search for courses in the catalog. Enter search criteria and retrieve your results.

Course Catalog Search - Catalog Search Results

SSR_CATLSRCH_RSLT

Curriculum Management, Course Catalog, Catalog Search

Use the Course Catalog Search - Catalog Search Results page to view all courses that match your criteria.

Institution

Enter the institution for which you want to search for courses.

Subject Area

Enter the subject area for which you want to search for courses.

Catalog Nbr (catalog number)

Enter a catalog number, or some portion thereof. In conjunction with the catalog number, you can instruct the system to identify an Exact Match or search using your catalog number as a Wildcard (returns all values that match portions of the catalog number data you specify.)

Search

Click the Search button to view your results on the Course Catalog Search - Catalog Search Results page.