Running the Banking Processes

Use Global Payroll for the U.K. to facilitate your organisation’s banking process. The banking feature in PeopleSoft Enterprise Global Payroll is optional.

This chapter lists prerequisites and discusses how to:

See Also

(GBR) Bank and Building Society Setup in the UK

Defining Banking Instructions

Click to jump to top of pageClick to jump to parent topicPrerequisites

Before you define deduction recipients or run banking, you need to:

See Also

Defining Banking Instructions

Setting Up Banks and Bank Branches

Entering Bank Account Information

Click to jump to top of pageClick to jump to parent topicSetting Up Deduction Recipients

This section provides an overview of deduction recipient setup and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding Deduction Recipient Setup

To set up deduction recipients:

  1. Define the recipient's bank account information.

  2. Define recipient ID

    Use the Define Deduction Recipients component to set up the recipient ID and payment information. Link the recipient ID to the recipient's bank account .

  3. Assign recipients to deductions or payees.

    Deduction recipients are attached to deductions (on the Recipient page of the Deduction component) if the same recipient is used for all payees. If a deduction recipient varies by payee, assign the deduction and deduction recipient to payees using the Assign Deduction Recipients page.

The pages used to define deduction recipients are discussed in the PeopleSoft Enterprise Global Payroll 8.9 PeopleBook.

See Also

Defining Banking Instructions

Click to jump to top of pageClick to jump to parent topicPages Used to Define and Assign Deduction Recipients

Page Name

Object Name

Navigation

Usage

Define Deduction Recipients

RECIPIENT

Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Banking, Deduction Recipients, Define Deduction Recipients

Define the recipient ID, address, and payment method. If the payment method is Bank Transfer or Wire Transfer, select the recipient's bank account. Set up bank accounts using the Banks component.

Recipient

GP_RCP_DED

Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Payroll Elements, Deductions

Assign a general deduction recipient to a deduction.

Assign Deduction Recipient

GP_RCP_PYE

Global Payroll & Absence Mgmt, Payee Data, Net Pay / Recipient Elections, Add Deduction Recipients.

Assign an individual deduction recipient to a payee.

See Also

Setting Up Banks and Bank Branches

Selecting a General Recipient for a Deduction

Defining Recipients

Assigning Recipients to Deductions and Payees

Click to jump to top of pageClick to jump to parent topicDefining Deduction Recipients for Tax, NI, and Student Loans

For statutory deductions for PAYE tax, NI, and student loans, the deduction recipient is a General recipient because the deductions are paid to the same recipient for all employees. Attach the recipient to the deduction using the Recipient page in the Deduction component (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Payroll Elements, Deductions, Recipient).

This table lists the deduction recipient IDs that you must set up for statutory deductions:

Recipient ID

Deduction

Description

PAYE

TAX DD PAYE

Deduction recipient for PAYE tax

STL

SL DD AMOUNT

Deduction recipient for student loans

NI

NI DD EES

NI DD ERS

Deduction recipient for NI.

NI_RE

NI DD EESRBT

NI DD ERSRBT

Deduction recipient for NI rebates.

Important! You must use the recipient IDs listed above. The U.K. banking process will not work correctly if you set up different recipient IDs for tax, NI, and student loans.

Click to jump to top of pageClick to jump to parent topicDefining Deduction Recipients for Court Orders

The recipients for court orders are either general or individual, depending on the court order type. For example, council tax payments are paid to the appropriate council and this varies by payee, but child support payments are paid to the same recipient.

Assign general recipients to the court order deduction using the Recipient page in the Deduction component. For court orders that vary by payee, defined the deduction recipient and assigned at the payee level as follows:

  1. Define the deduction recipients for the payee's court order.

    Select Individual in the Recipient Category, select the deduction recipient's bank account.

  2. Assign the deduction and the deduction recipient to the payee on the Assign Deduction Recipients page.

    Select the court order deduction in the Element Name field and select the deduction recipient in the Recipient ID field.

Click to jump to top of pageClick to jump to parent topicDefining Deduction Recipients for Loans

Loan processing uses one deduction, LOA DD LOAN, that is resolved once for each loan ID. If you want to set up a different deduction recipient for each loan type, you need to use a formula to identify the deduction recipient based on loan type and attach this formula to the deduction LOA DD LOAN.

PeopleSoft delivers the formula LOA FM DED RECIPNT for this purpose. Modify the delivered formula for your loan types and deduction recipients.

LOA FM DED RECIPNT identifies the loan type based on the value of the variable LN VR LOAN TYPE, which is a user field for the driver accumulator LOA AC LOAN DRV. Here is the formula as delivered by PeopleSoft:

If LN VR LOAN TYPE = 'ENTER LOAN TYPE 1' Then 'ENTER RECIPIENT ID' >> LOA FM DED RECIPNT Exit Endif If LN VR LOAN TYPE = 'ENTER LOAN TYPE 2' Then 'ENTER RECIPIENT ID' >> LOA FM DED RECIPNT Exit Endif If LN VR LOAN TYPE = 'ENTER LOAN TYPE 3' Then 'ENTER RECIPIENT ID' >> LOA FM DED RECIPNT Exit Endif

To modify this formula, for each loan type:

  1. Replace the text ENTER LOAN TYPE1 with your loan type.

  2. Replace the text ENTER RECIPIENT ID with the recipient ID.

For example, suppose that these are the loan types and deduction recipients:

Loan Type

Deduction Recipient

MORT

MORTREC

CAR

CARREC

The formula would look like this:

If LN VR LOAN TYPE = 'MORT' Then 'MORTREC' >> LOA FM DED RECIPNT Exit Endif If LN VR LOAN TYPE = 'CAR' Then 'CARREC' >> LOA FM DED RECIPNT Exit Endif

To set up deduction recipients for loans:

  1. Define deduction recipients for each loan type.

    Define the deduction recipient for each loan type as a General recipient and select the bank account into which loan deductions for that loan type are transferred.

  2. Modify the formula LOA FM DED RECIPNT to include your loan types and recipients.

  3. Check that the formula LOA FM DED RECIPNT is attached to the loan deduction LOA DD LOAN.

    On the Recipient page of the Deduction component, check that the Recipient Type field is set to Recipient and LOA FM DED RECIPNT appears in the Recipient field.

When you view the payroll results, using the Results by Calendar Group component, the loan type is displayed in the User Field 2 column on the Earnings and Deductions page.

Click to jump to top of pageClick to jump to parent topicDefining Deduction Recipients for Share Schemes

When you define share save and share buy schemes, you specify the deduction elements used for the scheme. This gives you the option of using one deduction or a different deduction for each scheme ID.

If you define a different deduction for each scheme ID:

  1. Define each deduction recipient as a General recipient

  2. Attach the deduction recipient to the deduction on the Recipient page in the Deduction component.

If you use the same deduction for multiple share save or buy schemes, the deduction is resolved more than once for employees who are enroled in more than one share scheme. To set up different deduction recipients for each resolution of the deduction, the deduction recipients are assigned at the payee level. Define each deduction recipient as an Individual recipient and attach the deduction recipients to employees on the Assign Deduction Recipients page. Use the Recipient Tag field to distinguish different recipients:

  1. Navigate to the Assign Deduction Recipients page as follows: Global Payroll & Absence Mgmt, Payee Data, Net Pay / Recipient Elections, Add Deduction Recipients, and select the employee.

  2. Select the share scheme deduction element in the Element Name field.

  3. Enter a number in the Recipient Tag field for the first recipient.

  4. In the Enter Recipient ID group box, select the first deduction recipient in the Recipient ID field.

    The system displays the recipient name.

  5. Click the Add button in the Deduction group box to add another deduction.

  6. In the Element Name field, select the same deduction you selected in step two.

  7. Enter a different number in the Recipient Tag field for the second recipient.

  8. In the Enter Recipient ID group box, select the second deduction recipient in the Recipient ID field.

  9. Repeat steps 5 to 8 until you have added all the deduction recipients.

Here is an example showing a payee with two recipients for the deduction SS DD SVE AA:

You can view payee assignments on the Element Assignment By Payee page (Global Payroll & Absence Mgmt, Payee Data, Assign Earnings and Deductions, Element Assignment By Payee).

After running the GP UK Banking process, the results show multiple payments for the share scheme deduction. The View Deductions page of the Review Payments by Cal Group component shows the deduction, the recipient tag, and the recipient ID.

Example: Defining Deduction Recipients at Payee Level

This table lists the scheme IDs and the corresponding deduction recipients:

Scheme ID

Recipient ID

SS00 (Share save 2000)

SS2000

SS01 (Share save 2001)

SS2001

SS02 (Share save 2002)

SS2002

SS03 (Share save 2003)

SS2003

For this example, all the share scheme IDs are defined with the same deduction, SS DD SVE AA.

If an employee is enroled in all of the share save schemes, assign the deduction SS DD SVE AA to the employee on the Assign Deduction Recipients page (creating 4 rows) and use recipient tags to distinguish the deduction recipients:

Recipient Tag

Recipient ID

1

SS2000

2

SS2001

3

SS2002

4

SS2003

See Also

Assigning Recipients to Deductions and Payees

Reviewing Banking Results by Calendar Group

Defining Payee Overrides

Click to jump to top of pageClick to jump to parent topicRunning the U.K. Banking Processes

This section provides an overview of the U.K. banking processes and discusses how to create a file for BACS transmission.

Click to jump to top of pageClick to jump to parent topicUnderstanding the U.K. Banking Processes

Once you have finalised a pay run, run the Global Payroll core banking process. This banking process has two steps: calculate and finalise. Run the calculate step any number of times, but the finalise step only once. You can use the Review Payment by Calendar Group page to view net pay and deduction recipient banking transactions before you run the U.K. banking process.

Once you have run the core banking process, run these processes provided in Global Payroll for the U.K.:

  1. Banking process GBR.

    This process populates a U.K.-specific table, GPGB_PAYMENT, that contains basic calendar run information and the transaction and bank data necessary to create a file for BACS-processing software. View the results of this process using the Review Payments by Cal Group component (Global Payroll & Absence Mgmt, Payment Processing, Review Payments by Cal Group).

  2. Create BACS File process

    This process transfers the data from GPGB_PAYMENT, for a given calendar run ID, into a fixed-length file on disk suitable for BACS transmission.

    Note. The process does not write negative values to the BACS file. It reports any negative values in the process log file.

Click to jump to top of pageClick to jump to parent topicPrerequisites

Before you can run the U.K. banking process, you must run the core Global Payroll Application Engine process (GP_PMT_PREP).

See Also

Defining Banking Instructions

Click to jump to top of pageClick to jump to parent topicPages Used to Run the U.K. Banking Processes

Page Name

Object Name

Navigation

Usage

Payment Preparation

GPGB_PAYMENT

Global Payroll & Absence Mgmt, Payment Processing, Run Payment Prep Process GBR, Payment Preparation

Run the GP UK Banking Application Engine process (GPGB_PAYMENT) that populates the GPGB_PAYMENT table. Run this process after running the core banking process.

Payment File Generation

GPGB_BANK_EFT

Global Payroll & Absence Mgmt, Payment Processing, Create BACS File GBR, Payment File Generation

Run the Create the EFT File SQR process (GPGBEFT). This process creates a fixed-length ASCII file that can be used as input to BACS processing software. The system displays as valid values only those calendar run IDs that have had the banking finalise step run.

Click to jump to top of pageClick to jump to parent topicCreating a File for BACS Transmission

Access the Payment File Generation page.

EFT File Path and Name (electronic file transfer file path and name)

Enter the path and file name for location of the EFT file that you want to create.

See Also

Defining Banking Instructions

Click to jump to top of pageClick to jump to parent topicRunning Banking Reports

This section lists the page used to run the banking reports.

Click to jump to top of pageClick to jump to parent topicPage Used to Run the Banking Reports

Page Name

Object Name

Navigation

Usage

Net Payment / BACS Audit

GPGB_RC_BACS_REP

Global Payroll & Absence Mgmt, Payment Processing, Net Payment / BACS Audit GBR, Net Payment/ BACS Audit

Use this page to generate these reports:

  • BACS Net Payment List report (GPGBEFTP).

    This report lists BACS transactions, including the bank, employee ID, bank account information, and amounts transferred.

  • Net Payment Summary report (GPGBEFTS).

    A summary of employees' net pay. It includes the bank account information and net pay amount.