Setting Up Supplemental Learning Types
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
LM_ADHC_SETUP_PG |
Create or modify supplemental learning types. |
|
|
LM_ADHC_LE_PG |
Identify the learning environment and learner groups that can access this supplemental learning type. |
Use the Define Supplemental Learning component (LM_ADHC_SETUP) to define different types of ad hoc learning, including required and optional fields, approval requirements, equivalency mapping, and security. Learners, managers, and administrators can then use these supplemental learning types to add supplemental learning accomplishments for a learner.
Enterprise Learning Management delivers several supplemental learning types: conference, equivalent experience, external learning, on-the-job training, and seminar. You can modify these delivered types and define new ones as required.
Important! To enable learners to view supplemental learning on the self-service My Learning page, and managers to view supplemental learning through the Team Learning page, use the Learning Filters (LM_FILTER) component to specify which supplemental learning types to make visible to users.
Use the Define Supplemental Learning - Details page (LM_ADHC_SETUP_PG) to create or modify supplemental learning types.
Navigation:
This example illustrates the fields and controls on the Define Supplemental Learning - Details page (1 of 2).
This example illustrates the fields and controls on the Define Supplemental Learning - Details page (2 of 2).
Details
Field or Control |
Description |
|---|---|
Type |
The name of the ad hoc learning type. The system displays this value in the Type field from which users can select when reporting supplemental learning. |
Effective Date and Status |
Select the effective date and status for the supplemental learning type. The effective date controls when the system makes this supplemental learning type available to use for adding supplemental learning. |
Display Fields
Use this group box to select the fields that you want to display on the Supplemental Learning submission form and indicate whether completion of each selected field is required. You cannot require a field without also displaying it. If you select the Required check box for a field, the system automatically selects the Display check box for that field.
In the Free Field One through Free Field Four fields, you can enter field labels for additional data that you want to track with this supplemental learning type. The data that users subsequently enter in free fields on the Supplemental Learning submission form is for information purposes only.
Map to Equivalents
You can set up a supplemental learning type to enable learners to map supplemental learning to courses, programs, and objectives. Selecting the following check boxes, causes an Add Class button, Add Objectives button, or Add Program button to appear on the Supplemental Learning submission page, as applicable. The user can click the button to search for the equivalent learning or objective. When learners complete a supplemental learning to which they've mapped a class, program, or objective, the system records the item as waived for the learner.
Field or Control |
Description |
|---|---|
Map To Equivalent Classes |
Select to enable the user to map this supplemental learning type to equivalent courses in the learning catalog. (From the learner's perspective, courses are referred to as classes because the learner does not distinguish between a course and a class.) |
Map To Objectives |
Select to enable the user to map this supplemental learning type to objectives. |
Map To Equivalent Programs |
Select to enable the user to map this supplemental learning type to equivalent curricula or certification programs. |
Administrations and Approvals
Use this group box to specify administration and approval information.
Field or Control |
Description |
|---|---|
Approval Type |
If the supplemental learning requires approval prior to an internal learner receiving credit for it, select the approval process definition here. You can select from the approval process definitions defined for your organization. |
Special Approver |
If the approval process definition selected in the Approval Type field calls for a special approver, select that person here. If the approval process definition does not require a special approver, the system ignores the name entered here. |
Owner |
As reference, enter the name of the person responsible for constructing or managing this supplemental learning type. |
Approver for Internal Learners and Approver for External Learners |
If you select the Supplemental Group Enrollment check box on the Install Defaults – Enrollment Page, administrators and managers can select multiple learners when they add supplemental learning. If the supplemental learning that is being added requires approval, the system uses these fields to determine the default approver for internal and external learners. Note: You can override the approver defined here using the Override Internal Approver and Override External Approver fields on the Supplemental Learning: General Attributes Page. |
Note: Administrators and special approvers use the approvals page to approve requests. Managers use the self-service Team Members page to approve requests.
Instructions
Enter the instructions that will appear at the top of the page when a learner or manager adds a supplemental learning.
DIF Eligible
Select the Eligible for DIF check box to allow learners to apply supplemental learning of this type toward their Droit Individuel à la Formation (DIF).
Use the Define Supplemental Learning - Security page (LM_ADHC_LE_PG) to identify the learning environment and learner groups that can access this supplemental learning type.
Navigation:
This example illustrates the fields and controls on the Define Supplemental Learning - Security page.
Learning Environment
Use these fields to specify the learning environments for which this course is valid.
Field or Control |
Description |
|---|---|
Learning Environment |
The system displays the learning administrator's environment as the default. By adding other learning environments, you enable administrators of those environments to update this supplemental learning type. Important! Be sure that your learning environment is listed here. If it's not, you will lose the ability to access this item after you leave this component. |
Primary Learning Environment |
This object must be associated with at least one learning environment. In this field, select the primary environment with which this object is associated. You cannot remove the primary learning environment from this page without first selecting another environment as the primary. You can change the primary learning environment on this page at any time. |
Learner Group Description
Identify which learner groups can access this supplemental learning type. The administrator can select from the learner groups that have been defined for any of the learning environments associated with the supplemental learning type. To access this supplemental learning type, a learner must belong to a learner group that is listed here.