Managing Contrata Communications

Contrata is a web service of the Public Service of Employment (SEPE) that enables companies to file new employees' employment contracts, change an employee's situation from temporary to permanent, notify SEPE of extensions to contracts, and carry out other legally required processes. When companies submit the communication online to SEPE they receive an immediate response notifying them of errors. Companies can then correct the errors before confirming the communication. It is mandatory that companies communicate contract data to SEPE.

Human Resources for Spain provides Contrata communication functionality that enables you to track multiple persons' labor contract data and to generate an XML flat file to send to SEPE. This feature combined with the Contrata web service eliminates the paper communication between companies and SEPE and enables companies to communicate data for multiple persons at once, thus reducing time and costs.

Contrata XML files contain all of the data related to the hiring of employees between two dates for a specific type of contract communication. Human Resources for Spain delivers the templates to create XML files to use for Contrata communications of labor contracts, basic copy, and extensions. The XML file generation process obtains data from the HCM database and from data that you enter when generating the XML file. Once you generate the XML file you can then upload the file through the Contrata web service.

To use the Contrata communication management functionality you must first review the delivered XML file setup data during implementation to ensure that it complies with your company's requirements. This setup includes defining the XML sets, code tables, nodes, and templates necessary for the XML generation process to gather data and generate the XML file. Human Resources for Spain delivers a large percentage of this setup data to facilitate implementation.

Once you have entered all of the data necessary for Contrata reporting, you can use the Print Contrata XML File ESP component to create the Contrata report in XML file format for reporting to SEPE.

To complete the Contrata XML file generation process:

1. Select the template (type of communication) to use for the XML file on the Print Contrata XML File ESP page.

2. Specify report parameter and search for persons to include in the report using the Print Contrata XML File ESP page.

3. Select from the search results, the persons to include in the report.

4. Run the load process.

5. Send the XML file to SEPE through the Contrata web service.

Before you can use the Contrata communications functionality you must first define Spanish workforce data related to Contrata XML files in the appropriate setup pages. This Spanish workforce data includes XML templates, codes, and nodes.

Use the Print Contrata XML File ESP page (XML_RC_ESP) to run the process to generate the XML file to send to SEPE.

Navigation:

Workforce Administration > Workforce Reports > Print Contrata XML File ESP > Print Contrata XML File ESP

This example illustrates the fields and controls on the Print Contrata XML File ESP page.

Based on the filter options you select in the Filter By field, a Filter List grid appears on the page. The fields on the Filter List grid are listed below:

After you run the process from the Print Contrata XML File ESP page to create the Contrata.xml file, you can go to Process Scheduler and click Details, View Log/Trace to view the XML that was generated for the selected person. Use the template ID that you selected on the page.

Note that to generate the XML file with the correct template, you must select the correct template type and use the appropriate XML file ID.

Use the Read External XML File ESP page (XML_RC_READING) to view and manage the SEPE responses to the XML files that you submit.

Navigation:

Workforce Administration > Workforce Reports > Read External XML File ESP

This example illustrates the fields and controls on the Read External XML File ESP page. You can find definitions for the fields and controls later on this page.

Use the Review External XML File ESP page (XML_RC_REVIEW) to review the content of the SEPE responses to the XML files that you submit.

Navigation:

Workforce Administration > Workforce Reports > Review External XML File ESP

This example illustrates the fields and controls on the Review External XML File ESP page. You can find definitions for the fields and controls later on this page.