Setting Up Grades

To set up grades, use the Grade Groups component (FPMRANKGRP_PNL) and Grades components (FPMRANK_PNL). This section provides an overview of grades and grade groups.

Page Name

Definition Name

Usage

Grade Groups Page

FPMRANKGRP_PNL

Group grades within a corps.

Grade Definition Page

FPMRANK_PNL1

Set up the grade's relationship with corps, salary grade tables, job codes.

Grade Other Information Page

FPMRANK_PNL2

Enter period lengths, retirement age, and pension plan code.

Grade Premiums Page

FPMRNKCD_RATECODE

Attach collective premiums to a grade

Employees' grades enable them to benefit from the compensation that is associated with the grade.

A grade is part of a grade group and is associated with a salary grade table. A grade group is associated with a corps and a category.

You can attach collective premiums to the grade. These premiums are also assigned a rate code. Grade-attached premiums can be expressed in the form of a flat amount, a number of points, or a percentage of either the main or the base salary. You can attach several premiums to the same grade.

A grade group is a concept that falls halfway between grades and corps that is used in Territorial and Hospital Public Sectors. It enables you to group grades depending on one corps. One example of how you might use grade groups is to promote employees who belong to this group.

Use the Grade Groups page (FPMRANKGRP_PNL) to group grades within a corps.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data FPS > Grade Groups

This example illustrates the fields and controls on the Grade Groups page. You can find definitions for the fields and controls later on this page.

 Grade Groups page

Field or Control

Description

Corps

Select the corps that is associated with the grade group.

Use the Grade Definition page (FPMRANK_PNL1) to set up the grade's relationship with corps, salary grade tables, job codes.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data FPS > Grades > Grade Definition

This example illustrates the fields and controls on the Grade Definition page. You can find definitions for the fields and controls later on this page.

 Grade Definition page

Field or Control

Description

Grade Group

If the grade is part of a grade group, select the grade group code.

Corps

Select the corps associated with this grade.

See Defining Corps.

CS Catgy (civil service category)

Displays the civil service category.

Salary Grade Table Type

Select the salary grade table type.

Off-Scale

Select if you can enter an off-scale salary.

Salary Grade Table Code

Select the salary grade table for the grade. Employees are assigned successive steps of the salary grade table that is associated with their grade.

Scale

Select the salary scale.

Job Code SetID

Enter the SetID corresponding to the job code you want to enter in the Job Code field.

Job Code

Enter the grade's default job code.

Use the Grade Other Information page (FPMRANK_PNL2) to enter period lengths, retirement age, and pension plan code.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data FPS > Grades > Grade Other Information

This example illustrates the fields and controls on the Grade Other Information page. You can find definitions for the fields and controls later on this page.

 Grade Other Information page

Field or Control

Description

Tenure Prob Period Length (tenure probation period length)

Enter the length of the probation period when the employee enters the organization.

Prob Period Length

Enter the length of the probation period for grade promotions.

Mini Age to Enter Grade (minimum age to enter grade)

Enter the minimum age required to enter the grade.

Retirement Age

Enter the retirement age.

Grade Promotion/Same Job

Enter the grade for automatic grade promotion. Informational only.

Pension Plan Code

Select a pension plan code.

Auto Step Increment at Tenure

Select if an automatic step increment should occur when tenure is validated.

Use the Grade Premiums page (FPMRNKCD_RATECODE) to attach collective premiums to a grade.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data FPS > Grades > Grade Premiums

This example illustrates the fields and controls on the Grade Premiums page. You can find definitions for the fields and controls later on this page.

 Grade Premiums page

In the Manage French Public Sector business process, different proration factors can be applied to different compensation elements in a civil servant or contract worker's compensation package. The different proration factors depend on the FTE (full-time equivalency) and the civil service position. Consequently, you have to indicate if the premiums are related to the main compensation or to the secondary compensation. The merge process applies the main compensation proration factor.

Field or Control

Description

Rate Code

Enter the rate code associated with the premium. Depending on the rate code type (flat amount, percentage, or points), you can enter a compensation rate, the number of points, or the percent and the rate code group.

This flexibility enables you to apply a premium to the main salary or to the base salary. To apply a premium to:

  • The main salary, use a rate code or define a rate code group that contains the rate code that is related to the indexed salary.

  • The base salary, group the rate codes that are related to the indexed salary and the additional compensation items.

Comp Rate (compensation rate) and Rate Code Group

If you selected a Percentage rate code, the Comp Rate field is unavailable, and the Rate Code Group field is available for entry. Enter the rate code group on which the percentage is going to be applied.

Points

If you selected a Points rate code, you can enter the number of points.

Percent

If you selected a Percentage rate code, this field becomes available and you can enter the percentage.

Comp Freq (compensation frequency)

Select the compensation frequency.

Apply FTE

If you selected a rate code other than Percentage, this field is selected or not based on the rate code definition.

Pro-Ration Row Type

If Apply FTE is selected, indicate if the premium is considered main or secondary compensation.