Managing the Status of Workspaces

This section provides an overview of workspace statuses and discusses how to manage workspaces, including how to inactivate and delete workspaces.

Page Name

Definition Name

Usage

Manage Workspaces Page

EPPCW_MANAGE

Manage tasks on your workspaces, such as inactivating, activating, and deleting them.

Delete Confirmation Page

EPPCW_DEL_CONFIRM

Confirm your selected deletion.

The Manage Workspaces component enables you to delete workspaces altogether. It also enables you to inactivate a workspace, which makes it unavailable for viewing and use by members, but keeps the data stored in your database. The component also enables you to reactivate inactive workspaces should you need to resume use of them.

Access the Manage Workspaces page (select Portal Administration > Workspaces > Manage Workspaces).

This example illustrates the fields and controls on the Manage Workspaces page. You can find definitions for the fields and controls later on this page.

 Manage Workspaces page

Filter Workspaces

Field or Control

Description

Category

Select the category in which you want to search for the workspace that you want to manage.

Owner

Select the owner of the workspace that you want to manage.

Status

Select the status of the workspace that you want to manage.

Active

Inactive

Keyword

Enter any keywords that you want to use to narrow your search results. The keywords that you enter will be matched with any text that appears in the title (label) or description of a workspace.

Search

Click to perform your requested search.

Reset

Click to clear all keywords that you have entered.

Workspaces

Field or Control

Description

Select

Select to indicate that you want to perform a managerial action on the workspace.

Workspace

Displays the name of the workspace. Click the link to access the workspace.

Category

The system displays the category to which the workspace is assigned.

Owner

The system displays the name of the workspace owner.

Status

The system displays whether the workspace is active or inactive.

Activate

Click to reactivate the selected workspace.

Deactivate

Click to deactivate the selected workspace. The workspace is no longer accessible or usable by its members, but its data continues to be stored in your database.

Note: You cannot deactivate an expired workspace.

Delete

Click to delete the selected workspace. You are prompted to confirm your deletion.

Note: You cannot delete an expired workspace.

Note: To expire a workspace, define the Valid To date in the Administration - Properties page. See, Administering the Workspace Properties Page.