Setting Up Grading

This chapter provides an overview of grade preparation and discusses how to set up your system for grading.

Understanding Grade Preparation

Student Records provides a variety of grade-related features. From institution and career-based rules to repeat schemes, grade rosters, grade change audits, and midterm deficiency analysis, you can use the different grade-related components to set up and manage grading processes.

Grade bases comprise individual grades, and grade schemes comprise grade bases. Typically, grade schemes are unique for each career in your institution. Grade schemes are not manually assigned to individual classes. Instead, the system dynamically matches grade schemes that are assigned to one career with classes of the same career.

Before you can grade students, you must define all possible grading schemes for all careers. You can have different grading schemes for different careers. Within each grading scheme, you define all valid grade bases, grades, and grade-related detail.

In addition, the system enables you to convert grades from one grading scheme to another. We call this grade-basis mapping feature our intelligent grade basis exception table. For example, when an undergraduate student enrolls in a graduate course (and the graduate course is associated with a graduate grading scheme), you might not want to grade the student according to the graduate grade scheme. Rather, you set up exception rules so that the system reroutes the student’s grade scheme to the appropriate undergraduate grade scheme. On the Grading Basis Exception Rule page, you define all possible exception scenarios that the system must handle. For example, you can set up a rule that requires the system to convert a graduate grading scheme into an undergraduate grading scheme. This way, you ensure that grade schemes are appropriate for the student, based on the student’s career (rather than the career of the class). Setting up exception rules is optional.

Finally, when all of your grade data is set up and instructors are ready to enter grades, you must generate the grade rosters. You can generate rosters on an individual class basis or in batch. Generating the rosters is a required, final step in making the rosters available for grade entry.

Setting Up Your System for Grading

To set up your system for grading, use the Grading Scheme Table component (GRADE_SCHEME) and the Grading Basis Exception Rule component (GRD_BASE_EXCEPTION).

This section provides an overview of grading setup and discusses how to:

Define grading schemes.
Define grading basis exception rules.
Run the Grade Basis Exception report.
Create grade rosters for a single class.
Create grade rosters for multiple classes.

Understanding Grading Setup

Complete these steps to set up grading:

Define grade basis values in Application Designer.
Define grading schemes on the Grading Scheme Table page.
(Optional) Define grade basis exceptions on the Grading Basis Exception Rule page.
(Optional) Run the Grade Basis Exception Report to review active grade basis exception mapping rules and their details.
Generate grade rosters on either the Grade Roster Type page or the Create Grade Rosters page.

Pages Used to Set Up Your System for Grading

Page Name	Object Name	Navigation	Usage
Grading Scheme Table	GRADING_SCHEME_TBL	Set Up SACR, Foundation Tables, Academic Structure, Grading Scheme Table, Grading Scheme Table	Define all valid grading schemes. Enter each grading scheme and the associated grades on this page.
Grading Basis Exception Rule	GRD_BASE_EXCEPTION	Set Up SACR, Product Related, Student Records, Grading, Grading Basis Exception Rule, Grading Basis Exception Rule	Map typical student-requested grade bases to existing grading basis rules.
Grade Basis Exception	RUNCTL_SRGBEXCPT	Set Up SACR, Product Related, Student Records, Reports, Grade Basis Exception, Grade Basis Exception	Run reports that display active grade basis exception mapping rules and their details.
Grade Roster Type	GRADE_ROSTER_TYPE	Curriculum Management, Grading, Grade Roster, Grade Roster Type	Define grade rosters on a class-by-class basis. To print the grade roster, use the Grade Roster Print page. Prerequisite: If you want to use blind grading for this class, select the Use Blind Grading check box on the Class Associations page. If you prefer, select the Use Blind Grading check box on the Course Catalog Offerings page. Then the system populates the Use Blind Grading check box each time that you create a class association.
Create Grade Rosters	RUNCTL_GRD_ROSTER	Curriculum Management, Grading, Create Grade Rosters, Create Grade Rosters	Create grade rosters for each term and session by subject area or by academic organization. To print the grade rosters, use the Grade Roster Print page. If you want to use blind grading for this class, select the Use Blind Grading check box on the Class Associations page. If you prefer, select the Use Blind Grading check box on the Course Catalog Offerings page so that the system uses blind grading each time that you schedule the class. The system then populates the Use Blind Grading check box each time that you create a class association.
Complete Grade Flag	SSR_GRADE_FLAG_TBL	Set Up SACR, Product Related, Student Records, Grading, Complete Grade Flag, Complete Grade Flag	Define complete grade flag values to be used on the Grading Scheme Table page. In New Zealand, these values are used for reporting purposes.

Defining Grading Schemes

Access the Grading Scheme Table page.

Grading schemes are linked to academic careers and academic programs.

Status	Enter a status for this grading scheme. Enter Active when adding a new grading scheme. Enter Inactive only if your institution no longer uses this grading scheme.
Description	Enter a description for the grading scheme.
Short Desc (short description)	Enter a short description for the grading scheme.
Grade Basis	Enter a grade basis. Grade basis values are entered into your system as translate values, which you can modify.
Formal Description	Enter a formal description of the grading basis.
Grade Basis Convert	Enter a grade basis convert value to use grades that are associated with another grading basis. If you enter a value in this field, the Grade Input group box becomes unavailable because the grade basis references the grade input data of another grade basis.
Grade Basis Choice Default	If you select the Elective Grade Basis check box, you can enter a grade basis choice default to specify the default grade basis for this grading scheme. In addition, you can enter all of the possible grading basis choices in the fields that become available in the bottom third of the page. The system uses the default value during enrollment. If students have the option to select other grade bases, they can do so at enrollment time.
Include in GPA (include in grade point average)	Select to include grades from this grading scheme in grade point average (GPA) calculations.
Grade Required	Select to specify this grade basis as required, for the purposes of the Grade Review - Transcript Release process. When you evaluate students using the Grade Review process, those classes in which the students are enrolled with a required grade basis must have all of their grades; otherwise, a transcript is not generated for the student. Selecting this option can prevent transcripts from printing until all of a student’s term grades are posted. See Processing Batch Transcripts.
Elective Grade Basis	Select to enter the grading bases from which the student may select during enrollment.
Print on Transcript	Select to display, on the transcript, classes that are graded with this grade basis. If you do not select this option, all class data for courses that have grades that are from this grade basis do not appear on the transcript.
Print Grade Basis Desc (print grade basis description)	Select to have the formal description of the grade basis appear on the transcript.
Audit Grade Basis	Select to indicate that the grading scheme is audit-only. If you select this check box, the following check boxes in the Grade Input group box become unavailable: In Progress Grade, Include in GPA, and Earn Credit.
Grade Input	If you enter a grade basis and clear the Elective Grade Basis check box, or if you do not enter a value in the Grade Basis Convert field, the Grade Input field becomes available. Enter all of the valid grade values for the grading scheme in the Grade Input field. Add rows as necessary.
Convert To Grade	When you post grades, the system converts the originally entered grade to the convert to grade if a value exists in the Convert to Grade field. This field is optional. The convert to grade must be within the grading scheme that you are currently defining.
Description	Enter a description for the grade input.
Short Desc (short description)	Enter a short description for the grade input.
Exclude Progress Units	Select to have the system exclude this grade from progress units. For example, you would select this check box for a W or withdrawal grade.
Grade Points	Enter the grade points for the grade input. The system uses these grade points, in conjunction with the units attempted for the class, when it calculates GPA.
Complete	This field is user defined. Define complete values on the Complete Grade Flag page. In New Zealand, this field is used for reporting purposes.
Grade Category	Use this field to give a grade additional identity. You can assign a grade category to a particular grade or a group of grades, and then use these assignments for advanced advising analysis purposes, such as requisite checking or academic advising limits. By default, the system populates the Grade Category field with None. A typical example of a grade category is Pass or Transfer Pass. You can use academic advising to limit the number of classes with grade categories of Transfer Pass that count toward degree requirements. Select from a list of grade categories that are defined by your institution. Grade categories are defined on the Grade Category Table page. See Setting Up Grade Category Values.
In Progress Grade	Select to indicate that this is an in-progress type of grade. A typical example of an in-progress grade would be an incomplete grade.
Include in GPA (include in grade point average)	Select to include the grade that you specify in GPA calculations. An example of when you would not select this check box is for a Pass grade.
Earn Credit	Select to specify that the grade can be counted toward course and academic advising credit.
Valid Attempt	Select to mark each grade value as representing a valid course attempt. PeopleSoft Enterprise Academic Advisement uses this setting to distinguish between grades for valid course attempts (A, B, C, D, F, and so forth) and grades for invalid course attempts (AU, W, and so forth). If you select this check box, Academic Advisement can distinguish between valid and invalid course attempts when the values in the Units Attempted, Earned Credit, and GPA fields are the same.
Include in Self Service	Select to enable the grade input value to be assigned and edited on the Faculty Center Grade roster. If you clear this check box, instructors cannot assign or edit this grade on the self-service grade roster. A typical example is to clear the check box for a W, an administrative withdrawal grade.

See the following table for an example.

Course	Grade	Units Attempted	Earned Credit	GPA	Valid Attempt
English 101	W (user defined)	3.00	0.00	0.00	No
English 101	F	3.00	0.00	0.00	Yes

Note. The PeopleSoft Enterprise Academic Advisement application considers class attempts that have no grade as valid attempts.

Drop/Withdraw Penalty Grades

When processing drops during the penalty periods, the enrollment engine uses the penalty grades specific to the student’s grading basis, as defined on the Grading Scheme Table page. If you do not define penalty grades for the student’s grading basis, the enrollment engine instead uses the grading bases and grades that you define on the Session Calendar1 page (for withdraw grades) and the Session Calendar 2 page (for drop grades). We strongly suggest that you define penalty grades at the grade basis level to ensure that students receive penalty grades specific to their intended grade basis for the class, and not the penalty grade that is assigned to all students in the session, regardless of whether the penalty grade is from the student’s original grade basis.

For example, when you drop a student from a class for which the stdnt_enrl.grading_basis_enrl = AUD during Drop With Greater Penalty and a drop with greater penalty grade exists in the GRADE_TBL for AUD, the system assigns the drop with greater penalty grade to the student. If no drop with greater penalty grade exists at the grade table level for an AUD grade basis, the system instead uses the grading basis and grade from the ACAD_CALSES_TBL, as defined on the Session Calendar2 page.

See Setting Up Session Cancellation and Withdrawal Dates.

See Setting Up Session Drop Dates.

Drop with Penalty	Enter the penalty grade that students who are enrolled with this grade basis will receive for a class if they drop the class after the drop-and-retain-record deadline but on or before the drop-with-penalty deadline. The grade for the class will appear on students’ transcripts and affect their GPA accordingly. Grade values are defined on the Grading Scheme Table page.
Drop with Greater Penalty	Enter the grade that students who are enrolled with this grade basis will receive for a class if they drop the class after the drop-with-penalty deadline but on or before the drop-with-greater-penalty deadline. The grade for the class will appear on students’ transcripts and affect their GPA accordingly. Grade values are defined on the Grading Scheme Table page.
Withdraw with Penalty	Enter the grade that students who are enrolled with this grade basis will receive for a class if they withdraw after the withdraw-without-penalty deadline but on or before the withdraw-with-penalty deadline. The grade for the class will appear on students’ transcripts and affect their GPA accordingly. Grade values are defined on the Grading Scheme Table page.
Withdraw with Greater Penalty	Enter the grade that students who are enrolled with this grade basis will receive for a class if they withdraw after the withdraw-with-penalty deadline but on or before the withdraw-with-greater penalty deadline. The grade for the class will appear on students’ transcripts and affect their GPA accordingly. Grade values are defined on the Grading Scheme Table page.

Grade Scheme Example: Using an Elective Grading Basis

Select the Elective Grade Basis check box for grade bases that permit students to choose different modes of grading for a class. Before you select this check box, define all of your grading basis choices.

On this page, select:

The Elective Grade Basis check box.

The system displays the Grading Basis Choice scroll area.
All valid possible grading basis choices from which a student can choose for a class that is offered with this grade basis of OPT.

Grade Scheme Example: Converting Grade Basis

Enter a grade basis in the Grade Basis Convert field for Satisfactory/Unsatisfactory (SUS) grades to convert to your new and preferred grade basis of Pass/Not Pass (PNP).

On this page, select the grade basis value in the Grade Basis Convert field. All courses that have a grade basis of SUS will convert to a grade basis of PNP.

Grade Scheme Example: Setting Up a Requirement That References a Grade Category

At PSUNV, the maximum number of pass grades that can apply towards a Bachelor's degree is 24 units. From these 24 units, no more than six units can be from another institution. To establish this academic advising limit on pass grades, create two grade categories on the Grade Category Table page: PASS for Internal Pass and TXFR for Transfer Pass. Then, on the Grading Scheme Table page, assign to the grade P the grade category of PASS and assign to the grade T the grade category of TXFR.

In PeopleSoft Enterprise Academic Advisement, create an academic requirement that is a global limit. Its first requirement line points to a derived list of all courses on a student's transcript with a grade that has a grade category of PASS unioned with a derived list of all courses on a student's transcript with a grade category of TXFR. The requirement line limit allows a maximum of 24 units and maximum of 999 courses (the system enforces the lower of these). Create a second requirement line (in the same academic requirement) that is also a global limit. It points to a derived list of all courses on a student's transcript with a grade that has a grade category of TXFR. The requirement line limit allows a maximum of six units. Attach this academic requirement to a requirement group at the career level, with a low reporting sequence number, so that the degree audit system evaluates it first during an advising evaluation. Any courses over the limit of allowed credits are excluded from the evaluation and are not counted towards the remaining career, program, plan, or subplan degree requirements.

Defining Grading Basis Exception Rules

Access the Grading Basis Exception Rule page.

If grade bases are variable at your institution, you should define grade basis mapping rules. When students in one academic program or career enroll in classes in another program or career (that have a different grade basis), the system uses your grade basis mapping rules to convert grade basis values to those that are appropriate for the students' careers and programs.

Grading basis rules designate any and all schemes for grading, including the grade points for each grade.

You link grading basis exception rules to career pointer exception rules. Career pointer exceptions are linked to academic programs.

Grading basis exception rules are keyed by academic institution.

Effective Date	Enter an effective date for this mapping rule.
Status	Enter a status for this mapping rule. Enter Active when adding a new mapping rule. Enter Inactive only if your institution no longer uses the mapping rule. Note. If you inactivate the grading basis mapping rule, you must also remove it from the Career Pointer Exception page.
Description	Enter a description for the mapping rule.
Short Description	Enter a short description for the mapping rule.
Grading Basis for Requested Class	The grading basis from which you are mapping. Grading basis values are defined on the Grading Scheme Table page. Warning! If a student attempts to enroll in a mapped cross-career course, and the student selects a grade basis that you have not specified in the Grading Basis for Requested Class field as eligible for remapping, the system considers their request invalid and denies the enrollment request.
Grading Basis is Invalid	Select to invalidate the grading basis. In the preceding exhibit, the Transfer grading basis is invalid. Students cannot select the Transfer grading basis for classes with this mapping rule.
Grading Basis Mapped for Student	The grading basis to which you are mapping. In our example, when an undergraduate student enrolls in a graduate class with a grading basis of Satisfactory/Unsatisfactory, the system converts their grade basis to Pass/No Pass. Grading basis values are defined on the Grading Scheme Table page. Note. When a student enrolls, the mapped values appear prior to posting the enrollment, regardless of whether the student is using PeopleSoft Enrollment Request, Enrollment, Quick Enroll, or Student Self Service Enrollment.

Grade Basis Mapping Example

To understand how the enrollment engine determines the grade basis for a particular enrollment, look at how the system determines whether a student can enroll in a class that is not in the student’s career. For example, Michael Holt, an undergraduate, wants to enroll in Marketing 500 in the Graduate Business career.

Michael’s Career and Program	Requested Class	Course’s Career	Grading Basis of Course	Expected Grading Basis
Undergraduate/liberal arts undergraduate (LAU) program	Marketing 500	Graduate Business	Satisfactory/Unsatisfactory (SUS)	Pass/No Pass (PNP)

Michael’s Career and Program

Requested Class

Course’s Career

Grading Basis of

Course

Expected Grading Basis

Undergraduate/liberal arts undergraduate (LAU) program

Marketing 500

Graduate Business

Satisfactory/Unsatisfactory (SUS)

Pass/No Pass (PNP)

When Michael tries to enroll in Marketing 500, the system first looks at the Career Pointer Exception Rule field on the Academic Program page for Michael’s academic program (LAU).

If the field is cleared, grading basis mapping does not occur. Instead, the system looks at the Academic Career Pointers page to determine whether the student is eligible to enroll in the class. If enrollment is allowed, the system pulls from the course’s grading scheme as determined by the academic career that is noted on the Course Catalog - Offerings page. However, in our example, LIBARTS is selected in the Career Pointer Exception Rule field. So the system uses the LIBARTS exception rule on the Career Pointer Exception Rule page.

The system searches the Course Requested group box for rows that match the class in which the student is enrolling. In our example, Michael Holt is trying to enroll in Marketing 500. The system looks at the Academic Group, Subject Area, and Catalog Nbr (catalog number) fields. The catalog number of the requested course must be equal to or greater than the catalog number on this page. Because Marketing 500 is in the MGMT academic group and the Marketing subject area, and is greater than or equal to 500, the system allows Michael to enroll in the class with permission. The system then maps the grading basis to the student’s career or program using the value in the Grading Basis Mapping Rule field (UGRAD). Grading basis mapping rules are defined on the Grading Basis Exception Rule page.

The system uses the values on this page to determine how to map each grading basis. Because the grading basis for the requested class is SUS (satisfied/unsatisfied), the system maps to PNP (pass/no pass). Therefore, Michael’s grading basis appears as PNP on enrollment pages.

The system maps the grading basis when you exit the Class Input field.

Special Note Concerning the Elective Grading Basis

When a student attempts to enroll in a class outside of the student’s career and the class is offered with a grade basis for which the Elective Grade Basis check box is selected, the system presents the student with the student's grading basis choice and a corresponding grade basis convert to value. Each of the premapped choices is set up in the Grade Scheme table under the career of the class and under the elective grade basis. Because students in this cross-career enrollment situation can be exposed to grade bases that are outside of their career, it is essential that you set up remapping rules that accommodate each of the possible grade bases from which a student may choose. Insert rows to accommodate all possibilities in the grading basis for the Requested Class field on the Grading Basis Exception Rules page. You do not need to insert rows for grade bases that are invalid, but you can do so. In these situations, select the Grading Basis is Invalid check box. For elective grading bases, you must add a row for the elective basis (for example, if OPT, then convert to OPT), for individual grade bases that make up the elective (OPT) grading basis (for example, if SUS, then convert to PNP), and so on.

Running the Grade Basis Exception Report

Access the Grade Basis Exception page.

Academic Institution

The academic institution for which you are reporting. The system populates this field. You can change the value.

As Of Date

Enter an as of date to report on all grade basis exception rules that are active as of this date. Normally, you enter a date that is the start of the term or term enrollment period.

Creating Grade Rosters for a Single Class

Access the Grade Roster Type page.

Grade Roster Type

Enter the type of grade roster that you want to generate. Grade roster type values are delivered with your system as translate values. While you should not change the Final Grade value, you can add as many non-final grade values as you want.

Description

The system provides the grade roster type description, taking it from the translate table. You can change this value.

Approval Status

Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require substantial programming. Your choices for approval status are Not Reviewed, Ready for Review, and Approved.

The system does not permit you to post grade rosters that have an approval status of Not Reviewed or Ready for Review unless you select the Partial Post check box.

Note. You can save the data and make changes to the grades. After you approve and post, however, you must make any grade revisions on a student-by-student basis using one of the enrollment pages.

Final Roster Grading Status

The system populates the Final Roster Grading Status field based on the approval status for the class.

Override

Select this check box and click the Create button to delete the previous grade roster and generate a new one for the class. If you do not select this check box and just click the Create button, the system appends any new students to the existing grade roster.

Partial Post

Select to manually enter and post grades for a class section, save it, and return later to finish entering and posting grades.

Note. Although you cannot approve the entire grade roster until you enter all grades, if you select the Partial Post check box, the system posts all grades that you have entered to those students' records.

Posting Date

The system displays the posting date when the grade roster post process finishes.

Create

Click to create the grade roster. Go to the Grade Roster page to enter grades.

Post

Click to post the final grades to the grade roster after you enter them. The system changes the status on the Grade Roster 1 page to Posted. The system does not permit you to post grade rosters that have an approval status of Not Reviewed or Ready for Review unless you select the Partial Post check box.

Creating Grade Rosters for Multiple Classes

Access the Create Grade Rosters page.

Academic Institution

Enter the academic institution for the grade roster process. This value controls the type of data that is available in the remaining fields.

Term

Enter the term for the grade roster. Term values are defined on the Term Table page.

Session

Enter the session for the grade roster. The session value is optional. Use it to limit your roster production to a single session within the specified term. Session values are defined on the Session Table page.

End Date

If you enter a session value, enter an end date for that session to generate grade rosters. The end date is the last date of the session.

Academic Organization and Subject Area

Enter the academic organization or subject area for which to produce the rosters. You can enter the academic organization or subject area, but not both. If you enter an academic organization, the Subject Area field is unavailable for entry. Conversely, if you enter a subject area, the Academic Organization field is unavailable for entry. Academic organization values are defined on the Academic Organization Table page. Subject area values are defined on the Academic Subject Table page.

Grade Roster

Enter the type of grade roster that you want to generate. Grade roster values are delivered with your system as translate values. While you should not change the Final Grade value, you can add as many nonfinal grade values as you want.

Override Existing Grade Roster

The available values are:

Yes: Enter to delete and override any preexisting grade rosters when you run the Create Grade Roster process, regardless of whether you have selected the Override Grade Roster check box on the Grade Roster Type page.

No: Enter to retain all prior grade rosters when you run the Create Grade Roster process, regardless of whether you have selected the Override Grade Roster check box on the Grade Roster Type page. The system produces rosters only for those classes for which rosters have not yet been generated and appends any currently enrolled students who are not on the original roster.

Total

If you have selected a grade roster type of MidTerm, this field becomes available. The system enables you to create as many rosters as you need for each class, as long as it is not a Final Grade roster type. Enter the total number of nonfinal grade rosters that are needed for each class in the Total field.

Run the PSJob SRPCGPR. Results of the Create Grade Rosters process appear on the Grade Roster page.

Academic Institution	The academic institution for which you are reporting. The system populates this field. You can change the value.
As Of Date	Enter an as of date to report on all grade basis exception rules that are active as of this date. Normally, you enter a date that is the start of the term or term enrollment period.

Grade Roster Type	Enter the type of grade roster that you want to generate. Grade roster type values are delivered with your system as translate values. While you should not change the Final Grade value, you can add as many non-final grade values as you want.
Description	The system provides the grade roster type description, taking it from the translate table. You can change this value.
Approval Status	Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values will require substantial programming. Your choices for approval status are Not Reviewed, Ready for Review, and Approved. The system does not permit you to post grade rosters that have an approval status of Not Reviewed or Ready for Review unless you select the Partial Post check box. Note. You can save the data and make changes to the grades. After you approve and post, however, you must make any grade revisions on a student-by-student basis using one of the enrollment pages.
Final Roster Grading Status	The system populates the Final Roster Grading Status field based on the approval status for the class.
Override	Select this check box and click the Create button to delete the previous grade roster and generate a new one for the class. If you do not select this check box and just click the Create button, the system appends any new students to the existing grade roster.
Partial Post	Select to manually enter and post grades for a class section, save it, and return later to finish entering and posting grades. Note. Although you cannot approve the entire grade roster until you enter all grades, if you select the Partial Post check box, the system posts all grades that you have entered to those students' records.
Posting Date	The system displays the posting date when the grade roster post process finishes.
Create	Click to create the grade roster. Go to the Grade Roster page to enter grades.
Post	Click to post the final grades to the grade roster after you enter them. The system changes the status on the Grade Roster 1 page to Posted. The system does not permit you to post grade rosters that have an approval status of Not Reviewed or Ready for Review unless you select the Partial Post check box.

Academic Institution	Enter the academic institution for the grade roster process. This value controls the type of data that is available in the remaining fields.
Term	Enter the term for the grade roster. Term values are defined on the Term Table page.
Session	Enter the session for the grade roster. The session value is optional. Use it to limit your roster production to a single session within the specified term. Session values are defined on the Session Table page.
End Date	If you enter a session value, enter an end date for that session to generate grade rosters. The end date is the last date of the session.
Academic Organization and Subject Area	Enter the academic organization or subject area for which to produce the rosters. You can enter the academic organization or subject area, but not both. If you enter an academic organization, the Subject Area field is unavailable for entry. Conversely, if you enter a subject area, the Academic Organization field is unavailable for entry. Academic organization values are defined on the Academic Organization Table page. Subject area values are defined on the Academic Subject Table page.
Grade Roster	Enter the type of grade roster that you want to generate. Grade roster values are delivered with your system as translate values. While you should not change the Final Grade value, you can add as many nonfinal grade values as you want.
Override Existing Grade Roster	The available values are: Yes: Enter to delete and override any preexisting grade rosters when you run the Create Grade Roster process, regardless of whether you have selected the Override Grade Roster check box on the Grade Roster Type page. No: Enter to retain all prior grade rosters when you run the Create Grade Roster process, regardless of whether you have selected the Override Grade Roster check box on the Grade Roster Type page. The system produces rosters only for those classes for which rosters have not yet been generated and appends any currently enrolled students who are not on the original roster.
Total	If you have selected a grade roster type of MidTerm, this field becomes available. The system enables you to create as many rosters as you need for each class, as long as it is not a Final Grade roster type. Enter the total number of nonfinal grade rosters that are needed for each class in the Total field.