SEVIS Setup

SEV_SETUP_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, Common Definitions, SEVIS Setup

Specify details about your institution for student F and M visas or exchange visitor J visas.

Country Mapping

SEV_COUNTRY_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, Common Definitions, Country Mapping

Reference the PeopleSoft and SEVIS country information for student F and M visas or exchange visitor J visas.

Visa Mapping

SEV_VISA_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, Common Definitions, Visa Mapping

Reference the PeopleSoft and SEVIS visa type information for student F and M visas or exchange visitor J visas.

Suffix Mapping

SEV_SUFFIX_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, Common Definitions, Suffix Mapping

Reference the PeopleSoft and SEVIS name suffix information for student F and M visas or exchange visitor J visas.

SEVIS Event Types

SEV_EVENT_TYPE

Set Up SACR, Product Related, Campus Community, SEVIS, Common Definitions, SEVIS Event Types

Set up event types for your institution for student F and M visas or exchange visitor J visas.

SEVIS File Errors

SEV_FILE_ERROR

Set Up SACR, Product Related, Campus Community, SEVIS, Common Definitions, SEVIS Setup, SEVIS File Errors

Reference the DHS file upload error messages for student F and M visas or exchange visitor J visas.

US

Select the address type in the United States to report to SEVIS.

Foreign

(F and M visas only) Select the address type in the student’s country of citizenship to report to SEVIS.

Passport Name

Select the name type to report to SEVIS. This name appears on the I-20 or DS-2019 form.

URL

Enter the URL to send the data to, based on the SEVIS schema that you use (production, beta test, or alpha test). Do not put a backslash at the end of the file path.

The Export SEVIS Events - F/M process and the Export SEVIS Events - J process inserts this location in the xml file that it produces. If you do not enter the schema location, the process will produce the xml file without the schema location and the file will be rejected by SEVIS.

The locations for each SEVIS environment are:

Warning! These values may change according to updates in the API. You may need to modify them accordingly.

Production – http://www.ice.gov/xmlschema/sevisbatch

Beta Test – http://www.ice.gov/xmlschema/sevisbatch/beta

Alpha Test – http://www.ice.gov/xmlschema/sevisbatch/alpha

Institution

Select the institution for which you are setting up SEVIS information.

Instruction Mode

Select the mode by which Distance Learning courses are presented, for example Television, Correspondence, World Wide Web, and so on.

Only one distance learning class can be used toward full time. The Auth Drop Below FC logic uses the Instruction Mode to find the distance learning class with the greatest number of units and uses it in calculating full time.

Academic Career

Select the academic career used at your institution.

Minor Populated In

For F/M visa processing only. Does not apply to J visas.

Select either Acad Plan or Sub Plan.

Plan Type

If you enter Acad Plan in the Minor Populated In field, the Plan Type field appears, and academic plans are available for selection.

You must enter the type of academic plan. Select from:

Concentrntn (concentration)

Honors

Major

Minor

Prepratn (preparation)

ROTC (Reserve Officer Training Corps)

Specialztn (specialization)

The SEVIS Alerts – F/M process this value to determine which academic plan to extract as a minor.

Sub-Plan Type

If you enter Sub Plan in the Minor Populated In field, the Sub-Plan Type field appears and subplans are available for selection.

You must enter the type of subplan. Values are:

Conc (concentration)

Emphasis

Minor

Option

Spec(specialization)

Track

The SEVIS Alerts - F/M process this value to determine which sub-plan to extract as a minor.

Academic Plan Type

For each academic career, select the academic plan type for the SEVIS Alerts process and the visa form logic to use.

Select from Concentrntn (concentration), Honors, Major, Minor, Prepratn (preparation), ROTC (Reserve Officer Training Corps), and Specialztn (specialization).

For F/M visas, the SEVIS Alerts – F/M process uses this logic to determine the primary and secondary majors to enter on the I-20 form.

For J visas, the SEVIS Alerts – J process uses this logic to determine the subject field code to enter for the student category exchange visitors on the DS-2019 form.

PS Country

Enter the country code used by the PeopleSoft system.

SEVIS Citizen/Perm Resident, SEVIS Birth Country, and SEVIS Passport Country

Enter the Federal Information Processing Standards (FIPS) country code used by SEVIS.

Country

Select the country to which the student is traveling. This is USA for SEVIS use.

PS Visa Type (PeopleSoft visa type)

Enter the PeopleSoft visa type code.

SEVIS Visa Type

Enter the visa type code established by SEVIS.

PS Name Suffix (PeopleSoft name suffix)

Select a name suffix from the available options.

SEVIS Suffix

Enter the corresponding DHS SEVIS name suffix for the selected PeopleSoft name suffix.

Event Type

Displays the PeopleSoft event type codes for the visa category entered (either F/M visas or J visas). The SEVIS Alerts process and pages use these codes.

Warning! Do not change or delete event types. Doing so affects the alerts processing.

SEVIS Event Tag

Enter the DHS description of the event.

You can modify event tags.

Allow Manual Addition

Select to enable manual addition of this event type on the SEVIS Alerts Header page.

DSOs can make manual additions on the Alerts Header page to submit certain data to SEVIS for when student updates are not detected as data changes in the PeopleSoft Campus Solutions system.

The delivered F/M visa event types that allow manual addition are:

Dependent – Reprint

AuthDropBelowFC – Add

AuthDropBelowFC – Cancel

AuthDropBelowFC – Edit

Status – Complete

Reprint

Disciplinary Action

Status – Terminate

ROs can make manual additions on the Alerts Header page to submit certain data to SEVIS for when exchange visitor updates are not detected as data changes in the PeopleSoft Campus Solutions system.

The delivered J visa event types that allow manual addition are:

Dependent – Reprint

Reprint

Status – Invalid

Status – NoShow

Status – End

Status – Correct Infraction

Status – Terminate

Status – Validate

Form Request Available

Select to indicate that a new PDF form file (I-20 for F/M visas or DS-2019 for J visas) can be requested for this event. When this is selected, the New Form check box is available on the Alerts Header page.

PeopleSoft delivers the Form Request Available check box selected or not selected based on the information in the Application Program Interface (API) document.

Do not modify this.

See Reference Manual for the Student and Exchange Visitor Information System Batch Interface, Application Program Interface (API) http://www.ice.gov/sevis/schools/batch.htm

Alerts Form Request Default

Select to automatically select the New Form check box on the SEVIS Alerts Header page when this event type is detected.

PeopleSoft delivers the Alerts Form Request Default check box selected or not selected based on the information in the Application Program Interface (API) document.

You can modify it based on your institution's preferences.

See Reference Manual for the Student and Exchange Visitor Information System Batch Interface, Application Program Interface (API) http://www.ice.gov/sevis/schools/batch.htm

Send to SEVIS

Select to automatically set the Send To field on the Alerts Header page to SEVIS when this event type is detected.

The Send to SEVIS check box is available when additional data is not required for the event type. (See the Addl Data column description for a list of event types and their additional data status.)

Default SEVIS Status

Applies to F/M visas only. Does not apply to J visas.

This field appears only for events that can be triggered for a SEVIS status of Active or Initial.

Select the status to use as the default when sending an update event if an Education Level – Change event has been previously sent to SEVIS

SEVIS uses this value to determine which record to update when an Education Level – Change event creates a second record with a SEVIS status of Initial.

You can override the default status value on the Select Alerts to Report – F/M component.

Compare Detail

When selected, causes a detail sub-page to be available from the Select Alerts to Report component showing the changed data that caused the event to trigger.

This value is pre-set in the system based on events where data differences can trigger the event.

Addl Data additional data)

Displays the value based on the event type.

No Addl = Additional data is neither required nor permitted.

Reqd Data = Additional data is required and must be entered on the Addl Data page of the Select Alerts to Report component to send the event to SEVIS.

The F/M event types for which additional data is required are:

Disciplinary Action

Status - Terminate

AuthDropBelowFC - Add

AuthDropBelowFC - Edit

Dependent - Reprint

Reprint

Program - Extension

The J event types for which additional data is required are:

Dependent - Add

Dependent - Reprint

Program - Shorten

Program - EditSubject

Reprint

Status - Invalid

Status - Terminate

Status - Correct Infraction

Status - End

Addl Data = Additional data optional on the Addl Data page of the Select Alerts to Report component.

The F/M event types for which additional data is optional are:

Program - Edit

Program - Cancel Extension

Education Level - Change

Education Level - Cancel

Personal Info

Status - Complete

Program - Shorten

Program - Defer Attendance

Registration

Status - Cancel

The J event types for which additional data is optional are:

Biographical

Program - Amend

Program - Extension

Dependent - Edit

Site of Activity - Edit

File Error

Enter the DHS error code.

Enter the error codes and their descriptions that are used on the PeopleSoft SEVIS Import Results pages.

If there are errors, SEVIS includes the file upload error code in the transaction log result files that it returns to you.

Description

Enter the DHS description of the error code.

School Code Table

SEV_SCHL_CD_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, F/M Visa, School Code Table

Set up school and designated school officials information for F and M student visas.

School Code Institution Table

SEV_SCHL_CD2_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, F/M Visa, School Code Table, School Code Institution Table

Set up academic institution and academic career information for F and M student visas.

SEVIS School Code Security

SEV_SCHLCD_SCTY

Set Up SACR, Security, Secure Student Administration, User ID, SEVIS, School Code Security

Set F and M visas school code security access for a user.

Dept of State Post Code Table

SEV_DOS_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, F/M Visa, Dept of State Post Code Table

Reference the Department of State post code information for F and M student visas.

Port of Entry Table

SEV_POE_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, F/M Visa, Port of Entry Table

Reference the DHS port of entry information for F and M student visas.

Visa/Level of Education Map

SEV_LVL_VISA_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, F/M Visa, Visa/Level of Education Map

Determine the levels of education that are available for F and M classification students on the I-20 form. For example, the Flight Training level is only valid for M-1 students.

Fee Code Table

SEV_FEE_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, F/M Visa, Fee Code Table

Set up the fee code information to use with the I-20 template for student F and M visas.

I-20 Template

SEV_I20_TEMPLATE

Set Up SACR, Product Related, Campus Community, SEVIS, F/M Visa, I-20 Template

Set up default information to include in I-20 forms for student F and M visas.

School Code Description

Enter the description for the school code entered.

Address 1, City, State

Enter the address for the school code entered.

School Official (name)

Enter the contact school official.

Title

Enter the title of the person named as school official.

Approval Date

Enter the date on which the institution’s certification was granted.

ID

Enter the ID number of the primary designated school official (PDSO) or the DSO named.

The available values include only IDs for the DSO or PDSO SEVIS user IDs that exist in the External System ID table.

Title

Enter the title of the primary designated school official or the designated officer named.

Primary DSO (primary designated school official)

Select to indicate that this is the primary designated school official.

You must select one person as the primary DSO or you cannot save the information on this page.

Academic Institution

Select each institution that is affiliated with the school code.

Career

Select each career that is affiliated with the institution and school code.

SEVIS School Code

Select the SEVIS school codes to which this user should have access.

Access Code

The access code is set to Read/Write. You cannot change this.

All Access

Click to assign this ID access to all SEVIS school codes.

DoS Post Code (Department of State postal code)

Enter the country code established by the U.S. Department of State for a particular country.

Description

Enter the full name of the country.

Port of Entry

Enter the port of entry code for a particular port of entry into the United States.

Description

Enter the full name of the U.S. port of entry.

SEVIS Visa Type

Select the appropriate SEVIS visa type based on the DHS lookup tables.

Level of Education

Select the values that are allowed for the indicated classification.

SEVIS Fee Code

Enter the fee code for the program.

Description

Enter the full name of the fee code.

Tuition and fees, Living expenses, Expenses of dependents, and Other expenses

Enter amounts for each of these expenses.

Comments

Add comments to describe the other expenses, if any.

Months in an academic term

Enter the number of months in an academic term associated with these expenses.

Length of study

Enter the number of months for the program associated with these expenses.

Program Sponsor Table

SEV_PRG_SP_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, J Visa, SEVIS Program Sponsor Table

Set up program sponsor and responsible officer information for exchange visitor J visas.

Site of Activity Table

SEV_SITE_ACT_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, J Visa, Site of Activity Table

Set up site of activity codes to use on the J visas DS-2019 form.

Program Sponsor Table 2

SEV_PRG_SP2_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, J Visa, SEVIS Program Sponsor Table, Program Sponsor Table 2

Set up academic institution and academic career information for exchange visitor J visas. Specify the default site of activity.

SEVIS Program Sponsor Security

SEV_PRG_SP_SCTY

Set Up SACR, Security, Secure Student Administration, User ID, SEVIS Pgm Sponsor Security

Set J visa program sponsor security access for an individual.

International Organizations

SEV_INT_ORG_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, J Visa, International Orgs Table

Reference the international organization information to use on the J visas DS-2019 form.

US Government Agency Codes

SEV_AGEN_CD_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, J Visa, US Government Agency Code Tbl

Reference the U.S. government agency information to use on the J visas DS-2019 form.

Position Code Table

SEV_POS_CD_TBL

Set Up SACR, Product Related, Campus Community, SEVIS, J Visa, Position Code Table

Reference the position codes to use on the J visas DS-2019 form.

J Visa Termination Reasons

SEV_EV_TERM_RSN

Set Up SACR, Product Related, Campus Community, SEVIS, J Visa, J Visa Termination Reasons

Set termination reasons to use for J visas termination exchange visitor events.

Sponsored by

Enter the name of the program sponsor.

Described as

Enter the description for the program sponsor.

Address Line 1, Address Line 2, City, State, and Postal Code

Enter the address for the program sponsor.

The system uses this address as the U.S. address of the exchange visitor for the Create EV event if the exchange visitor does not provide a U.S. address.

ID

Enter the ID number of the responsible officer (RO) or the alternate responsible officer (ARO) named.

The available values include only IDs for the RO or ARO SEVIS user IDs that exist in the External System ID table.

RO (responsible officer)

Select to indicate that this person is the responsible officer.

You must select one person as the RO or you cannot save the information on this page.

Site of Activity

Select the site of activity to use as the default value when adding a new DS-2019 form.

Academic Institution

Select each institution that is affiliated with the program sponsor.

Academic Career

Select each career that is affiliated with the institution and program sponsor.

SEVIS Program Sponsor

Select each SEVIS program sponsor to which this user should have access.

Access Code

The access code is set to Read/Write. You cannot change this.

All Access

Click to assign this ID access to all SEVIS program sponsors.

Intl Organization Code (international organization code)

Enter the DHS code for the international organization that provides funding for exchange visitors.

Description

Enter the full name of the DHS international organization.

US Government Agency Code

Enter the DHS code for the U.S. government agency that provides funding for exchange visitors.

Description

Enter the full name of the DHS U.S. government agency.

Position Code

Enter the DHS code for a position that exchange visitors may hold in their home country. This is reported on the DS-2019 form.

Description

Enter the full name of the DHS position.

Termination Reason

Enter the DHS code for the exchange visitor termination reason.

The SEVIS Alerts process for J visas uses the termination reasons when populating a Terminate EV event.

Description

Enter the full name of the DHS exchange visitor termination reason.

User Defaults 4

OPR_DEF_TABLE_CS4

Set Up SACR, User Defaults, User Defaults 4

Set up user defaults for visa processing. Set up default school codes for F and M visa processing, and set up a default program sponsor for J visa processing.

School Code

(For F/M visas) Enter the default DHS SEVIS school code that you want the system to use for this ID. Default school codes are used to populate data in the SEVIS components for F/M visa processing.

Program Number

(For J visas) Enter the default DHS SEVIS exchange visitor program sponsor number that you want the system to use for this ID. Default program numbers are used to populate data in the SEVIS components for J visa processing.