Setting Up DUCS and DADS Reporting

This chapter provides overviews of Déclaration Unifiée des Cotisations Sociales (DUCS) reporting, Déclaration Automatisée des Données Sociales (DADS) reporting, and Global Payroll rules for DADS, and discusses how to:

• Set up DUCS information.

• Set up DADS extraction.

• Set up DADS file generation.

Note. The DUCS and DADS data norms change frequently. The example DUCS and DADS data structures and records in this PeopleBook are valid as of late 2004. They may be superseded by future updates to the DUCS and DADS data norms.

Understanding DUCS Reporting

Global Payroll for France enables you to create files following the DUCS norm (V4.1 COPLAT) for submitting social security contribution information to government agencies. With Global Payroll for France, you can generate the following reports, declarations, and payments:

• URSSAF monthly, quarterly, and yearly declarations—Tableau Récaptiulatif des Cotisations (TRC)—including Versement en Lieu Unique (VLU).

• ASSEDIC monthly, quarterly, and yearly declarations—Bordereau de Déclaration Annuelle (BDA)—including Paiement Groupe (PG).

• ARRCO and AGIRC monthly, quarterly, and annual reports.

• Electronic payments for each declaration.

Rather than having each establishment declare and pay its contributions to the URSSAF offices in each of its locations, a company can arrange to file VLU. That way, a company can submit one report to the URSSAF office near its headquarters, on behalf of its establishments. Similarly, a company can arrange to file PG with ASSEDIC.

Note. To conform with the DUCS norm, these declarations are submitted in electronic files—with the exception of the annual BDA and TRC, which are paper reports.

See Also

Defining ARRCO, AGIRC, and Contingency Fund Contributions

Defining URSSAF Contributions

Defining ASSEDIC Contributions

Understanding Global Payroll Rules for DUCS

The DUCS extraction is based on amounts calculated in Global Payroll. At the end of the payroll calculation process, the REP AR DU COTI array reads the DUCS contributions setup information and runs the REP FM DU COTI formula for each contribution included in the DUCS contributions setup information. Upon resolution, it writes the data to the REP WA DU COTI writable array. This data is used in the DUCS extraction that uses the GPFR_DUCS_WA1 record.

You can populate some elements stored in the writable arrays with some specific values you calculate or to override some elements populated by the PeopleSoft system. To modify the results stored in the REP WA DU COTI writable array, two formulas are called by the REP FM DU COTI formula. These formulas—which are delivered with the PeopleSoft system but not maintained by it—are:

• REP FM DU UTI 1 R

  It is defined as Always Recalculate. It's recalculated for each contribution processed by the REP AR DU COTI array.

• REP FM DU UTI 2 NR

  It is defined as Not Recalculate. It's only calculated for the first contribution processed by the array.

These formulas can be adapted to meet your needs.

Understanding DADS Reporting

The PeopleSoft system provides the means for preparing DADS. DADS setup is based on the rules delivered in Global Payroll for France and following the Unified DADS (DADS-U) norm, and it can be modified to fit your particular needs.

The DADS-U norm is accepted by most French organizations accredited to receive the DADS declaration and is scheduled to replace the other existing DADS-TDS and DADS-CRC norms of declaration for the 2005 declarations (effective on January 31, 2006).

The different DADS-U partners include the social security organizations (such as ACOSS, CNAV, and CRAM), the tax services (DGI), the INSEE, the unemployment organizations (UNEDIC and ASSEDIC), and the majority of retirement funds (AGIRC and ARRCO organizations), as well as the contingency funds. Unlike the DADS-TDS, there is no mandatory membership needed for DADS-U.

To obtain information regarding the DADS-U norm and the particular data to declare, contact your CRAM organization, retirement fund organization, contingency fund organization, or TDS center before declaring your DADS-U.

CNAV and Net-Entreprises provide Web sites that can pre-validate DADS-U files. Contact these organization for additional information. Depending on the receiving organization, DADS-U files can be sent on a CD-ROM, floppy disk, or magnetic tape, or they can be electronically transmitted over the internet.

Understanding Global Payroll Rules for DADS

The amounts to be declared in the DADS file must be stored in Global Payroll results. Some elements—those beginning with the prefix DAS—have been created for the DADS (for example, DAS VR BASE TAX SAL1) and are stored in the payroll results. Some elements, already present in the payroll results, are declared in the DADS, for example, URS FM BASE A retrieving the URSSAF funding base limited to the A ceiling.. The structure definition of these elements links them to DADS records.

The PeopleSoft system uses accumulators to report some elements. Some elements must be identified in the report by a particular code, with a declared amount related to the code. These elements can be repeated in the report with different codes and values. For example, the record S41.G01.02.001 indicates the code of the specific gross funding base and the record S41.G01.02.002 indicates the amount of this specific gross funding base. Therefore, these two records are related. Several specific gross funding bases and amounts can be declared for the same employee and for the same period. For managing such cases, the PeopleSoft system provides accumulators that have the codes as user keys and the amounts as the accumulators' values. In the preceding example, you can use the accumulator DAS AC BASE BRT SPE. The user keys of this accumulator are COMPANY and the variable is DAS VR CD BASE SPE. The member of this accumulator is the variable DAS VR BASE SPE. In the payroll calculation, the system determines the specific gross funding bases and then populates the key and the member of the accumulator. The same task is repeated for each specific gross funding base to declare.

The same logic is used by the elements listed in this table:

You can update the provided Not Maintained formulas to populate these accumulators in situations not managed by the PeopleSoft system. This table lists the formulas that are delivered with the PeopleSoft system:

Important! Because the elements declared (variables, formulas, and accumulators) are read in the payroll results, it is important to set up these essential elements during implementation, before Global Payroll for France is used in a production environment. Some elements may already exist in the payroll calculation; you then only need to modify their store option in order to retrieve them in the DADS extraction. Some specific elements may need to be specifically created to be stored and declared in the DADS.

Once the payroll elements have been created or stored, you then link them to the DADS-U records in the Structure Definition page. This step must be performed before the first DADS extraction. The payroll elements that can be used in the DADS records setup are variables, formulas, accumulatos (values and keys) and system elements; earnings and deductions can't be used directly in the DADS setup. It is necessary to use to intermediate elements specifically dedicated to the DADS to declare Earnings or Deductions in the DADS file.

Writable Arrays Used to Support DADS

Two writable arrays are delivered by PeopleSoft: DAS WA SITUAT S41 and DAS WA SITUAT S45.

DAS WA SITUAT S41

This writable array is used for determining the change of S41 situations. The S41 situations in the DADS file correspond to periods of time during which the employee parameters remain identical. For each payroll segment calculated, an entry is created in the WA record. If a value stored in the writable array changes from one segment to the next, it may cause a change of situation in the DADS declaration.

DAS WA SITUAT S45

This writable array is used to prepare the declarations for contingency funds. The values stored in the array are used to populate the S45.G01.01 records. The writable array is populated based on the mandatory contingency contributions calculated for Executive and Acting Executive. For specific contingency contributions implemented by customers, the logic implemented for the mandatory contributions must also be implemented. The different elements stored in the writable array must be populated based on the contingency contributions parameter. Once these elements are populated, DAS WA SITUAT S45 must be called in order to store the information for the later extraction. Users must ensure that this array is called for each contingency fund to be declared for one employee. This can be set up by using a post-process formula that calls DAS WA SITUAT S45, in the definition of the contingency contributions or by inserting the writable array in a section, after each contingency contribution.

Understanding DADS Data Structures

The PeopleSoft system provides all the structures and records included in the DADS-U requirement book. Some of these structures or records apply to unsupported industries or rules; they are defined as inactive. The inactive records (included in active structures) can be modified and declared depending on the setup that you create to populate them. The population of the records depends on several data sources. Some are directly computed by the DADS processes, while some others come from the Global Payroll Results table.

DADS structures are identified by a 3.3.2 character code; for example, S10.G01.00. The DADS file contains the following Active structures provided by the PeopleSoft system based on the V08R000 norm:

S10.G01.00 and S10.G01.01: Transmitter—the organization that transmits the declaration. It can be different from the company being declared. This structure is populated on the DADS Sending References page and on the DADS Reporting Establishment page.

S20.G01.00: Company—the company for which the declaration is done. This structure is populated on the Sending Reference page.

S30.G01.00: Payee's Identification—groups some general information about the employee.

S41.G01.00 to S41.G01.06, and Employee Situation—groups some professional information and paid salaries by homogeneous period. For example, if an employee changes categories from nonmanager to manager during the declared period, two different structure 41s are created for the employee with the declaration of the begin and end date and begin and end reason for each structure 41.

S41.G02.01 Labor Board Relation election. This structure is used for preparing the list of electors for the Labor Board Relation elections Elections Prud'homales.

S44.G01.00 Supplementary Information—related to the ARRCO and AGIRC for one activity period defined in structure 41.

S45.G01.00and S45.G01.01, Supplementary Information—related to contingency funds for one activity period defined in structure 41.

S46.G01.00and S46.G01.01, Work Leave—used for the declaring illness, maternity, paternity, or work accident leave occurring during the declared period.

S70.G01.00, S70.G01.01, Fees—used for the declaring fees. This structure must be populated manually by using the update process.

S80.G01.00: Establishments—INSEE identification of establishments.

S90.G01.00: Totals—computed totals and information used for statistics and controls.

Setting Up DUCS Information

To set up DUCS information, use the DUCS Definitions FRA (GPFR_DUCS), DUCS Contacts FRA (GPFR_DUCS_CONTACT), DUCS Contributions FRA (GPFR_DUCS_COT), DUCS Override Rates FRA (GPFR_DUCS_OVR_RATE), DUCS Types FRA (GPFR_DUCS_PARAM0), and DUCS Parameters FRA (GPFR_DUCS_PARAM1) components.

This section provides an overview of DUCS setup and discusses how to:

• Review declaration codes for DUCS types.

• Review identifier qualification parameters.

• Review declaration type parameters for DUCS types.

• Review contribution family parameters.

• Review pay mode, bank account, and reference type parameters.

• View contribution specifics.

• Record DUCS contacts.

• Enter address and phone information for DUCS contacts.

• Define the DUCS structure.

• Override DUCS rates.

Understanding DUCS Setup

Create a DUCS file by running a batch program, in which the system searches and compiles relevant data, writes it to a specific table, and then creates a magnetic file and a control report. If needed, you can change the payment before posting the file.

There are three kinds of setup:

• Basic setup.

  For this setup, you use the delivered DUCS Types page and the DUCS Parameters component as follows:

  • Define each DUCS type on the DUCS Types page.

  • Define DUCS parameters in the DUCS Parameters component.

• Contributions setup.

  The DUCS Contributions page shows which elements are calculated during the payroll process and then applied to the writable array. The table created contains the elements needed for each payee and segment. The PeopleSoft system comes with this component, but you must update it in the PeopleSoft-delivered deductions setup if you make any additions.

• Organization setup.

  This setup involves the DUCS Contacts component and the DUCS Definition page. The PeopleSoft system does not provide this data because it depends on the organization of each company.

  • Define all DUCS contacts, recipients, transmitters, informants, editors, and establishments in the DUCS Contacts component.

  • Assign these contacts their specific roles on the DUCS Definition page.

    This is where the report information is connected with the transmission and banking information. Transmission of payment is done using the source bank information that you establish in the system.

Pages Used to Set Up DUCS Information

Reviewing Declaration Codes for DUCS Types

Access the DUCS Types page.

Declaration Code	Displays the declaration code. Valid values are 901 for URSSAF, 902 for ASSEDIC, and 903 for AGIRC and ARRCO.
Description	Displays the description associated with the declaration code.
Regularizations	Select the type of method to use for retroactive changes. Values are: Additive: The regularization amount is added to the current declaration period. The retroactively recalculated period is not changed. Rectificative: The regularization amount is declared in a separate record in the DUCS`declaration.. Note. The regularization method to be used is defined by each organization. You must contact the organizations receiving these declarations to determine which method to use. The rectificative declaration is only available with DUCS norm 4.2. See Understanding Retroactive Processing.

Reviewing Identifier Qualification Parameters

Access the DUCS Parameters - Identifier Code page.

Identifier Qualification

Reviewing Declaration Type Parameters for DUCS Types

Access the DUCS Parameters - Declaration Type page.

DUCS File Type

This table lists the combinations of DUCS type and file type that the PeopleSoft system provides:

Reviewing Contribution Family Parameters

Access the DUCS Parameters - Contributions page.

This table lists the combinations of DUCS type and Contribution Family that the PeopleSoft system provides:

Reviewing Amount Contribution Type Parameters

Access the DUCS Parameters - Amounts Types page.

This table lists the Contribution Type values that the PeopleSoft system provides:

Reviewing Pay Mode, Bank Account, and Reference Type Parameters

Access the DUCS Parameters - Pay Information page.

Pay Mode	Displays the pay mode. Valid payment descriptions are 20 (Check), 30 (Transfer), 31 (Automatic Deduction), and Z10 (Telepayment).
Bank Account Type	Displays the bank account type and description. Values are:BF (Recipient bank account) and OR (Declarant bank account).
Reference Type	Displays the reference type: PQ for payment by check or transfer or CR for payment by telepayment or automatic deduction.

Viewing Contribution Specifics

Access the DUCS Contributions page.

Contribution Type Tab

Displays the contribution type and order number.

Base Tab

Rate Tab

Amount Tab

Payee FTE Tab

Amount Type 1 Tab

Amount Type 2 Tab

See Also

Defining ARRCO, AGIRC, and Contingency Fund Contributions

Defining URSSAF Contributions

Recording DUCS Contacts

Access the DUCS Contacts - Contact Definition page.

OPS Identification

Entering Address and Phone Information for DUCS Contacts

Access the DUCS Contacts - Address and Phone page.

Address Definition

Phone Definition

Defining the DUCS Structure

Access the DUCS Definition page.

DUCS Addressee

Select the addressee from the DUCS Contact Definition component. This information is for your information only; it’s not a DUCS requirement.

Declaration Definition

Establishments List

See Also

Reviewing Declaration Type Parameters for DUCS Types

Reviewing Pay Mode, Bank Account, and Reference Type Parameters

Defining Banking Instructions

Overriding DUCS Rates

Access the Override DUCS Rate page.

Use this page to override rates that have been incorrectly used and declared in a previous DUCS declaration.

Setting Up DADS Extraction

To set up DADS extraction, use the DADS Data Types FRA (GPFR_DA_DATTYP), DADS Reporting Estabs FRA (GPFR_DA_ESTREP), DADS Recipients FRA (GPFR_DA_RECIP), DADS Address Mapping FRA (GPFR_DA_REC_ADDRES), , DADS Situations FRA (GPFR_DA_SIT), DADS Sending References FRA (GPFR_DA_SNDREF), DADS Structure FRA (GPFR_DA_STRUCT), and DADS Summary Report FRA (GPFR_DA_REPDFN) components.

This section discusses how to:

• Define data types

• View structures and records

• Set up elements

• Define reporting establishments

• Define sending references

Prerequisites

Establish the following information in the system before processing DADS:

• The organization to be declared.

• The DADS output structure.

• The codes that are usable during the DADS process and the links between the payroll elements and the output structure.

Pages Used to Set Up DADS Extraction

Defining Data Types

Access the Data Type page.

Use data types to translate DADS records used in the report. When you add or modify a DADS data record, data types provide a view of the description instead of only the DADS record code number.

Viewing Structures and Records

Access the Structure page.

Structure	Displays a DADS structure.
User Option	Specify how the DADS structure is to be managed after the extraction process. Possible values are EDIT, meaning that the structure can be displayed added or removed in one of the DADS Update page. Display Only means that the structure can be displayed or added in one of the DADS update page. Invisible means that the structure can be viewed in one of the DADS page. Select from these values: Edit: The structure can be displayed, added, or removed, in one of the DADS update pages. Display Only: The structure can be displayed or added in one of the DADS update pages. Invisible: The structure can be viewed in one of the DADS pages.
Components	Select to open a page used to enter components where the structure can be displayed.
PeopleSoft Maintainedand Customer Maintained	Select Customer Maintained to modify the DADS structure definition.
Status	Select the structure status. Values are: Active:An active structure must include at least one active record. Inactive:An inactive structure may include only inactive records.
Type	Select Fixed, Monetary, Numeric, or Text. The system can calculate only currency conversions for monetary amounts. The system cannot convert numeric entries to monetary amounts or convert currencies in the DADS process. The length of Fixed values declared in the record must correspond exactly to the length indicated for the record. Text values must be shorter than or equal to the record length definition..
Data Source	Indicate how the system retrieves data: Computed: The retrieval process is hard-coded in the Application Engine. Fixed Text: Value in the Fixed Text field is used. Not Computed: Data or retrieval process is not defined in the application. Result: Data comes from the Global Payroll result tables. User Key 1-4: Data comes from the Global Payroll Accumulator Result table.
Considered Value	Select whether the system uses the value in the first segment, the last segment, or the sum of all segments.
Mandatory	Select to specify a mandatory field. The data appears in the update pages and in the file generation process. The system displays a message when a mandatory field is not populated during the update process. When a record is defined as mandatory in the definition, it is written in the DADS file as soon as the structure it belongs to is populated. The mandatory record written without corresponding data will bring to have the DADS file rejected by the receiver organizations.
AE Section (Application Engine section)	When the data source is Computed,, specifies the Application Engine section used to determine the DADS structure record. If the DADS structure record is customer-maintained, the PeopleSoft application creates an empty section in the Custom DADS Application Engine, GPFR_DA_CUST. You must then write custom code in this empty section to create the required data.
Fixed Text	When the data source is Fixed Text, enter text to specify the DADS structure value to be used.
Sign Indicator	Indicates that this record stores the sign of the previous record. In the DADS structure format, most numeric amounts are stored without showing if the amounts are positive or negative. To indicate if a numeric amount is positive or negative, you store the positive or negative sign in the record that immediately follows the numeric amount. An empty record indicates a positive amount, a value of N indicates a negative amount. PeopleSoft provides a generic Application Engine section SIGN that can be used for Customer Maintained defined records.
Label Source	Select a source. The system uses this field to manage the prompts associated with a code on the update pages. Possible values are: Data Type: Possible code values are given by a data type. Enter the data type name. Record: Possible code values are given by a record. Enter the name of the record, the key field, and the description field. Xlat Value: Possible code values are given by the translate table. Enter the name of the field.

Setting Up Elements

Access the Elements page.

Entry Type	This field is available only if you are defining a custom DADS record. Defines the type of payroll element. Values are: Accumulatr: Payroll accumulator. Formula SystemElem: System element. Variable
Element Name	Payroll element to be mapped. Available values vary depending on the entry type that you select.
Record	Displays the record code populated by the payroll element setup. Available record values are for records defined with a Data Source equal to Result or User Key 1 to 4.

Defining Situations

Access the Situations page.

In the DADS report, structure S41 contains social and fiscal data as well as gross salary, net salary, contribution funding base, and so forth. A new S41 is created each time an employee DADS situation changes. Using the Situation page, you can link PeopleSoft employee record changes to corresponding DADS situation changes.

Selecting Records for File Generation

Access the Recipient page.

Use this page to define, by declaration nature, the content of the file declared. PeopleSoft delivers several Recipients based on the definition of the file content provided in the DADS-U norm.

Mapping Address Fields

Access the Address Mapping page.

This page allows users to define a correspondence between PeopleSoft address fields and DADS address records.

Address Mapping Example

This example shows a DADS address extraction using the FRA address mapping provided with Global Payroll for France. The default settings are shown in the Address Mapping page illustration above. In this example, the following Address Record is extracted:

The DADS extract creates the following DADS structures from the address record:

Defining Reporting Establishments

Access the Reporting Estab page.

DADS Reporting Establishment page allows defining the reporting establishments and the contacts within these establishments. The reporting establishments created are referenced in the Sending Reference setup.

Defining Sending References

Access the Sending Reference page.

Sending reference information is used in structures S10 and S20 to identity the transmitter and company of the declaration. It is also used in structure S80 to identify establishments to be included in the declaration.

Defining DADS Summary Reporting

Access the DADS Summarization page.

This page displays the default DADS structures included with each DADS report produced using this report definition. To customize the report definition, add or remove DADS structure- and-record combinations.