Updating the Catalog Indexes

Page Name

Definition Name

Usage

Build Search Index Page

PTSF_SCHEDULE_SI

Create and update the course and class, program, and objectives indexes for use in searches.

Use the Rebuild Indexes component to run the processes that update the catalog index. Enterprise Learning Management uses the catalog index to perform searches in specific locations across the application. Searches reference the catalog index rather than the actual table that stores the data to enhance search performance. Therefore, you must update the catalog index whenever you do any of the following:

  • Add new courses or classes to the catalog, or modify a course or class.

    To update the catalog index for courses and classes you must run the process using the LS_LM_ACT_CI search definition.

  • Add a new curriculum or certification program or modify certain aspects of an existing one.

    To update the catalog index for curricula and certifications you must run the process using the LS_LM_PRG search definition.

  • Add or modify an objective.

    To update the catalog index for objectives you must run the process using the LS_LM_OBJV search definition.

You can run these processes manually, or you can schedule them to run at predetermined intervals. Once you run these processes, users searching the catalog can see any changes you made. These three processes work independently of each other; you can run only one process or you can run them all at the same time.

The system uses a search against the catalog index only in the following locations:

Location

Search On

My Learning component, Search Learning Catalog group box

Employee Self-Service > Learning > My Learning

  • Classes

  • Courses

  • Programs

Search Catalog component (basic and advanced searches)

This page is accessible to learners and managers through self-service.

  • Classes

  • Courses

  • Programs

Add New Objectives

This page is accessible to learners and managers through self-service.

Objectives

Add Supplemental Learning component

<Role> Self-Service > Learning > Add Supplemental Learning

  • Courses

  • Programs

  • Objectives

Enroll Learners component

Enterprise Learning > Learner Tasks > Enroll Learners

  • Classes

  • Courses

  • Programs

  • Objectives

Use the Build Search Index page (PTSF_SCHEDULE_SI) to create and update the course and class, program, and objectives indexes for use in searches.

Navigation:

Enterprise Learning > Catalog > Rebuild Indexes > Build Search Index

This example illustrates the fields and controls on the Build Search Index page.

 Build Search Index page

Field or Control

Description

Search Definition

Select the search definition to determine the type of index you want to create or update. Values are:

  • LS_LM_ACT_CI: Select to create or update an index for classes and courses.

  • LS_LM_PRG: Select to create or update an index for programs.

  • LS_LM_OBJV: Select to create or update an index for objectives.

Full Index

Select to create a new full index. If an index already exists, the process overwrites it.

Incremental Index

Select to update an existing index. The system updates an index with any changes made since the last time the index was successfully created or updated.

Base Language

Select to build or update the index for only the base language.

All Languages

Select to build or update the index for all enabled languages.

See the product documentation for PeopleTools: Process Scheduler.