Defining Recipients

To define deduction recipients and to select recipients' deposit schedules, use the Deduction Recipients (RECIPIENT) component.

Page Name

Definition Name

Usage

Define Deduction Recipients Page

RECIPIENT

Define general and individual recipients for deductions.

Recipient Address Page

RECIPIENT_ADR_SP

Define recipients' address information.

Recipient Deposit Schedule Page

RECIPIENT_DEP_INFO

Select recipients' deposit schedule.

Recipients are entities or individuals who receive voluntary and statutory deductions that are withheld from payees. Global Payroll recognizes two types of recipients:

  • General recipient, such as a government agency.

    Receives the amount that's withheld from all payees who have a specific deduction.

  • Individual recipient, such as a spouse who receives child support payments.

    Receives the amount that's withheld from one or more payees.

Note: A general recipient is often an entity and an individual recipient is often a person, but this isn't a requirement.

Each recipient has a disbursement schedule. You can create unique deposit schedules to identify deposit dates.

Note: Before you can define a recipient, you must first define general bank information on the Bank Table page.

Use the Define Deduction Recipients page (RECIPIENT) to define general and individual recipients for deductions.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Banking > Deduction Recipients > Define Deduction Recipients

This example illustrates the fields and controls on the Define Deduction Recipients page.

Define Deduction Recipients page

Field or Control

Description

Address Information

Click the Address Information link to access the Recipient Address page, where you'll define country and address information for the recipient.

Payment Method

Select the payment method. Options are Bank Transfer, Cash, Check, Postal Order and Wire Transfer.

Note: Bank account information only becomes available when Bank and Wire Transfer are selected.

Recipient Category

Field or Control

Description

Individual

Select if the recipient receives an amount, such as a court order deduction, that is withheld from one or more payees.

General

Select if the recipient receives the amount withheld from all payees who have a particular deduction. General recipients, such as local and national governments for taxes, insurance companies for insurance benefits, and unions for union dues, are entities that receive an amount that might include many payee values.

Bank Details

Field or Control

Description

Country Code

Select the country for the payee's bank account.

Already have an IBAN Number

Select to indicate that the payee has an IBAN. When you select this check box, the Bank ID, Bank Branch ID, and Account Number fields become display-only and the IBAN field and Validate button become available.

If you deselect this check box for a payee who already has an IBAN entered and validated in the IBAN field, the system alerts you that this action will result in clearing the IBAN and bank account detail fields. You can click OK to continue, or Cancel to leave the check box selected.

Note: This check box appears on this page only when the IBAN Enabled check box is selected and the IBAN Required check box is deselected on the IBAN Country Setup page.

IBAN (International Bank Account Number)

Enter the IBAN for the payee. This field is editable only if you select the Already have an IBAN Number check box or if the IBAN Required check box is selected on the IBAN Country Setup page.

If data encryption is enabled and the encryption process is run for the RECIPIENT record, the IBAN is encrypted in the database if it belongs to a country that is specified on the Define Country for Encryption Page. Also, the IBAN appears as masked on this page. An exception to this is when the user is assigned the Recipient Bank Account Admin role, and this role is defined on the Grant Unmasked Access Page for the RECIPIENT record. In this case, the user sees the unmasked IBAN.

Understanding Data Encryption for Global Payroll for United States.

Edit IBAN
Select to update the IBAN. This field appears together with the IBAN field, when the encryption process is run and the IBAN currently displayed belongs to a country that is specified on the Define Country for Encryption Page. When selected, the existing read-only number is cleared from the field for you to enter a new one.

Validate

Click to validate the number entered in the IBAN field. The validation process alerts you if there is an error in the entered IBAN. In addition, the validation process populates the Bank ID, Bank Branch ID, and Account Number fields based on the entered IBAN.

This button is available only if you select the Already have an IBAN Number check box or if the IBAN Required check box is selected on the IBAN Country Setup page.

Bank ID, Bank Branch ID, and Account Number

When the Already have an IBAN Number check box is selected or if the IBAN Required check box is selected on the IBAN Country Setup page, these fields are not editable. The system populates them based on the entered IBAN when you click the Validate button.

Note: For German accounts with an IBAN, the Bank Branch ID field remains editable.

For accounts without an IBAN, manually enter values in the Bank ID, Bank Branch ID, and Account Number fields.

Note: Not all countries require branch ID information.

Account Number
Enter the account number for the person.

If data encryption is enabled and the encryption process is run for the RECIPIENT record, the account number is encrypted in the database if it belongs to a country that is specified on the Define Country for Encryption Page. Also, the account number appears as masked on this page. An exception to this is when the user is assigned the Recipient Bank Account Admin role, and this role is defined on the Grant Unmasked Access Page for the RECIPIENT record. In this case, the user sees the unmasked account number.

Understanding Data Encryption for Global Payroll for United States.

Edit Account Number
Select to update the account number. This field appears together with the Account Number field, when the encryption process is run and the account number currently displayed belongs to a country that is specified on the Define Country for Encryption Page. When selected, the existing read-only account number is cleared from the field for you to enter a new one.

Account Name

Enter the account name for the person.

Currency Code

Select the code of the currency in which the account is maintained. The code you enter in this field is for informational purposes only and is not used by the banking process.

Use the Recipient Deposit Schedule page (RECIPIENT_DEP_INFO) to select recipients' deposit schedule.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Banking > Deduction Recipients > Recipient Deposit Schedule

This example illustrates the fields and controls on the Recipient Deposit Schedule.

Recipient Deposit Schedule page

Field or Control

Description

Deposit Schedule

Select the deposit schedule that specifies the recipient's payment frequency. Define deposit schedules on the Deposit Schedules page.

See Defining Deposit Schedules.

Purpose 1 and Purpose 2

Enter information that's included on the bank transfer file, such as bank routing numbers or names.