Generating DUCS

This chapter provides an overview of DUCS processing and discusses how to produce a DUCS file.

Understanding DUCS Processing

After you run the payroll process, the system has most of the data that you need to produce a DUCS file. You must enter only the information that is unique to your process setup. You must also specify which data the process must select, where it must place the results, and what alterations, if any, you want to make.

Note. The DUCS is a norm for declaring contributions. Contact the appropriate social correspondent, such as URSSAF or ASSEDIC, to obtain the technical requirements book for the DUCS. This technical requirements book contains the description of the norm and stipulates the membership conditions.

When you have completed setting up DUCS information, use the DUCS Preparation - Run Control page to run the process on specific populations and organizations, during a specific period. This sets up the tables needed to run the file creation.

If needed, use the Update DUCS File page to adjust the data in the DUCS file before it is generated. You can change the amount paid and the authentication. For AGIRC and ARRCO, you can also change the credit or debit.

Use the DUCS File Generation page to create the DUCS information. You also use that page to select the destination for the data—that is, a file, a report, or both.

Prerequisites

Before you can produce the DUCS file, you must set up DUCS information for the organization.

Producing a DUCS File

This section discusses how to:

Extract data for DUCS files.
Update DUCS file data.
Generate a DUCS file.

Pages Used to Produce a DUCS File

Page Name	Object Name	Navigation	Usage
DUCS Preparation - Run Control	GPFR_DUCS_RUNCNTL	Global Payroll & Absence Mgmt, Social Security / Insurance, Create DUCS Data FRA, DUCS Preparation - Run Control	Run the DUCS Preparation Application Engine process (GPFR_DUC_AE). This process creates the work tables that the system needs to produce the DUCS files.
Update DUCS File	GPFR_DUCSF_UPDT	Global Payroll & Absence Mgmt, Social Security / Insurance, Update DUCS Data FRA, Update DUCS File	Update the data in the DUCS files.
DUCS File Generation	GPFR_DUCS_FILE	Global Payroll & Absence Mgmt, Social Security / Insurance, Create DUCS/TRC/BDA File FRA, DUCS File Generation	Run the DUCS report process and generate a DUCS file. Run this process for each file that you want to generate.

Extracting Data for DUCS Files

Access the DUCS Preparation - Run Control page.

The DUCS Preparation process extracts data from the PeopleSoft Enterprise Human Resources Management system, the GP Results table, and the DUCS setup information, and writes it to specific DUCS tables.

Declared Period

Period Format

Select the period format. Options are Monthly Declaration, Quarterly Declaration, and Yearly Declaration.

Other Information

Test Indicator	Select Try if the generated file is a technical test. The information is sent to the addressee to verify that the file is correct. It is not used as a real declaration.
Payment Date	Enter the appropriate payment date. This is used to generate payment order.

Pay Groups

Pay Group

Select the pay groups for which the system generates a DUCS file.

Updating DUCS Files Data

Access the DUCS File Update - Update DUCS File page.

GEN Segments

Declaration Number	Displays the declaration number that was defined in the DUCS declaration page. Click the Show Next Row button to view multiple declaration numbers for the same DUCS code and DUCS type.
Reference Period	Displays the reference period.
Declaration Amount	Displays the declaration amount.
Credit to Subtract	Enter the amount to be subtracted to the ARRCO or AGIRC declaration, if applicable.
Debit to Add	Enter the amount to be added to the ARRCO or AGIRC declaration, if applicable.
Authentification	Enter the authentification code.

PAI Segments

Bank Number	Displays the bank number that you selected on the DUCS Definition page.
Bank Office Number	Display the bank office number that corresponds to the bank number that you selected.
Bank Account Number	Displays the bank account number that corresponds to the account that you selected.
Amount	Displays the amount to be transferred to the bank. This field is populated by the extraction process and is equal to the contributions to be paid for the DUCS. You can modify this amount if necessary.

Generating a DUCS File

Access the DUCS File Generation page.

Use this run control page to generate DUCS reports and files. This process uses the DUCS-specific tables that are generated during the extraction process.

DUCS

DUCS Code	Select the DUCS code that you want to process.
DUCS Type	Select the DUCS type that you want to process.

Output Information

Output	Select an output type. Options are File, Report, and Both.
File Name	To create a DUCS file, enter a complete valid path and file name; for example, C:\temp\fichier.txt. If you want to create a new report without writing over old ones, or if you are running a new process, use a new file name. Use a new file name for each DUCS process that you run; otherwise, you might inadvertently delete existing information that you need.
Run	Click to launch the process. The Process Scheduler Request page appears. Select a report from the following options: DUCS File Generation, ASSEDIC Contributions Report, and URSSAF Contributions Report.

Example 1

The PeopleSoft system provides three population categories for the AGIRC and ARRCO organizations:

SCS, which is a general category
AP1 and AP2, which is for apprentices.

These categories are indicated by payee and by segment using the REP FM DU CSC formula. You can override the category code using the REP FM DU UTI 1 formula if you manage some other population categories.

The PeopleSoft system also calculates some contributions for one ARRCO organization, one AGIRC organization, and one contingency fund organization by payee and by segment. If you need to declare contributions for several contingency funds for the same payee and segment, the REP FM DU UTI R formula enables you to populate the fields needed for the declaration following the specific rules of your additional contingency funds.

Example 2

The PeopleSoft system calculates six headcounts used in the DUCS. These headcounts are based on data calculated in the REP FM DU PROFIL formula. This formula is defined as Not Recalculate. To modify the headcounts calculated by the system, use the REP FM DU UTI 2 NR formula.