Viewing Leave Transfer Data

After you run the Leave Bank / Transfer process, you can view leave transfer data.

These topics discuss viewing leave transfer data.

Page Name

Definition Name

Usage

Review Leave Bank Ledger Page

GVT_LV_BANK_LDGR

View and adjust leave donations to leave bank and emergency leave transfer programs.

Track Leave Donation Page

GVT_LV_DON_TRACK

View leave donations to voluntary leave transfer programs.

Accrual Summary Page

Accrual Summary

View donor and recipient accrual balances.

Create Additional Pay Page

ADDITIONAL_PAY1

View hours donated or received.

Review Leave Program Summary Page

GVT_LV_PRGM_SUMM

View a summary of participation in a leave transfer program.

Use the Review Leave Bank Ledger page (GVT_LV_BANK_LDGR) to view and adjust leave donations to leave bank and emergency leave transfer programs.

Navigation:

Workforce Administration > Leave Administration USF > Manage Leave Information > Review Leave Bank Ledger > Review Leave Bank Ledger

This example illustrates the fields and controls on the Review Leave Bank Ledger page. You can find definitions for the fields and controls later on this page.

 Review Leave Bank Ledger page

The Leave Bank Ledger tracks the activity within the Bank and ELTP leave programs. The Leave Bank and Transfer process updates the ledgers with the transactions it has processed.

Field or Control

Description

Available (Hrs)

Displays the total number of hours available in the bank or ELTP. The system updates this value when you adjust the Contribution/Withdrawal and Hours fields.

Leave Bank Ledger

Field or Control

Description

Effective Date

Displays the As Of Date on the Leave Bank / Transfer process run control page.

EmplID and Name

List of all the employees who have participated in the bank.

Member Status

Displays the member status for the transfer.

Contribution/ Withdrawal

Indicates whether each transaction is a contribution or a withdrawal.

Hours

Displays the number of hours contributed or withdrawn in each transaction.

Agency Ledger Adjustments

To adjust the hours, enter the effective date, the reason for the adjustment, and the hours to add or subtract. The system updates the Available Hours balance at the top of the page.

Use the Track Leave Donation page (GVT_LV_DON_TRACK) to view leave donations to voluntary leave transfer programs.

Navigation:

Workforce Administration > Leave Administration USF > Manage Leave Information > Track Leave Donation > Track Leave Donation

This example illustrates the fields and controls on the Track Leave Donation page. You can find definitions for the fields and controls later on this page.

 Track Leave Donation page

Note: Not all page elements are visible on this page. Depending on the page arrangement, you see additional elements by scrolling either vertically or horizontally.

The Track Leave Donation page tracks the activity within the VLTP program. The Leave Bank & Transfer process updates this page with the transactions it has processed.

The page lists the donor's contributions by effective date and recipient.

View donor and recipient accrual balances on the Accrual Summary Page after payroll is processed and leave accruals are run.

  • Donors: The fields Hours Taken Year-to-Date and Hours Balance Year-to-Date are updated with the hours contributed.

  • Recipients: Leave program earning accrual is updated with the hours received. When the recipient uses hours, the Hours Taken Year-to-Date and Service Hours YTD are updated.

  • Recipients who terminate regular and sick accrual classes and enroll in deferred accrual classes: The deferred accrual class is updated with the pay period's Service Hours YTD, Hours Earned Year-to-Date, and Hours Balance Year-to-Date.

The Leave Bank and Transfer process inserts a row in the Create Additional Pay Page for hours donated or received. The new row contains donor contribution or hours received information in the following fields.

Field or Control

Description

Earnings Code

The earnings code associated with the appropriate Leave Earn Type.

Effective Date

The As Of Date on the Leave Bank / Transfer page.

Earnings End Date

The end date of the pay period in which the effective date falls.

Hours

The hours donated or received.

Use the Review Leave Program Summary page (GVT_LV_PRGM_SUMM) to view a summary of participation in a leave transfer program.

Navigation:

Workforce Administration > Leave Administration USF > Manage Leave Information > Review Leave Program Summary > Review Leave Program Summary

This example illustrates the fields and controls on the Review Leave Program Summary page. You can find definitions for the fields and controls later on this page.

 Review Leave Program Summary page

Field or Control

Description

From Date and Thru Date

Define the time period for which you want to see a summary.

Calculate Leave Summary

Click after entering the date range. The system displays summary information.

Participants

The system displays the number of approved participants and denied participants.

Total Hours

The system displays the total number of hours contributed, the total number of hours used, and the number of hours available for use (derived from the contribution hours and used hours).