Working with Payslips

This chapter provides overviews of payslips for India and discusses how to:

Create payslip templates and payslip messages.
Attach payslip templates to pay groups.
Override payslip delivery options.
Create and print payslips.

Understanding Payslips for India

The design of the payslip feature enables you to create and control payslips so that they display the data that you want and in the format that you want. You can override templates at lower levels, so you do not have to create multiple templates to cover every payslip scenario that you might encounter.

Regulations require that days worked be printed on payslips to ensure compliance with the Factories Act and Employee State Insurance (ESI). An additional tab for defining this information is available when creating payslip templates.

PeopleSoft delivers a query that you can run to view the names of all delivered elements designed for India.

Creating Payslip Templates and Payslip Messages

To create payslip template and payslip messages, use the Templates IND (GPIN_PSLP_SETUP) and Messages IND (GPIN_PSLP_MSG) components.

This section provides an overview of payslip templates and discusses how to:

Set up templates and accumulators.
Set up payslip earnings and deductions.
Set up absence details for payslips.
Set element components for working days and days worked.
Create payslip messages.

Understanding Payslip Templates

When creating payslip templates you can:

Set the accumulator column labels.
Select the accumulators to go under the column labels.
Create unlimited rows of accumulators for each column and set the printing sequence.
Create unlimited sections for earnings and deductions.
Use standard or custom element descriptions.
Set delivery options.
Exclude departments or locations from printing at the setup level but override those exclusions at run time.

Pages Used to Create Payslip Templates and Messages

Page Name	Object Name	Navigation	Usage
Template Setup & Accumulators	GPIN_PSLP	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates IND, Template Setup & Accumulators	Set up delivery and print exclusion options, column headings (labels) and column contents (rows of accumulators).
Earnings and Deduction	GPIN_PSLP1	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates IND, Earnings and Deduction	Create sections of earnings and deductions, select from three description options, and set the element components that the payslip is to display.
Absence Details	GPIN_PSLP2	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates IND, Absence Details	Select the absence elements that the system uses to extract an absence balance to display on the payslip.
Working Days & Days Worked	GPIN_WORKDAYS	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates IND, Working Days & Days Worked	Set the element components for the number of scheduled working days and the number of actual days worked that the payslip displays.
Payslip Messages	GPIN_PSLP_EXT	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Messages IND, Payslip Messages	Create messages to appear on payslips. You can control which payslips show the message.

Setting Up Templates and Accumulators

Access the Template Setup & Accumulators page.

Payslip ID

You can attach a single template, by its ID, to multiple pay groups. You can attach multiple templates to a pay group. Each template is used in conjunction with a particular run type.

Exclude Printing

Select either Department or Location to exclude departments or locations from the payslip print run. The corresponding link becomes active, so you can select from the department or location lists.

You can override the exclusion on the Process Payslip page before you run the print program.

Note. If you choose to enter a particular pay entity as the print option on the Process Payslip page and you have excluded a location that falls under that pay entity, it is not printed.

Delivery Option

Select an address type to receive printed payslips. You can select Department or Location to mail the payslip to an internal address, or you can select Home Address or Mail Address to send it to an external address as recorded on the payee’s personal data record.

You can override the selection made here on the Payslip Payee Override page, which is effective-dated; therefore, you can override the delivery option for a period of time if necessary.

See Overriding Payslip Delivery Options.

Column 1 to Column 6

Enter the labels that you want to appear across the page on the printed payslip as the column headings for the accumulators. These column labels appear in the payslip region under the region heading Pay Summary.

Accumulators 1 to 3

Sequence

Enter a sequence number to set the order in which the accumulators appear. They appear in ascending order with the lowest number first.

Description

Enter a description of each accumulator row.

Accumulator 1, Accumulator 2, and Accumulator 3

Select the accumulators that you want displayed for the corresponding column.

For example, suppose you enter a description for sequences 1 and 2 as Current and YTD. If you also want to display quarter to date accumulated amounts, create a new row, give the new row the description QTD, then select the accumulators that correlate to the columns headings.

Accumulators 4 to 6

Accumulator 4, Accumulator 5, and Accumulator 6

Select the accumulators that you want displayed for the corresponding column. There are no Sequence or Description fields because the same sequence number and description applies to all six accumulators in the row.

Printed Payslip Example

This diagram shows how column numbers, sequences, and accumulator numbers work together on the printed payslip:

Columns and rows on the payslip in the Pay Summary region

Setting Up Payslip Earnings and Deductions

Access the Earnings and Deduction page.

Section Setup

Description

Descriptions appear as section headings in the payslip region under the heading Payment Details.

Element Details

Year To Date Units and Display YTD Amount

Select these check boxes if you want the year to date units and amounts for each element to appear in the Payment Details region under the heading Year to Date Values.

Element Components

Description Type

Select one of three descriptions to appear for each earnings or deduction row in the Payment Details region of the payslip. Select from the following valid values:

Custom: A text box appears for you to enter a description.

Description: The element’s description as entered on the element’s name page in its component.

Element Name: The element’s name from its name page in its component. It also appears on the Elements Details tab.

Print Unit, Print Rate, Print Base, and Print Percentage

Select the components of the element’s calculation rule that you want to show for each earnings or deduction in the sections.

You can only select the components in the element’s calculation rule. For example, for an earnings with a calculation rule of Unit x Rate, only the Print Unit and Print Rate check boxes are available for selection.

Note. Amount always appears; therefore, it is not an option here.

Setting Up Absence Details for Payslips

Access the Absence Details page.

Description Type

Select one of three descriptions to appear for each row in the Absence Details region of the payslip. Select from the following valid values:

Custom: A text box appears for you to enter a description.

Description: The element’s description as entered on the element’s name page in its component.

Element Name: The element’s name from its name page in its component. It also appears on the Elements Details tab.

Setting Element Components for Working Days and Days Worked

Access the Working Days & Days Worked page.

Entry Type

Define a row with an entry type of Count and a row with an entry type of Formula.

Day Type

For the row with an entry type of Count, define a day type of Working Days. For the row with an entry type of Formula, define a day type of Days Worked.

Element Name

For the row with a day type of Working Days, select the GP WORK DAY COUNT element. For the row with a day type of Days Worked, select the LOP FM DAYS element.

Creating Payslip Messages

Access the Payslip Messages page.

Message Number

This is the message ID that the system uses to get the right message for the right payees. Arrays, formulas, and variables combine to get the right message.

Message Level

Select from the following valid values:

All: All payees identified in the calendar group.

Group Build: All payees included in a group that is built by using the Group Build feature in Human Resources. You can also access the group build pages through the Set Up HRMS, Common Definitions, Group Build navigation. If you select this option, enter a group in the Group ID field.

Group List: All payees in a list built by using Global Payroll’s Group List feature. If you select this, enter a group in the Group List ID field.

Message

Enter the text of the message to appear on selected payslips.

See Also

Creating Group Lists

Setting Up Group Definitions and Security

Attaching Payslip Templates to Pay Groups

To attach payslip templates to pay groups, use the Link to Pay Group IND (GPIN_PYGRP_PSLP) component.

This section provides an overview of payslip template attachments and discusses how to attach payslip templates to pay groups.

Understanding Payslip Template Attachments

Attach a payslip template to a pay group by using the Link to Pay Group IND page. A pay group can have multiple payslip templates attached at any one time and a single template can be attached to multiple pay groups. Each payslip template is used in conjunction with a particular run type.

Page Used to Attach Payslip Templates to Pay Groups

Page Name	Object Name	Navigation	Usage
Link to Pay Group IND	GPIN_PYGRP_EXT	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Link to Pay Group IND, Link to Pay Group IND	Use to attach a payslip template to a pay group.

Attaching Payslip Templates to Pay Groups

Access the Link to Pay Group IND page.

Regular Run Type

Select the run type. Define run types on the Run Types page.

Pay Frequency

Select the pay frequency. Define pay frequencies on the Frequency Table page.

Payslip ID

Select the payslip ID for the payslip templates that you want to link with the pay group. Define payslip IDs on the Template Setup & Accumulators page.

Defining Run Types

Defining Generation Control Frequency

Overriding Payslip Delivery Options

The default delivery option for all payslips is the internal or external address that you selected when you defined the payslip template. You can set an effective-dated override of that default at the payee level to redirect the payslips to a different delivery option.

Page Used to Override Payslip Delivery Options

Page Name	Object Name	Navigation	Usage
Payslip Payee Override	GPIN_PSLP_PYE	Global Payroll & Absence Mgmt, Payee Data, Payslips, Payslip Delivery Option IND, Payslip Payee Override	Select an effective-dated delivery option for an individual payee that is different from the default on the payslip template.

Creating and Printing Payslips

You print payslips by calendar group ID. You can restrict the payslips printed from the pay run that is associated with the calendar group ID. The template that you defined controls the layout of the printed payslip.

This section discusses how to create and print payslips.

Page Used to Create and Print Payslips

Page Name	Object Name	Navigation	Usage
Process Payslip	GPIN_PSLP_RC	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips IND, Process Payslip	Lists payee details of period earnings, taxes and other deductions, leave balances, and payment distributions.

Creating and Printing Payslips

Access the Process Payslip page.

Payslip Generation Details

Calendar Group ID

Select the calendar group ID for which you want to print payslips. If you do not use one of the links to further refine the payslip print selection, payslips print for the entire set of employees that are represented by the calendar group ID.

You can further refine the payslip print selection by clicking one of the links. Each link accesses a page on which you can select one or more pay entities, pay groups, departments, locations, or payees to include in the payslip print run. If you do use one of the links to further refine the payslip print selection, payslips print only for those pay entities, pay groups, departments, locations, or payees that are selected.

Sort Key 1

You can set up to three sort keys from the following options: Department, Location, Not Applicable, or Pay Entity. If you select Not Applicable, the program prints the payslips by employee ID.

Description of Processes in Payslip Job

The Payslip page launches a Job (GPINPYSL) containing two processes in sequence:

The Structured Query Report (SQR) GPINPS01 prints the payslip report and provides self service related information for ePay if ePay is licensed.
The GP_EPAY Application Engine process uses the payslip report and self service related information provided by the prior processes in this job to create self-service payslips for each payee. If ePay is not licensed, this process will report that ePay has not been licensed and will complete with success.

See Also

Setting Up View Payslip

Payslip ID	You can attach a single template, by its ID, to multiple pay groups. You can attach multiple templates to a pay group. Each template is used in conjunction with a particular run type.
Exclude Printing	Select either Department or Location to exclude departments or locations from the payslip print run. The corresponding link becomes active, so you can select from the department or location lists. You can override the exclusion on the Process Payslip page before you run the print program. Note. If you choose to enter a particular pay entity as the print option on the Process Payslip page and you have excluded a location that falls under that pay entity, it is not printed.
Delivery Option	Select an address type to receive printed payslips. You can select Department or Location to mail the payslip to an internal address, or you can select Home Address or Mail Address to send it to an external address as recorded on the payee’s personal data record. You can override the selection made here on the Payslip Payee Override page, which is effective-dated; therefore, you can override the delivery option for a period of time if necessary. See Overriding Payslip Delivery Options.
Column 1 to Column 6	Enter the labels that you want to appear across the page on the printed payslip as the column headings for the accumulators. These column labels appear in the payslip region under the region heading Pay Summary.

Entry Type	Define a row with an entry type of Count and a row with an entry type of Formula.
Day Type	For the row with an entry type of Count, define a day type of Working Days. For the row with an entry type of Formula, define a day type of Days Worked.
Element Name	For the row with a day type of Working Days, select the GP WORK DAY COUNT element. For the row with a day type of Days Worked, select the LOP FM DAYS element.

Regular Run Type	Select the run type. Define run types on the Run Types page.
Pay Frequency	Select the pay frequency. Define pay frequencies on the Frequency Table page.
Payslip ID	Select the payslip ID for the payslip templates that you want to link with the pay group. Define payslip IDs on the Template Setup & Accumulators page.