(ESP) Setting Up Spanish Workforce Tables

To set up Spanish workforce tables, use the Social Security Country Code (SOCS_CNTRY_ESP), Industry Activity (INDUSTRY_ACT_ESP), Insurance Company (INSUR_COMPANY_ESP), Social Security Risk Code (SOCS_RISKCD_ESP), Social Security Scheme (SOCS_SCHEME_ESP), Social Security Occupation Cd (SOCS_OCCUPATN_ESP), Social Security Company Setup (SOCS_SETUP_ESP), Social Security Data (SSEC_DATA_ESP), and Hiring Center Table (HIRING_CENTER_ESP) components.

If your organization does business in Spain, you must set up several tables to track information required by the Spanish government for Spanish workers.

These topics discuss how to set up Spanish workforce tables.

Page Name

Definition Name

Usage

Country Codes Table Page

SOCS_CNTRY_ESP

Enter country codes valid for social security reporting purposes.

Industry Activity Table Page

INDUSTRY_ACT_CD_ESP

Enter industry activity codes and descriptions. The industry activity code helps determine the employer social security number.

Insurance Company Table Page

INSUR_COMP_CD_ESP

Enter insurance company descriptions and address information

Social Security Risk Code Page

SOCS_RISKCD_ESP

View the risk codes that can apply to employees in your organization.

Social Security Scheme Table - Scheme Page

SOCS_SCHEME_ESP

Review or define maximum and minimum social security ceilings, as well as review or define the minimum hourly rate for each social security scheme.

Social Security Scheme Table - Work Group Page

SOCS_WRKGRP_ESP

Define maximum and minimum social security bases by work group, as well as the minimum hourly rate used to calculate the base for part-time employees.

Social Security Scheme Table - Contribution Page

SOCS_CONTRIB_ESP

Define the contribution rates and percentages for both employees and employers used in the social security calculation.

Social Security Occupation Cd Page (social security occupation code)

SOCS_OCCUPATN_ESP

Define social security occupation codes.

Social Security Company Setup - Company Setup Page

SOCS_SETUP_ESP

Enter specific company information, including data needed for social security purposes.

Banking Setup Page

SOCS_SETUP_2_ESP

Enter pay type and specific bank information.

Social Security Data Page

SOCS_DATA_ESP

Define a time limit for transferring FDI medical report data to the social security agency.

Hiring Center Table Page

HIRING_CENTER_ESP

Define the hiring centers you will attach to employee personnel records on the Contract Data page.

You connect every Spanish employee with a hiring center.

Use the Country Codes Table page (SOCS_CNTRY_ESP) to enter country codes valid for social security reporting purposes.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Country Codes Table > Country Codes Table

This example illustrates the fields and controls on the Country Codes Table page. You can find definitions for the fields and controls later on this page.

 Country Codes Table page

Field or Control

Description

Country

Enter the standard ISO country code.

Social Security Country Code

Enter the country code used for social security processing.

Use the Industry Activity Table page (INDUSTRY_ACT_CD_ESP) to enter industry activity codes and descriptions.

The industry activity code helps determine the employer social security number.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Industry Activity Table > Industry Activity Table

This example illustrates the fields and controls on the Industry Activity Table page. You can find definitions for the fields and controls later on this page.

 Industry Activity Table page

Enter the effective date, status, description, and short description of the industry activity.

Social Security Rates

Enter percentages for Invalidez, Muerte y Supervivencia (IMS) and Incapacidad Temporal (IT) risks. For payees with no assigned occupational code, PeopleSoft Global Payroll for Spain uses these percentages to calculate IMS and IT contributions.

Use the Insurance Company Table page (INSUR_COMP_CD_ESP) to enter insurance company descriptions and address information.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Insurance Company Table > Insurance Company Table

This example illustrates the fields and controls on the Insurance Company Table page. You can find definitions for the fields and controls later on this page.

 Insurance Company Table page

Field or Control

Description

Edit Address

Click to enter or modify address information.

Use the Social Security Risk Code page (SOCS_RISKCD_ESP) to view the risk codes that can apply to employees in your organization.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Social Security Risk Code > Social Security Risk Code

This example illustrates the fields and controls on the Social Security Risk Code page. You can find definitions for the fields and controls later on this page.

 Social Security Risk Code page

Note: The Spanish government requires employers to assign jobs a social security risk code that rates the risk of illness, accident, or death connected with that type of job.

The PeopleSoft system delivers all social security risk codes as system data.

Field or Control

Description

Social Security Risk Code

The code that you entered to access this page. This is the code defined on this page.

IMS Risk Rate (Riesgo de Invalidez/Muerte/ Supervivencia)

Displays the IMS risk rate that applies to this social security risk code. The Spanish government assigns IMS risk rate codes that assess the risk of work-related disability, death, or survival.

IT Risk Rate (Riesgo de Incapacidad Temporal)

Displays the IT risk rate that applies to this social security risk code. The Spanish government assigns IT risk rate codes to assess the risk of work-related temporary disability, such as respiratory problems for miners or injuries for construction workers.

Total Rate

The system automatically calculates the total rate, the sum of the IMS risk rate, and the IT risk rate.

Use the Scheme page (SOCS_SCHEME_ESP) to review or define maximum and minimum social security ceilings, as well as review or define the minimum hourly rate for each social security scheme.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Social Security Scheme Table > Scheme

This example illustrates the fields and controls on the Scheme page. You can find definitions for the fields and controls later on this page.

 Scheme page

Field or Control

Description

Lower Ceiling

Enter the lower ceiling amount used to calculate the professional contingencies funding base.

Upper Ceiling

Enter the upper ceiling amount used to calculate the professional contingencies funding base.

Minimum Hourly Rate

Enter the amount used to calculate the professional contingencies funding base in the case of employees working part-time.

Important! To trigger the correct part-time calculation of the base, you must specify whether the employee is working on a full or part-time basis in the Full/Part field on the Job Information page.

Use the Work Group page (SOCS_WRKGRP_ESP) to define maximum and minimum social security bases by work group, as well as the minimum hourly rate used to calculate the base for part-time employees.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Social Security Scheme Table > Work Group

This example illustrates the fields and controls on the Work Group page. You can find definitions for the fields and controls later on this page.

 Work Group page

Once you've reviewed the ceilings and hourly rate on the Scheme page, use the Work Group page to view and update the maximum and minimum bases for regular employees, and the minimum hourly rate used to calculate the funding base for part-time employees. If you need to define rates and percentages for schemes other than the general scheme, you can do so on this page as well.

Field or Control

Description

Social Security Work Group

All employees who contribute to social security must be assigned to social security work groups (also known as contribution groups) based on their level of education, professional skills, and job title. The SS Work Group field displays the numerical code for each group.

Frequency

This field displays an M (Monthly) or a D (Daily), depending on whether members of the social security work group have their contributions calculated on a daily basis or a monthly basis.

Minimum Amount

Enter the minimum amount used to calculate the common contingencies funding base.

Maximum Amount

Enter the maximum amount used to calculate the common contingencies funding base.

Minimum Hourly (Part Time)

Enter the minimum hourly rate used to calculate the common contingencies funding base for part-time employees.

Important! To trigger the correct part-time calculation of the base, you must specify whether the employee is working on a full or part-time basis in the Full/Part field on the Job Information page.

Use the Contribution page (SOCS_CONTRIB_ESP) to define the contribution rates and percentages for both employees and employers used in the social security calculation.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Social Security Scheme Table > Contribution

This example illustrates the fields and controls on the Contribution page. You can find definitions for the fields and controls later on this page.

 Contribution page

If you need to define rates and percentages for schemes other than the general scheme, you can do so on this page.

Field or Control

Description

Contribution ID

In PeopleSoft Global Payroll for Spain, there are multiple contribution IDs for each scheme ID, and each contribution ID is associated with its own rates and percentages. To view the different contribution ID classes and their corresponding rates or percentages, use the scroll arrows in the Contribution and Contribution Concepts scroll areas.

Possible values for the contribution ID are:

  • General Empleado Regular (general regular employee)

  • Empleado Regular Tiempo Completo (full-time regular employee)

  • Empleado Reg Tiempo Parcial (part-time regular employee)

  • Empleado Regular E.T.T. (E.T.T. regular employee)

  • Training Contracts

  • Apprenticeship Contract

Note: You must associate individual employees with a Scheme and SS Contribution ID on the Contract Data page.

Social Security Number Type

Select one of the following values:

  • Regular: Select to define the percentages used to calculate the contributions of employees with regular contracts.

  • Apprentice: Select to define rates used to calculate the contributions of apprentices.

  • Training: Select to define rates used to calculate the contributions of employees with training contracts.

Contribution Type

Select Percentage if you will be entering percentages in the Employer Percentage or Employee Percentage fields. If you select Percentage, the Employer and Employee Rate fields become unavailable for data entry.

Select Rate if you will be entering rates in the Employer or Employee Rate fields. If you select Rate, the Employer and Employee Percentage fields become unavailable for data entry.

Important! You should always select Percentage for regular employees, and Rate for apprentices and trainees.

Concept

Indicates the type of contributions for which the system displays corresponding employee or employer contribution rates or percentages in the Contribution-Concepts grid. Possible values are:

  • Common Contingency

  • FOGASA

  • Non Structural Overtime

  • Permanent Disability D & S

  • Professional Training

  • Structural Overtime

  • Temporary Disability

  • Unemployment

Employer Rate

Displays the employer contribution rate associated with the concept listed in the left-hand column of the grid. If you are defining a new rate, enter the rate in this field.

Note: Only contributions of apprentices and trainees are based on fixed rates.

Employer Percentage

Displays the employer contribution percentage associated with the concept listed in the left-hand column of the grid. Social security contributions of regular employees are calculated as percentages of a funding base. If you are defining a new percentage, enter the percentage in this field.

Employee Rate

Displays the employee contribution rate associated with the concept listed in the left-hand column of the grid. If you are defining a new rate, enter the rate in this field.

Employee Percentage

Displays the employee contribution percentage associated with the concept listed in the left-hand column of the grid. Social security contributions of regular employees are calculated as percentages of a funding base. If you are defining a new percentage, enter the percentage in this field.

Use the Social Security Occupation Cd (social security occupation code) page (SOCS_OCCUPATN_ESP) to define social security occupation codes.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Social Security Occupation Cd > Social Security Occupation Cd

This example illustrates the fields and controls on the Social Security Occupation Cd (social security occupation code) page. You can find definitions for the fields and controls later on this page.

 Social Security Occupation Cd (social security occupation code) page

Enter the effective date, status, description, and short description of the occupation code.

Enter percentages for Invalidez, Muerte y Supervivencia (IMS) and Incapacidad Temporal (IT) risks. PeopleSoft Global Payroll for Spain uses these percentages to calculate IMS and IT contributions.

Use the Company Setup page (SOCS_SETUP_ESP) to enter specific company information, including data needed for social security purposes.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Social Security Company Setup > Company Setup

This example illustrates the fields and controls on the Company Setup page. You can find definitions for the fields and controls later on this page.

 Company Setup page

Field or Control

Description

SS Country Cd (social security country code)

Enter the social security country code for the company.

Authorization Key

Enter the authorization code to access Winsuite provided by the Social Security General Treasury.

Delta Data

Field or Control

Description

Preventive

Identify the kind of labor risk prevention management that the company uses. Valid values are:

  • Business Owner: The company assumes responsibilities. Fills the <asunpersona> tag.

  • Designated Workers: Managed by designated employees. Fills the <trabdesigna> tag.

  • External: Managed by an external service outside of the company. Fills the <serprevpro> tag.

  • Internal: Managed by a service organization within the company. Fills the <serprevaje> tag.

  • None: The company does not manage labor risk prevention. Fills the <ninguna> tag.

  • Shared: Managed jointly by several services. Fills the <serprevman> tag.

    See Managing Delta Communications.

Use the Banking Setup page (SOCS_SETUP_2_ESP) to enter pay type and specific bank information.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Social Security Company Setup > Banking Setup

This example illustrates the fields and controls on the Banking Setup page. You can find definitions for the fields and controls later on this page.

 Banking Setup page

Bank Account Data

Field or Control

Description

Source Bank ID

Enter the name of the bank the company uses to pay social security contributions.

Holder Name

Enter the name the company uses at the bank.

Use the Social Security Data page (SOCS_DATA_ESP) to define a time limit for transferring FDI medical report data to the social security agency.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Social Security Data > Social Security Data

This example illustrates the fields and controls on the Social Security Data page. You can find definitions for the fields and controls later on this page.

 Social Security Data page

Note: If your organization uses Global Payroll for Spain, do not use this page to define FDI parameters. Instead, use the Social Security Data page in the GPES_SOCS_DATA_ESP component.

See Generating the FDI Medical Report Text File.

Field or Control

Description

WS File Version

This field identifies the version of the Winsuite software used by the social security agency for reporting. As this software is updated, you must update the file version.

Sick Note

Specify the time limit (in days) for transferring sick note data to the social security agency following receipt of the note from an employee.

Medical Discharge

Specify the time limit (in days) for transferring medical discharge data to the social security agency following receipt of a discharge note from an employee.

Confirmation Note

Specify the time limit (in days) for transferring confirmation note data to the social security agency following receipt of the note from an employee.

Use the Hiring Center Table page (HIRING_CENTER_ESP) to define the hiring centers you will attach to employee personnel records on the Contract Data page.

You connect every Spanish employee with a hiring center.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data ESP > Hiring Center Table > Hiring Center Table

This example illustrates the fields and controls on the Hiring Center Table page. You can find definitions for the fields and controls later on this page.

 Hiring Center Table page

Field or Control

Description

Hiring Center Code

The hiring center code that you entered to access this page.

Company, Representative ID, and Representative Role

Select the company and representative ID of the person who is responsible for signing employment contracts at this hiring center. The role displays a description of the ID you designated in the Representative ID field.

Employment Office

Enter a description of the employment office for this hiring center.

Signature City

Spanish contracts must be stamped with the date and the name of the city where the contract was signed. Enter the city's name here.