Counting Employees

Several payroll reports are based on headcount. For example, separate monthly headcounts (as well as other counts) of the men and women in your organization are required for ASSEDIC reporting. The headcount frequency and conditions that must be met to be included in a headcount vary by report.

This chapter provides an overview of how the system performs headcounts and how you can adjust the counts when necessary.

Understanding Employee Counts

Global Payroll for France automatically performs the employee counts that you need to meet ASSEDIC, URSSAF, DADS, AGIRC, and ARRCO reporting requirements. When you run the payroll process, the system performs the legally required counts of employees, non-employees, contributors, non-contributors, males, females, and so on. The system stores the results in the writable array REP WA DU COTI. You then run the DUCS File Preparation process, which summarizes the counts by company and establishment.

During the next payroll cycle and during the production of the ASSEDIC certificate and the DADS-U report, the system uses some of the automatic counts generated by the previous DUCS process. For example, it writes the count into a record that stores the monthly headcount. When you run the DADS-U process at year-end, the system can then calculate the headcount for the entire year.

Adjusting Headcounts

At times, you may need to adjust headcounts. For example, you may need to increase the headcount for the number of employees that you do not process through Global Payroll for France—possibly some senior executives.

You may also need to add employees who were absent during the entire processing period. In the case of a long-term absence, you can change the value of the Action/Reason field on the Job Data − Work Location page to Paid Leave of Absence or Leave of Absence. When you select Leave of Absence, the system automatically changes the employee’s status to Inactive. If you exclude inactive payees from your payroll calculations, the system does not count these payees. Therefore, you need to increase the automatic headcount by the number of inactive payees who are still employed by your organization.

Which Counts Are Performed

The system automatically performs the following counts:

Headcount for each establishment as of December 31.

These counts are done for the ASSEDIC certificate and for DADS-U.
Headcounts for each establishment and company in accordance with DUCS requirements for ASSEDIC and URSSAF reporting.
Monthly headcount per company, used in the next monthly payroll cycle.

Viewing Headcount by Company

You can view the current payee headcount for each company in your organization after you run the DUCS process. The Headcount per Company page lists the count for each pay period. The system saves all counts for use in retro calculations.

Page Used to View Headcount by Company

Page Name	Object Name	Navigation	Usage
Headcount per Company	GPFR_DUCS_COUN	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Prepare Payroll, Update Company Headcount FRA, Headcount per Company	View the headcount values for each company that exists in the company reference table.

Viewing Headcount Values by Company

Access the Headcount per Company page.

Period End Date

Displays the end date of the pay period for which the counts were generated.

Current Headcount

Displays the total headcount for the company.

Adjusting DUCS Counts

The Adjustment per Establishment page lets you adjust the number of men and women counted for an establishment

After adjusting the figures, run the DUCS File Preparation process again so that next month’s payroll process retrieves the correct headcounts.

Page Used to Adjust DUCS Counts

Page Name	Object Name	Navigation	Usage
Adjustment per Establishment	GPFR_DUCS_ADJ	Global Payroll & Absence Mgmt, Social Security / Insurance, Adjust DUCS Headcount FRA, Adjustment per Establishment	Adjust the DUCS headcount to include employees who were excluded from the counting process. Because ASSEDIC requires separate counts for men and women, enter a separate count for each.

Adjusting DUCS Headcount

Access the Adjustment per Establishment page.

Current Headcount

Displays the headcount for the selected establishment, as generated by the DUCS process.

Period End Date

Displays the end date of the last period for which the DUCS process was run.

DateTime

Displays the date and time of the last adjustment so that you can determine if the adjustment was made before or after the DUCS File Generation process was last run for the same period.

Adj. Men (adjustment men)

Enter the adjustment to the total number of male employees. To make a negative adjustment, enter a minus sign (-) before the number.

Adj. women (adjustment women)

Enter the adjustment to the total number of female employees. To make a negative adjustment, enter a minus sign (-) before the number.

Period End Date	Displays the end date of the pay period for which the counts were generated.
Current Headcount	Displays the total headcount for the company.

Current Headcount	Displays the headcount for the selected establishment, as generated by the DUCS process.
Period End Date	Displays the end date of the last period for which the DUCS process was run.
DateTime	Displays the date and time of the last adjustment so that you can determine if the adjustment was made before or after the DUCS File Generation process was last run for the same period.
Adj. Men (adjustment men)	Enter the adjustment to the total number of male employees. To make a negative adjustment, enter a minus sign (-) before the number.
Adj. women (adjustment women)	Enter the adjustment to the total number of female employees. To make a negative adjustment, enter a minus sign (-) before the number.