Allocating Funds to Groups

Group ID

Displays the ID that you entered to access the page.

Fund Plan

This link is available when the authorized approver of the highest group accesses the page using the highest group ID. The approver clicks this link to access the Fund Plan page to enter the funding amount for the plan payout period.

Original Allocation

The total amount of funding for the parent group (the group ID that you entered when you accessed the page), less the approved award for the manager.

Balance

The unallocated balance of the original allocation.

The system decreases the amount in this field when the manager enters a positive funding amount for child groups in the Amount field. The amount is also decreased during the group funding allocations procedure when awards are allocated and approved for group members who are the direct reports to the manager.

Reserves

The balance of funding from previous periods that is still available for allocation to the group.

Number of Employees

The sum of all workers in child groups and subgroups of the (parent) group ID that you entered to access the page.

If the manager is a member of the group, the system subtracts 1.

Group ID

Select the record of the child group for which you want to allocate funds. The description of the group appears.

Target Value

The target value for the child group less the manager's target value. The Determine Allocations process calculates the target value.

For plans using matrix goals, the target amount contains the payout computed for all workers of the group assuming goal attainments are equal to the performance value associated with the target performance level on the matrix.

Calculated Award

The child group's target value (less the manager's target value) multiplied by the net performance factor.

For plans using matrix goals, this field contains the sum of the payouts computed for the actual goal attainments.

Target Value

The target value for the manager, as calculated by the Determine Allocations process.

Calculated Award

The manager's target value multiplied by the net performance factor.

PF (performance factor)

This column represents the goal attainment percents multiplied by the weighting percents of the goals at each level.

Weight

This column represents the plan goal weights that you assigned to each level of goals on the Plan Definition page.

NET PF (net performance factor)

This column is the performance factor calculated by multiplying the other two columns. The end result is that the net performance factor for each goal level is the following formula: (goal attainment percents × the weighting percents of each goal) × the plan goal weight for the level.

Original PF

The organization performance factor calculation of the child group.

Group PF

The group performance factor calculation of the child group.

Individual PF

The individual performance factor of the child group. It assumes the attainment is 100 percent.

Net PF (net performance factor)

The sum of the net PF at all three levels.

Number of Employees

The number of workers in the child group.

Original Allocation

The total amount that you enter in the Amount field to fund the child group ID for the period ID.

The system displays 0 until the Amount field is populated.

Balance

The unallocated balance of the original allocation.

The system decreases the amount in this field after you allocate and approve the award for the manager or any other member (direct report) of the group. The system also changes the amount in this field when you adjust the allocation by entering a positive or negative funding amount for the child group in the Amount field.

Reserves

The balance of funding from previous periods that is still available for allocation to the child group.

Amount

Enter a positive or negative amount of funding for the child group, including the manager. In determining this amount, consider:

• How much you want to award to your direct report (the manager of the child group).

• How much you want to provide to your direct report to be distributed among his or her group and child groups.

The amount that you enter should be the sum of these two considerations.

Enter an amount that is equal to, greater than, or less than the amount in the Calculated Award field.

If you enter a positive amount, the system updates these fields:

• Increases the original allocation and balance of the child group.

• Decreases the balance of the parent group.

The system does not enable you to enter an amount that is greater than the sum of the balance and reserve of the parent group.

Use the Amount field to adjust an amount that you have allocated. For example, if you allocated 5,000 USD to a group but now want to reduce the funding by 500 USD, you can enter −500 in the Amount field. If you enter a negative amount, the system updates these fields:

• Decreases the original allocation and balance of the child group.

• Increases the balance parent group.

If you enter a negative amount that exceeds the amount in the balance of the child group, the system updates these fields:

• Decreases the amount in the balance of the child group until the balance is 0.

• Decreases the original allocation amount of the child group equally to the amount of decrease in the balance.

• Decreases the remaining amount from the reserves of the child group.

• Increases the balance of the parent group.

The parent reserve is not affected by entering a negative value in the Amount field.

After you reduce the funds from the reserve of your child group, you cannot put them back. For example, assume that the parent balance is 0, the original allocation, balance, and reserve of the child are 400, 400, and 300, respectively, before you enter an amount. After you enter –600 in the Amount field, both the child original allocation and the balance are 0, the child reserve is 100, and the parent balance is 600. If you enter 600 in the Amount field after that, the child original allocation and balance is 600, but the child reserve is still 100.