Generating and Viewing Payslips

This chapter lists prerequisites and discusses how to:

Define messages on employees' payslips
Generate payslips.
View payslips.

Prerequisites

Before you can define messages for payslips, you must:

Define the elements that appear on the payslips.
Assign payslips to paygroups.

Defining Messages on Payslips

To set up payslip messages, use the Payslip Message by Pay Group GBR component This section discusses how to:

Define messages for employees in specific paygroups.
Define messages for specific employees.

Pages Used to Include Messages on Payslips

Page Name	Object Name	Navigation	Usage
Payslip Message by Pay Group	GPGB_MESS_GRP	Global Payroll & Absence Mgmt, Payslips, Add Payslip Messages GBR, Payslip Message by Pay Group Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Payslip Message by Pay Group GBR	Define messages on the payslips for all employees who belong to a specific paygroup.
Payslip Messages by Employee	GPGB_MESS_EE	Global Payroll & Absence Mgmt, Payee Data, Payslips, Create Message GBR, Payslip Messages by Employee	Define messages on the payslip for a specific employee.

Defining Messages for Employees in Specific Paygroups

Access the Payslip Message by Pay Group page.

Note. The Effective Date field displays all the messages for an employee or a paygroup where the effective date is within the segment.

Payslip ID	Enter the payslip ID. You must have defined a payslip first.
Sequence	Enter the order in which you want to display your messages.
Message	Enter the message that you want to display on the payslip. The message will be sent to all employees who belong to the paygroup that you specified.

Defining Messages for Specific Employees

Access the Payslip Messages by Employee page.

Note. The Effective Date field displays all the messages for an employee or a paygroup where the effective date is within the segment.

Payslip ID	Select the payslip ID that you require.
Sequence	Enter the sequence in which you want to display your messages.
Message Text	Enter the message that you want to display on the payslip. The message will be sent only to the employee that you specify.

Generating Payslips

This section discusses how to generate payslips.

Page Used to Generate Payslips

Page Name	Object Name	Navigation	Usage
Payslip Print	GPGB_PSLIP	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips GBR, Payslip Print	Run the Printed Payslip Job PSJob process (GPGBPYSP). This job runs the Payslip Preparation process (GPGB_PSLIP), followed by the Printed Payslip SQR report (GPGBPSLP), and the Create Self Service Payslip process (GP_EPAY). You must set up payslips on the payslip definition pages before running the payslip processes.

Page Name

Object Name

Navigation

Usage

Payslip Print

GPGB_PSLIP

Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips GBR, Payslip Print

Run the Printed Payslip Job PSJob process (GPGBPYSP). This job runs the Payslip Preparation process (GPGB_PSLIP), followed by the Printed Payslip SQR report (GPGBPSLP), and the Create Self Service Payslip process (GP_EPAY).

You must set up payslips on the payslip definition pages before running the payslip processes.

Generating Payslips

Access the Payslip Print page.

Operations

Calendar Group ID	Select the calendar group for which you want to load payslip result data.
Stream Number/Process Streams	Select the stream for which you want to load payslip result data. Stream and Process Stream fields are as defined on the Streams and Payroll/Absence Run Control pages. If you have defined them for processing, then you can use them to select results.

Calendar List

Pay Group	Displays the paygroup for which you are loading payslip result data.
Calendar ID	Displays the calendar ID for which you are loading payslip result data.
Payment Date	Displays the payment date for which you are loading payslip result data.

Off Cycle Groups

Pay Group	Displays the paygroup for which you are loading payslip result data
Period ID	Displays the period ID for which you are loading payslip result data
Offcycle Group	Displays the off cycle group for which you are loading payslip result data

Streams

Stream Number	Select the streams you are using to load data into the payslip printing tables.
Calculated	Indicates which streams have been calculated.

Payslip Processes

The Payslip Print page launches a Job (GPGBPYSP) containing three processes in sequence:

The GPGB_PSLIP Application Engine process populates a payslip result table which can be used as a basis for internal or external payslip printing.
The Structured Query Report (SQR) GPGBPSLP prints the payslip report and provides self service related information for PeopleSoft Enterprise ePay if ePay is licensed.
The GP_EPAY Application Engine process uses the payslip report and self service related information provided by the prior processes in this job to create self-service payslips for each payee. If ePay is not licensed, this process will report that ePay has not been licensed and will complete with success.

Important! When running the GPGBPYSP Job, the following Type and Format options can be used with ePay: None and None (defaults to Web and PDF), Web and PDF, or File and PDF. If using File and PDF, do not use the custom output destination from the Process Scheduler Request page.

Viewing Payslips

This section provides an overview of payslip options and discusses how to view payslips.

Understanding Payslip Options

PeopleSoft delivers two pages for viewing payslips:

The employee's self-service Pay Advice page.

This payslip enables employees to view their own payslip online once they have been finalised.
The payroll administrator's Pay Advice page.

This payslip enables payroll administrators to view employees' payslips once the payroll is finalised.

Note. The employee payslip is delivered as part of ePay and is documented in the PeopleSoft Enterprise ePay 8.9 PeopleBook.

In addition to the payslip page delivered with Global Payroll for the U.K., the Global Payroll core application includes Administrator Results pages that you can configure to display payroll results.

Page Used to View Payslips

Page Name	Object Name	Navigation	Usage
Pay Advice	GPGB_PSLIP_PU	Global Payroll & Absence Mgmt, Payslips, Rvw Admin Payslip/Results GBR, Pay Advice	Payroll administrators use this page to view employee payslip when payroll has been finalised.

Viewing Payslips — Payroll Administrator

Access the Pay Advice page.