Viewing Delivered Absence Elements

This table lists the delivered absence entitlements in PeopleSoft Global Payroll for Spain.

Absence Entitlement	Description
VACACIONS	Vacations: The annual entitlement is defined in the Contract Data table. The default vacation entitlement is provided from the Labor Agreement level. You can use the default or override it on the Contract Data page. A portion is assigned by corresponding days according to pay periods (1/365 of the total entitled days for payees with a daily pay frequency, 1/360 of the total entitled days for payees with a monthly pay frequency). This portion is 1/366 in a leap year. The system retrieves the vacation entitlement data using the GEN AR PUESTO TRBJ array. The accumulator AUS AC VAC ANOANT stores vacation not taken at the end of the year and is generated during December's payroll process. Depending on your company's vacation policy, you should add the value of this accumulator to the affected elements for the new year.
PERM PAGADS	Additional paid time off (PTO): The additional PTO entitlement is for the entire year (or the proportional part of the year for new hires) given at the beginning of the year. Entitled days are stored in the Labor Agreement table, and the system retrieves the additional PTO data using the GEN AR CONVENIO array. PTO that is not taken by the end of the year is lost.

Absence Entitlement

Description

VACACIONS

Vacations: The annual entitlement is defined in the Contract Data table. The default vacation entitlement is provided from the Labor Agreement level. You can use the default or override it on the Contract Data page. A portion is assigned by corresponding days according to pay periods (1/365 of the total entitled days for payees with a daily pay frequency, 1/360 of the total entitled days for payees with a monthly pay frequency). This portion is 1/366 in a leap year. The system retrieves the vacation entitlement data using the GEN AR PUESTO TRBJ array. The accumulator AUS AC VAC ANOANT stores vacation not taken at the end of the year and is generated during December's payroll process. Depending on your company's vacation policy, you should add the value of this accumulator to the affected elements for the new year.

PERM PAGADS

Additional paid time off (PTO): The additional PTO entitlement is for the entire year (or the proportional part of the year for new hires) given at the beginning of the year. Entitled days are stored in the Labor Agreement table, and the system retrieves the additional PTO data using the GEN AR CONVENIO array. PTO that is not taken by the end of the year is lost.

The absence type is used to categorize the absence take and define the effect on payroll. This table lists the delivered absence types in PeopleSoft Global Payroll for Spain:

Absence Type	Description
ABS	Unpaid absence
ACC	Industrial accident
CUI	Minors (serious illness)
DIS	Temporary disability
ERE	Spain Redundancy Procedure
LEG	Legal custody
MAT	Maternity
OTH	Other
RSK	Pregnancy risk
VAC	Vacation

This table lists the delivered absence takes in PeopleSoft Global Payroll for Spain and the absence type associated with each absence take:

Absence Take	Absence Type	Description
AT/EP	ACC	Work related injuries
AT/EP PRORROGADA	ACC	Extended work related injuries
AUSENCIA EDUCACION	ABS	Leave of absence for education
CIERRE PATRONAL	ABS	Legal lockout
CRGO PBLICO OBLIG	OTH	Holding public office (obligatory)
CRGO PBLICO RPRSTV	OTH	Holding public office
CUIDADO MENOR	CUI	Care of minor - serious illness
CURSOS PRENATALES	OTH	Leave for attendance at prenatal classes
ERE DSMPL PARCIAL	ERE	ERE with partial unemployment
ERE DSMPL TOTAL	ERE	ERE with total unemployment
EXAMENES	OTH	Leave for going to exams
EXCEDENCIA FORZOSA	ABS	Forced extended leave of absence
EXCEDENCIA VOLUNTR	ABS	Voluntary extended leave of absence
FORMACION	OTH	Leave for training
FZA MAYOR TEMPORAL	ABS	Temporary circumstances (temporal force majeure)
GUARDA LEGAL	LEG	Legal custody (reduction in the timetable)
HUELGA POR DIAS	ABS	Strike (by day)
HUELGA POR HORAS	ABS	Strike (by hours)
IT	DIS	Temporary disability
IT PRORROGADA	DIS	Extended temporary disability
JORNADA REDUCIDA	LEG	Reduction of timetable for a particular interest
LACTANCIA	OTH	Leave for lactation
LIBERACION SINDCAL	OTH	Leave for doing union activities
MATERNIDAD	MAT	Maternity
MATERNIDAD PARCIAL	MAT	Partial maternity
MATRIMONIO	OTH	Leave for marriage
NACIMIENTO HIJO	OTH	Birth of own son
PARIENTES	OTH	Death, accident, or serious illness of relative (blood or affinity relation to the second degree)
PATERNIDAD	MAT	Paternity
PATERNIDAD PARCIAL	MAT	Partial paternity
PERM NO PAGADO HRS	ABS	Unpaid time off (by hours)
PERMISO DEBER	OTH	Leave for public and personal duty
PERMISO EDUCACION	ABS	Permission for education.
PERMISO NO PAGADO	ABS	Leave for own matters (unpaid)
PERMISOS PAGADOS	OTH	Paid time off (PTO)
PRIVACION LIBERTAD	ABS	Deprivation of freedom (while no condemnatory sentence applies)
RAZON TECNC/ECONMC	ABS	Economic or technical reason
RIESGO EMBARAZO	RSK	Risk during pregnancy
RIESGO LACTANCIA	RSK	Risk during lactancy
SUSPENSION	ABS	Suspension without pay and work
TRASLADO	OTH	Relocation (with or without residence change)
VACACIONES	VAC	Vacations

Note: Absence take rules use earnings and deduction elements, elements that retrieve units for positive input, and elements that retrieve percent for positive input. The user-defined field system elements TAKE CONFIG1 through TAKE CONFIG4 are used in each of the absence take rule definitions.

Additional Guidance for Delivered Absence Takes

When establishing an absence event for Legal Custody, in addition to entering an absence event using the Guarda Legal absence take you must:

Enter a new row of data for the employee in the Job Data component to change the employee to part-time for the period of Legal Custody.
Update the employee's compensation using one of two options:
1. Maintain compensation according to the full time schedule and enter an FTE that is less than 1. The system reduces compensation by applying the FTE.
2. Reduce the employee's compensation and keep FTE equal to 1.
Specify the working hours that the system should use during the payroll process using one of two options:
1. Override the variable CLI VR RED JORNADA with the real working hours per day. In this case, the system pays for the whole month (30 days every month for a monthly employee) manages the employee as regular part time.
2. Assign a work schedule to the employee. In this case, the system pays for the actual workdays according to the schedule and manages the employee as irregular part time.

For the Guarda Legal and Jornada Reducida absence takes, the percentage of reduction must be specified in the EVENT CONFIG1 field as a decimal (percentage of reduction in decimals), for example, 50% = 0.5 and 40% = 0.4.

For the Maternidad Parcial, Paternidad Parcial, and Cuidado Menor absence takes, the nonworking number of hours must be specified in the Partial Hours field, and you must ensure that you check it for all days following the Details link.

For the Guarda Legal, Maternidad Parcial, and Paternidad Parcial absence takes, the system automatically generates segmentation triggers for the begin and end dates. The triggers are defined for the GPES_ABS_TRIGR1 and GPES_ABS_TRIGR2 tables.

See Understanding PeopleSoft Global Payroll Core Functionality in Spain.

Use the AT/EP PRORROGADA and IT PRORROGADA absence takes only for the period of time after the twelve months allowed for the AT/EP and IT absence takes, respectively.

This table lists the delivered process list used in absence processing:

Process List	Description
ABSENTISMO PR	Contains the six delivered sections (AUS SE INICIO, AUS SE HORAS, AUS SE DIAS NO SS , AUS SE DIAS SS, AUS SE PROCESO and AUS SE GEN PI). This process list combines the entitlement and take processes.

Use ABSENTISMO PR as is, modify the list to meet your needs, or create your own process lists for absence processing.

Note: The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Spain. Instructions for running the query are provided in the PeopleSoft Global Payroll product documentation.

Viewing Delivered Absence Elements

Absence Entitlements

Absence Types

Absence Takes

Additional Guidance for Delivered Absence Takes

Absence Process List