Managing External System Data About an Individual or Organization

This chapter provides and overview of external system data and discusses how to:

Click to jump to parent topicUnderstanding External System Data

External system data is data tracked by any system outside of the PeopleSoft database. For example, an external system might track all exchange students or individuals entering the country on a student visa, or it might track all charitable organizations that offer academic achievement scholarships.

You can define codes for the external systems of interest to your institution. You can also enter and track IDs from those systems for individuals and organizations.

Click to jump to parent topicDefining External Systems

This section discusses how to define an external system for a person or organization.

Click to jump to top of pageClick to jump to parent topicPage Used to Define External Systems

Page Name

Object Name

Navigation

Usage

External System

SCC_EXT_SYS_TBL

Setup SACR, Product Related, Campus Community, Define Campus Community, Set Up, Define External Systems

Identify the external system and specify if it is associated with an individual, an organization or both.

Click to jump to top of pageClick to jump to parent topicDefining an External System for a Person or Organization

Access the External System page.

External System

Description

Enter the name of the external system.

Person/Organization

Organizations and Persons

Identify the external system as related to organizations, individuals, or to both.

When you enter an external ID for an individual on the External System ID page, only the external systems identified here as related to persons are available, and when you enter an external ID for an organization, only the systems identified here as related to organizations are available.

Click to jump to parent topicEntering External System IDs

This section discusses how to enter external system IDs for a person or an organization.

Click to jump to top of pageClick to jump to parent topicPages Used to Enter External System IDs

Page Name

Object Name

Navigation

Usage

External System ID

SCC_ORG_EXT_SYS_ID

Campus Community, Personal Information, Identification, External System ID

Enter an external system ID for an individual.

External System ID

SCC_EXT_SYS_ID

Campus Community, Organization, Create/Maintain Organization, External System ID

Enter an external system ID for an organization.

Click to jump to top of pageClick to jump to parent topicEntering an External System ID for a Person or Organization

Access the External System ID page.

External System

External System

Select the external system that contains the ID that you want to enter.

 

External System Details

External System ID

Enter the external system ID for the individual or organization depending which External System ID page you are using.

If the individual or organization has IDs for the external system, you can add them here.