Using the Self-Service Gradebook

This chapter provides an overview of Gradebook and discusses how to:

• Review dates and grade calculations in Gradebook.

• Access Gradebook.

• Define assignment categories.

• Define Gradebook Uniform Resource Locators (URLs).

• Define course assignment defaults.

• Create class assignment data.

• Enter grades.

• Export grades.

• Review class assignments.

Note. PeopleSoft Enterprise Campus Solutions offers self-service applications that are licensed separately. If you have licensed the Gradebook application, you can use the self-service pages that are discussed here.

See Also

PeopleSoft Enterprise Campus Self Service 9.0 PeopleBook

Understanding Gradebook

This section discusses:

• Prerequisites.

• Common elements.

• Gradebook functions and users.

Prerequisites

Before instructors and students can use the self-service Gradebook, a power user must:

• Understand the way that the system calculates grades in the Gradebook.

• Create assignment categories on the Gradebook Category page.

  Assignment categories are high level groups of assignments that an instructor might track (for example, homework, extra credit, quizzes, tests, midterms, finals, and so on.) Instructors cannot set up assignment categories through the self-service application, although they can access the page through PeopleSoft Campus Portal or through regular database access if you grant them security. Traditionally, administrators, not instructors, set up assignment categories.

• Ensure that each instructor has appropriate grade roster access for the Gradebook classes.

  This table explains the three levels of access:

  Grade Roster Access	Add and Delete Class Assignments	Modify Class Assignments	Enter Grades	Update Grades to Grade Roster	Set Grade Roster To
  Grade	No	Yes	Yes	Yes	Ready for Review
  Approve	Yes	Yes	Yes	Yes	Approved
  Post	Yes	Yes	Yes	Yes	Approved

• Ensure that each instructor and student that needs to use Gradebook has the appropriate security access.

• Ensure that the instructors have activated the Gradebook information for their classes (by accessing the Course Assignments component and saving it) so that students who are enrolled in a class can access the gradebook data.

• (Optional) Define your institution’s Gradebook File Transfer Protocol (FTP) server and URL address so that if an instructor wants to export grades to a Microsoft Excel spreadsheet, the system has a temporary place for the file.

• (Optional) Set up class assignment defaults at the course catalog level on the Course Assignments - Assignments page, the Course Assignments - Category Weight page, and the Course Assignments - Grading Scale page.

  Class assignment defaults are especially advantageous for classes that are always taught with the same curriculum because you set up the assignments once at the catalog level, and the system populates the values to the class level when an instructor first accesses the Gradebook for his or her class. You can also use this component to specify assignments, such as a final examination, that are required by the institution.

Common Elements Used in This Chapter

Gradebook Functions and Users

Gradebook is a collaborative, self-service application for instructors and students.

Instructors can use this application to set up class assignments and due dates, enter grades for individual assignments, submit midterm grades for deficiency reporting, communicate with students, and submit final grades.

Students can use this application to check their current assignments, view their grades, review personal comments from their instructor, and view their midterm and final grades.

These are some of the ways that users can take advantage of Gradebook:

• Staff members can create assignment categories.

• Staff members can define Gradebook URLs.

• (Optional) Staff members can create course catalog assignment default values.

• Instructors can create class assignments.

• Instructors can enter, import, and update grades.

• Instructors can export grades to a local drive.

• Students can review class assignments and grades.

Reviewing Dates and Grade Calculations in Gradebook

Gradebook allows for complicated grade calculations, but it also accommodates simple, straightforward averages. The simplest way to calculate grades is to have only one category and have the maximum points for each assignment equal the assignment weight. The result is a simple average.

On the other hand, you can define multiple assignments that are organized in different assignment categories (for example, homework assignments in the Homework category, quizzes in the Quiz category, and so on). That way each assignment can have its own maximum points and weight (in points), and the assignment category itself can have a specific percentage of the overall grade. For example, the assignments that make up the homework category overall can comprise 25 percent of the final grade, and the Quiz category overall can comprise 50 percent of the overall grade.

This section discusses how the system calculates grades.

How the System Calculates Grades

The system calculates weighted grades for individual assignments like this:

(student’s grade in points assignment weight) / maximum grade in points for the assignment

The system calculates cumulative assignment category grades like this:

total of assignment weighted grades / total weight of assignments that count for the category (not including extra credit)

The system excludes ungraded assignments from calculation until the due date. The system also excludes an assignment from the calculation if either of the following is true:

• The assignment is designated as optional, and the assignment has not been graded.

• The assignment, graded or ungraded, is excluded for specific students on the Class Gradebook page.

Calculation Examples

A class grade is based on 30 percent homework, 30 percent tests, 30 percent class presentations, and 10 percent final examination.

There are five homework assignments, each worth 10 points, and the weight of each is 10 points.

There are three tests, each with a maximum of 100 points: The second test is weighted at 200 points, and the other two are weighted at 100 points.

There is one presentation: The maximum grade is 20 points, and the weight is the same. The final examination is one test, for 200 points and weighted at 200 points.

David’s grades are:

• Homework: 8, 7, 9, 9, 8.

• Tests: 85, 93, 90.

• Presentation: 19.

• Final examination: 167.

• His homework grade is calculated as:

  [(8 * 10 / 10) + (7 * 10 / 10) + (9 * 10 / 10) + (9 * 10 / 10) + (8 * 10 / 10)] / (10 + 10 + 10 + 10 + 10) = 41 / 50 = 82%.

• His test grade is calculated as:

  [(85 * 100 / 100) + (93 * 200 / 100) + (90 * 100 / 100)] / (100 + 200 + 100) = 361 / 400 = 90.25%.

• His presentation grade is calculated as:

  (19 * 20 / 20) / 20 = 95%.

• His final examination grade is calculated as:

  (167 * 200 / 200) / 200 = 83.5%.

• His total grade is calculated as:

  [(82 * 30 / 100) + (90.25 * 30 /100) + (95 * 30 / 100) + (83.5 * 10 / 100)] / 100 = (24.6 + 27.075 + 28.5 + 8.35) / 100 = 88.53%.

• If the system calculates the grade before the final is due, the final category is ignored:

  [(82 * 30 / 100) + (90.25 * 30 / 100) + (95 * 30 / 100)] / 90 =(24.6 + 27.075 + 28.5) / 90 = 89.08%.

Grades Over Time

The previously mentioned grades reflect the grade at or toward the end of the class. Consider Lisa’s grades for another class, at different dates:

Maximum grades are:

• Homework assignment: 10 points.

• Quiz: 100 points.

• Class presentation: 20 points.

• Final grade: 100 points.

For this example, the assignment weights equal the maximum points.

This class grade is also based on 30 percent homework, 30 percent tests, 30 percent class presentations, and 10 percent final examination.

Assuming that all the assignments were graded on the due date:

On March 1, 2001, the assignments due include homework 1, homework 2, and quiz 1. The categories of class presentations and final do not count because no assignments for these categories are due:

• Homework grade: (10 /10 / 10 + 8 /10 / 10) / 20 = 90%.

• Quiz grade: (80 / 100 / 100) / 100 = 80%.

• Final grade: [90 / 30 / 100 + 80 / 30 / 100] / 60 = 85%.

On April 30, 2001, the assignments due include homework 1, 2, and 3; quizzes 1 and 2; and class presentations 1 and 2. Class presentation 2 was never submitted, so after the due date, the grade is 0. The final grade for this date includes homework, quizzes, and class presentations:

• Homework: (10 * 10 / 10 + 8 * 10 / 10 + 7 * 10 / 10) / 30 = 83.33%.

• Quizzes: (80 * 100 / 100 + 90 * 100 / 100 + 85 * 100 / 100) / 300 = 85%.

• Class presentations: (20 * 20 / 20 + 0 * 20 / 20) / 40 = 50%.

• Final: [83.33 * 30 / 100 + 85 * 30 / 100 + 50 * 30 / 100] / 90 = 72.78%.

The final grade on May 15, 2001 includes homework 4 and the final grade:

• Homework: (10 * 10 / 10 + 8 * 10 / 10 + 7 * 10 / 10 + 9 * 10 / 10) / 40 = 85%.

• Quizzes: (80 * 100 / 100 + 90 * 100 / 100 + 85 * 100 / 100) / 300 = 85%.

• Class presentations: (20 * 20 / 20 + 0 * 20 / 20) / 40 = 50%.

• Final: (96 * 100 / 100) / 100 = 96%.

On May 15, 2001, the final grade will be:

[85 * 30/100 + 85 * 30/100 + 50 * 30/100 + 96 *10/100] / 100 = 75.6%.

An instructor can change an assignment due date for a specific student. The date that the system uses in the calculations is the student’s assignment due date.

Note. When an instructor changes a due date for an assignment to a later date or adds an extended due date, the system assigns the later due date to the student record the next time the instructor accesses Gradebook.

The dates and grading for open entry and open exit classes work the same way, taking into account the student’s own due dates.

Accessing Gradebook

This section provides an overview of how Gradebook users access the system and discusses how to:

• Access the Class Assignments or Gradebook component.

• Access the View My Assignments page.

Understanding How Gradebook Users Access the System

There are three primary users of Gradebook. This table lists these users and their possible modes of access:

Administrators access the Gradebook Category page directly through the system’s menu navigation to create high-level assignment categories that instructors can use to cluster their assignments (for example, homework, quizzes, tests, participation, and so on). This is setup data that you must create before instructors can use Gradebook.

The Gradebook Category page is not designed for self-service. In addition, administrators can, as an option, access the Course Assignments - Assignments page, the Course Assignments - Category Weight page, and the Course Assignments - Grading Scale page to set up course assignments at the catalog level that the system populates to the class level by default. Finally, an administrator must define an FTP server and URL address if you want to enable instructors to export grades to an Excel spreadsheet on their local drives.

Instructors access Gradebook to create assignments and enter grades. They can do this through:

• Faculty Center navigation.

• Gradebook menu navigation.

Students access Gradebook to review their assignments, due dates, and current grades. They can do this through:

• Student Center navigation.

• Gradebook menu navigation.

Pages Used to Access Gradebook

Accessing the Class Assignments or Gradebook Component

Access the Instructor Gradebook page.

Access Gradebook	Click this link to access the Gradebook component, where you can enter or review grades and comments, export grades to Microsoft Excel, or update grades to the grade roster for posting.
Class Assignments	Click this link to access the Class Assignments component, where you can create, review, or edit your class assignments.

Accessing the View My Assignments Page

Access the Student Gradebook page.

Students can click the Gradebook button from the Student Center to view assignment details. They can also view summary information about their cumulative grade, and link to pages of greater detail.

Defining Assignment Categories

Before instructors can set up their gradebook data, a power user must define assignment categories. Assignment categories are high level groupings of assignments that an instructor might track (for example, homework, extra credit, quizzes, tests, midterm, final, and so on.) Traditionally, administrators, not instructors, set up assignment categories.

This section discusses how to define assignment categories.

Page Used to Define Assignment Categories

Defining Assignment Categories

Access the Gradebook Category page.

Effective Date	Enter an effective date for the assignment category. The assignment category must be active as of the course and class component effective date to which the assignment is attached.
Status	Select a status for the assignment category: Active: Select when adding a new assignment category. Inactive: Select only if your institution no longer uses the assignment category. In particular, do not inactivate assignment category values that are assigned to ungraded class components. Doing so orphans gradebook data.

Defining Gradebook URLs

Instructors can export Gradebook data to their local drive. Gradebook provides an export utility. To use it, you must first define an FTP server and URL address for the extract file.

This section lists a prerequisite and discusses how to define an FTP server and URL address.

See Also

Exporting Grades

Prerequisite

Set up the FTP server and confirm its full FTP address.

Page Used to Define Gradebook URLs

Defining an FTP Server and URL Address

Access the URL Maintenance page.

URL Identifier (uniform resource locator identifier)	Define this value in Add mode. Enter GRADEBOOK in uppercase letters, American English, for all versions.
PeopleSoft Internet App Server (PeopleSoft internet application server)	Select to indicate whether the URL is pointing to a PeopleSoft application server or a different type of server. For the GRADEBOOK URL, do not select this check box.
URL (uniform resource locator)	Enter the FTP location that your institution uses to store temporary file attachments. When the instructor clicks the Export button on the Class Gradebook page, the system exports the class grades to the server in csv format and prompts the instructor to save the file to his or her local directory (where the file can be launched in Microsoft Excel).
Comments	Make notations and comments; these do not appear elsewhere.

See Also

PeopleCode Developer’s Guide

Defining Course Assignment Defaults

Use the Course Assignments component to set up course assignments at the catalog level that the system populates to the class level. The values appear as defaults in the Class Assignments component (where the instructor can edit them) when the instructor first accesses the Gradebook component for their classes. You can use this component to specify course assignments that are required by the institution.

This section lists a prerequisite and discusses how to:

• Define default assignments for each course.

• Define default weight values for each class assignment category.

• Define default marks and grades for course grading schemes.

Prerequisite

Create assignment categories on the Gradebook Category page.

Pages Used to Define Course Assignment Defaults

Defining Assignments

Access the Course Assignments - Assignments page.

Effective Date	Enter an effective date for the course component default data. This date determines when the status that you select is valid.
Status	Select a status for the course component default data. Select Active when adding a new course assignment. Select Inactive only if your institution no longer wants the system to populate this data by default.
Course Component	Select the course component for this assignment.
Assignment Category	Select an assignment category for your first default course assignment. For example, select an assignment category of HW if you are going to create a homework assignment.
Include for Mid Term Grade	Select if you want the assignment to count toward the cumulative midterm grade.
Import Grades	Select to define this assignment as an import target. If instructors select this check box, they can import grades from another class component in to this assignment (almost as a placeholder). For example, because only one component can be graded, you can import the final grade from the ungraded laboratory component gradebook into an assignment for the graded lecture component. We recommend that you assign the target assignment to its own assignment category. Also, when you select the Import Grades check box, the system populates the Maximum Points and Weight in Points fields with 100 and makes the Weight in Points field unavailable for entry.
Number Days after Class Begins	Enter the number of days after the student begins the class that he or she must start the assignment. For regular classes, the system uses this value to calculate the assignment start date, adding the number of days to the class start date. For open entry/open exit classes, the system uses this value to calculate the assignment begin date for each student based on the student’s start date. This value is visible (as a start date) to students for non-open entry/open exit classes through an Assignment link in the student gradebook.
Duration	Enter the number of days (including the begin date) that the student has to complete the assignment. For regular classes, the system uses this value in conjunction with the class begin date. For open entry/open exit classes, the system uses this value in conjunction with the student’s start date to generate a due date. The due date is calculated as assignment start date, plus duration. For open entry/open exit classes, this date is based on the student’s individually calculated start date. This value is visible (as an end date) to students for non open entry/open exit classes through the Assignment link in the student gradebook.
Estimated Grading Duration	Enter the estimated grading duration to let students know when they can expect to see their grade for the assignment. The system uses this value in conjunction with the assignment start date to determine the date on which the student can expect to see his or her grade. This value is visible to students through the Assignment link in the student gradebook.
Notes	Enter any notes that the instructor might want to communicate to students about this assignment.

Defining Default Weight Values

Access the Course Assignments - Category Weight page.

Assignment Category

Enter an assignment category that corresponds to each assignment category that you enter on the Assignments page. If the instructor attempts to save the page where there is an assignment, but the corresponding assignment category does not appear on this page, a warning message appears.

Defining Default Marks and Grades for Course Grading Schemes

Access the Course Assignments - Grading Scale page.

You must enter data only for the graded component.

Creating Class Assignment Data

Instructors use the Class Assignment component to create, view, or edit their class assignments. They can create each assignment, including its assignment category, maximum points, and due date. Instructors can even define an extended due date for an assignment or specify whether a student sees the assignment grade when accessing the student's view of Gradebook. When accessing the Class Assignment component, the system prompts instructors with choices that help them identify the class that they want to edit.

Here's how to define class assignments:

1. Search and identify the class for which you want to create assignments.

2. Describe the class assignments and define the class assignments on the Assignments page.

3. Create weight values for each category on the Category Weight page.

4. Create grading scales for the class on the Grading Scale page.

Prerequisites

Before you can create class assignment data:

• To define class assignments, instructors must have grade roster access of Approve or Post for the class.

• Instructors with Grade access can only enter grades and modify existing assignments.

• To select a class within a term, first create assignment categories on the Gradebook Category page.

• To set weight values, first define assignment categories.

• To define marks and grades for class grading schemes, first define grading schemes and grading bases.

Pages Used to Create Class Assignment Data

Creating, Defining, and Clustering Assignments by Category

Access the Assignments page.

Note. You cannot delete an assignment that is required by the institution or that has been graded.

Setting Weight Values

Access the Category Weight page.

Copy Category Weight	Click to copy the assignment categories and weight percentage values from another class that you are assigned to as an instructor. Once you copy the category data, you can modify it. The system overwrites any existing category weight values with the copied category weight values.
Assignment Category	Enter an assignment category that corresponds to each of the assignment categories that you entered on the Assignments page. If the instructor attempts to save the page where there is an assignment, but the corresponding assignment category does not appear on this page, a warning appears.

Defining Marks and Grades for Grading Schemes

Access the Grading Scale page.

Note. If there are no assignments, category weights, or grading scales, the system populates those fields with the values on the Course Assignments - Grading Scale page. Also, the system creates grading scheme and grading scale records to match the grading scheme and grading scale on the Class Association page, in conjunction with any values at the course level. If the grading basis is optional, the system creates grading basis records to match the linked grading bases.

Entering Grades

This section provides an overview of the grading process, lists prerequisites, and discusses how to:

• Select the term for which you want to enter grades for a class.

• Select the class for which you want to enter grades.

• Enter points for each assignment and mark certain assignments for exclusion from cumulative grades.

• Enter grades for each student by assignment, exclude grades from calculation, and edit the due date and date submitted values on a student-by-student basis.

• View cumulative grades for each assignment, view or edit automatically generated midterm and current grades, update midterm and final grades, send grades to the roster for posting.

• Enter notes about students and communicate information that students can view.

• Enter requirement designation grades.

• Import grades from an ungraded component into an assignment in the graded component.

• Select the class from which you want to import grades.

• View the results of your class search.

• View further details about a class.

Understanding the Grade Entering Process

Once an instructor creates assignments and reviews the student assignments, the instructor can enter grades for the student assignments. Specific student assignments can be excluded from calculation if the instructor chooses. The instructor can also enter notes or comments for each student, override midterm and final grades, update the midterm grades to the roster for deficiency analysis and reporting, or send final grades to the grade roster for official posting.

Here's how to enter, import, and update grades:

1. Search and identify the class for which you want to enter grades.

2. Enter individual assignment grades (in numeric format) on the Class Gradebook page or the Grade by Assignment page.

3. Override midterm or final grades on the Cumulative Grades page (leave blank to use the system-generated values).

4. (Optional) Click the Notes link on the Cumulative Grades page to write private instructor comments for each student.

5. Enter requirement designation grades, if applicable, on the Requirement Designation page.

6. Import grades from other component assignments on the Import Component Grades page.

7. Click the Update button on the Cumulative Grades page to update midterm or final grades to the official grade roster.

Note. Grades are calculated into the cumulative grade as soon as they are entered. Ungraded assignments will not impact the cumulative grade until the system date is equal to or greater than the due date.

Prerequisites

Before the instructor can enter, import, update, or export grades:

• The instructor must be assigned to teach a class for the term, and he or she must have a grade roster access of Grade, Approve,or Post.

• Instructors must define class assignments.

• A system administrator must define the GRADEBOOK URL for your FTP server.

Pages Used to Enter, Import, Update, and View Grades

Selecting the Class

Access the Gradebook — Select a Class page.

Instructors can select a term from the available options at the top of the page. Click the Access Gradebook button to view the Gradebook component.

Entering Points for Assignments

Access the Class Gradebook page.

Note. This page uses deferred processing. Click the Refresh button or the Save button to update assignment average values.

See Also

Exporting Grades

Entering Grades by Assignment

Access the Grade by Assignment page.

Select Assignment	Enter the assignment for which you want to record the assignment submission date or grade. This refreshes the page.
Submitted Dt (submitted date)	Enter the date that the student submitted the assignment. The system populates this field with the date that you enter a grade. You can change this value. The submitted date appears in the Date Rec’d (date received) field on the Student Assignment Dates page.
Due Date	Enter the due date of the assignment. The system populates this field with the due date that the instructor sets up on the Assignments page. If the instructor defines an extended due date on the Assignments page, the system displays that value. If the due date or extended due date is greater than the student due date, the system displays the latest of the three dates.
Grade	Enter the points that the student earns for the assignment.
(Exclude Grade)	A column of check boxes appears for each assignment that has the Assessed check box selected on the Assignments page. Select this check box to exclude a particular assignment grade from all cumulative grades (including assignment averages).
Last Updated	Displays the date and time when a user last modified any of the following fields: Submit Date, Grade, Exclude Grade, or Grade(s) copied from another assignment through an Import.
Class Assignments	Click this link to access the Class Assignments - Assignments page, where you can view or edit the class assignment. This is helpful if you forget the point range or some other piece of information about an assignment. If you make changes on the Assignments page through this link, the system does not display them on the gradebook unless you leave and reenter the component.

Reviewing Cumulative Grades and Posting Grades

Access the Cumulative Grades page.

Select Grade Roster	If you are preparing to update midterm or current (final) grades, select the target grade roster.
Update	Click to send the midterm or current (final) grades to the grade roster. When you click this button, it does not post student grades for the course. A system administrator must post the grade roster before the students’ grades are official. Note. If you click the Update button and there is a missing Current Grade value for a student, the system presents you with a warning that grades have not been assigned for all students. You can cancel to go back and enter any missing grades, or you can proceed with the update. The update will set the grade roster to a status of Partial Post. Conversely, if you click the Update button and all current grades are complete, the system sets the grade roster approval status value according to the instructor's access (as defined on the Meetings page). If the instructor's access is Graded, the system sets the approval status to Ready to Review. If the instructor's access is Approve or Post, the system sets the approval status to Approved.
Next> and <Previous	Click to view the next or previous cumulative category grades. This button acts as a horizontal scroll bar.
Mid Term	Enter a value in this field if you want to override the midterm grade that the system calculates. If you leave this field blank, the system-generated grade is sent to the grade roster when you click the Update button (with a target roster of Mid Term).
Current Grade	Enter a value if you want to override the current grade that the system calculates. If you leave this field blank, the system generated current grade is sent to the grade roster as the final grade when you click the Update button (with target roster of Final).
Note	Click to access the Gradebook Notes page, where you can enter notes for each student. Optionally, the student can be permitted to view notes through the student gradebook. Only the specific student for whom the note is written can see the note.

Entering Notes for Students

Access the Gradebook Notes page.

Display Note to Student

Select for the student to view the note through the student gradebook. The system selects this check box by default. Clear this check box to hide the note from the student’s view. For example, you might want to enter notes to yourself about the student.

Entering Requirement Designation Grades

Access the Requirement Designation page.

If the class does not have a requirement designation that requires a separate grade, the fields on this page are unavailable for entry.

See Also

Understanding Requirement Designations

Importing Component Grades

Access the Import Component Grades page.

Select Assignment

Select the assignment that will receive the grade import. You must set up this assignment in advance of the import, and the assignment must have the Import Class Component Grades check box selected on the Assignments page.

Import Grades

Click to access the Import Component Grades - Basic Class Search page, where you can select the class component from which you want to import grades. Only classes from the current term where you are one of the instructors are available. When you import the final grades, the system converts the grade percent into points (the maximum of which is 100) and displays the result in the target assignment on the Class Gradebook page and the Grade by Assignment page. You can edit the grades once you import them.

Selecting the Class From Which to Import Grades

Access the Import Component Grades - Class Search page.

Note. The instructor of the graded component must also be entered as an instructor of the ungraded components to import grades from those class components (the instructor does not need to have grade roster access for the ungraded component). Also, assignment grades for another component must exist.

Use the fields on this page to specify your class search parameters.

Viewing the Results of the Class Search

Access the Import Component Grades - Class Search Results page.

	If the system returns more than one class, click the select class button to specify the class from which you want to import grades.
Section	Click a Section link to access the Import Component Grades - Class Search Detail page, where you can view further detail about the class.

Viewing Further Details of the Class Search

Access the Import Component Grades - Class Search Detail page.

Click the Select Class button to select the class and populate the assignment grade for students that exist in both classes. You can repeat this process and import from different classes, if you have one large lecture section with multiple laboratories or discussions.

Exporting Grades

Instructors can export class grades to a temporary location, such as their C drives. Instructors can export grades as many times as needed.

Here's how to export grades:

1. Click the Export button on the Class Gradebook page.

2. Wait for the export process to complete.

3. If your browser prompts you with the option to open the file from its present location or to save it to your local computer’s hard drive, choose the latter.

4. Specify the location on your directory where you want the system to place your class gradebook csv file, and detach the file.

5. Launch your spreadsheet program (for example, Microsoft Excel).

6. Navigate to the directory that you specified, locate your csv file, and launch it.

7. Use the csv file to view or manipulate data locally, or save the file as a Microsoft Excel file and use it for your manipulations.

Prerequisite

Before you can export grades, you must define an FTP URL address for your system on the URL Maintenance page.

See Also

Defining Gradebook URLs

Entering Points for Assignments

Reviewing Class Assignments

If an instructor sets up a class for Gradebook, students in the class can access information about the class and their progress-to-date through the student gradebook. The student gradebook is accessible through the Student Center.

This section lists prerequisites and discusses how to:

• Select the term for which you want to review your assignments and grades.

• Select the course for which you want to review your assignments and grades.

• View summary information about your assignments and grades.

• View assignments in detail.

• View total points for each category.

• View the class grade scale that applies to you.

• View due dates and grades for assignments.

Prerequisites

Before a student can use the gradebook pages:

• The student must be enrolled in a class that has gradebook data.

• The instructor must have activated Gradebook information for the class.

  The instructor does this by accessing and saving the Course Assignments component.

Pages Used to View Class Assignments

Selecting the Class

Access the Student Center page.

Students can click the Grade book button to access the View My Assignments page, where they can view their assignments and grades.

Viewing Summary Information about Assignments and Grades

Access the View My Assignments page.

Current Mid Term Grade	Displays the student’s current midterm grade, including the weighted points and letter grade to date. Only assignments for which the Include for Mid Term Grade check box is selected contribute to this percentage.
Current Overall Grade	Displays the student’s current overall grade, including the points and letter grade to date for all assignments that have grades to date. All assignments (except those that are specifically excluded or not yet due) contribute to this percentage.
Begin Date	Displays the start date of the assignment. Typically, this is the date of the activity or the date that the instructor assigns the assignment.
Due Date	Displays the date that the assignment is due. The system includes all grades that were entered by this date in the cumulative grades. If the due date or extended due date is less than or equal to the system date, a missing grade counts as 0.
Assignment	Displays a description of the assignment, as entered by the instructor. Students can click an Assignment link to access the Assignment Details Page, where they can review each assignment in detail.
Category	Displays the category of the assignment, as defined by the instructor.
Grade	Displays the points that the student earns for the assignment. Note. If an instructor has dropped a grade from the calculation, it will appear in the Assignment Notes section.
Out of	Displays the maximum points that the assignment is worth.
Assignment Notes	Displays details about particular assignments.
Assignment Category, Grade Scale, Instructor Comments, and Student Assignment Dates	Click any link to access the page where you can view information about the linked topic.
Select Another Class	Click this link to access the View Assignments and Grades page, where you can select a different class to view.
View My Class Schedule	Click this link to view their schedule for the term.

Viewing Assignments in Detail

Access the Assignment Details page.

Viewing Total Points for Each Category

Access the Assignment Categories page.

Viewing Your Class Grade Scale

Access the Class Grade Scale page.

Viewing Instructor Comments

Access the Instructor Comments page.