Setting Up Banking

This chapter provides an overview of banking for Germany and describes how to:

Set up bank information.
Set up defaults for source banks.
Set up banking defaults for payees.
Run local country bank processing.

Understanding Banking Setup

The banking feature in Global Payroll is optional. If you decide to use the banking feature, start by defining pages in the core application and continue setting it up on Global Payroll for Germany pages.

To define the banking feature for Germany:

Define the banks and branches on the Bank Table page and the Bank Branch Table page in the core application.
Define the source banks on the Pay Entity Source Bank Link page in the core application.

Define the organization level for the source bank on the Pay Entity Source Bank Link page in the core application.
Define further information about source banks in Global Payroll for Germany.

Depending on the organization level you selected on the Pay Entity Source Bank Link page in the core application, define German-specific information on the corresponding page in Global Payroll for Germany.
Define bank account information for payees.

First, define information on the Bank Account Information page in the core application. Then further define banking information for a payee in Global Payroll for Germany on either the Payee Source Bank Default page or on the Payee Foreign Bank Transfer page.
Run the banking process on the Banking Run Control page in the core application.
Create payment files and reports in Global Payroll for Germany.

See Also

Defining Banking Instructions

Viewing Delivered Elements

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Germany. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 8.9 PeopleBook.

See Also

Viewing the Delivered Elements

Setting Up Bank Information

Global Payroll for Germany uses the same bank information pages as PeopleSoft Human Resources. Set up basic naming and address information for the banks that your company does business with on the Bank Table page, Bank Branch Table page, the Source Bank Account page.

See Also

Setting Up Banks and Bank Branches

Setting Up Defaults for Source Banks

All payments are processed through the source banks. Specify the classification criteria for the source banks on the Pay Entity Source Bank Link page in the core application. There, you can define the level of organization for which you’re funding your payroll. Levels include pay entity, department, and pay group. Depending on the level that you select, you can further define the source bank information in Global Payroll for Germany in the following components:

Pay Entity.
Department.
Pay Group.

For example, suppose that you select Pay Entity as the organizational level for the source bank on the Pay Entity Source Bank Link page in the core application. For every pay entity in your organization, you must set up a source bank default link on the Pay Entity - Local Source Bank Link page in Global Payroll for Germany. Also use these pages to define the payment type.

Pages Used to Set Up Defaults for Source Banks

Page Name	Object Name	Navigation	Usage
Pay Entities DEU - Local Source Bank	GPDE_AL_PAYENTITY2	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Framework, Organizational, Pay Entities DEU, Local Source Bank	Enter information about source bank and payment type at the pay entity level. You must first have selected Pay Entity as the organization level on the Pay Entity Source Bank Link page and have set up Source Bank IDs.
Department DEU - Source Bank	GPDE_AL_DEPT3	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Framework, Organizational, Department DEU, Source Bank	Enter information about source bank and payment type at the department level. You must first have selected Department as the organization level on the Pay Entity Source Bank Link page and have set up Source Bank IDs.
Pay Groups DEU - Source Bank	GPDE_AL_PAYGROUP2	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Framework, Organizational, Pay Groups DEU, Source Bank	Enter information about source bank and payment type at the pay group level. You must first have selected Pay Group as the organization level on the Pay Entity Source Bank Link page and have set up Source Bank IDs.

Entering Information at the Pay Entity Level

Access the Pay Entities DEU – Local Source Bank page.

Source Bank Setup

Source Bank ID	Enter the source bank ID that you require. Source banks are the money sources from which payroll disbursements are drawn.
Payment Type	Select the payment type that you want to use: Advance Payments, BVV, Capital Accumulation, Company Pensions, Direct Life Insurance, External Transfer, Garnishments, Social Insurance, or Taxes.

Note. The Pay Entity is automatically populated from the Global Payroll core application.

Entering Information at the Department Level

Access the Department DEU - Source Bank page.

Note. The Department is automatically populated from the Global Payroll core application. On this page, enter information about the source bank ID and the payment type.

Entering Information at the Pay Group Level

Access the Pay Groups DEU - Source Bank page.

Note. The Pay Group is automatically populated from the Global Payroll core application. On this page, enter information about the source bank ID and the payment type.

Setting Up Banking Defaults for Payees

When you set up defaults for banks in Germany, use the Payee Source Bank Default page and the Payee Bank Account page.

If you are setting up defaults for banks in a country other than Germany, use the Payee Foreign Bank Transfer page and the Payee Bank Account Info page.

Note. The Payee Bank Account page and the Payee Bank Account Info page are display-only; their fields are unavailable for input. Use the Payee Source Bank Default page and the Payee Foreign Bank Transfer page (the second page in each component) to enter setup information for payees.

Pages Used to Set Up Banking Defaults for Payees

Page Name	Object Name	Navigation	Usage
Override Source Bank DEU - Payee Bank Accoun (payee bank account)	PYE_BANKACCT	Global Payroll & Absence Mgmt, Payee Data, Net Pay/Recipient Elections, Override Source Bank DEU, Payee Bank Accoun	View bank account information for a payee. You must first have set up bank account information for a payee.
Override Source Bank DEU - Payee Source Bank	GPCH_BK_PYE_ACCT2	Global Payroll & Absence Mgmt, Payee Data, Net Pay/Recipient Elections, Override Source Bank DEU, Payee Source Bank	Assign a payee’s bank account to a default source bank. First complete the Source Bank Account page.
Manage Foreign Bank Acct DEU - Payee Bank Accoun (payee bank account)	PYE_BANKACCT	Global Payroll & Absence Mgmt, Payee Data, Net Pay/Recipient Elections, Manage Foreign Bank Acct DEU, Payee Bank Accoun	View bank account information for payees. You must first have set up bank account information for a payee.
Payee Foreign Ban (payee foreign bank)	GPDE_BK_PYE_ACCT1	Global Payroll & Absence Mgmt, Payee Data, Net Pay/Recipient Elections, Manage Foreign Bank Acct DEU, Payee Foreign Ban	Enter data on foreign bank transfers. First complete the Payee Bank Accoun (payee bank account) page.

Viewing Bank Account Information for Payees

Access the Override Source Bank DEU - Payee Bank Accoun page.

Assigning Payee Bank Accounts to Default Source Banks

Access the Override Source Bank DEU - Payee Source Bank page.

Bank Accounts

Type

The type of account.

Source Bank Default

Pay Type	Enter the type of payment to be made to the payee: Wages and Salaries.
Source Bank ID	Enter the source bank ID that you assigned to the source bank on the Source Bank Accounts page. Source banks are the money sources from which payroll disbursements are drawn.

Viewing Bank Account Information for Payees

Access the Manage Foreign Bank Acct DEU - Payee Bank Accoun page.

This page displays the information that you entered on the Bank Account Information page.

Entering Data on Foreign Bank Transfers

Access the Payee Foreign Ban page.

Bank Accounts

Account ID	Assigns a number to the bank account information.
National Sort Code	Enter the national sort code.
Execution Code	Select the execution code that you require: Check, Check Ord, Standard, or Urgent.
Instruction Code	Select the instruction code that you require: Avis, Legitim, Telephone, or Telex/Fax.
Fee Payment Code	Select the type of account that you want to use: Curr Acct, DEM Acct, or Euro Acct.
Fee Account Code	Select the fee account code that you require: Contractor, Orderer, or Partition.
Transfer Account Code	Select the type of account to which the money should be transferred: Curr Acct, DEM Account, or Euro Acct.

Running Local Country Bank Processing

Once you’ve set up information in the Global Payroll core application, you can use this information when running processes in Global Payroll for Germany to create actual payment files and payment reports. This includes writing structured query reports (SQRs) and extracting data from the output file that the system creates in the core application in the banking run control process.

Pages Used in Local Country Bank Processing

Page Name	Object Name	Navigation	Usage
Setup Bank Transf Process (setup bank transfer process)	GPDE_BK_BNKTRN	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Banking, Payment Types DEU, Setup Bank Transf	View the accumulators that are assigned to payment types. You must first assign the banking related earnings/deductions to these accumulators.
Setup Bank Data F (setup bank data file)	GPDE_BK_XFERDTA	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Banking, Bank File Content DEU, Setup Bank Data F	Define the files that are created by the Bank Transfer report. You must define which earning or deduction must be transferred and to which file it must be written.
Bank Disk	GPDE_RC_BK01	Global Payroll & Absence Mgmt, Payment Processing, Create Bank File DEU, Bank Disk	Creates one or several files containing all data records in their required formats. Copy the files that this report creates to newly formatted diskettes to be used for the data transfer with banks.
Banklist	GPDE_RC_BK02	Global Payroll & Absence Mgmt, Payment Processing, Create Bank List DEU, Banklist	Provides information on all payments that have been made to employees through a financial institution, such as a bank or post office.

Viewing Accumulators Assigned to Payment Types

Access the Setup Bank Transf page.

Payment Type

The payment type that you selected to access this page.

Element Name

The accumulator assigned to the payment type.

Payment Types and Accumulators Used in Bank Transfer Process

Global Payroll for Germany supports the following payment types:

Payment Type	Description
1	Wages and Salaries.
3	Taxes.
4	Social Insurance.
6	Capital Accumulation.
7	Direct Life Insurance.
8	Garnishment.
9	External Transfer.
V	Advanced Payment.
B	BVV.
U	U1/Sick Leave.
L	U2/Maternity Leave.

The following accumulators hold the amounts for the various payment types:

Accumulator	Description
DE_BK_PAYMT1	Bank Transfer Wages/Salaries.
DE_BK_PAYMT3	Bank Transfer Taxes.
DE_BK_PAYMT4	Bank Transfer Social Insurance.
DE_BK_PAYMT6	Bank Transfer Capital Accumulation.
DE_BK_PAYMT7	Bank Transfer Direct Insurance.
DE_BK_PAYMT8	Bank Transfer Garnishment.
DE_BK_PAYMT9	Bank Transfer External Transfer.
DE_BK_PAYMTV	Bank Transfer Advanced Payment.
DE_BK_PAYMTB	Bank Transfer BVV.
DE_BK_PAYMTU	Bank Transfer U1/Sick Leave.
DE_BK_PAYMTL	Bank Transfer U2/Maternity Leave.

The accumulators are not important for the payroll calculation process, but they are used for the bank transfer. Only these earnings/deductions that are referenced by the accumulators are transferred.

Defining Files Created by the Bank Transfer Report

Access the Setup Bank Data F page.

Date

The date on which the last bank diskette was created.

Seq. (sequence)

The system automatically assigns a sequence number. This defines the number of files that are created.

Source Bank

Enter a source bank that you defined on the Source Bank page in the core application.

Deposit Schedule

Enter a deposit schedule that you defined on the Deposit Schedules page in the core application.

Wages and Salaries

Select this check box if you want wages and salaries to be transferred.

Income Tax and Church Tax

Select this check box if you want these taxes to be transferred.

Capital Accumulation Benefits

Select this check box if you want these benefits to be transferred.

Advance Payments

Select this check box if you want these payments to be transferred.

Social Insurance Contributions

Select this check box if you want these contributions to be transferred.

Direct Life Insurance

Select this check box if you want direct life insurance to be transferred.

BVV

Select this check box if you want BVV to be transferred.

External Transfers

Select this check box if you want external transfers to be transferred.

Garnishments

Select this check box if you want garnishments to be transferred.

Reporting on Bank Transfers – GPDEBK01

Access the Bank Transfer report page.

Transfer Sequence	Specify the sequence in which the data is transferred to the bank. Set up the format of this data using the Bank Transfer Disk page.
Deposit Schedule	Select a deposit schedule that you defined on the Deposit Schedules page.
Diskette Type	Select the type of disk that you are using to store the files that the report creates.

Note. This report creates no printable output file, which is why there is no PDF file published on CD-ROM with the documentation.

Payment Type	The payment type that you selected to access this page.
Element Name	The accumulator assigned to the payment type.

Date	The date on which the last bank diskette was created.
Seq. (sequence)	The system automatically assigns a sequence number. This defines the number of files that are created.
Source Bank	Enter a source bank that you defined on the Source Bank page in the core application.
Deposit Schedule	Enter a deposit schedule that you defined on the Deposit Schedules page in the core application.
Wages and Salaries	Select this check box if you want wages and salaries to be transferred.
Income Tax and Church Tax	Select this check box if you want these taxes to be transferred.
Capital Accumulation Benefits	Select this check box if you want these benefits to be transferred.
Advance Payments	Select this check box if you want these payments to be transferred.
Social Insurance Contributions	Select this check box if you want these contributions to be transferred.
Direct Life Insurance	Select this check box if you want direct life insurance to be transferred.
BVV	Select this check box if you want BVV to be transferred.
External Transfers	Select this check box if you want external transfers to be transferred.
Garnishments	Select this check box if you want garnishments to be transferred.