Overriding Loan Repayment Amounts

The amount deducted each pay period to repay a loan is defined on the Employee Loans page. When you enter an employee loan, you either define the repayment amount or the system calculates the repayment amount based on the repayment period.

However, there are times when you need to adjust the repayment amount for one pay period. There are 3 ways in which you can vary the repayment amount. Using positive input, you can enter an:

• Override amount

  An override specifies the amount to deduct from the payee's net pay. This overrides the normal repayment amount, that is defined on the Employee Loans page, for the selected pay period.

• Additional amount

  If you specify an additional amount, the system resolves the loan deduction twice. Once for the normal repayment amount and a second time for the additional amount. For example, if the repayment amount is 150GBP but the payee wants to pay 50GBP extra for one pay period, you enter a positive input entry for 50GBP.

• Exceptional amount

  An exceptional payment is not deducted from a payee's net pay, but is deducted from the loan balance. For example, if a payee repays a lump sum payment of 1000GBP by cheque (in addition to their normal repayment amount), you enter positive input for 1000GBP using the deduction LOA DD EXCEP. This ensures that the amount is not deducted from net pay.

You can enter positive input in two ways, using the Positive Input page or using the template that is delivered for loans.

Use the Positive Input page (GP_PI_MNL_ERNDED) to create the positive input entry for a employee for a selected pay period.

Select the loan deduction element and specify the override, additional, or exceptional amount.

Navigation:

Global Payroll & Absence Mgmt > Payee Data > Assign Earnings and Deductions > One Time (Positive Input)

To create a positive input entry for the selected employee:

1. Complete the fields on the Action tab as follows:

   Field or Control	Description
   Entry Type	Select Deduction.
   Element Name	Select one of these elements: LOA DD LOAN: If the amount must be deducted from net pay. LOA DD EXCEP: If the positive input is for an exceptional payment, which is not deducted from net pay. When this deduction is processed, it reduces the loan balance but is not deducted from net pay.
   Action Type	Select one of these options: Override: To override the repayment amount for the pay period. Additional: To enter an additional repayment amount or an exceptional amount.

2. Complete the fields on the Main Components tab as follows:

   Field or Control	Description
   Amount	Enter the override, additional, or exceptional amount.
   Currency	Select GBP.

3. Click the Details link to access the Positive Input - Details page and enter supporting element overrides to define the loan ID and loan type:

   Element Entry Type	Element Name	Character Value
   Variable	LN VR LOAN ID.	Enter the loan ID
   Variable	LN VR LOAN TYPE	Enter the loan type

Use the Positive Input by Template page (GP_PI_BULK_SSN) to use the template delivered for the UK to enter positive input for loans.

Navigation:

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Prepare Payroll > Positive Input by Template > Positive Input by Template

This example illustrates the fields and controls on the Positive Input by Template page.

Supporting Elements

Access the Supporting Elements tab.

This example illustrates the fields and controls on the Supporting Elements tab of the Positive Input by Template page.

Field or Control	Description
Employee Loan ID (Character)	Enter the loan ID defined for this loan on the Employee Loans page.
Employee Loan Type (Character)	Enter the loan type.